HomeMy WebLinkAbout2004-12-07; City Council; 17905; Tiburon Inc contract amendmentLB# 17,905
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CITY OF CARLSBAD - AGENDA BILL
TITLE: Approval of Amendment to Existing
Contract between the City of Carlsbad and
Tiburon, Incorporated CITY ATTY.
CITY M
RECOMMENDED ACTION:
Adopt Resolution No. 2004-380 approving the Amendment to existing
contract between the City of Carlsbad and Tiburon, Incorporated
ITEM EXPLANATION:
On September 12, 2003 the City entered into an agreement with Tiburon,
Incorporated to provide a fully integrated public safety information system including
the major subsystems of a computer aided dispatch system, a police mobile data
system, a message switch, a mobile mapping system, an automatic field location
system, and the components and interfaces for these systems.
The parties have executed an amendment to this agreement to alter the Agreement’s
Pricing and System Deliverables. The major components of these alterations are: 1.
A decrease in the entire contract amount of $193,294 due to negotiation of a lower
price on the mobile Data91 1 hardware and technical services; and 2. A six-month
extension of the length of the contract to September 12, 2005.
FISCAL IMPACT:
Savings of $193,294.
EXHIBITS:
1. Resolution No. 2004-380 , approving the Agreement amendment.
2. Amendment No. 2 of Agreement between City of Carlsbad and Tiburon, Inc.
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RESOLUTION NO. 2004-380
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, TO APPROVE AN AMENDMENT TO
DISPATCH AND MOBILE DATA SYSTEMS
EXISTING CONTRACT FOR POLICE COMPUTER-AIDED
WHEREAS, on September 12, 2003, the City of Carlsbad entered
into an agreement with Tiburon, Incorporated for a fully integrated public
safety dispatch system; and
WHEREAS, the City and the Contractor have executed an
amendment to the contract that reduces the entire contract amount by
$193,294. and
WHEREAS, the parties wish to extend the timeline of the agreement
to September 12, 2005; and
WHEREAS, the original agreement includes a provision for this
extension.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad, as follows:
1. That the above recitations are true and correct.
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I/
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2. That the City Council of the City of Carlsbad approves the contract
amendment decreasing the amount of the contract by $193,294,
and the extension of the existing contract for the police computer-
aided dispatch and mobile data systems to September 12, 2005.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City
Council of the City of Carlsbad, California, held on the 7 th day of
December , 2004, by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Kulchin, Hall and Packard.
NOES: None
ABSENT: None
M. WOOD, City Clerk
3
AMENDMENT N0.2 TO EXTEND AND AMEND AGREEMENT FOR A FULLY
INTEGRATED PUBLIC SAFETY INFORMATION SYSTEM INCLUDING THE MAJOR
SUBSYSTEMS OF A COMPUTER AIDED DISPATCH SYSTEM(CAD), A POLICE
MOBILE DATA SYSTEM (MDS), A MESSAGE SWITCH (MS), A MOBILE MAPPING
SYSTEM (MMS), AN AUTOMATIC FIELD LOCATION SYSTEM (AVL), AND THE
COMPONENTS AND INTERFACES FOR THESE SUBSYSTEMS
Tiburon Inc.
entered into and effective as of the SF day of
, 2003, extending and amending the agreement dated
Sept 12, 2003 (the “Agreement”) by and between the City of Carlsbad, a municipal corporation,
(Tity”), and Tiburon Inc, (“Contractor”) (collectively, the “Parties”) for a fully integrated Public
Safety Information System, including the major subsystems of a Computer Aided Dispatch
System (CAD), a Police Mobile Data System (MDS), a Message Switch (MS), a Mobile Mapping
System (MMS), an Automatic Field Location System (AVL), and the components and interfaces
for these subsystems.
RECITALS
A. On the 26‘h day of May, 2004, the Parties executed Amendment No.1 to the
Agreement to 1) Remove the Push to Talk Interface; 2) Change Tiburon Mobile Mapping to
Maverick 9-1-1 Mobile Mapping; 3) Remove 29 18” Sony Flat Panel Displays; 4) Add one CARS
Development License; 5) Modify Advanced and Refresher training to be optional and 6) Change
CARS to CARS Data Warehouse.
B. The Parties desire to alter the Agreement‘s Pricing and System Deliverables
according to the negotiated and agreed upon change orders which are attached and
incorporated by this reference as Exhibit “A, Tiburon Change Orders. The Change orders are
due to discoveries made during the hardware evaluation process. During the hardware
evaluation process the Parties 1) were able to negotiate a lower price on the mobile Data911
hardware 2) discovered the need for additional hardware for remote technical support and 3)
were able to negotiate a reduction in cost of technical services. As a result, this amendment
reduces the entire contract amount by $1 93,294.28.
C. The Parties agree that the numbers in Section 5.1 of the original agreement
entitled, “Fees” are in error and that all fees will be based upon the amended Pricing and
System Deliverables which is attached to and incorporated in by this reference as Exhibit “B”,
Amended Pricing and System Deliverables.
D. The Parties desire to extend the Agreement for a period of six (6) months.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. That the Agreement, as may have been amended from time to time, is hereby
extended for a period of six (6) months ending on lZth day of September, 2005.
2. City will pay Contractor for all work associated with those services described in
City Attorney Approved Version #05.22.01
1
Exhibits “A and “B” hereto as set forth in the Amended Payment Schedule which is attached
hereto and incorporated into the Agreement by this reference as Exhibit “F”, Amended Payment
Schedule which is odd-lettered to retain consistency with the original agreement. This
amendment reduces the amount of the contract one hundred and ninety-three thousand and
two hundred and ninety-four dollars and twenty-eight cents($l93,294.28).
3. That Section 5.1 of the original agreement entitled, “Fees” is hereby amended to
read:
I‘ 5.1 Fees. The City will pay the fees as detailed in Exhibit B, Pricing and System
Deliverables, according to the Project Milestone and Payment Schedule detailed in
Exhibit F, which has been amended in accordance with Amendment No. 2, subject to the
annual appropriation of funds by the City Council. No other compensation will be
allowed, except those items covered by supplemental agreements under Section 11 .O,
“Changes in Work.”
4. That section 5.1 .I of the original agreement entitled “Business Practice Review”,
section 5.1.2 of the original agreement, entitled “Products”, and section 5.1.3 of the original
agreement, entitled Services are hereby deleted.
5. All other provisions of the Agreement, as may have been amended from time to
time, will remain in full force and effect.
6. All requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, will include coverage for this
Amendment.
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City Attorney Approved Version #05.22.01
7. The individuals executing this Amendment and the instruments referenced in it
on behalf of Contractor each represent and warrant that they have the legal power, right
and actual authority to bind Contractor to the terms and conditions of this Amendment.
CONTRACTOR
(print name/title) ’ ATTEST:
If required by City, proper notarial acknowledgment of execution by contractor must be
attached. If a Corporation, Agreement must be signed by one corporate officer from each of the
following two groups.
*Group A.
Chairman,
President, or
Vice-president
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney
By:
Deputy City Attorney
City Attorney Approved Version #05.22.01 3
EXHIBIT "A"
TIBURON CHANGE ORDERS
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City Attorney Approved Version #05.22.01
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P 1270
October 26,2004
Ms. Maria Callander
City of Carlsbad
2560 Orion Way
Carlsbad, CA 92008-07280
Subject: Change Proposal (CP) - 008: Data91 1 Mobile Hardware Price and Ouantity Changes - V3
and other Miscellaneous Changes
Reference: Agreement between City of Carlsbad, Police Deuartment, and Tiburon, Inc. for Computer
Aided Dispatch System (CAD), a Police Mobile Data System (MDS). a Message Switch
(MS), a Mobile Mapping System (MMS), an Automatic Field Location System (AVL). and
the components and interfaces for these dated September 12.2003.
