HomeMy WebLinkAbout2005-01-18; City Council; 17946; Donation Electric Cart for Leo Carrillo Ranchn w > 0 ae n. n. a
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AB# 17,946
MTG 1/18/06
DEPT. Recreation
CITY OF CARLSBAD - AGENDA BILL - TITLE:
RECEIPT OF baNATlON AND PURCHASE OF
ELECTRIC CART FOR LEO CARRILLO RANCH
HISTORIC PARK
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DEPT.H
RECOMMENDED ACTION :
Adopt Resolution No. 2005-014
the purchase of Yamaha G22EL electric cart for Leo Camllo Ranch Historic Park (Exhibit2).
accepting donation in the amount of $4,420 to be applied towards
ITEM EXPLANATION :
Since the opening of Camllo Ranch Park in August 2003, staff has been providing tours for the public of
this historic site. The 27-acre park is located at the bottom of a canyon and therefore consists of some
difficult terrain including steep slopes, unpaved trails and irregular surfaces. Consequently, there has
been difficulty for some visitors-especially those patrons with disabilities or ambulatory restrictions-in
their ability to enjoy the park experience without mobility assistance.
In order to provide a high level of customer service and enhance the park experience for those persons
requiring mobility assistance, staff began providing driving tours of the ranch for the elderly and disabled
soon after the ranch opened. Unfortunately, the cart which staff has been using to provide this service is
not particularly well-equipped to transport wheelchairs, walkers, or other mobility devices, and it has
proven to be unreliable in terms of providing consistent service without breaking down due to the age
and condition of the vehicle. To remedy this situation, staff approached the Friends of Camllo Ranch,
Inc. (Friends) to seek their partnership and assistance with the purchase of a properly equipped cart for
the ranch.
Staff subsequently obtained bids on a Yamaha G22EL cart, which is capable of transporting six patrons
with ancillary equipment at a cost of $8,840 (Exhibit 3). The Friends have offered to donate 50% of the
total projected cost to purchase.
On November 15, 2004, the Parks and Recreation Commission recommended that this donation totaling
$4,420 be accepted by the City Council. If Council concurs, acceptance of this generous donation will
ensure that all guests will have access to the park and that all visitors can enjoy the historic and scenic
experience at Leo Camllo Ranch. In appreciation for their support, the Friends logo and Flying LC
Brand will be placed in a visible location on the cart..
FISCAL IMPACT:
Total cost for the purchase of the electric cart is estimated at $8,835.50, which includes delivery,
materials, and additional equipment. The Recreation Department's operating budget will pay the
remaining $4,415.50 necessary to complete the purchase. The minimal annual maintenance and
operating expense is estimated to be $200 per year. The can is not included within the vehicle
maintenance and replacement internal service fund.
EXHIBITS:
1. Resolution No. 2005-014 accepting donation in the amount of $4,420 to be applied toward
the purchase of Yamaha G22EL electric cart for Leo Camllo Ranch Historic Park.
2. Gift Agreement: Donation to the City of Carlsbad
3. Picture of Yamaha G22EL &Passenger Electric Cart
4. Donation Letter from Friends of Camllo Ranch, Inc.
DEPARTMENT CONTACT: Mick Calarco, (760) 476-1 042, email: mcala@ci.carlsbad.ca.us
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RESOLUTION NO. 2005-014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING A $4,420 DONATION IN SUPPORT OF THE
PURCHASE OF AN ELECTRIC CART FOR LEO CARRILLO RANCH
HISTORIC PARK.
WHEREAS, the City Council wishes to accept the Friends of Carrillo Ranch, hc. donation
totaling $4,420 in support of the purchase of an electric cart, and
WHEREAS, the City Council wishes to acknowledge the generosity and support of
contributors; Friends of Carrillo Ranch, Inc.; and
WHEREAS, on November 15, 2004 the Parks and Recreation Commission received a
donation totaling $4,420 and recommended acceptance by the Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the City Council dues hereby accept the %,420 donation and supports the purchase of an electric
cart for the Ranch.
