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HomeMy WebLinkAbout2005-02-03; City Council; 17483; Award of Agreement: Median Maintenance SVCSAB# 17,483 MTG. 2/3/04 DEPT. PW/GS CITY ATTY.@ TITLE: AWARD OF AGREEMENT FOR MEDIAN MAINTENANCE SERVICES RECOMMENDED ACTION: Adopt Resolution No. 2004-032 of an agreement for median maintenance services to Westturf Landscape Maintenance. accepting the bid proposal, and authorizing the execution ITEM EXPLANATION: The City of Carlsbad Public Works Major Service Area (MSA) is responsible for the maintenance of street medians throughout the City. Maintenance responsibilities include the care of plants and trees, irrigation systems, ground cover and weed abatement. The contract of these services ensures the Median Maintenance Assessment Program is performing regular and routine maintenance activities on City street medians. In accordance with Section 3.28.050 of the Municipal Code, Notice to Bidders was published and Request for Bid packages were mailed to 41 contractors. Bids were received from the following three contractors (shown with the bid price for annual service): TruGreen Landcare $134,171.00 Westturf Landscape Maintenance $1 39,372.00 Valleycrest Landscape $312,276.00 In accordance with the Municipal Code, a best value evaluation was completed. Each contractor’s bid was evaluated against the following criteria: 0 Cost of service 0 Responsiveness to Specifications 0 Quality of references and previous performance 0 Ability to provide services and repairs 0 Consistency with current equipment and standards 0 Unspecified value added offerings 0 Implementation schedule and reports TruGreen Landcare has previously performed landscape maintenance services for the City. Even though TruGreen Landcare is the apparent low bid, due to omissions in its bid proposal, along with previous performance below City standards, staff determined that TruGreen Landcare’s proposal is not the best value for Carlsbad. Westurf Landscape Maintenance was evaluated the highest due to its submitted cost for service, experience in landscape maintenance, responsiveness to the specifications, good comments from other agencies, and unspecified value added offerings (mapping the City’s irrigation system). Based on the results of the best value evaluation by the Public Works - General Services staff, the Public Works MSA recommends the City Council’s acceptance of the bid from, and award of a contract to, Westurf Landscape Maintenance. I PAGE 2 OF AGENDA BILL NO. 17: 483 FISCAL IMPACT: The annual citywide median maintenance contract is for $1 37,000. In Fiscal-Year 2003-04 this contract will cost $57,083. Sufficient funds are available for service in the Landscape Maintenance Assessment District’s operating budget for street medians. The remaining balance ($79,917) of the contract is contingent upon Council’s approval of the Fiscal-Year 2004-05 Budget. EXHIBITS: 1. Resolution No. 2004-032 accepting the bid proposal, and authorizing the execution of an agreement for median maintenance services to Westturf Landscape Maintenance. 2. Agreement for Median Maintenance Services DEPARTMENT CONTACT: Scott Carroll, (760) 434-2992, scarr@ci.carlsbad.ca.us 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 EXHIBIT 1 RESOLUTION NO. 2004-032 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING A BID AND AWARDING AN AGREEMENT FOR MEDIAN MAINTENANCE SERVICES WHEREAS, the City of Carlsbad requires the services of a city-wide median maintenance con tract or; and WHEREAS, proper bidding procedures have resulted in the City’s receipt of a bid from a qualified contractor, Westturf Landscape Maintenance, California State Contractors License 748697; and WHEREAS, a best value evaluation consistent with Carlsbad Municipal Code Section 3.28.050 has resulted in staffs recommendation that the City Council award a city-wide median maintenance contract to Westturf Landscape Maintenance; and WHEREAS, sufficient funds are available in the Landscape Maintenance Assessment District to cover the cost of an annual median maintenance agreement. NOW, THEREFOREl BE IT RESOLVEDl by the City Council of the City of Carlsbad as follows: 1. That the above recitations are true and correct. 2. The bid of Westurf Landscape Maintenance, 1012 South Coast Highway, Oceanside, California 92056, is the best value. 3. The bid of Westurf Landscape Maintenance is hereby accepted. 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 I5 16 17 18 19 20 21 22 23 24 25 26 27 28 4. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute an agreement with Westturf Landscape Maintenance, a copy of which is attached, for and on behalf of the City of Carlsbad. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 3rd day of February , 2004, by the following vote, to wit: AYES:council Members Lewis, Finnila, NOES: None ABSENT: None ATTEST: LORRAINE WOODPity Clerk I (SEAL) Page Two of Resolution No. 2004-032 -2- Y AGREEMENT FOR MEDIAN MAINTENANCE SERVICES (Westturf Landscape Maintenance) THIS AGREEMENT is made and entered into as of the 5 * day of CQ~Y~L*> , 20&, by and between the CITY OF CARLSBAD, a municipal corporation, ("City"), and Westturf Landscape Maintenance, a California Corporation, ("Contractor"). RECITALS A. B. C. D. City requires the professional services of a landscape maintenance contractor that Contractor has the necessary experience in providing professional services and Selection of Contractor is expected to achieve the desired results in an expedited Contractor has submitted a proposal to City and has affirmed its willingness and is experienced in maintaining landscaped street medians. advice related to landscape maintenance services. fashion. ability to perform such work. NOW, "EREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions. 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM The term of this Agreement will be effective for a period of one year from the date first above written. The City Manager may amend the Agreement to extend it for three (3) additional one year periods or parts thereof in an amount not to exceed one hundred thirty nine thousand three hundred seventy two dollars ($139,372.00) per Agreement year. Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date' and length of the extended Agreement. Median Agreement Westturf..doc 01/12/2004 1 4. Time is of the essence for each and every provision of this Agreement. TIME IS OF THE ESSENCE 5. COMPENSATION The total fee payable for the Services to be performed during the initial Agreement term will be one hundred thirty nine thousand three hundred seventy two dollars ($139,372.00). No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. Incremental payments, if applicable, should be made as outlined in attached Exhibit "A". 