Dear Ms. Callander:
Tiburon is pleased to present the City of Carlsbad with this Change Proposal to update the pricing and
quantity of the Data9 1 1 mobile hardware, removal of mobile hardware installation services, and the
addition of VPN hardware for the above referenced contract. Although this is a fixed price contract
Tiburon agreed, for the mobile hardware piece of the contract only, to allow the City of Carlsbad to re-
evaluate mobile hardware providers.
Scope Description:
In the mobile hardware re-evaluation process Carlsbad re-negotiated a lower price and increased the
quantity of mobiles with the contracted vendor, Data91 1.
Remove the installation services from Daywireless as the City of Carlsbad will be taking
responsibility for installation.
Add VPN router.
Remove Routers and Switches.
Upgrade three (3) Pentium I11 mobiles in the Pilot configuration to 1.1 GHz processor.
Remove sales tax that was charged for shipping in original pricing. California does not tax shipping.
Remove one (1) Veritas backup software from CAD server configuration. Remove one (1) dual
video adapter from Rack Hardware. The new Stratus server operating system comes with backup
software so Veritas was not needed. The dual video adapter configured for the rack hardware was not
required.
System integration fees are not affected by this Change Proposal.
Ms. Maria Callander
City of Carlsbad
CP-008: Data9-1-1 Quote and Quantity Change and Miscellaneous Changes - V3
October 26, 2004
Page 2
7.75% Sales Tax
Shippinglhandling
TOTAL
Price and Quantity Description change:
224
15
$3,134
1) Revised Data91 1 Mobile pricing and quantities.
Description I Price
Remove 39 MDC Hardware for Crown Victoria Vehicles I ($306,618)
2) Remove Daywireless Installation
City is responsible for installing mobile devices.
Description I Price
Remove Daywireless Installation Services I ($35,490)
Sales Tax I ($2,750)
TOTAL I ($38,240)
3) Add VPN hardware for remote access.
Description I Price
Add Cisco VPN3005 Concentrator I $2.895
Ms. Maria Callander
City of Carlsbad
CP-008: Data9-1-1 Quote and Quantity Change and Miscellaneous Changes - V3
October 26,2004
Page 3
Description
Veritas software not needed.
Dual video adapter not needed.
7.75% Sales Tax
TOTAL
4) Remove Routers and Switches
Price
($599)
($295)
($69)
($963)
City is procuring the network routers and switches therefore they are being removed from the scope of the
referenced Agreement.
Description
Remove quantity 2 - Cisco Catalyst 24-port 10/100BASE-TX Fast
Ethernet managed rackmountable switch with 2 10/100/1000BASE-
T ports and data security protection
Remove quantity 1 - Cisco 261 1 Ethernet Router with Two
Ethernet ports for CAD system LAN segmentation
S hipping/handling
7.75% Sales Tax
TOTAL
Price
($2,038)
($1,978)
($64)
($316)
($4,396)
5) Upgrade three (3) Pentium I11 mobiles in the Pilot configuration to 1. lGHz processor.
Description I Price
Upgrade PI11 processors to 1.1 GHz processors. PI11 price is I $480 $199.20. 1.1GHz price is 359.20 for an increase of 160 each.
Quantity of three devices affected.
7.75% Sales Tax IS37
TOTAL I$517
6) Remove sales tax that was charged for shipping in original pricing. California does not tax shipping.
I Description I Price 1
Shipping total from original pricing. 1 $2,422
7.75% Sales Tax I($188) I TOTAL I ($188)
Ms. Maria Callander
City of Carlsbad
CP-008: Data9-1-1 Quote and Quantity Change and Miscellaneous Changes - V3
October 26,2004
Page 4
Description
Revised Data9 1 1 Mobile pricing and quantities.
Summary of Changes
Price
($88,908)
Remove Daywireless Installation
Add VPN hardware for remote access.
Remove Routers and Switches
Upgrade three (3) Pentium 111 mobiles in the Pilot configuration to
1. lGHz processor.
Remove Veritas software and dual video adapter.
TOTAL CP-08
Remove sales tax on shipping.
($3 8,240)
$3,134
($4,396)
$5 17
($188)
($963)
($129,044)
Tiburon Responsibilities:
No change.
Client Responsibilities:
Mobile installation is now Client responsibility.
Completion Criteria:
No change.
Terms and Conditions:
1) This Change Proposal does not change hardware payment responsibilities.
2) By the Client’s acceptance of the Change Proposal in the signature blocks provided below, the Client is authorizing Tiburon to proceed with the work described. Any requisite contractual documents
required by the Client’s purchasing procedures are the responsibility of the Client.
3) Except as described herein, all terms and conditions of the referenced agreement remain unchanged and in full force and effect.
4) This Change Proposal is valid unless modified by Tiburon in writing prior to Client acceptance of the
Change Proposal; otherwise, this Change Proposal will expire on November 26,2004.
Upon review and acceptance of this Change Proposal, please sign below and return the signed copy of the
Change Proposal to Melissa Wade in Tiburon’s Fremont office. Alternatively, you can fax a copy of this
letter to Melissa at 510.792.7563. If you have any questions or require further information, please contact
Darrell Richards at 714.279.1315 ext 501 at your convenience.
Ms. Maria Callander
City of Carlsbad
CP-008: Data9-1-1 Quote and Quantity Change and Miscellaneous Changes - V3
October 26,2004
Page 5
Sincerely,
Robert Brown
Chief Operations Officer
cc: Darrell Richards, Project Manager
Melissa Wade, Administrative Assistant
By this signature, the City of Carlsbad accepts CP-008.
Ms. Maria Callander Date
Ms. Maria Callander
City of Carlsbad
CP-008: Data9-1-1 Quote and Quantity Change and Miscellaneous Changes - V3
October 26,2004
Page 6
Mobile Data Computer Quote For Carlsbad Police Department
May 18,2004 - f 4.79600 f
I 7920 f f 199 20 f 27840
f 199 W f 359W f
f 11om f
f l0lW s f 1113 w
M&SlOpUm
MWcQtU $ 79 w
f 7600 I f ,5510 s f 149 W
7920 f 3.SU.W
35920 f l7SUW
119WI 5960W
l0lW f 51MW
System Peripherals
P1270
October 26,2004
Ms. Maria Callander
City of Carlsbad
2560 Orion Way
Carlsbad, CA 92008-07280
Subject: Change Proposal (CP) - 009: Monitor System Integration Fee
Reference: Agreement between City of Carlsbad. Police Department. and Tiburon, Inc. for Computer
Aided Dispatch System (CAD), a Police Mobile Data System (MDS), a Message Switch
(MS), a Mobile Mapping System (MMS), an Automatic Field Location System (AVL), and
the components and interfaces for these dated September 12,2003.
Dear Ms. Callander:
Tiburon is pleased to present the City of Carlsbad with this Change Proposal to remove the System
Integration fees associated with the flat screen monitors from the above referenced contract (per Gary
Bunyard). Please note that in order for this Change Proposal to be in effect, CP-009 must be signed by
the City.
Scope Description:
1) Remove Systems Integration fees associated with the flat screen monitors.
Price Description
1) Remove from contract:
System Integration Fees: -$4,838.40
Tiburon Responsibilities:
1) See heading "Scope Description."
Client Responsibilities:
1) Sign CP-009 and return to Tiburon.
Completion Criteria:
Complete upon acceptance of this Change Proposal.
