HomeMy WebLinkAbout2005-01-11; City Council; 17934; Approval of purchase of Ford vehiclesd w > 0 B 0. a
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AB# 17,934
01-1 1-05 MTG.
DEPT. FIN
CITY OF CARLSBAD - AGENDA BILL
TITLE:
APPROVAL OF PURCHASE OF FORD EXPEDITION
AND TAURUS SEDANS
RECOMMENDED ACTION:
Adopt Resolution No. 2005-002 approving the purchase of eight Ford Taurus Sedans from
Pacific Ford and one Ford Expedition from Ken Grody Ford.
ITEM EXPLANATION: Funds were appropriated in the 2004-2005 fiscal year budget for the
purchase of eight sedans to replace vehicles currently in the fleet that have exceeded the age and
mileage requirements of the City's vehicle replacement program.
In addition, Staff is requesting one replacement police patrol sedan in this year's budget be upgraded
to a Ford Expedition. The larger vehicle will provide the field supervisor a superior operations platform
for the variety of equipment and operations expected resulting in a higher level of customer service.
The field supervisor currently operates a sedan with emergency equipment in the rear seat because the
trunk is full and when responding to an incident and may need to partially unload the trunk to find other
needed equipment. The City's Vehicle Task Force and Leadership Team have approved the upgrade.
In accordance with Section 3.28.050 of the Municipal Code, Notice to Bidders was mailed to thirteen
vendors. On November 18, 2004 six bids were received, opened, witnessed and recorded. In
accordance with the Municipal Code, a best value evaluation was completed. The bids were
evaluated by staff for cost, delivery schedule, conformance to specifications and any unspecified
value-added offerings. The bid submitted by Pacific Ford was determined to be the best value for the
Taurus sedans. The bid submitted by Ken Grody Ford was determined to be the best value for the
Expedition.
Total cost for the Taurus sedans is $113,418.86 including sales tax. The cost for the Expedition is
$23,821.37 including sales tax.
FISCAL IMPACT:
Unencumbered funds in the amount of $137,240.23 are available in the Vehicle Replacement Capital
Outlay Account for the purchase of the vehicles.
EXHIBITS:
1. Resolution No. 2005-002 approving the purchase of eight Ford Taurus sedans and one Ford
Expedition.
2. Tabulation of Bids.
DEPARTMENT CONTACT: Colette Wengenroth, (760) 602-2430, cweng@ci.carlsbad.ca.us
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Exhibit 1
RESOLUTION NO. 2005-002
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE PURCHASE OF
EIGHT FORD TAURUS SEDANS AND ONE FORD EXPEDITION
WHEREAS, the City of Carlsbad wishes to purchase eight Ford Taurus sedans and one
Ford Expedition; and
WHEREAS, Section 3.28.050 of the Carlsbad Municipal Code provides that materials and
services costing over thirty thousand dollars must be obtained through formal bidding procedures;
and
WHEREAS, bid proposals were submitted by six vendors and the bids of Pacific Ford and
Ken Grody Ford were determined to be the best value for the eight Taurus sedans and one Ford
Expedition, respectively.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as
follows:
1. That the above recitations are true and correct.
2. That the Purchasing Officer is hereby authorized and directed to issue a purchase order
to Pacific Ford, 3600 Cherry Avenue, Long Beach CA, in the amount of $1 13,418.86
including sales tax.
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Exhibit 1
3. That the Purchasing Officer is hereby authorized and directed to issue a purchase order
to Ken Grody Ford, 5555 Paseo del Norte, Carlsbad, CA 92008 in the amount of
$23,821.37 including sales tax.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City
of Carlsbad held on the 11 th day of JANUARY ,2005 by the following vote, to wit:
AYES: Council Members Hall, Kulchin, Packard, Sigafoose
NOES: None
ABSENT: Council Member Lewis
MATT HALL, Mayor Pro Tem ATTEST:
LORRAINE M. W@OD, City Clerk U .r (SEAL)
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Exhibit 2
4.
5.
CITY OF CARLSBAD BID TABULATION SHEET
BID NO. 05-09
RACEWAY FORD - RIVERSIDE
KEN GRODY FORD - CARLSBAD
1 13,844.34
1 15,318.36
Taurus Sedans (8)
I 6. I BOB WONDRIES FORD - ALHAMBRA
VENDOR NAMElCITY I TOTALCOST II # ! I
117,111.32
11 I. I PACIFIC FORD - LONG BEACH
#
I.
I 11 3,418.86
VENDOR NAMElClTY TOTAL COST
KEN GRODY FORD - CARLSBAD 23,821.37
I 2. I ENClNlTAS FORD - ENClNlTAS
5.
6.
I 11 3,671.94
BOB WONDRIES FORD - ALHAMBRA
PACIFIC FORD - LONG BEACH
24,335.34
NO BID
/I 3. I NORTH COUNTY FORD -VISTA 1 113,723.66
11 2. I NORTH COUNTY FORD -VISTA 123,963.60 1 3. I RACEWAY FORD - RIVERSIDE I 24,159.32 I 4. 1 ENClNlTAS FORD - ENClNlTAS 1 24,160.78