HomeMy WebLinkAbout2004-12-14; City Council; 17918; California Library Literacy Srvc grant 2nd installCITY OF CARLSBAD -AGENDA BILL
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AB# 17,918
MTG. 12/14/04
DEPT. LIB
TITLE: ACCEPTANCE AND APPROPRIATION OF THE
SECOND INSTALLMENT OF THE 2004/05 GRANT IN THE
AMOUNT OF $17,934 FROM THE CALIFORNIA LIBRARY
LITERACY SERVICE
DEPT. HD.
CITY ATTY.
CITY MGR
RECOMMENDED ACTION:
Adopt Resolution No. 2004-397 accepting the second installment of the grant for
2004/05 in the amount of $17,934 from the California Library Literacy Service and appropriating the
funds to the Library grant account.
ITEM EXPLANATION:
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From 1984 until 1989 the Carlsbad City Library adult literacy program was funded with grant
money from the state.
In 1989, when those funds were no longer available, the City's General Fund picked up the
support of the program.
In 1990, when the California Library Literacy Service was created, the library became eligible
for additional matching grant funds.
We have applied for and received the matching grant funds each year for the past twelve
years.
For fiscal year 2004-05, the State Library will follow a similar procedure as last year in
determining how this matching grant program will be funded. The funding formula will
provide a basic grant of $10,000 to each eligible literacy program. Subsequently, if additional
funds remain, a second grant amount will be distributed to each eligible literacy program.
FISCAL IMPACT:
The Carlsbad City Library meets the eligibility requirements for receiving State matching funds.
These matching funds are awarded by the State to extend or enhance existing literacy services.
Grant funds will be used to purchase instructional resources, books, outreach materials, and
supplies to support the annual tutodlearner recognition event.
The total State grant amount for 2003-2004 was $28,851. This second installment brings the total
2004105 grant to $27,934.
EXH IBlTS :
1. Resolution No. 2004-397 accepting the second installment of a grant from the
California State Library Literacy Service and appropriating the funds.
2. Award letter from the California State Library and revised budget for 2004/05 funds.
DEPARTMENT CONTACT: CLIFF LANGE, (760) 602-201 0, clanq@ci.carlsbad.ca.us
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EXHIBIT 1
RESOLUTION NO. 2004-397
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING THE SECOND
INSTALLMENT OF THE 2004/05 GRANT FROM THE
CALIFORNIA LIBRARY LITERACY SERVICE AND
APPROPRIATING THE FUNDS
WHEREAS, the Carlsbad City Library Adult Learning Program provides training to meet
the literacy needs of adults; and
WHEREAS, the Carlsbad City Library Adult Learning Program supports the goals of the
City Council and the objectives of the Library; and
WHEREAS, the California State Library is providing additional support for the Library Adult
Learning Program with the second installment of the 2004/05 grant funds bringing the total for the
fiscal year to $27,934.00;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That second installment of state funds in the amount of $17,934.00 are hereby
appropriated to the Library 2004-2005 Literacy Grant Account.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Carlsbad,
, 2004, by the following California, at a regular meeting held on the 14th day of December
vote, to wit:
Council Members Lewis, and Packard. AYES:
NOES: None
ABSENT: None
n
(SEAL)
ATTEST:
October 29,2004
Clifford Lange, Library Director
Carlsbad City Library
1775 Dove Lane
Carlsbad, CA 92009-4048
CALI FORN IA STATE LIBRARY
FOUNDED I850
EXHIBIT #2
DearMr-ge: w,
I am pleased to enclose a claim form for the remainder of your library's 2004/2005 California Library
Literacy Services funding as determined by the application of our fhding formula.
As you know, this is the second year of implementation of the new CLLS funding formula. In essence,
the formula has moved from being one dimensional-a state match on locally generated dollars for adult
literacy-to a three-part hding formula which more accurately reflects the CLLS mission and values.
Another exciting benefit of this new process i's that we are able to distribute fhds earlier in the fiscal year
than ever before.
This second "installment" of your total allocation for the 2004/05 fiscal year is $17,934, and is based on:
0 Aper capita amount per adult learner served in 03/04 that reflects the fact that Adult Literacy
Services are the heart of our service, and are the basis for all other literacy services.
