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HomeMy WebLinkAbout2005-01-11; City Council; 17934; Approval of purchase of Ford vehiclesd w > 0 B 0. a .. z 0 F 0 a J c z 3 0 0 AB# 17,934 01-1 1-05 MTG. DEPT. FIN CITY OF CARLSBAD - AGENDA BILL TITLE: APPROVAL OF PURCHASE OF FORD EXPEDITION AND TAURUS SEDANS RECOMMENDED ACTION: Adopt Resolution No. 2005-002 approving the purchase of eight Ford Taurus Sedans from Pacific Ford and one Ford Expedition from Ken Grody Ford. ITEM EXPLANATION: Funds were appropriated in the 2004-2005 fiscal year budget for the purchase of eight sedans to replace vehicles currently in the fleet that have exceeded the age and mileage requirements of the City's vehicle replacement program. In addition, Staff is requesting one replacement police patrol sedan in this year's budget be upgraded to a Ford Expedition. The larger vehicle will provide the field supervisor a superior operations platform for the variety of equipment and operations expected resulting in a higher level of customer service. The field supervisor currently operates a sedan with emergency equipment in the rear seat because the trunk is full and when responding to an incident and may need to partially unload the trunk to find other needed equipment. The City's Vehicle Task Force and Leadership Team have approved the upgrade. In accordance with Section 3.28.050 of the Municipal Code, Notice to Bidders was mailed to thirteen vendors. On November 18, 2004 six bids were received, opened, witnessed and recorded. In accordance with the Municipal Code, a best value evaluation was completed. The bids were evaluated by staff for cost, delivery schedule, conformance to specifications and any unspecified value-added offerings. The bid submitted by Pacific Ford was determined to be the best value for the Taurus sedans. The bid submitted by Ken Grody Ford was determined to be the best value for the Expedition. Total cost for the Taurus sedans is $113,418.86 including sales tax. The cost for the Expedition is $23,821.37 including sales tax. FISCAL IMPACT: Unencumbered funds in the amount of $137,240.23 are available in the Vehicle Replacement Capital Outlay Account for the purchase of the vehicles. EXHIBITS: 1. Resolution No. 2005-002 approving the purchase of eight Ford Taurus sedans and one Ford Expedition. 2. Tabulation of Bids. DEPARTMENT CONTACT: Colette Wengenroth, (760) 602-2430, cweng@ci.carlsbad.ca.us 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 I9 20 21 22 23 24 25 26 27 28 Exhibit 1 RESOLUTION NO. 2005-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE PURCHASE OF EIGHT FORD TAURUS SEDANS AND ONE FORD EXPEDITION WHEREAS, the City of Carlsbad wishes to purchase eight Ford Taurus sedans and one Ford Expedition; and WHEREAS, Section 3.28.050 of the Carlsbad Municipal Code provides that materials and services costing over thirty thousand dollars must be obtained through formal bidding procedures; and WHEREAS, bid proposals were submitted by six vendors and the bids of Pacific Ford and Ken Grody Ford were determined to be the best value for the eight Taurus sedans and one Ford Expedition, respectively. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1. That the above recitations are true and correct. 2. That the Purchasing Officer is hereby authorized and directed to issue a purchase order to Pacific Ford, 3600 Cherry Avenue, Long Beach CA, in the amount of $1 13,418.86 including sales tax. Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Exhibit 1 3. That the Purchasing Officer is hereby authorized and directed to issue a purchase order to Ken Grody Ford, 5555 Paseo del Norte, Carlsbad, CA 92008 in the amount of $23,821.37 including sales tax. PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad held on the 11 th day of JANUARY ,2005 by the following vote, to wit: AYES: Council Members Hall, Kulchin, Packard, Sigafoose NOES: None ABSENT: Council Member Lewis MATT HALL, Mayor Pro Tem ATTEST: LORRAINE M. W@OD, City Clerk U .r (SEAL) 3 Exhibit 2 4. 5. CITY OF CARLSBAD BID TABULATION SHEET BID NO. 05-09 RACEWAY FORD - RIVERSIDE KEN GRODY FORD - CARLSBAD 1 13,844.34 1 15,318.36 Taurus Sedans (8) I 6. I BOB WONDRIES FORD - ALHAMBRA VENDOR NAMElCITY I TOTALCOST II # ! I 117,111.32 11 I. I PACIFIC FORD - LONG BEACH # I. I 11 3,418.86 VENDOR NAMElClTY TOTAL COST KEN GRODY FORD - CARLSBAD 23,821.37 I 2. I ENClNlTAS FORD - ENClNlTAS 5. 6. I 11 3,671.94 BOB WONDRIES FORD - ALHAMBRA PACIFIC FORD - LONG BEACH 24,335.34 NO BID /I 3. I NORTH COUNTY FORD -VISTA 1 113,723.66 11 2. I NORTH COUNTY FORD -VISTA 123,963.60 1 3. I RACEWAY FORD - RIVERSIDE I 24,159.32 I 4. 1 ENClNlTAS FORD - ENClNlTAS 1 24,160.78