Ms. Maria Callander
City of Carlsbad
CP-009: Monitor System Integration Fee
October 26,2004
Page 2
Terms and Conditions:
1) By the Client's acceptance of the Change Proposal in the signature blocks provided below, the Client is authorizing Tiburon to proceed with the work described. Any requisite contractual documents
required by the Client's purchasing procedures are the responsibility of the Client.
2) Except as described herein, all terms and conditions of the referenced agreement remain unchanged
and in full force and effect.
3) A revised price and payment schedule will be provided upon Client acceptance of this Change Proposal.
4) This Change Proposal is valid unless modified by Tiburon in writing prior to Client acceptance of the Change Proposal; otherwise, this Change Proposal will expire on November 26,2004.
Upon review and acceptance of this Change Proposal, please sign below and return the signed copy of the
Change Proposal to Melissa Wade in Tiburon's Fremont office. Alternatively, you can fax a copy of this
letter to Melissa at 510.792.7563. If you have any questions or require further information, please contact
Darrell Richards at 714.279.1315 ext 501 at your convenience.
Sincerely,
Robert Brown
Chief Operations Officer
cc: Darrell Richards, Project Manager
Melissa Wade, Administrative Assistant
By this signature, the City of Carlsbad accepts CP-009.
Ms. Maria Callander Date
October 27,2004
Tibunm, Inc.
‘l‘ilwron Husinesz, Center
393.50 Civic Cen~n. Ilrive
Fraiiont, CA 94538
Phons: 5 IO-792-1108
Fax: 5 10-792-2897
P 1270
Ms. Maria Callander
City of Carlsbad
2560 Orion Way
Carlsbad, CA 92008-07280
Subject: Change Proposal (CP) - 010: Correction to Agreement Section 5
Reference: Professional Services and Software License Agreement between City of Carlsbad, Police
Department, and Tiburon, Inc. dated September 12,2003.
Dear Ms. Callander:
Tiburon is pleased to present the City of Carlsbad (the “City”) with this Change Proposal to correct
Section 5 of the referenced Agreement. The current wording in Section 5 has incorrect amounts
associated with the fees.
Scope Description:
Section 5.1 (Fees): The text of this Section is to be deleted and replaced with the following:
The City will pay the fees as detailed in Exhibit B, Pricing and System Deliverables, according to
the Project Milestone and Payment Schedule detailed in Exhibit F, which has been amended in
accordance with Amendment No. 2, subject to the annual appropriation of funds by the City
Council. No other compensation will be allowed, except those items covered by supplemental
agreements under Section 1 1 .O, “Changes in Work.”
2) Sections5.1.1, 5.1.2and5.1.3 shallbedeleted.
Tiburon Responsibilities:
No change.
City Remonsibilities:
No change.
Completion Criteria:
No change.
Ms. Maria Callander
City of Carlsbad
CP-0 10: Correction to Agreement Section 5
October 27,2004
Page 2
Terms and Conditions:
1) The City’s acceptance of the Change Proposal shall be indicated by an authorized signature in the signature blocks provided below. That acceptance will indicate the City’s intent to issue a
Amendment to the Agreement in accordance with Agreement Section 1 1 .O to incorporate the changes
set forth herein.
2) Except as described herein, all terms and conditions of the referenced Agreement, as previously amended, will remain unchanged and in full force and effect.
3) This Change Proposal is valid unless modified by Tiburon in writing prior to City acceptance; otherwise, this Change Proposal will expire on November 26,2004.
Upon review and acceptance of this Change Proposal, please sign below and return the signed copy of the
Change Proposal to Melissa Wade in Tiburon’s Fremont office. Alternatively, you can fax a copy of this
letter to Melissa at 5 10.792.7563. If you have any questions or require further information, please contact
Darrell Richards at 7 14.279.13 15 ext 501 at your convenience.
Sincerely,
Robert Brown
Chief Operations Officer
cc: Darrell Richards, Project Manager
Melissa Wade, Administration
By this signatme, the City of Carlsbad accepts CP-010.
~ ~ ~~~ Ms. Maria Callander Date
P1270
October 26,2004
Ms. Maria Callander
City of Carlsbad
2560 Orion Way
Carlsbad, CA 92008-07280
Subject: Change Proposal ICP) - 01 1: Remove Special Forms Option
Reference: Agreement between City of Carlsbad. Police DeDartment, and Tiburon, Inc. for Computer
Aided Dispatch System (CAD). a Police Mobile Data System IMDS), a Message Switch
(MS), a Mobile Mapping System (MMS). an Automatic Field Location System IAVL), and
the components and interfaces for these dated September 12.2003.
Dear Ms. Callander:
Tiburon is pleased to present the City of Carlsbad with this Change Proposal to remove the Special Forms
option from the above referenced contract. This option was included in the event that the City needed
assistance creating new forms after they were trained on the new forms development tool. The forms
development tool will not be available within the scheduled timeframe for this project’s cutover date, thus
Tiburon will be creating the forms for use by Dispatch at no additional cost to the City.
Scope Description:
1) Create forms for use by dispatch from CAD workstations. The number of forms will not exceed forty
(40), not including the forms listed in the SOW Task 9.
2) Test forms through County message switch.
3) Train dispatch users on the forms (maximum one day total).
Price Description
1) Remove from contract:
Special Forms Option: -$59,412.00
Tiburon Responsibilities:
1) See heading “Scope Description.”
Client ResDonsibilities:
1) Provide copy of forms being used on current CAD system.
Ms. Maria Callander
City of Carlsbad
CP-011: Remove Special Forms Option
October 26, 2004
Page 2
Completion Criteria:
Not applicable.
Terms and Conditions:
1) By the Client’s acceptance of the Change Proposal in the signature blocks provided below, the Client is authorizing Tiburon to proceed with the work described. Any requisite contractual documents
required by the Client’s purchasing procedures are the responsibility of the Client.
2) Except as described herein, all terms and conditions of the referenced agreement remain unchanged
and in full force and effect.
3) A revised price and payment schedule will be provided with the contract Amendment #2 which
includes this Change Proposal.
4) This Change Proposal is valid unless modified by Tiburon in writing prior to Client acceptance of the Change Proposal; otherwise, this Change Proposal will expire on November 26,2004.
Upon review and acceptance of this Change Proposal, please sign below and return the signed copy of the
Change Proposal to Melissa Wade in Tiburon’s Fremont office. Alternatively, you can fax a copy of this
letter to Melissa at 510.792.7563. If you have any questions or require further information, please contact
Darrell Richards at 714.279.1315 ext 501 at your convenience.
Sincerely,
Robert Brown
Chief Operations Officer
cc: Darrell Richards, Project Manager
Melissa Wade, Administrative Assistant
By this signature, the City of Carlsbad accepts CP-011.
~ ~~ Ms. Maria Callander Date
I
P1270
October 26,2004
Ms. Maria Callander
City of Carlsbad
2560 Orion Way
Carlsbad, CA 92008-07280
Subject: Change Proposal (CP) - 012: Reschedule Go Live
Reference: Agreement between City of Carlsbad, Police Deuartment. and Tiburon. Inc. for Comuuter
Aided Dispatch System (CAD). a Police Mobile Data System (MDSI. a Message Switch
(MS), a Mobile Mapping System (MMS), an Automatic Field Location System (AVL). and
the components and interfaces for these dated Seutember 12,2003.
Dear Ms. Callander:
Tiburon is pleased to present the City of Carlsbad with this Change Proposal to reschedule the go live
date to allow time to install CAD/Ti Version 2.2. It was mutually agreed that CAD/Ti Version 2.2 is
required to meet requirements of go live. It was also mutually agreed to extend the go live date by
approximately 30 days to allow time to install and test the new software.