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City's election, City may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of City. If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City. 8. OTHER CONTRACTORS The'City reserves the right to employ other Contractors in connection with the Services. 2 b 9. INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused in whole or in part by any willful misconduct or negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:V". 10.1 Coverages and Limits. Contractor will maintain the types of coverages and minimum limits indicated below, unless City Attorney or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. 10.1.1 Commercial General Liabilitv Insurance. $1,000,000 combined single- limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit. 10.1.2 Automobile Liability (if the use of an automobile is involved for Contractor's work for City). $1,000,000 combined single-limit per accident for bodily injury and property damage. 10.1.3 Workers' ComDensation and EmDlover's Liabilitv. Workers' Compensation limits as required by the California Labor Code and Employer's Liability limits of $l,OOO,OOO per accident for bodily injury. Workers' Compensation and Employer's Liability insurance will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this. 3 7 10.2. Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 The City will be named as an additional insured on General Liability. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 this Agreement, Contractor will furnish certificates of insurance and endorsements to City. Providing Certificates of Insurance and Endorsements. Prior to City’s execution of 10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. 10.5 and certified copies of any or all required insurance policies and endorsements. Submission of Insurance Policies. City reserves the right to require, at anytime, complete 11. BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor’s records. 4 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City. 15. NOTICES The name of the persons who are authorized to give written notices or to receive written notice on behalf of City and on behalf of Contractor under this Agreement. For City: For Contractor: Name FredBurnell Name Sergio Graham Title Public Works SuDervisor Title Westturf Landscape Maintenance Department PW / General Services / Median Maint. Div City of Carlsbad Vista. CA 92085 Address 1166 Carlsbad Village Drive Phone No. (760) 722-8464 Address P.O. BOX 1706 Carlsbad. California 92008 Phone No. (760) 434-2824 Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. 16. CONFLICT OF INTEREST City will evaluate Contractor’s duties pursuant to this Agreement to determine whether disclosure under the Political Reform Act and City’s Conflict of Interest Code is required of Contractor or any of Contractor’s employees, agents, or subcontractors. Should it be determined that disclosure is required, Contractor or Contractor’s affected employees, agents, or subcontractors will complete and file with the City Clerk those schedules specified by City and contained in the Statement of Economic Interests Form 700. Contractor, for Contractor and on behalf of Contractor’s agents, employees, subcontractors and consultants warrants that by execution of this Agreement, that they have no interest, present or contemplated, in the projects affected by this Agreement. Contractor further warrants that neither Contractor, nor Contractor’s agents, employees, subcontractors and consultants have any ancillary real property, business interests or income that will be affected by this Agreement or, alternatively, that Contractor will file with the City an affidavit disclosing this interest. 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with 5 these laws, ordinances, and regulations and will be responsible for the compliance of Contractor’s services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants that the services required by this Agreement. 18. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggneved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. 20. TERMINATION In the event of the Contractor’s failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement . Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement. In this event and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made. 6 21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et sea., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney’s fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement. 23. JURISDICTIONS AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 24. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement or any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld. 25. This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. 7 26. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR WestTurf Landscape Maintenan CITY OF CARLSBAD, a municipal corporation (si here) (print nardtitle) (sign here) I (print namdtitle) If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. Chairman, President, or Vice-president **Group B. Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: RONALD R. BALL, City Attorney 8 CALIFORNIA ALL-PURPOSE CERTJFICATE OF ACKNOWLEDGMENT State of Countyof a u-.3(u CI Personally known to me Q& &roved to me on the basis of satisfactory evidence to be the perso@whose name@@ubscribed to the within instrument and acknowledged to me that hwqelthey executed the same in authorized capacieand that by% Weir signadn the instrument the entity upon behalf of which the pen acted, executed the instrument. OPTloNAL The data below is not required by law, however it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. SIGN- Amom OF SIGNER: DESCRIPTION OF &TACHED DO CUM EN^ a PARTNER 0 hilTED 0 GENERAL Q AXORNEY-IN-FACT CI TRUSTEE(S) CI GUARDLANICONSERVATOR DATE OF~OCUMENT NAMED ABOVE: a OTHER: I \3 License Detail Page 1 of 2 Class License Detail Description Contractor License # 748697 CALIFQRNIA CONTRACTORS STATE LICENSE BOARD DISCLAIMER A license status check provides information taken from the CSLB license data base. Before relying on this information, you should be aware of the following limitations: CSLB complaint disclosure is restricted by law (B&P 7124.6). If this entity is subject to public complaint disclosure, a link for complaint disclosure will appear below. Click on the link or button to obtain complaint and/or legal action information . are disclosed. the arbitration. onto the Board's license data base. Per B&P 7071.17, only construction related civil judgments known to the CSLB Arbitrations are not listed unless the contractor fails to comply with the terms of Due to workload, there may be relevant information that has not yet been entered Extract Date: 01/14/2004 * * * Business Information * * * SERGIO GRAHAM INC DBA WESTTURF LANDSCAPE MAINTENANCE P 0 BOX 1706 Business Phone Number: (760) 722-8464 Entity: Corporation Issue Date: 04/30/1998 Reissue Date: 05/02/2002 Expire Date: 05/31/2004 * * * License Status * * * VISTA, CA 92085-1 706 This license is current and active. All information below should be reviewed. * * * Classifications * * * * * * Bonding Information * * * CONTRACTOR'S BOND: This license filed Contractor's Bond number 138623 in the http://www2.cslb.ca.gov/CSLB_LIBRARY/License+Detail.asp 01/14/2004 1 + License Detail I Date I 1-1 Page 2 of 2 Description LICENSE REISSUED TO ANOTHER ENTITY amount of $10,000 with the bonding company AMERICAN CONTRACTORS INDEMNITY COMPANY. Effective Date: 01/01/2004 Contractor's Bonding Historv BOND OF QUALIFYING INDIVIDUAL(1): The Responsible Managing Officer (RMO) SERGIO GUERRA GRAHAM certified that he/she owns 10 percent or more of the voting stocklequity of the corporation. A bond of qualifying individual is not required. Effective Date: 05/02/2002 * * * Workers Compensation Information * * * This license has workers compensation insurance with the Policy Number: 3800001 01 5041 Effective Date: 01/01/2004 Expire Date: 01/01/2005 EVEREST NATIONAL INSURANCE COMPANY (31 38-5) Workers Compensation History * * * Miscellaneous Information * * * Personnel List License Number Request Contractor Name Request Personnel Name Request Salesperson Request Salesperson Name Request 0 2003 State of California. Conditions of Use Privacy Policy http://www2.cslb.ca.gov/CSLB~LIBRARY/License+Detail .asp 01/14/2004 \G ~~ EXHIBIT A MANNER OF PERFORMING SERVICES PART I GENERAL SPECIFICATIONS 1.00 GENERAL RE0UIREMENI"T 1.01 1.02 1.03 1.04 1.05 1.06 The premises shall be maintained with a crisp, clean appearance and all work shall be performed in a professional, workmanlike manner using quality equipment and materials. CONTRACTOR shall provide the labor, materials, equipment, tools, services and special skills necessary for the provision of grounds and landscape maintenance services, except as otherwise specified hereinafter. The premises shall be maintained to the highest of standards at no less than the frequencies set forth herein. CONTRACTOR is hereby required to render and provide landscape and grounds maintenance services including, but not limited to; shaping, trimming and training of trees, shrubs and ground cover plants; fertilization; cultivation; weed control; control of all plant diseases and pests; sweeping; irrigation and drainage systems; litter pick up; removal of illegal dumps; plant replacement and all other maintenance required to maintain attractive medians. Upon commencement of work under this CONTRACT, CONTRACTOR shall be fully equipped and staffed; thoroughly familiar with CONTRACT requirements and prepared to provide all services required. Failure to provide full services from the first day of work under this CONTRACT may result in deductions from payment. CONTRACTOR shall be responsible to correct any maintenance deficiencies, which may exist upon commencement of work under this CONTRACT. CONTRACTOR may, within ten days of issuance of NOTICE TO PROCEED, provide a letter of protest for consideration by the CONTRACT ADMINISTRATOR detailing any substantial changes in conditions or substantial changes in maintenance deficiencies that occurred between the close of the BID PERIOD and the NOTICE TO PROCEED, and requesting compensation for correction of said deficiencies or due to said changes. CONTRACTOR shall, during the term of this CONTRACT, respond to all emergencies, to the satisfaction of the CONTRACT ADMINISTRATOR, within one (1) hour of notification. 9 1.07 1.08 1.09 The CONTRACTOR shall perform a weekly maintenance inspection during daylight hours of all areas within the premises. Such inspection shall be both visual and operational. It shall include operation of all irrigation systems to check for proper condition and reliability. CONTRACTOR shall take immediate steps to correct any observed irregularities, and submit a written report regarding such circumstances to the CONTRACT ADMINISTRATOR. CONTRACTOR shall clearly identify and equip each vehicle used at said medians with decals on the exterior right and left front door panels identifying the CONTRACTOR'S name, address and phone number. CONTRACTOR shall report to the CONTRACT ADMINISTRATOR all observations of graffiti and other vandalism; illegal activities; transient camps; missing or damaged equipment or signs; hazards or potential hazards. 2.00 MEDIANS TO BE MAINTAINED 2.01 The medians to be maintained under the provisions of this CONTRACT are located at the following areas: CARLSBAD BOULEVARD acres) ALW included is right-of-way east side, northern most median. CHESTNUT AVE RIGHT-OF-WAY Cameo Road east to El Camino Real. (.094 acres) GRANDAVENUE acres) CARLSBAD VILLAGE DRIVE and from Tamarck Ave. east to College Blvd. (.52 acres) EL CAMINO REAL (5.05 acres) from Cannon Road north to city limit (1.13 south side right-of-way of Chestnut from from Carlsbad Boulevard east to Roosevelt Street. (.07 from Carlsbad Boulevard east to Pi0 Pic0 Drive, from Haymar Drive south to Rancho Santa Fe Road. from Hwy 78 to Chestnut avenue Chestnut Avenue south to Palomar Airport Road Palomar Airport Road south to Rancho Santa Fe Rd from Mimosa east to Melrose. (2.07 acres) from La Costa Avenue west to El Camino Real. (1.42 Northern Central Southern A.LGA ROAD RANCHO SANTA FE acres) PALOMAR AIRPORT ROAD hardscape around over pass) (7.16 acres) from 1-5 east Business Park Road (include any 10 PASEO DEL NORTE acres) from Palomar Airport Road north to Cannon Road. (.56 CANNON ROAD from 1-5 east to El Camino Real (3.3 acres) POINSETTIA LANE (include any hardscape around overpass) (2.26 acres) from Carlsbad Blvd east to Aviara ParkwayMelrose COLLEGE BOULEVARD from Palomar Airport Rd north east to El Camino Real. from Carlsbad Village Dr. to city limits (5.88 acres) AVENIDA ENCINAS acres from Poinsettia south to end of shopping complex. (.19 MELROSE DRIVE Road. (2.81 acres) from Ranch Santa Fe Road north to Palomar Airport TAMARACK AVENUE acres) ALSO included northern right-of-way along apartment complex. from Jefferson Street west to Railroad tracks. (.17 ROOSEVELT STREET, (.Ol acres) from Grand Avenue, south to Carlsbad Village Drive. MADISON STREET, (.01 acres) from Grand Avenue south to Carlsbad Village Drive. LA COSTA AVENUE of-way crib wall. (3.41acres) from El Camino Real west to 1-5, which includes right- FARADAY AVENUE from Cannon Road east to Camino Hills. (1.12 acres) AVIARA PARKWAY acres) from Palomar Airport Road south to Poinsettia. (1.53 ALTISMA from Alicante to Caringa way. (SO acres) ARENAL ROAD way (.01 acres) from El Camino Real west to Colunbine Drive right-of- TOTAL ACRES - 39.28 11 2.02 CONTRACTOR acknowledges personal inspection of the medians and the surrounding areas and has evaluated the extent to which the physical condition thereof will affect the services to be provided. CONTRACTOR accepts the premises in their present physical condition, and agrees to make no demands upon CITY for any improvements or alterations thereof. 