3. That the City Council hereby authorizes the Finance Director to appropriate the above funds, into the
Leo Carrillo Ranch Organization Key.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on
the 18th day Of JANUARY , 2005 by the following vote, to wit:
AYES: Council Members Lewis, Hall, Kulchin, Packard, Sigafoose
NOES: None
CLAUDE A. Lm$ Idayor
MATT HALL, Mayor Pro Tern
ATTEST
GIFT AGREEMENT: DONATION TO THE CITY OF CARLSBAD. '
The purpose of this document is to provide a record of donations and contributions of artidacts and memorabilia, including personal andor intellectual property, to the Ci of Csrlsbad, Carrillo
Ranch Trust.
Name@) of Donor(s): Friends of Caniflo Ranch
Address: 2622 El Anuila Lane city/state: Carlsbad CA 92009
Telephone: 760A38-1666 Fax:
~~~il: fr 1 endsaf carr ill orancWyah 08. corn
Description of Property(attach additional sheet if necessary):
Monetary donation of: $ 4n 420 *'
I (we) give, transfer, convey and assign this property, free and dear of all encumbrances, liens
and/or litigation, to the City of Carlsbad, Leo Carrillo Ranch Historic Park for its use and benefit, without restriction. I (we) relinquish for myself (ourselves), my (our) executors, administrators,
heirs and assigns, all ownership, rights (including copyright, trademark and related interests),
title, and possession, to the City of Carlsbad absolutely.
By accepting this donation, the City of Carlsbad agrees to indemnify and hold harmless the Friends of Carrillo Ranch for their donation of $ 4 o 420 000 to be used for the procurement of
Y. qolf carts for use at Carrillo Ranch,. The City agrees to indemnify and hold harmless the Friends of Carrillo Ranch for any acts or occurrences arising out of their use and operation.
I (we) understand that this document is a public record under Section 6252 of the California
Government Code and is available to the public upon request. I (we) have no objections to my (our) name(s) appearing as donor(s) in connection with this gift in museum records, publications
and other descriptions.
I (we) understand that It is my (our) responsibility to have an appraisal of the donated property
made for tax purposes and that no appraisals will be performed by staff of the Ci of Carisbad.
Donor(s) Signature: r A Alan K Kindle, President
Date: 12/j.?/o4
I accept this donation into the Carrillo Ranch Trust on behalf of the City of Carlsbad in
accordance with Section 37354 of the California Government Code. and Section 2.36.090 of the Carlsbad Municipal Code.
Signature:
Date:
EXHIBIT 2
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Exhibit 3.
FRIENDS OF CARRILLO RANCH, INC.
2622 El Aguii Lane. Catlsbad. CA 92009 76w1J8-1886
e-mail rn friendsokanilloranch@yahm.com
November 3,2004
Mr. Mi& calarco
Remation Area Manager Leo Carrillo Ran& Historic Park 6200 Flying LC Lane
Carlsbad, CA 92009
Dear Mick
By resolution, the Board of Directors has authorized a donation of $4,420 to the
city subject to the following understandinjp:
(1) The donated funds will be used by the city to purchase a 6-passenger golf cart-
type vehicle for the Park at an estimated total cost of $8,840;
(2) The city wiU arrange for the words
“Made possible by
(brand) Friends of Carrillo Ranch, Inc.”
to be displayed on the vehicle in an appropriate manner and position readily visible to the
public. Please use the trade style shown on this letterhead minus the underline and
references to addresses and phone number. We resene the right to see a proof of the
design before it is applied by the city or the vendor;
(3) A Gift Letter satisfactoty to and signed by all parties shall become part of the
public record.
If the above understandings are endorsed by the Parks and Recreation
Commission, our donation will be remitted at the time of City Council approval.
Cordially,
Alan K. Kindie, President
C: Board of Directors
A SO1 (~113) California Educational Cmoration Since 1990
Exhi bit 4.
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