Scope Description:
1) Upgrade the current CAD/Ti software Version 2.1 to Version 2.2.
2) Perform three days functional test with the City.
3) Train on new features of Version 2.2 during the CAD refresher training (48 hours).
Price Description
1) No change in price.
Tiburon Responsibilities:
1) See heading “Scope Description.”
2) Update project plan upon acceptance of this Change Proposal.
Client Responsibilities:
1) Provide personnel for the functional test.
Ms. Maria Callander
City of Carlsbad
CP-012: Reschedule Go Live
October 26, 2004
Page 2
Comuletion Criteria:
Complete upon training dispatch personnel on the CAD/Ti Version 2.2.
Terms and Conditions:
By the Client's acceptance of the Change Proposal in the signature blocks provided below, the Client
is authorizing Tiburon to proceed with the work described. Any requisite contractual documents
required by the Client's purchasing procedures are the responsibility of the Client.
Except as described herein, all terms and conditions of the referenced agreement remain unchanged
and in full force and effect.
A revised price and payment schedule and schedule will be provided with the contract Amendment #2
which includes this Change Proposal.
This Change Proposal is valid unless modified by Tiburon in writing prior to Client acceptance of the
Change Proposal; otherwise, this Change Proposal will expire on November 26,2004.
Upon review and acceptance of this Change Proposal, please sign below and return the signed copy of the
Change Proposal to Melissa Wade in Tiburon's Fremont office. Alternatively, you can fax a copy of this
letter to Melissa at 510.792.7563. If you have any questions or require further information, please contact
Darrell Richards at 714.279.1315 ext 501 at your convenience.
Sincerely,
Robert Brown
Chief Operations Officer
cc: Darrell Richards, Project Manager
Melissa Wade, Administrative Assistant
By this signature, the City of Carlsbad accepts CP-012.
Ms. Maria Callander Date
City of Carlsbad, CA
Computer Aided Dispatch and Mobile Data System
Pricing Summary Modified per Amendment No. 2
Tiburon Price Proposal Totals
Computer Aided Dispatch -- CAD/Ti $21 5,603
CAD/Ti Workstations $29,250
CAD Status Mapping $81,322
AVL -- Automatic Vehicle Location $40,868
CAD Interfaces and Subsystems $39,414
Field Automation Svstem -- FAS $121.394
Message Switch Interfaces: $154:352
Supporting Systems $17,272
$491,093 Other Technical and Professional Services
Subtotal Tiburon Software and Services
Total Equipment and Third-party Software:
$1,190,568
$571,390
100% Performance Bond $21,000
Total Project Price: $1,782,958
7.75% Software Licenses Sales Tax: $1 8,262
7.75% Equipment and Third-party Software Sales Tax: $43,865
Total Project Price, Including tax: $1,845,085
Proposed Options (tax not included)
$1 0,400
$1 93.200
52 Optional Services - Motorola Modem Install
52 Ootional Motorola Mobile Data Radio .~
2 Optional Motorola Mobile Data Radio - Spares $7,080
Padcom Option $69,250
1 Motorola RNC Interface $22,139
52 Trimble GPS Receivers
2 Trimble GPS Receivers - Spares
$53,040
$2,040
Exhibit B
Tiburon, Inc. Price Summary Page I of I Amendment 2 - October 26,2004
City of Carisbad, CA
Computer Aided Dispatch and Mobile Data System
Tiburon Software and Services Pricing Modified per Amendment No. 2
ICAD Nucleus (1 service type, 1 agency) 1 $32.000 I
Exhibit B
$32,000 I $15,330 I
Software Technlcai Warr/Malnt
Computer Aided Dispatch -- CAD/Ti
10ptional modules:
Calculated routing (requires AVL and mapping) $2,900 $40,222 543,122 $600 Phase II Cellular Included.
25% I License discount
IData Conversion
($8,725) (58.725)
not included
I Business Practice Review, Configuration, Tailoring 1 $33.876 I $33.876 I 1 Software Installation, Testing, Certification
CADnl Workstations
1 $80.484 I $80.484 1
1 ICAD General and Administrator training class 1 $7,568 [ 57.568 I
I I I I I
I I I I I 25% I License discount I (53.148)l ($3,14811
1 !CAD Configuration file and table training class
3 !CAD Dispatcherkalltaker training classes
1 'CAD ProQA/SIP training
2 1 CAD Supervisor supplementary training classes
I I , 1 I , Subtotall $9,442 1 $31,426 I $40,868 I $2,600 1
CAD interfaces and Subsystems
54,541 $4.541
519,707 $19,707
$1,583 51.583
$1,447 $1,447
AVL Subsystem
53 AVL Mobile Licenses - Concurrent
Mapping mth AVL replay
I I 1 I I I Subtotall $12,907 1 526,507 1 $39,414 1 $3,800 I
Field Automation System - FAS
$10,500 $10,500 52,100
$2.090 I 52,090 5500
not included
I Installation, Testing, Certification
Tiburon, Inc. Software and Services Page 1 of 2 Amendment 2 - October 26,2004
1 531,426 531,426 I
23
site MDS workstation soflware $44,625 $44,625
site MDS Mobile Mapping Workstation software $22.125 $22,125
1 MDS system base $17.500 517.500
$7,600
$3,800
$6,070
City of Carlsbad, CA
Computer Aided Dispatch and Mobile Data System
Tiburon Software and Services Pricing Modified per Amendment No. 2
1 /Map system base 1 $9,500
Exhibit B
$9,500 1 $1,700 1
Software Technical WarrlMaInt
25%/License discount 1 ($23,438); 1 (523,438)l
1
Business Pracbce Review, Configuration. Tailoring $9.218 $9.218
Software installation, Testing. Certification $38.971 $38,971
MDS User Training Classes $2.893 $2.893
CDMNGPRS Interface $9,600 ' $38.460 $48,060 $5,864
SUN Interface via MQ Series API $76,920 $76,920 $7,728
TCP/iP interface to State of CA $7,500 $5,176 $12,676 $1,500
Tiburon Message Reformatter $4,500 $4,500 $900
Reformat modifications $8,987 $8,987
Speaal Forms not included
I 1 I 1 Subtotal $70,312 1 $51,082 I $121,394 $19,170 j
Optional development of 40 forms. Deleted in
25%
IArnendment 2.