3.00 PAYMENT AND INVOICES 3.01 3.02 3.03 3.04 3.05 3.06 The CONTRACTOR shall present monthly invoices, for all work performed during the preceding month. Said invoice shall include all required certifications and reports as specified hereinafter. The invoice shall be submitted on or before the fifth (5th) day of each month in the amount of the compensation to be paid by the CITY for all services rendered by the CONTRACTOR under the terms and conditions of this CONTRACT. Said payment shall be made within thirty (30) days upon receiving the invoices, providing that all work performed during the preceding month has been inspected and accepted by the CONTRACT ADMINISTRATOR and that applicable certifications have been submitted in accordance with the provisions of this CONTRACT. Invoices for approved Extra Work shall be in a format acceptable to the CONTRACT ADMINISTRATOR, including attachments, such as copies of suppliers’ invoices, which the CONTRACT ADMINISTRATOR may require to verify CONTRACTOR’S billing. Invoices for Extra Work shall be submitted on separate invoices. Unless otherwise requested by the CONTRACT ADMINISTRATOR, one invoice shall be submitted for each discrete and complete item of Extra Work. Unless otherwise provided, invoices for Materials for approved Extra Work may include a mark up of 15%, to cover CONTRACTOR’S overhead, handling, and the like, related to the provision of said materials. Such invoices shall be presented along with copies of suppliers’ invoices. Rental Equipment for Extra Work shall be invoiced at CONTRACTOR’S cost. Such invoices shall be presented along with copies of suppliers’ invoices. In the event the CITY transfers title or maintenance responsibility of the premises or a portion thereof, this CONTRACT shall continue in full force and effect, except said portion, at the discretion of the CONTRACT ADMINISTRATOR, may be deleted from the premises to be maintained and the CONTRACT sum shall be reduced accordingly. The CONTRACT ADMINISTRATOR may, at his discretion, add new medians to be maintained and/or require additional services. The CONTRACTOR shall be compensated for the additional medians or services that are designated after the date of the commencement of this CONTRACT based on the submission of an approved 12 3.07 maintenance bid, consistent in all respects with this CONTRACT, and shall contain all information as required in the REQUEST FOR BIDS. The bid cost shall not exceed the cost to provide maintenance for similar medians being maintained under this CONTRACT. Additional compensation may be authorized at the discretion of the CONTRACT ADMINISTRATOR, subject to CITY budgetary conditions, for work deemed necessary by the CONTRACT ADMINISTRATOR due to extraordinary incidents or circumstances. 4.00 ENFORCEMENT, DEDUCTIONS AND LIOUIDATED DAMAGES 4.01 The CONTRACT ADMINISTRATOR shall be responsible for the enforcement of this CONTRACT on behalf of CITY. 4.02 The CONTRACT ADMINISTRATOR shall prepare and implement an INSPECTION RATING SYSTEM to be used to verify monthly payments and deductions from payments (see sample rating system as Appendix A). This form and system may be modified at the discretion of the CONTRACT ADMINISTRATOR. The CONTRACTOR agrees to be so evaluated by said system and bound by the ratings and/or deductions from payments indicated in the monthly INSPECTION RATING SYSTEM report. To avoid deductions from payment, CONTRACTOR must receive a rating of 95 or higher per median as described in Section 2.01. 4.03 If, in the judgment of the CONTRACT ADMINISTRATOR, CONTRACTOR is deemed to be non-compliant with the terms and obligations of the CONTRACT, the CONTRACT ADMINISTRATOR, may, in addition to other remedies provided herein, withhold the entire monthly payment, deduct pro-rata from CONTRACTOR’S invoice for work not performed, andor deduct liquidated damages. Notification of the amount to be withheld or deducted from payments to CONTRACTOR will be forwarded to the CONTRACTOR by the CONTRACT ADMINISTRATOR in a written notice describing the reasons for said action. The monthly INSPECTION RATING SYSTEM report shall constitute reason for any deductions so imposed. 4.04 The parties agree that it will be impracticable or extremely difficult to fix the extent of actual damages resulting from the failure of the CONTRACTOR to correct a deficiency within the said specified time frame. The parties hereby agree that a reasonable estimate of such damages is One Hundred Fifty Dollars ($150.00) per day per median as described in Section 2.01. CONTRACTOR shall be liable to CITY for liquidated damages in said amount. Said amount shall be deducted from CITY’S payment to CONTRACTOR; and/or having given five (5) working days notice to the CONTRACTOR to correct the deficiencies, if after said 5 days the CONTRACTOR fails to complete the required corrections, CITY may correct any and all deficiencies using alternate forces. The total costs incurred by completion of the work by alternate forces will be deducted and forfeited from the payment to the CONTRACTOR. 13 4.05 The action above shall not be construed as a penalty but as adjustment of payment to CONTRACTOR to recover cost or loss due to the failure of the CONTRACTOR to complete or comply with the provisions of this CONTRACT. 5.00 INSPECTIONS, MEETINGS. & REPORTS 5.01 5.02 5.03 5.04 CITY reserves the right to perform inspections, including inspection of CONTRACTOR'S equipment, at any time for the purpose of verifying CONTRACTOR'S performance of CONTRACT requirements and identifying deficiencies. The CONTRACTOR or his authorized representative shall meet with the CONTRACT ADMINISTRATOR or his representative on each site at the hscretion and convenience of the CONTRACT ADMINISTRATOR, for walk-through inspections. All routine maintenance functions shall be completed prior to this meeting. At the request of the CONTRACT ADMINISTRATOR, the CONTRACTOR, or his appropriate representative, shall attend meetings and/or training sessions, as determined by the CONTRACT ADMINISTRATOR, for purposes of orientation, information sharing, CONTRACT revision, description of CITY policies, procedures, standards, and the like. CONTRACTOR shall provide to the CONTRACT ADMINISTRATOR such written documentation and/or regular reports as the CONTRACT ADMINISTRATOR deems necessary to verify and review CONTRACTOR'S performance under this CONTRACT and to provide to the CONTRACT ADMINISTRATOR pertinent infomation relative to the maintenance, operation, and safety of the medians. 6.00 EXTRA WORK 6.01 The CITY may award Extra Work to the CONTRACTOR, or to other forces, at the discretion of the CONTRACT ADMINISTRATOR. 