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HomeMy WebLinkAbout2005-02-01; City Council; 17956; Adopt City Council Policy No 69 City Support of Use of Volunteers13 4B# 17,956 Tu: \IITG, 2/1/05 ADOPTION OF CITY COUNCIL POLICY NO. 69 DEPT. HD. CITY ATTY. ,g 1 CITY MGR I CITY SUPPORT OF THE USE OF VOLUNTEERS DEPT. CM RECOMMENDED ACTION: That the City Council ADOPT Resolution No. 2005-023 APPROVING City Council Policy No. 69. ITEM EXPLANATION: In order to carry out the mission of the City “to provide top-quality services to our citizens and xistomers in a manner that enhances the quality of life for all who live, work, and play in Carlsbad,” it s desirable to augment the volume of City services that can be offered through a strong cadre of 3 ual ified volunteers. The aim of City Council Policy No. 69 is to clearly demonstrate the Council’s desire to actively promote greater involvement of volunteers. This Policy provides specific City Council policy direction, highlights the importance of volunteers to the City, clarifies established procedures to remove ambiguities, and sets parameters that encourage volunteerism. The Policy also acknowledges appreciation of the many hours of volunteer service given by City employees to the community. ENVIRONMENTAL: The adoption of proposed City Council Policy Amendment is statutorily exempt from CEQA review since there is no possibility that this activity will have an adverse effect on the environment. FISCAL IMPACT: A minimal expenditure of staff time will be required relative to City Council Policy No. 69. EXHIBITS: 1. City Council Resolution No. 2005-023 DEPARTMENT CONTACT: Sue Irey, (760) 434-2906, sirey@ci.carlsbad.ca.us 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 EXHIBIT I RESOLUTION NO. 2005-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING CITY COUNCIL POLICY NO. 69 REGARDING THE CITY’S COMMITMENT TO GREATER VOLUNTEER INVOLVEMENT WHEREAS, the Mission of the City of Carlsbad is to provide top-quality services to our citizens and customers in a manner that enhances the quality of life for all who live, work and play in Carlsbad; and a strong cadre of volunteers is an exemplary way to enhance and expand those services; and WHEREAS, connecting community, place and spirit is a cornerstone of that top- quality service and volunteers create that connection directly through their service to the community and their spirit of dedication toward making the community better for all; and WHEREAS, while hundreds of citizens already generously donate their time and efforts as volunteers within the City, more volunteers will improve the scope and quality of service and the City’s ability to address fiture challenges. NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That City Council Policy No. 69 is adopted as shown on Attachment “A” to this resolution. 3. That the City Clerk is hereby authorized to provide a copy of Policy No. 69 to all city departments and to those interested persons who have previously requested a copy. .... .... .... d 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the day of 1 s t day FEBRUARY , 2005, by the following vote, to wit: AYES: Council Members Lewis, Hall, Kulchin, Packard, Sigafoose NOES: None ABSENT: None ABSTAIN None MATT HALL, Mayor Pro Tern ATTEST: W&. LORRAINE M. goOD, City derk (SEAL) -2- 3 COUNCIL POLICY STATEMENT Februarv 1, 2005 Effective Date February 1, 2005 General Subject: CITY SUPPORT OF THE USE OF VOLUNTEERS Specific Subject: VOLUNTEER USE POLICY Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File BACKGROUND: Volunteers are currently a vital part of City’s efforts to provide top-quality services to our citizens and customers. Examples of departmentsldivisions regularly using volunteers are: the Adult Literacy Program, Arts Office, Library, Police, and Recreation. These volunteers perform valuable services including computer data entry, tutoring, serving as docents and assisting the Police Department with special events. As the population of Carlsbad grows, it is essential to encourage even greater involvement of volunteers by providing a specific City Council policy direction, highlighting the importance of volunteers to the City, and removing administrative and organizational obstacles that may currently exist. PURPOSE: It is the City Council’s intent to actively promote the involvement of volunteers in helping to carry out the City’s mission and enhance its programs through clarifying guidelines outlined in existing City’s policies. It is also the City Council’s intent to identify the resources available to departments to assist them in having the best possible volunteer experience. POLICY: The City of Carlsbad is committed to creating the best possible relationship with our volunteers. Part of that commitment involves establishing a clear understanding of the expectations for volunteers and the high level of commitment Carlsbad extends to its volunteers. Each volunteer for the City of Carlsbad is considered a valued and important member of the team. In addition to the services provided, citizens who volunteer their time to the City are helping to create a stronger connection between their municipal government and the public served by City programs. Volunteers receive the satisfaction of knowing that they have contributed to the quality of life of all who live, work or play in Carlsbad. While the focus of this policy is on those who volunteer directly with the City of Carlsbad, this policy also acknowledges that many City employees volunteer their personal time and,energy to a wide variety of other organizations that benefit the community, including social services agencies, youth organizations, sports leagues, educational programs, and many others. The City Council appreciates the contributions of all volunteers. PROCEDURE: The City is desirous of using volunteers to assist in the delivery of services to its citizens. In establishing this policy, the following previously established parameters are clarified and gathered for reference: 4 CITY OF CARLSBAD COUNCIL POLICY STATEMENT Page 2 of 1 Policy No. 69 Date Issued Effective Date Cancellation Date Supersedes No. - General Subject: Specific Subject: VOLUNTEER USE POLICY CITY SUPPORT OF THE USE OF VOLUNTEERS Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File 1. 2. 3. 4. 5. 6. 7. 8. 9. The volume of services the City provides will be augmented through a strong cadre of volunteers. Volunteers will not be used as a means of replacing a full-time or part-time employee. Volunteers are individuals who are unpaid and willing to provide service without expectations of continued service. Volunteers are covered by Workers Compensation Insurance (for medical expenses only) if they are injured while performing their assigned volunteer duties. Volunteers are covered by the City’s automobile insurance policy while driving City vehicles and are eligible for the City’s mileage reimbursement program if they are driving while performing their assigned volunteer duties. Volunteers may be asked to perform a confidential assignment and may be required to sign a confidentiality agreement. Volunteers will be allowed to use City equipment, including computers, in accordance with Administrative Order No. 53 to carry out their assigned duties. Volunteers may take advantage of training opportunities offered by the City (if space is available) in order to enhance their skills and be better able to perform their work as a volunteer. The City’s Workplace Security Program and Respectful Workplace & Non-Discrimination policy apply to individuals involved in the City’s operation, including volunteers. Volunteers will be provided with a workspace and the tools necessary to carry out their duties. 5