0 A match on local funds raised and expended for adult literacy services-reflecting a commitment
to a continuing State/Local partnership, and to providing an incentive for increased local support
for adult literacy.
Earlier this year you received baseline amounts for the 2004/05 fiscal year for your CLLS approved
program components. These baselines reflect the importance of each library having enough finds to
provide a minimum level of local literacy staffing and service.
Below is a re-cap of your total CLLS fhding for the 2004/05 program year:
Baselines:
0 Adult Literacy Service - $10,000
Subtotal baselines: $1 0,000 (amount previously claimed)
Second Installment:
(Per Capita & Match) $17,934 (amount to be claimed now)
GRAND TOTAL FOR 2004105 $27,934
Library - Courts Building PO. Box 942837 7) Sacramento, CA 94237-0001
If you find either an increase or decrease in your fbnding from last year, it is the result of one of the three
parts of the funding formula:
(1) Baselines - a change in the CLLS program components you are offering
(2) Per Capita - an increase or decrease in the number of adult learners you served
(3) Match - an increase or decrease in the amount of local funds expended on adult literacy
We wish to acknowledge the amount of work on the part of local staff that went into "cleaning up" data
that was reported in the revised online reporting system. Thank you especially to all of you who diligently
complied with our more clearly defined distinction between adult literacy and ESL students.
We will initiate the payment process upon receipt of your signed Claim Form (attached). This "second
installment" will be processed after all reporting requirements from the prior fiscal year have been
received and all adjustments made and unexpended monies returned. All of these funds must be
expended or encumbered by June 30,2005.
Please mail the signed claim form to:
California State Library
Budgets/Local Assistance
P.O. Box 942837
Sacramento, CA 94237-0001
Please revise your literacy budget for 2004/05 utilizing the actual total allotment fiom the State Library as
outlined in this award letter. Forms are enclosed but if you wish to receive these budget forms
electronically, please e-mail your request to Cindy Tackett at ctackett@,libraw.ca.nov.
You will notice one change to the budget form: We have created a separate column for ESL and a
separate column for "Other" - which includes any expenditures on literacy services you provide that are
not expenditures on Adult Literacy, Family Literacy, MLLS, ELL1 or ESL. Income and expenditures on
such programs as Reach Out and Read or a high school student tutoring program, for example, would go
in the "Other" column on the budget.
Please submit your newly completed budget by December 1,2004 to:
Cindy Tackett
California State Library
P.O. Box 942837
Sacramento, CA 94237-0001
You will be asked to report electronically twice this fiscal year-once in January, and again after the close
of the fiscal year. My staff will soon provide more details on this process.
The following specific issues or observations have been made about your final report on the 2003/04
service year:
No comments
Should you have additional questions regarding the new fbnding andor reporting process, please contact:
Carla Lehn at (916) 653-7743 or clehn@library.ca.gov
Valerie Reinke at (909) 786-0455 or vreinke@library.ca.gov or
Cindy Tackett at (916) 653-7172 or ctackett@library.ca.gov
Best wishes in implementing your important library literacy services.
Yours sincerely, I
Susan Hildreth,
State Librarian of California
cc: Literacy Coordinator
Enclosures Claim Form
Budget forms
Budget Detail
Proposed for FY 2004/05
Senior Librarian (Coordinator)
Library Technician (Lit.Asst)
Sub-total of Personnel
Instructions:
0.8 Yes 0 72,288 0
1.36 No 0 41,520 0
2.16 0 0 113,808 0
Library Name: Carlsbad City Library
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Please provide additional detail on your budget here to demonstrate how "State," "local jurisdiction" and "othel" funds have been
allocated. Be sure to exclude funds for activities that are not for the purposes of the California Library Literacy Services Act (e.g.
portions of staff time that are not dedicated to literacy services like desk time). State and local funds may NOT include a portion of the
Library Director or other library staff who are not providing direct literacy services or for whom literacy oversight is only a small portion
of their ongoing responsibilities. Those funds are included in indirect (on this form) andlor in-kind (in the online reporting system).
lpersonnel 1
"
0
Sub-total of Contract Services 0 0 0 0
72,288
41,520
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113,808 I
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(Grand Total should match grand total on Projected Budget)
Note: Comments can be included as an attachment to this form.
Doc#6360v1/cllsbudgeldeta1/2004-05
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