6.02 If the CONTRACT ADMINISTRATOR determines that the Extra Work can be performed by CONTRACTORS present work force, CONTRACT ADMINISTRATOR may authorize modification of the CONTRACTOR'S Routine Operations Schedule or Annual Calendar in order to compensate CONTRACTOR for performing said work. 6.03 Prior to performing any Extra Work, the CONTRACTOR shall prepare and submit a written bid including a description of the work, an estimate of labor and materials, 14 and a schedule for completion. No work shall commence without written approval of the CONTRACTOR'S bid by the CONTRACT ADMINISTRATOR 6.04 In the event that CONTRACTOR'S BID for Extra Work is not approved, the CONTRACT ADMINISTRATOR reserves the right to perform such work with other forces 6.05 When a condition exists which the CONTRACT ADMINISTRATOR deems urgent, the CONTRACT ADMINISTRATOR may verbally authorize the work to be performed upon receiving a verbal estimate from the CONTRACTOR. However, within twenty-four (24) hours after receiving a verbal authorization, the CONTRACTOR shall submit a written estimate, consistent with the verbal authorization, to the CONTRACT ADMINISTRATOR for approval. 6.06 All Extra Work shall commence on the specified date established and CONTRACTOR shall proceed diligently to complete said work within the time allotted. 7.00 CONTRACTOR'S DAMAGES 7.01 All damages incurred to existing medians by the CONTRACTORS operation shall be repaired or replaced, by the CONTRACTOR or by other forces, all at the discretion of the CONTRACT ADMINISTRATOR, all at the CONTRACTOR'S expense. 7.02 All such repairs or replacements, which are directed by the CONTRACT ADMINISTRATOR to be done by the CONTRACTOR, shall be completed within the following time limits. A. Irrigation damage shall be repaired or replaced before the next scheduled watering cycle. B. All other damages to landscape, turf or medians shall be repaired or replaced within five (5) working days. 7.03 Damaged trees and shrubs shall be repaired or replaced in accordance with the following maintenance practices: A. Trees: Minor damage such as bark lost from impact of mowing equipment shall be remedied by a qualified tree surgeon or arborist. If damage results in loss or significant compromise to the health or quality of a tree, the damaged tree shall be removed and replaced to comply with the specific instructions of the CONTRACT ADMINISTRATOR. B. Shrubs: Minor damage may be corrected by appropriate pruning. Major damage shall be corrected by removal and replacement of the shrub. 15 8.00 COMMUNICATIONS AND EMERGENCY RESPONSE 8.01 8.02 8.03 8.04 8.05 The CONTRACTOR shall, during the term of this CONTRACT, maintain a single telephone number, toll free to a San Diego region area code, at which the CONTRACTOR or CONTRACTOR'S responsible employee may be contacted at any time, twenty-four hours per day, to take the necessary action regarding all inquiries, complaints and the like, that may be received from the CONTRACT ADMINISTRATOR or other CITY personnel. For hours beyond a normal 8 AM to 5 PM business day, an answering service shall be considered an acceptable substitute for full time twenty-four hour coverage, provided that the CONTRACTOR responds to the CITY by return call within one hour of the CITY'S original call. Whenever immediate action is required to prevent possible injury, death, or property damage, CITY may, after reasonable attempt to notify the CONTRACTOR, cause such action to be taken by alternate work forces and, as determined by the CONTRACT ADMINISTRATOR, charge the cost thereof to the CONTRACTOR, or deduct such cost from any amount due to the CONTRACTOR. All complaints shall be abated as soon as possible after notification; but in all cases within 24 hours, to the satisfaction of the CONTRACT ADMINISTRATOR. If any complaint is not abated within 24 hours, the CONTRACT ADMINISTRATOR shall be notified immediately of the reason for not abating the complaint followed by a written report to the CONTRACT ADMINISTRATOR within five (5) working days. If the complaints are not abated within the time specified or to the satisfaction of the CONTRACT ADMINISTRATOR, the CONTRACT ADMINISTRATOR may correct the specific complaint and the total cost incurred by the CITY will be deducted and forfeit from payments owing to the CONTRACTOR from the CITY. The CONTRACTOR shall maintain a written log of all communications, the date and the time thereof and the action taken pursuant thereto or the reason for non-action. Said log of complaints shall be open to the inspection of the CONTRACT ADMINISTRATOR at all reasonable times. CONTRACTOR'S supervisor and foreman shall carry digital pagers with local San Diego region area code. Supervisor and foreman shall respond to any page from the CITY within ten minutes at any time, 24 hours per day. The CITY shall not page CONTRACTOR'S foreman except during normal working hours or in case of emergency. 9.00 SAFETY 9.01 CONTRACTOR agrees to perform all work outlined in this CONTRACT in such a manner as to meet all accepted standards for safe practices during the maintenance operation and to safely maintain stored equipment, machines, and materials or other hazards consequential or related to the work; and agrees additionally to accept the 16 9.02 9.03 sole responsibility for complying with all CITY, County, State or Federal requirements at all times so as to protect all persons, including CONTRACTOR’S employees, agents of the CITY, vendors, members of the public or others from foreseeable injury, or damage to their property. CONTRACTOR shall make weekly inspections for any potential hazards at said medians and keep a log indicating date inspected and action taken. It shall be the CONTRACTOR’S responsibility to inspect, and identify, any condition(s) that renders any portion of the premises unsafe, as well as any unsafe practices occurring thereon. The CONTRACT ADMINISTRATOR shall be notified immediately of any unsafe condition that requires major correction. CONTRACTOR shall be responsible for making minor corrections including, but not limited to; filling holes in ground, turf or paving; using barricades or traffic cones to alert patrons of the existence of hazards; replacing valve box covers; and the like, so as to protect members of the public or others from injury. CONTRACTOR shall notify the CONTRACT ADMINISTRATOR immediately of any Occurrence on the premises of accident, injury, or persons requiring emergency services and, if so requested, shall prepare a written report thereof to the CONTRACT ADMINISTRATOR within three (3) calendar days following the occurrence. CONTRACTOR shall cooperate fully with the CITY in the investigation of any such occurrence. 10.00 TRAFFIC CONTROL 10.01 Prior to any work in the public right-of-way, the CONTRACTOR shall obtain permits as required by the City Traffic Engineer to perform work in the Public right-of-way. CONTRACTOR shall pay any applicable permit fees. 10.02 The CONTRACTOR shall comply with all requirements of the City Traffic Engineer and shall bear all costs of required traffic control including, but not limited to signs, cones, markers, flagmen, etc. 11.00 HOURS AND DAYS OF MAINTENANCE SERVICES 11.01 The basic daily hours of maintenance service shall be 7:OO a.m. to 4:OO p.m., which shall be considered normal work hours as may pertain to any other provision of the CONTRACT. 