HomeMy WebLinkAbout2004-11-16; City Council; 17892; City golf course project phase 1 contractAB# 17,892
MTG 11/16/04
DEPT. RECREATION
RECOMMENDED ACTION:
It is recommended the City Council ADOPT RESOLUTION NO. 2004-370 accepting bids and
awarding a contract for the construction of the Carlsbad City Golf Course Project, Phase 1, and
approve an appropriation of funds.
TITLE:
AWARD CONTRACT FOR PHASE 1
CONSTRUCTION OF THE CARLSBAD
CITY GOLF COURSE PROJECT
ITEM EXPLANATION :
On September 15, 2004, the City received and opened in public 4 sealed bids for the Phase 1
construction of the Carlsbad City Golf Course Project. The 4 bids received were as follows:
Romero General Construction, Escondido, CA
Shaw Equipment Company, San Marcos, CA
Western Rim Constructors, Escondido, CA
Erreca’s Construction, Lakeside, CA
$482,111.05
$517,562.00
$ 518,678.00
$ 551,765.00
A review of the bid received by Romero General Construction has been completed and is
determined to be the lowest responsive, responsible bid received for this project. Therefore, staff
recommends award of this construction contract to Romero General Construction. The
Engineer’s estimate for this work was within a range of $250,000 to $550,000.
This project consists of an extensive pre-construction site survey and placement of stakes by the
City’s design engineers following the approved outline of the project. The contractor will
thereafter install a protective orange environmental and silt containment fencing over a large
portion of the site. The orange fencing will follow the “limits of grading” for each of the golf holes,
buildings, driving range, lakes, and other facilities that drain southerly toward Palomar Airport
Road and College Boulevard. Within the outline of the orange fencing will be a mowing or
topping of the vegetation. Installed will be several water quality control measures that will
minimize erosion and contain any potential runoff. Also to be installed will be a site security
fence outlining the entire golf course site fronting Hidden Valley Road, Palomar Airport Road, and
College Boulevard. This site security fence will remain in place for the next 3 years while the
remainder of the Golf Course Project is constructed in a Phase 2 operation beginning in
September of 2005 and extending into mid-2007.
All of the work described in this Phase 1 would be undertaken initially in the Golf Course Project
development regardless of phasing. Phase 1 will be accomplished within the requirements and
timeline established within the many permits and approvals for this project issued to the City by
Federal, State, regional, and local agencies. Completion of this Phase 1 scope of work will
activate the City’s permits for this project. The project will begin in early December, 2004 and be
completed by March, 1, 2005.
ENVIRONMENTAL REVIEW:
On June 7, 2000, the Planning Commission adopted Resolution No. 4772 certifying the
Environmental Impact Report for the Carlsbad City Golf Course Project finding the project in
compliance with the environmental regulations and policies of the City of Carlsbad.
AB# 17,892
Page 2
FISCAL IMPACT:
Preliminary cost estimates for the golf course, including the clubhouse and all related indirect
costs, totaled $29.4 million as of December, 2003. It is likely that the cost of the project will be
higher when new estimates are completed due to inflation and the increased cost of building
materials.
It is anticipated that the golf course will be financed with $15 million in additional advances from
the General Fund and $15 million in bond financing. The City Council authorized the advances
at the Council meeting of December 9, 2003. Approximately $2.7 million was advanced in the
late 1990’s for initial design and environmental processing. The bonds will have first call on the
revenues from the golf course with the general fund advances most likely being repaid after the
bonds are paid off (30+ years).
The City Council appropriated a total of $350,000 for this Phase 1 work in the current FY 2004-
2005 CIP budget. An additional appropriation of $250,000 is requested to complete this Phase 1
work. A breakdown of the anticipated project costs is as follows:
Construction
Construction contingency (1 0%)
Site survey and staking by design engineers
Inspection (5%)
Environmental monitoring (5%)
Total Estimated Project Costs
$ 482,111
$ 48,000
$ 20,000
$ 25,000
$ 25,000
$600,111
Less Current Appropriation $350,000
Additional Appropriation Requested $250,000 (rounded)
Staff requests approval of an additional appropriation in the amount $250,000 to enable this
Phase I work to proceed.
EXHIBITS:
1. Resolution No. 2004-370 accepting bids and awarding a contract to Romero General
Construction for Phase 1 of the Carlsbad City Golf Course Project.
DEPARTMENT CONTACT: John Cahill, Municipal Projects Manager, 760-602-2726,
jca hi@ci.carlsbad .ca. us
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RESOLUTION NO. 2004-370
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND
AWARDING A CONTRACT FOR THE CONSTRUCTION OF
PHASE 1 OF THE CARLSBAD CITY GOLF COURSE PROJECT AND APPROPRIATING ADDITIONAL PROJECT FUNDING
WHEREAS, on December 9, 2003, the Carlsbad City Council authorized proceeding with the
development of the Carlsbad City Golf Course Project, hereafter the “Project;” and
WHEREAS, the Project has been designed in two phases to facilitate development and vest the
Project’s many permits and entitlements; and
WHEREAS, design of Phase 1 of the Project has been completed and was previously approved
for advertisement of construction bids by the City Council; and
WHEREAS, 4 sealed bids were received by the City and opened in public on September 15,
2004; and
WHEREAS, the City Council of the City of Carlsbad, California, hereby finds it necessary,
desirable, and in the public interest to proceed with the award of a construction contract for this Phase 1
of the Project at this time.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
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2.
3.
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That the above recitations are true and correct.
That bids received for the Project by the City on September 15,2004 are hereby accepted and the
lowest responsive, responsible bid received is hereby determined to be Romero General
Construction in the amount of $482,111.05.
That said bid received by City from Romero General Construction is accepted, the construction
contract is hereby awarded to this firm, and the Mayor is authorized to execute said contract on
behalf of the City.
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4. That an additional appropriation in the amount $250,000 from the Golf Course Fund is. hereby
approved for the project.
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PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held
on the 16th day of November ,2004 by the following vote, to wit:
AYES: Council Members Lewis, Fin
NOES: None
ABSENT: None
ATTEST
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