HomeMy WebLinkAbout2004-12-07; City Council; 17906; Hybrid vehicles purchaseAB# 17,906
MTG. 1’2ffI04
DEPT. BLDG
~~~ 2008
$ 3,360
$ 1,050
=uel/Gallon
$ 2.25
APPROPRIATION OF FUNDS FROM THE VEHICLE
REPLACEMENT FUND FOR THE PURCHASE OF TWO
HYBRID VEHICLES
CITY ATTY.
Total cost two
Cost per car cars
$ 20,160 $ 40,320
$6,300 $12,600
Fuel Cost
$ 2,761.36
Difference Total fuel savings
RECOMMENDED ACTION:
$ 2.25
ADOPT Resolution No. 2004-381
Replacement Fund for the purchase of two Hybrid vehicles.
APPROVING an appropriation of $44,000 from the Vehicle
$ 1,242.61 $ 2.485.23
Net savings
$ 1,518.75 $ 30,205
ITE M EXP LAN AT ION :
The City recently hired two Limited-Term Building Inspectors due to the increase in construction
activity. Vehicles are needed for these two positions and there are no funds budgeted in the current
fiscal year’s budget. Since the term for these positions is limited to three years, this proposal involves
“replacing” two older vehicles before they are actually due to be replaced and keeping the older
vehicles for City use.
In lieu of leasing additional vehicles, the department has two vehicles approaching replacement
mileage within that three-year timeframe. Both vehicles are Ford Taurus currently with about 70-
75,000 miles each. They each run about 12,000 miles on average per year. Since these vehicles will
be due for replacement about the time the City would be turning in the leased vehicles, it would be
less costly to acquire the replacements now and have the use of the new vehicles. It is a cost saving
idea that has not been tried before, but will save the City about $30,000 over the next three years.
Analysis of Lease/Rent vs. Early Purchase of Hybrids
FY I 20051 2006 I I
Leased Vehicle
Monthly per vehicle
Purchased Hybrids
Depreciation
Monthly per Vehicle
$21,000
IFuel Analysis IMileage IMonthly Miles
2007
$ 6,720
$ 2,100
vlonths
32
3€
This vehicle acquisition strategy has been reviewed an approved by the City’s ad-hoc vehicle
committee and the Leadership Team.
I
PAGE 2 OF AGENDA BILL NO. 17,906
FISCAL IMPACT:
The estimated cost for the purchase of the two Hybrids is $44,000. Replacing the vehicles with
Hybrids will save about $2,200 in fuel costs. The net savings to the City of leasing versus purchasing
two cars in addition to the savings for fuel cost is estimated to be about $30,000 over the three-year
term.
ENVIRONMENTAL:
The Planning Director has determined that the activities above are categorically exempt from CEQA
review pursuant to Section15309 of the CEQA guidelines.
EXHIBITS:
1. Resolution No. 2004-381, appropriating funds for two hybrid vehicles.
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RESOLUTION NO. 2004-381
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROPRIATING FUNDS FROM THE
VEHICLE REPLACEMENT FUND FOR THE PURCHASE OF TWO
HYBRID VEHICLES.
WHEREAS, the Building Department has hired two limited-term inspectors; and
WHEREAS, the department has a need for two additional vehicles not currently budgeted
in this fiscal year, and
WHEREAS, the estimated cost for the purchase of two Hybrid vehicles is $44,000, and
WHEREAS, the Vehicle Replacement Fund has adequate reserves to appropriate $44,000
for the purchase of the two Hybrid vehicles.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct
2. That the Finance Director is authorized to appropriate $44,000 from the Vehicle
Replacement Fund for the purchase of two Hybrid vehicles.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the
City of Carlsbad on the 7 th day of December ,2004, by the following vote:
AYES: Council Members Lewis, Finnila, Kulchin, Hall and Packard.
NOES: None
ABSENT: None
ATTEST:
M. WOOD, City Clerk
(SEAL)
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