11.02 CONTRACTOR shall provide staffing to perform the required maintenance services during the prescribed hours five (5) days per week, Monday through Friday. Any changes in the days and hours of operation heretofore prescribed shall be subject to approval by the CONTRACT ADMINISTRATOR. 17 11.03 The use of power tools is prohibited daily prior to 7:OO a.m. and all day on Sundays and Holidays. 12.00 MAINTENANCE SCHEDULES 12.01 12.02 The CONTRACTOR shall, within thirty (30) days after the effective date of this CONTRACT, submit work schedules to the CONTRACT ADMINISTRATOR for review and approval. Said work schedules shall identify required operations and delineate the time frames for performance. An Annual Calendar shall include all required operations that occur less than monthly. A Routine Operations Schedule shall include all tasks required at least monthly. Sample Annual Calendar and Routine Operations Schedule formats are included in Appendices B & C. The CONTRACTOR shall submit revised schedules when actual performance differs substantially from planned performance, and from time to time as requested by the CONTRACT ADMINISTRATOR. Said revisions shall be submitted to the CONTRACT ADMINISTRATOR for his review and approval, within five (5) working days prior to the original or revised scheduled time for the work, whichever is earlier. 13.00 CONTRACTOR'S STAFF AND TRAINING 13.01 13.02 13.03 13.04 13.05 The CONTRACTOR shall provide sufficient personnel to perform all work in accordance with the specification set forth herein. CONTRACTOR'S personnel shall possess the minimum qualifications for the position in which each is working, as set forth in Exhibit B. CONTRACTOR is encouraged to provide on-going systematic skills training, and to promote participation in, and certification by professional associations. CONTRACTOR'S systematic skills training program, and certifications required by the CONTRACTOR for employees in a given position, should be noted in the Attachment B. Each crew of CONTRACTOR'S employees shall include at least one individual who speaks the English language proficiently. For the purposes of this section a crew is understood to be any individual worker or group of workers who might service any median without other CONTRACTOR'S supervisory personnel present. The CONTRACT ADMINISTRATOR may at any time give CONTRACTOR written notice to the effect that the conduct or action of a designated employee of CONTRACTOR is, in the reasonable belief of the CONTRACT ADMINISTRATOR, detrimental to the interest of the public patronizing the premises. CONTRACTOR 18 13.06 13.07 shall meet with representatives of the CONTRACT ADMINISTRATOR to consider the appropriate course of action with respect to such matter and CONTRACTOR shall take reasonable measures under the circumstances to assure the CONTRACT ADMINISTRATOR that the conduct and activities of CONTRACTOR’S employees will riot be detrimental to the interest of the public patronizing the premises. The CONTRACT ADMINISTRATOR may at any time order any of the CONTRACTOR’S personnel removed from the premises when, in the reasonable belief of the CONTRACT ADMINISTRATOR, said CONTRACTOR’S personnel is objectionable, unruly, unsafe, or otherwise detrimental to the interest of the CITY or the public patronizing the premises The CONTRACTOR shall require each of his personnel to adhere to basic public works standards of working attire including uniform shirts and/or vests clearly marked with the CONTRACTOR’S company name and employee name badges as approved by the CONTRACT ADMINISTRATOR. Sufficient changes shall be provided to present a neat and clean appearance of the CONTRACTORS personnel at all times. Shirts shall be worn and buttoned at all times. CONTRACTOR’S personnel shall be equipped with proper shoes and other gear required by State Safety Regulations. Brightly colored traffic vests or reflectors shall be worn when personnel are working near vehicular traffic. 14.00 NON-INTERFERENCE - NOISE 14.01 14.02 14.03 CONTRACTOR shall not interfere with the public use of the premises and shall conduct its operations as to offer the least possible obstruction and inconvenience to the public or disruption to the peace and quiet of the area within which the services are performed. In the event that the CONTRACTOR’S operations must be performed when-persons of the public are present, CONTRACTOR shall courteously inform said persons of any operations that might affect them and, if appropriate, request persons to move out of the work area. CONTRACTOR shall be subject to local ordinances regarding noise levels with regard to equipment operations. CONTRACTOR shall not use any power equipment prior to 7:OO a.m. or later than 7:OO p.m. Further, any schedule of such operations may be modified by CONTRACT ADMINISTRATOR in order to insure that the public is not unduly impacted by the noise created by such equipment. 15.00 USE OF CHEMICALS 15.01 All work involving the use of chemicals shall be in compliance with all Federal, State and local laws and will be accomplished by or under the direction of a State of California Licensed Pest Control Operator. 19 15.02 Chemical applications shall strictly conform to all governing regulations. CONTRACTOR'S staff applying chemicals shall possess all required licenses and certifications. 15.03 Records of all operations, including applicators names stating dates, times, methods of application, chemical formulations, and weather' conditions shall be made and retained according to governing regulations. 15.04 All chemicals requiring a special permit for use must be registered with the County Agricultural Commissioner's Office and a permit obtained. 15.05 Material Safety Data Sheets (MSDS) and sample labels shall be provided to the CONTRACT ADMINISTRATOR for all products and chemicals used within the City. PART I1 TECHNICAL SPECIFICATIONS 16.00 MOWING 16.01 Mowing operations shall be performed in a workmanlike manner that ensures a smooth surface appearance without scalping or allowing excessive cuttings to remain. Clippings need not be collected unless clippings are excessive andor visible, or as directed by the CONTRACT ADMINISTRATOR. 16.02 Turf shall be mowed with a mower appropriate to the particular turf type being mowed. Equipment shall be properly maintained, clean, adjusted, and sharpened. 16.03 All mowing equipment shall be thoroughly washed following each mowing operation and prior to being transported to any other site. 16.04 Mow turf to the following heights or as directed by the CONTRACT ADMINISTRATOR: A. Bermuda - 3/4 inch. B. Cool season turf including bluegrass, perennial rye and fescues - 1 1/2 inches. C. Kikuyu -314 inch 16.05 Mowing operations shall be scheduled Monday through Friday. 