License discount ($2,000) ($2.000)
Subtotal $6,000 $11,272 $17,272 $1,400
1 IGCT User Training Classes
I Other Technlcai and Professional Services
1 $4,793 1 $4,793 1
Motorla RNC interface $22,139 $1,000 ~ I I t LiCenSE and Services Totals: M $0 $22,139 $1,000 I I
Tiburon. lnc. Software and Services Page 2 of 2 2q Amendment 2 -October 26,2004
CdyofCahbad, CA Compraer Aded Dlspald and Moblle Data System Eqlupment Pnaq Modified per Amendment No 2
ExMbit B
City of Carlrbad, CA
-.%L
Unit Extended Ext.nd.d
hCripl10" PrtC. Pdrr w.rranty Comment. M-1 --
Fault Tohnnt CADMSWAVL S.NW 1 fISewer3300.4U. 1-wayDMR 24GMCPU 512KBC~bwllhMuomoR P3101R-1DAS $18,158 $19 158 l8MoWarr 18m0nlhw~antyfromdataofplrchaoe. mveredunder2dlHerarLpgre.m Wind- 2OW A&& Ssw and 25 CALS. Rack-marnlabb Extended wwanly (2 pddltmal yews) added 8128
1 Eqllrh Wlcdowr 2WO Advamd Sewer (L Slratur HSSS SMOlSEN $889 loo8 0 Vwlu Volume Mmqw Lwnu fu Mrmrofl Windows 2wO SMZO $588 rotincluded Meted m Amendmsnl2 8 ftSewer 512M8 Mem~ty Module M228 $424 $3392
4 Ultra160 SCSl Enclosure Dmk SbI Fdkr Panel AA3Bzs $17 $88 lo 3808 10K WM . Uta180 SCSl -for Ullrsl80 SCSl Dlrk Storw seem 0522 $478 $4780
1 Expanran flSsrver 1461 Ultra180 SCSl Dsk Storage Sydem mlh Sprll 0528 Is 3w $5 300
2 nSe- 18 GB 3 5 15 000 WM uitraieo owk DM 0533 $438 $938
1 nSe- EXIWMI DLT em rap D~WS T513 $3885 $3885
1 Fadl.Tobrad ASN Attach KI PK403 $2 2w $2 200
1 flSe~r PCI Sot Fler Psmt (v rcbded in base dd) FBVU m&ded included
i nSeWr E~M port AS~~~~TO~US PCI ~dapter w86 $1 085 $l.Offi
2 ultralea 2 port scsi HBA . oiqr izieo U521 $488 $978
3 N Amarcan Powor Card ChragOlJap-se 120 VAC.18 Amp.NEMA515 - 7H 8501-01 $25 $75
Backplane
i nSeWr EXIW~PI ~ap ~antroit~ cable - io fwt BlMB.01 $115 $115
1 flsorver pava Cable Par. 120 VAC I15 A. Rug Type NEMA 5-15 7 fwl (pw 850101 included included
nncludad in b- mc&l)
1 Rxk brsl Lsbsl k1 for Slratua (pw nsluded In base d) AK432-01 McIuded muded
1 4U Sonic Low-vollapa -1 (pw duded In base d) AK433 nduded included
4 Dmk lllw panel (pa included m base qslom) AS380 nduded inclvded
1 flSlKvsr Rack bzd (pw included in bpa del) w32 nduded ~ncltbjed I flSeNar 33W Stratus 4U rrk pxkqmp (pw Iwluded m base del) PAloB8 nduded included
1 flSswer 33W Limited lnrtallslan IMF locd business bur8 wthm Stratus sewlcfSlNWl8 $850 1850 radwr) 1 Install flServsr 33W YI Rzck CSINW11 $em $em 1 Su mdhs Slralitus support whls +em in slqlp $3318 $3318 1 Annurt Support fvrt par IIC%zwer 33W 4U 1-way DMR 2 4 GHL CPU. 512 KB P3lOlR-ID-AS $8 700 18.7W $8 rw
Cxb Wlh Mrroroll Wlndowr 2OW Mvad Server and 25 CALS. Rack-
mounlabk
Svstem Wlh Sdit Backdam 1 Anwd Support fvrt pr Expanwon PSewer 14.bl Ultra180 SCSl Disk SlwageffiZP 13480 $3.480 13.480
Akud Support fvrt p& IISewa Extern4 DLT Bow Tape Orwe T513
asds ROWS S~IIWU~ ade ROWS S~IIWUS - ~nnual support1-p~
Symsnlk PC Anywke V10 5 Host and Remote
EC Softwwe Kelp (L Mawd 3 Smyb User Llcsnn
EC Softwwe Help 8 Manual 3 Mduanal Uw Lrenu,
Winrip mmprran Wlwm
Avmnl KVM We USB - 8'
MmUws Equipmnt and Wing
Annual Support 2nd pX ExplgDn flSeMr 14dd Ultrill80 SCSl D& hMaWD528 Systemmlh Spd Backplan
AMY4 Support 2nd px flSsrver ExlWMI DLT 8wo Tap LkNe T513
Am4 Support 2nd pa H%NW 33W.4U. 1-way DMR. 2 4 GHz CPU. 512 K0 P3lOlR 1D AS
Cxb wlh Muoron Wlndowr 2ooo &med Ssrer and 25 CALS. Rack-
nXu"tPM
hal Support 3rd pa Expanwon flSe~st 14sb1 Ultra180 SCSl Dsk Sluage 0528
System with S@il 0ackpram Annual Support 3rd par HWa Extern4 DLT Bow Tap LkNs T513 AMud Support 3rd pr HSewa 33W. 4U. 1-way DMR. 2 4 GHz CPU. 512 KB P3101R~lD-AS Cxb mth Mrromfl Window xxx) Advd Sawu and 25 CALS. Rack-
IID""tOM0
07 WO3411
cusB8
$1 082 $15 OW $2 850
$185 $289
$88 $35 $55 1250 13 541
$1 112 18 853
$3.754
11 178
$8 385
$1 082 11 082
$2 850 $2 850 115W
1185 $288
$88
$35 155 $250 13.541
$1.112
$8 853
53,754
11.178
18.385
I ShlppmnglHandllq WBB $288
SYMo(.l 1IO7,995 $l(l.lU
CARS S.N.~CAD Tnlnlng EmlmnrmnUMap Swor 247 4 Hour Rerponw for 3 Years
$2248 $2.248 3YrSuppwt 1 HP (Mmpaq) FmLiant ML3SOR03 2 2GHz ldel Xwn pmmr. 512MB RAM. -7 W1
48X Max CD-ROM. 1oI1WlwO Etknel
1 106x1 PCPlWDDR 287407-821 $788 $788
2 18 208 15Krpm U320 UNI HDD 288775822 $369 $798
3 38 408 10Krpm U320 UNI HDD 288713.B22 $348 $1.047
t NC313484PCI DudIwlw/ulop!~nkrt 138803-621 1278 $278
1 Hot plug Redundm1 Pawar Supply (MWSO G3KNo IEC powa Cad) 283865621 $243 $243
1 HP (Camp-) Sptem Suppat 24-Hwr x FDay. 4HWr Respanu Oc-Lte FM-EL72438 $769 $788
I DLT VS 40180 Tap Or-. Inlern4 28012SB21 $1 488 $1.498
coveroo(l~ 3 YBBTS 1 Mrmron Wicdowr 2wO Operatq System Cuwr Urtd Awes Lrenu, C11MM16 $888 $888
1 ax!+ RDBMS Soflware - Annual Support 1-year $2850 $2850
S15W 115.wO 1 ex!+ RDBMS Sollware
07 W03411 $185 $185 1 Symmtec PC Anywhste V10 5 Hal and Remota 1 Avomnl KVM Cable PW - 8' CIFCAB $56 $55
1 Dw blewrt Hghspeed mullkmodem adapbr - 8 malw mc&m Wlth Wll 77000583 $1 535 $1.535
&"la mmcloro
1 Mt~callanaouo Equipment and CDbllp $19 $150
1 ShlppirqMandlmp fie2 $182
S"btot.1 $28.548
247 4 Hwr Response fw 3 Yews Webc)mq S.NW I HP (Compaq) FToLtent DL38033 2 8 bund* Wlth 2 UGH2 Inbl Xaon p-~(r M8724W1 13.269 $3288 3YrSuppM
1 108 PCZlWODR(2x512MB) MOBlSB21 $878 $879
1 Billery BrM write Cache (BSWC) Enabbr 255514421 $194 $194