16.06 Walkways shall be cleaned immediately following each mowing. 20 37 16.07 Mowing operations shall be scheduled at times of low public use. 16.08 Mowing frequency shall be one (1) time per week all year. 17.00 TURF AND GROUND-COVER EDGING 17.01 All turf edges shall be kept neatly edged. All grass invasions into adjacent areas shall be eliminated. 17.02 String trimmers shall not be used to trim around trees. Turf and groundcover shall be maintained a minimum of 6 inches from the trunks of trees by use of appropriate chemicals. 17.03 A 36-inch diameter circle shall be maintained around young trees with immature bark or caliper of less than 6 inches. Circles may include a watering basin, andor a 2-inch deep layer of mulch, where appropriate, as directed by the CONTRACT ADMINISTRATOR. Circles shall be kept free of weeds and grasses by use of appropriate chemicals. 17.04 Turf and groundcover shall be trimmed or limited around valve boxes, meter boxes, backflow devices, park equipment and other obstacles; and around sprinklers as needed to provide optimum water coverage. 17.05 All groundcover and flower bed areas shall be kept neatly edged and free of grass invasion. 17.06 Walkways shall be cleaned immediately following each mechanical edging. 17.07 Frequency of mechanical edging of turf shall be the one (1) time per week. 17.08 Frequency of ground cover edging shall be one (1) time per week. 17.09 Chemical edging of turf and groundcover boundaries may be performed, subject to approval of the CONTRACT ADMINISTRATOR, in a manner that ensures a defined turf edge and limits turf encroachment into beds or across boundaries where it is impractical to edge mechanically. A twelve (12) inch barrier width shall be considered normal. 18.00 AERIFICATION 18.01 Aerate all turf areas by using a device that removes cores to a depth of two (2) inches at not more than six (6) inch spacing. 18.02 CONTRACTOR shall assure that turf areas to be aerified are properly and evenly moist prior to aerification operation. 18.03 Remove or shred cores so that they are not unsightly or a nuisance. 18.04 CONTRACTOR shall flag all irrigation heads, valve boxes, quick-couplers, and the like, prior to commencing aeration operations. CONTRACTOR shall be responsible for any damage to irrigation, boxes, pavement, etc. from aerifier and other equipment. 18.05 Aerification frequencies shall be as follows: A. Aerate all turf areas one (1) time per year. 19.00 RENOVATION 19.01 If CONTRACTOR feels that major renovation is needed, he shall notify the CONTRACT ADMINISTRATOR prior to proceeding. 20.00 WATERING AND IRRIGATION 20.01 All landscaped and turf areas shall be irrigated, as required to maintain adequate growth and appearance, with a schedule most conducive to plant growth. The delivery of adequate moisture to the landscaped areas shall include, but not be limited to: hand watering, operation of manual valves, proper utilization of automatic controllers and valves. 20.02 CONTRACTOR shall insure that personnel operating irrigation systems are fully trained in all phases of landscape irrigation systems, thoroughly familiar with the particular equipment in use, and fully equipped and capable of performing proper programming and operation of the irrigation systems. 20.03 Irrigation systems which have Calsense controllers will be programmed by ClTY. CONTRACTOR shall be responsible to perform all other specified irrigation tasks including, but not limited to: testing, adjustments, repairs, replacements, and supplemental watering. CONTRACTOR shall notify the CONTRACT ADMINISTRATOR immediately of any deficiencies in irrigation at these sites. 20.04 Irrigation systems not equipped with Calsense controllers may be programmed by CONTRACTOR, at the direction of the CONTRACT ADMINISTRATOR. 20.05 Areas not provided with an irrigation system shall be hand watered by the CONTRACTOR. This includes situations where the automatic system is inoperable for any reason. The CONTRACTOR shall be responsible for providing all equipment, such as hoses, couplers and nozzles to accomplish this task. 20.07 20.08 20.09 20.10 20.11 Watering shall be regulated to avoid interference with any use of roadways, paving or walks. Controllers shall be set to operate during the period of lowest wind velocity, which would normally occur at night or early morning hours. Irrigation shall be controlled in such a way as not to cause any excessively wet area, which could be damaged by mowing or other traffic. No irrigation shall be done during periods of measurable rain without prior approval of the CONTRACT ADMINISTRATOR. The CONTRACTOR shall be responsible for replacing all plant materials that die or are permanently damaged due to excessive or insufficient watering. 21.01 CITY shall provide, or reimburse the CONTRACTOR for irrigation parts, heads, and other irrigation system equipment replacements that exceeds $100 per month. 21.02 CONTRACTOR shall provide labor and equipment (CITY shall urovide parts) for maintenance of the irrigation system including repairs and replacements (whether due to damage, malfunction, vandalism, normal wear, or other cause) of all components exceut the following A. mainlines B. valves (control valves, ball valves and the like, not including; auick-couplers) C. pumps D. automatic controllers and appurtenant devices (ET and rain gauge, antenna and the like) E. backflow devices F. pressure regulators. These items shall be repaired or replaced by the CONTRACTOR as Extra Work, or by other forces, at the discretion of the CONTRACT ADMINISTRATOR. 21.03 CONTRACTOR shall notify CONTRACT ADMINISTRATOR of any damaged, deficient or inoperable irrigation component indicating the location, valve station number, problem, size, and type of irrigation equipment. 21.04 Repair or replacement of irrigation components that are identified as the CONTRACTOR’S responsibility shall be completed within two (2) working days of determining damaged or inoperable irrigation component, or sooner to prevent 23 30 damage to turf or landscaping, or if the repair is otherwise deemed urgent by the CONTRACT ADMINISTRATOR. 21.05 Replacements of irrigation equipment shall be with originally specified equipment of the same size and quality or substitutes approved by the CONTRACT ADMINISTRATOR prior to any installation thereof. 21.06 CONTRACTOR’S Irrigation Technician shall be fully trained in all phases of landscape irrigation systems, thoroughly familiar with the particular equipment in use; and fully equipped and capable of identifying and isolating problems and performing the proper programming, inspection, testing, repair and maintenance of the irrigation systems. All of CONTRACTOR’S personnel working on irrigation systems, shall be appropriately trained and under the direct supervision of a qualified Irrigation Technician. 