2 i8~G015KrpmU32ou~inD~ 286775-822 $369 $788
1 NC3123Fart EtbrmtNICPCI 1WlWWakeOonLAN irww2i $85 1% 1 HP (Corn-) System Support 24-Harr x 7-Day. 4Hwr Response OwSlls FM EL12438 1788 $788
1 MrrOrofl Wlndwr 2wO OprZAlp Syrl0m 5-user Want WSS LWM Cll-OW18 1888 $889
1 sym~dscPCAnywhsrsV105Ho~land~mole or-w-o34ii $185 $185
1 Avmnl KVM We PW. 8' CIFCA-8 155 $55
1 ShippirqHandliq $128 $128
1GB RAM. 24X Mu CD ROM. 2 I 10/10011WO Etbmt. Smul Array 51 Flu
Conlrdkr
c4w*rqe 3Ye-r
SYMot.1 17,131
2M 4 Hour Raspnu, far 3 Ye-
245181-821 $1 488 11.459 3 Yr Support
253214828 %a $182
248088-821 $324 1324
Equipment Pncing Page 1 of5 g< Amendment 2 - Oclober 25.2004
Ciiv of Carlsbad. CA E"hih* I Compuea Add dirpatm and Mobre Data System EqulpmeR Pnang Mod Bea per Amendment No 2
1 Avocent AYIOVW USBM KVM Swlch Sox AV4m $898 $889
1 Avocent 18' Rack Mounll~ K1 fa Aulovw RMK-24 $45 $45
0 Calographw Xsnten GT2 PC Vldw Adapter (1-2 monrorr) $295 rnlincluded bleled in Armdmsnl 2
0 Sony 18' LCD Flsl Pawl Display (SDMP82BBlackJ $0 rnlimluded Removed per Amendment NO 1
1 ShlppmgRlandliq $486 $488
Subtow $6.412
S~NW end DI~pIck-mly N.tworll H.rdwam o Cism Catalyst 24-port 101100EASE-TX Fasl Ethernet managed 1 rackmounlable swnch wdh2 10/1W1WOBASE-T ports and data secunyl wsc2850T-24
$1.018 mt included 80 Day Suppod Rem& Amsndmenl2 I I lpmtedbn I 0 Cism 281 1 Ethernet Rouler wlh Two Ethernet ports for CAD system IAN CISCO281 1 sqmentalwn
$1 878 mt induded 80 Day Supprl Rem& Armndmsnt 2
1 Md1a-w C.blrg $50 150
0 ShippnpMandling $64 mllnduded
S"Md.1 $50
VPN Remde Access Addsd I" hndrnnt2 I 1 lCism VPN 3005 Concentrator I f2895 12895
1 Shippiw$Handlmng $15 115
SuMotal $2,910
Q.o(lnphk Conversion Toolkit (QCT) Workstation 11 124 $1.124 1 HP (Compaq) Em D510 Converbbte Mimower with Intel Penlium 4 Pmcessor 2 40 GHz (533 MHz Fmnt Sdde Bus) 512MB PCZ100 (266 MHr) DDR memory 4ffiB Uitra ATA 100 (7200rpm) integrated Intel PRWlCQ VM nwrk mnnedwn 1 44MB Floppy DlSk Dnve 48X max CD-ROM Compaq USE Scmll Mouse Compaq Carbadsilver Internet keyboard System Documentalwn Kd Integrated lntei audm Restore CD Miamofl Windom 2WO Pmfesswnal (Swvce Pack 2) 3 yeam Parts 1 Labor with 3 years Next Busmess Day ons8te 0 Sony 18" LCD FIP Panel Display (SDM-P82B-B1ackj SO mtincluded
1 Colorgraphics Xenlera GT2 PC1 Vddeo Adapier (1-2 dsplays) $295 1295
3 Year Nexl Day Supprl
3 Yr Nexl
1 Symanles PC Anywhere V10 5 Host and Remote 07-GW33411 $185 1185 1 Shippir@Hardling sm $ea
SubloW $1,690
WII 1.k wor*.t.tion. 3 HPlCommlD530 Converbble Mimwer wdh
247 4 Hour Response for 3 Yews
11 539 $4918 3YrSupFOrl
'We1 ie&m 4 Pmcessor 2 80 GHz (533 MHL Fmm Slde Bus) 5lZMB PC2700 (DDR333) Memory 4ffiB unra ASA 100 (7200 rpm) Integrated Intel PRO/IOW Glpabl Wvmrk mmectwn 1 44MB Floppy Disk Dnve 48X max CD-ROM Compaq USE Scroll Mouse Compaq carbodsilver Internel keyboad System Documemtatwn Kd Integrated Intd audw
Restore CD Mcmsofl Windom Zoo0 Pmfesswnal (Service Pack 2) 3 years Parts 1 Labor wlh 3 years 24x7 4-hour response onsde lo rntinduded Removed per Amendmen1 No 1 0 Sony 18' LCD Flat Panel Display (SDM-P828-Black)
3 Colorgraphics Xentera GT4 PCI Vddeo Display Adapter (1-4 mondors) 1589 $1.786
$112 $336
S"MO1.I $7.050
Mbrgraphrr 24 mnlh pyts and labor wanly180 dey CdIe WmanlY
3 ShipptglHandling
2417 4 Hour Rsrpw for 3 Yeils D~~~cNSU~NISO~ WorkstMlons 8 HP(Compaq) 0530 Conveitible Mmower wtlh $1 839 18.935 3YrSuppDn Intel Pentium 4 Pmcessor 2 80 GHz (533 MHr Fmnt Side Bus) 512MB PC2700 (DDR333) Mmry 4ffiB Uitra ATA 100 (7200 rpm) Integrated Inld PROllOW Glpabd Wvm& mmectwn 1 UMB Floppy Disk Dnve 48X max CD-ROM Compaq USE Scmll Mouse Compaq carbodsilver Internel keyboard System Documentamn Kd integrated Intel audw Restore CD Miamsoft Windows PWO PmfesswMl (Servce Pack 2) 3 years Parts (L Labor wlh 3 years 24x7 .(-hour response onstle 0 Sony 18' LCD Flat Panel Display (SDM-P82BBlack) SO mlindudad Rem& pr Amndmnt No 1
8 Colorgraphics Xenlera GT4 PCI Vldea Display Adapter (1-4 momtors) 1588 $3583 Mlorgraphrs 24 mnth pBrls and labar warranlyl80 day cable warranty
8 Stupping/Handliq $138 1816
SubIot.1 $11244
Tlm. Synshronlutlon Hardwan 1 Spclrxom NeIChCWNTP Nmrk Tam Rovldsr (leu antema) 8189 $1.944 11 944 FN~ par spurom warranty OPT 03 5228 $228 FN~ year Spurom waranty 1 Splramm Rack Mwnl Adapler fa model 8189 NeldOcWNTP 8225 $254 $254 FN~ BY Spmrrom warrardy 1 Splrrom Mlldoa Anlenw 1 Spbrom GPS Antenna Sur@ Prolaclor 8228 1221 $221 Ow yea sptrrom wwranly 1 AnlemnAdaptor CAllool $82 $82 On pa splramm wwranly CA07 1 00 5215 1216 FN. year S+xlrrom warranty 1 1W FI Antmna Cue 1 SpcbromTmeVw400Model8177 GnenLED. 120(24-bur.4(rhgh 8175 $868 see4 FNC year SpeClrrom warranty
hour8 and miwles dkyls. 2 3' hlph seconds dglls
nbumn. Inc. Equipment Pnaw Page 2 of 5 Amendment 2 - Wber 25,2004
city of Cahbad. CA Computer Aided Dispatch and Mobile Data System Equipment Pridnp Modif!& pr Amendment No. 2
Exhibit B
unit u1.nd.d ~xt.n.w
PriU Pdc. W.rrO"ly Comment. -- Dncrlpllo"
Antems bl MourV . Imlatlall(m $600 $6w
1 Shippig/Handllng SZB $28
Sublow $4.435
PdnION
2 HP LaserJet 4200n network ready pnmer up lo 35ppm b!ack and whne Q242EA#ABA $1.478 $2 By] 1 Yr war Om px limited wpnanty from dale 01 purchase relwn to HP
2 SMppig/Handlimg 552 $104
S"bl0t.l t3.m
SYM0t.l 1154%
MM: Irut.llallon S.NIUS All GRYCDMA &m 10 k povW by Clly Irutdlalan dsleted Amndmnl2
All GPS -NWS lo k pvlded by Cly 8s part of GPRYCDMA &ma Quote From Day W~reless
0 Cmwn Vldoru InrlzJlalon 1850 mllncluded "des the City sdecls lb Tlbumn oplwnat pKl!K&urchase of this
0 TNCh and SW InSlallillWn $780 mtinduded equipmen1
0 Motorcple InsIaMwn 5780 mtinduded
SYblDW $0
MM: th&m for Crown Wctorl. Vehiclss Warrardy pr Data81 1 king of May 18,ZW. Amndmnl 2
Quote From Dsla911
50 Data911 M5 MDbile Data S@sm
50 12 1'Dirplsy induded vrluded
50 Wlndowr2OWOS bncluded included 50 Rugged Keyboard lnduded included
50 Psnlvlm M 1 lGHl Rmssor LJppr.de $35920 $17860
$4 786 W $239 803 012.OW DalaOlI Rrlng dated May 18.2CC4 - AmsndmnI2 I
50 RAM Upgrade to 512Mb $11920 $5880
50 Touch Pen SlW 57920 $3860
0 Mqlah Cud Reader $8900 Wllncluded
50 RemVeabIe Hd DrNe $7600 s3aw
50 40 0 GB Hd Drrve Upgrade $10320 $5,180
50 Exlarded Warranty (an, ysr I&M fmm dab of PrChaseJ 548000 $24W
50 TNnk munl Cab M S13520 $6.760
50 Powsr manqsrrvnl duk tncluded included
1 Dashlop display mount $14900 $148
Thw line item pw&* the City wth a Ihw par wanly from dale ol prchase
50 =lPP'w 159m $2850
SYbl0t.l $310,400 112,WO
LJpgr.de Pilot P~-s.oN lo M1.1 QHz Procea.(v.
3 Pedium M 1 lGHz Rm-r Umrads $160 w 5480
S"b1Ot.l we4 $0
MOCH.rdw.nf~rTrusk..ndSWo
Qwle Fmm Dsls811
0 DaIaQIl MS Mob& Data System $5,810 Wl lnduded UpdaM wllh Data81 1 pr(n(l on W4103 Included m 50 Units PbOVe by Amendmnl2
0 12 1'Dirplql Included lwddd
0 RtqpdKeWd Induded #&dad
0 Wlnd~*2WoOS Included Idded
0 Fnntum Ill 1 CGHL Upgrads $374 wlincluded
0 RAM Uppr.da lo 512Mb $150 Wllncluded
0 40 0 OB Head Dr~s Upgrade $220 Wllncluded 0 Twch Pen Stylus $110 WlIncludsd
0 Exlwnat CD ROM $220 mllncluded 0 Extended Warranty (om par lncludad ham date of purchase) $528 Wlvrluded $780 mI irrludsd
$110 WI lrrluded 0 Mqleh Card Reader
0 VeWe lnrlatlallon KI indudas munl cables. fuss loom OIC
S"blo1.l $0 $0
MOC Hardwan for Mo(orcyclss
Qwle Fmm P~WSOOK
6 PawronrTouqMODk07 $2 880 $17.340 3 Yr Warr 3 Yea Limoled Warranty fmm dale of purchase on laplop a-d display
6 6 4' Moblls Data Duplay $1.870 $11.220
6 wlrdwn2OWos induded bnduded $330 $1,980 8 RuggedKeybolrd 6 Ram Ummda lo 128 MB $121 $728
8 TWCh Pen Stylus $10 $80
8 Vehlda InslzJlaton Iw IXIUdes munl. cables, fuses. bm OIC $830 54.980
8 Mqlak Cud Reader $110 $580
S"Mot.1 $0
13 Mo War 13 mrdh warranty frm date Of purchase Spn Moblk thrdwan Quote From DstsOl 1 I Panaronr $480 Updated with Data911 pm(1 on WU03 Ddeted Arrvndrrvnl2 I 0 Dab911 M5 Mobde Data Compula $5810 Wflnduded
0 12 l-Dirplay wuded mnduded
0 wlndowl2OWos mduded included
0 RuggedKeybwd mcluded included
0 Penlum 111 1 CGHz Uwr& $374 mlincl~dd
0 40 0 GB Hard DW~ LJppr.de 5.720 mlincluded
I110 ml included 0 TwchPenSyur 0 Exlended Wpnanly M5 (OM ys= included from dale d purchase) $530 mlinduded
1 Pan-nc CFZB RugQedued Laplop $8 190 $6 180 3 Yr Wn 3 Year Limited Warranty from dab 01 purch- on Ihplop and drrplay
0 RAM Upprade Lo 512Mb $150 W1lncl"ded
Amendment 2 - OCtabw 25.2W4 Tiburon. Ins. Equipment Pnang Pape 3 of 5
Cty of Carlsbad. CA Computer Add Dapatch and Mobile Data System
Equipment Pncinp Modrfed per Amendment No 2
Exhitit B
1 w~wa2woos vxluded included
1 Ram Upgr.ds lo 120 MB $130 $130 1 RuppdKeykaud $330 $330
1 Extended Wamanly 07 f580 $580
1 Touch Pen Slys $10 110
Pads- Option No1 Included I" pfopold p"ce
at!-% Fmm Pam
-0 wppoll fw up to 1W dmls Pllo Includ~s NLY ~ib wmponnl Umnts ete prchssad
sepsraldy I&deo P Way rohara manly
sepsrattely Includes a %day lollware warranty
saparalely Includes a Wday lohull wanly
1 COn-Iwily Galway - 1W Uir Llcsna TGCG01-0100 $7202 $7.200
TGCGOl $1 080 11.080 Sewa s& cost for additand nwk addqlear Usnli we prchased
TSE-GO1 $3 080 $1,080 Seww s& of Ihe Told Sccurs Encryp(mn Umnlr ae prchased
TCPRGOl $1 080 $1 080 Clinls ete prchssad separately Includes a %day saftwpn wananly
TRE-001 $1 om $1.080 Ulenlp we puwhaad separately lncludes a %day xlfiwpn Wanly
1 Told Conml NeWk Adsplat Module
1 Told Scum Enuyptwn Module
i TOM bird pod ~outurg MOM^
1 Told Roam EUlprs Module
Tlburon, Inc. Equipment Pridnp Page 4 of 5 28 Amendment 2 - Odok 25.2001
CityofCahbad, CA Computer Aded Dlspalch and Mobile Data System Equipment Pnclnp ModiW per Amndment NO. 2
Exhitdl B
Equipment Pridp Pwe 5 of 5 i2q Amendment 2. October 25.2W4
EXHIBIT F
AMENDED PAYMENT SCHEDULE
Business Practice Review
Payment
$62,410.92
$1 04,812.20
Task
Task 3 CAD and Mobile BPR and Workflow Review
Deliverable: This task is considered complete when: (a) all interfaces listed in the
Interface Control Document have been identified and the functional requirements fully
documented as defined in Step 3 of Task 3; (b) a mutually developed Change List is
provided to the City (c) the City and Tiburon reach written agreement on the hardware
configuration required to support the subsystem outlined in this task; and (d) a mutually
developed draft test plan is provided and approved by the City. Task completion will be
confirmed by the City’s signature on the task sign-off letter prepared by Tiburon.
Task 5 Prepare, Submit, and Finalize Change List
Deliverable: This task is considered complete when the City has received the revised
project schedule required by Task 4, the mutually developed Change List, Interface
Control Document, hardware configuration, and draft test plans, and the City has
determined whether or not to proceed with the project, and it has either been determined
that a change order is not required or the parties have executed a change order. Task
completion will be confirmed by the City’s signature on the task sign-off letter prepared
by Tiburon.
CAD and Mobile Tasks
$1 06,831.78
(adjusted for
overpayment
on milestone
payments for
Task 3 and 5)
$117,111.84
$78,074.56
Task 6 CAD Equipment On-site Installation
Deliverable: This task is considered complete when: (a) the CAD/Ti hardware and
application modules have been installed, and successfwlly tested; (b) a software image on
CD has been developed and tested and the City has been trained on how to install CAD
software on future CAD workstations; and (c) the City has received a complete inventory
list of all equipment as installed (as detailed in Task 6(g)). Task completion will be
confirmed by the City’s signature on the task sign-off letter prepared by Tiburon.
Task 7 CAD System Tailoring and Customization
Deliverable: This task is considered complete when the City has received from Tiburon
the “As Built” Documentation of the tailoring and custom software changes which have
been installed and successfully unit tested, and Tiburon has successfully installed the
Message Switch software on the CAD server and configured and demonstrated it to
support communication between local workstations. Task completion will be confirmed
by the City’s signature on the task sign-off letter prepared by Tiburon.
Task 8 Geographic File Conversion and Loading
Deliverable: This task is considered complete when: (a) the Geographic Conversion
Tool (GCT) workstation has been configured; (b) all of the City’s ArcInfo data required
to populate the required CAD files and the mapping databases has been successfully
converted; and (c) Tiburon has provided training on the GCT program and the mapping
import process.
$78,074.56
$78,074.56
$97,593.20
Task 9 Message Switch Interfaces (SUNKLETS)
Deliverable: This task is considered complete when Tiburon has (a) installed and
successfully tested all software required to support the interface to CLETS via the SUN
message switch and Reflections 3270 emulation software on the CAD dispatch
workstations; (b) demonstrated the CLETS reformatted message transactions listed in
Tiburon responsibility item c in Task 15; (c) demonstrated the 40 additional CLETS
transactions and; (d) demonstrated all functions, functionality and compliance with the
performance requirements listed in Exhibit E for the interface to
SUN/CLETS/NCIC/NLETS; and (d) trained the City in the use of Reformatter utility.
Task completion will be confirmed by the City’s signature on the task sign-off letter
txemred bv Tiburon.
Task 10 Mobile Data Computer Pilot Install and Interface
Deliverable: This task is considered complete when Tiburon has: (a) installed MDC
software on the five (5) mobile units in the five (5) pilot vehicles; (b) developed and
tested a software image on CD and trained the City’s Project Manager on the MDC
software installation process; and (c) demonstrated and successfully tested the ability of
the pilot set of mobile units receiving dispatch messages, entering status changes,
displaying data from CAD data files and inquiries into remote databases. Task
completion will be confirmed by the City’s signature on the task sign-off letter prepared
by Tiburon.
This payment will occur only when all 3 of the following Tasks have been completed
per the terms of the Agreement:
Task 11Mobile Mapping Installation and Configuration
Deliverable: This task is considered complete when Tiburon has: (a) installed the
Mobile Mapping software in five (5) pilot mobile vehicles (the same pilot vehicles
referenced in Task lo), and (b) completed the test by successfully demonstrating the
interface to CAD, and (c) completed the test by successfully demonstrating mobile
mapping functions in those vehicles. Task completion will be confirmed by the City’s
signature on the task sign-off letter prepared by Tiburon.
AND
Task 12AVL System Pilot Installation and Configuration
Deliverable: This task is considered complete when Tiburon has: (a) installed the AVL
software on applicable server(s) and in the five (5) pilot mobile vehicles (the same pilot
vehicles in Tasklo), (b) completed the test by successfully demonstrating the interface to
CAD, and (c) completed the test by successfully demonstrating the ability to use all
features and functions of the AVL in the five (5) pilot mobile vehicles. Task completion
will be confirmed by the City’s signature on the task sign-off letter prepared by Tiburon.
AND
Task 13 911 Mapping Installation and Configuration
Deliverable: This task is considered complete when Tiburon has: (a) successfully
converted the City’s ArcInfo GIS data and map and loaded it into the mapping
environment; (b) installed and successfully tested the 91 1Mapping Maverick software on
all CAD workstations; (c) installed and successfully configured the Mapping and AVL
server connected to the Communication Center network; (d) successfully demonstrated
the CAD interface to Maverick; (e) has successfblly demonstrated the mapping
functionality; and (f) certified that the mapping component is complete and ready for
$39,037.28
$58,555.92
$58,555.92
$97,593.20
Retainage
preliminary testing of CAD. Task completion will be confirmed by the City’s signature
on the task sign-off letter prepared by Tiburon.
Task 16 NetClock Time Synchronization Equipment Installation
Deliverable: This task is considered complete when Tiburon has successfully completed
installation of the NetClock device and the connectiodinterfaces of that device to the
other devices as defined in the Interface Control Document, and demonstrated each
device to confirm internal clock synchronization from the NetClock time. Task
completion will be confirmed by the City’s signature on the task sign-off letter prepared
bv Tiburon.
Task 20 CAD, MDS, Mobile Mapping and AVL System Integration Testing
Deliverable: This task is considered complete when all CAD, AVL and Mobile
equipment required for production operation has been installed and Tiburon has
demonstrated all internal and external interfaces to ensure that the combined systems
operate together. Task completion will be confirmed by the City’s signature on the task
sign-off letter prepared by Tiburon.
Task 21 CAD User Documentation and Training
Deliverable: This task is considered complete when: (a) City accepts a Training Plan
developed exclusively for the City by Tiburon; (b) City accepts updated documentation
reflecting all tailoring and customization performed in previous tasks: and (c) Tiburon
completes the scheduled technical and user training for Phase 1 described in Task 2 1
Task completion will be confirmed by the City’s signature on the task sign-off letter
prepared by Tiburon.
Task 25 CAD, MDS, Mobile Mapping, and AVL Preliminary Test
Deliverable: This task is considered complete when Tiburon demonstrates CAD, MDS,
Mobile Mapping, AVL, and applicable interfaces operate accurately and reliably in a
production environment for at least thirty (30) calendar days. Task completion will be
confirmed by the City’s signature on the task sign-off letter prepared by Tiburon.
Final System Acceptance
Following Final System Acceptance by City Council
Payments for each milestone shall be made upon completion of the respective task(s) listed and
described above and in accordance with the terms of the Agreement. The task completion
description of each milestone supplements and is in addition to the statement of work.
Payments for all Hardware and Third Party Software (as defined in the agreement) shall be made
following transfer of title per Section 16.0 of the Agreement.
75% of the Tiburon license fees shall be paid when Tiburon’s CAD, MDS, and Mapping
Application Software is installed at the City on a City-supplied workstation. Such workstation
will be supplied within 30 days of Tiburon’s request. The balance of the Tiburon license fees
shall be paid upon cutover of CAD. Due to a reduction in the value of the software license fees,
this final payment for the remaining balance of software license fees will be adjusted to give the
city full credit for all payments made on software license fees.
The City will retain 25% of every invoice, including license fees, services, hardware and
third party software