21.07 CONTRACTOR’S Irrigation Technician shall be equipped with Calsense Radio Remote hand-held remote valve actuator. 21.08 Prior to testing a system, CONTRACTOR shall inspect all irrigated areas; note and mark with a flag marker any dry or stressed areas. During the course of the irrigation test, CONTRACTOR shall determine the cause of the noted deficiency and make needed repairs. 21.09 CONTRACTOR shall sequence controller(s) to each station to check the function of all facets of the irrigation system. 21.10 During irrigation testing CONTRACTOR shall: A. Adjust all sprinkler heads to provide correct coverage, uniform precipitation, prevention of runoff and erosion, and prevention of excessive overspray onto adjacent areas. B. Check for, and correct all leaks, including pipes, risers, seals, turrets, etc. C. Clean, flush, adjust, repair or replace any equipment, head or component that is not functioning to manufacturer’s specifications. D. Adjust valves and heads to keep all systems operating at manufacturer’s recommended operating pressures. Valve throttling and pressure gauging shall be employed to prevent excessive fogging. E. Check valve boxes and covers. Repair or replace as needed. Replace and secure cover bolts as needed. F. Check for low-head drainage. Clean, repair or replace malfunctioning or missing anti-drain devices including in-head check devices. 21.1 1 21.12 21.13 21.14 21.15 21.16 Any unresolved system malfunction, damage, or deficiency shall be reported, including effected valve station(s) and other pertinent details, to the CONTRACT ADMINISTRATOR. Said reporting may be verbal or in writing at the discretion and to the satisfaction of the CONTRACT ADMINISTRATOR In addition to regular testing, all irrigation systems shall be tested and inspected as necessary when damage is suspected, observed or reported. CITY shall be responsible for performing the annual certification of backflow devices. All valve boxes shall be identified with heat-branded markings as directed by the CONTRACT ADMINISTRATOR. CONTRACTOR shall submit as-built drawings of all modifications to irrigation systems, including, piping, relocation of equipment or sprinkler heads, replacement of heads with another make or model, changes in nozzling and the like. As-built changes shall complete to the satisfaction of the CONTRACT ADMINISTRATOR. As-built drawings shall be made neatly and legibly on a blue-line copy of the irrigation drawings supplied by the CONTRACT ADMINISTRATOR and shall be submitted within 2 working days of completion of the work. Frequencies of irrigation testing shall be one (1) time per month, or more frequently if problems or conditions indicate a need. 22.00 FERTILIZATION 22.0 1 22.02 22.03 22.04 22.05 Products and rates of application shall be determined by the CONTRACT ADMINISTRATOR. CONTRACTOR shall include scheduling of fertilizations on Annual Calendar. CONTRACTOR shall give written notice to the CONTRACT ADMINISTRATOR at least two City business days in advance of fertilizer application at a given site. CONTRACTOR shall have all materials delivered to the site in properly labeled, unopened bags. All bags shall be retained on the site for the CONTRACT ADMINISTRATOR’S inspection and shall be removed promptly following inspection. Application of fertilizer shall be done in sections, determined by the areas covered by each irrigation system. Adequate irrigation shall immediately follow the application of fertilizer to force fertilizer material to rest directly on the soil surface. 25 33 22.06 Turf, shrubs and groundcover areas shall be fertilized at least four (4) times per year. Trees shall be fertilized at least one (1) time per year. 23.00 WEED CONTROL 23 .O 1 23.02 23.03 23.04 23.04 23.05 23.06 23.07 23.08 All areas shall receive diligent control of weeds by employing all industry-recognized, legal methods, as approved by the CONTRACT ADMINISTRATOR. The following areas shall be kept weed free: shrub areas, ground cover beds, planters, cracks in paved areas, including sidewalks, curbs, asphalt, all hardscape and areas covered with ornamental rock.. All turf, shrub beds, planters, and other landscaped areas shall be maintained weed free. Chemical applications as needed. Weeds, which grow from, or spread by, underground stolons, tubers, and the like, such as Bermuda Grass, Nutgrass, and Ragweed, shall be controlled using appropriate chemical controls. Said weeds shall not be physically removed until chemical action is complete. Inspect, spot treat or mechanically remove weeds as necessary. Hand weeding or spot treatment of all areas is to be performed at least one (1) time per week. Apply appropriate pre-emergent herbicides to prevent germination of known problem weeds. Target weeds shall include but are not limited to Kikuyu, Bermuda, Nutgrass, Crabgrass, Ragweed, Poa, Spurge, Oxalis, annual weeds and grasses. Pre-emergent herbicide materials to be used shall be as approved by the CONTRACT ADMINISTRATOR. Materials to be used shall be those best suited to the control of the target weeds in the given planting. Pre-emergent herbicide applications shall be carefully scheduled as approved by the CONTRACT ADMINISTRATOR, and shall be made per label instructions for optimum control. Scheduling of pre-emergent herbicide applications shall be reflected on the annual calendar along with notation identifying material name and target weeds. Pre-emergent herbicide applications shall be made annually and as required for optimum control of target weeds. 24.00 TREE, SHRUB AND GROUNDCOVER MAINTENANCE 24.01 CONTRACTOR is responsible for tree work within fifteen feet of the ground. 26 33 24.02 Trimming and pruning of trees and shrubs for vehicular and pedestrian clearance, visibility, access, plant health and appearance shall be done as needed. 24.03 All pruning and tree tying shall conform to International Society of Arboriculture (1.S.A) Standards and the specific directions of the CONTRACT ADMINISTRATOR. CONTRACTOR shall not allow any tree to be topped. 24.04 Clearance: Maintain trees to provide a thirteen (13) foot clearance for branches overhanging beyond curb line into the paved section of roadways. Lower branching may be appropriate for trees in background and ornamental areas. Prune plant materials where necessary to maintain access and safe vehicular visibility and clearance and to prevent or eliminate hazardous conditions. 24.05 Shearing: Only those plants specifically designated by the CONTRACT ADMINISTRATOR shall be sheared. These plants may also require additional thinning to maintain a healthy condition. 24.06 Tree pruning shall be performed with the intent of developing healthy, structurally sound trees with natural form and proportion, symmetrical appearance, and proper vertical and horizontal clearance. 24.07 Prune shrubs to encourage healthy growth habits, natural form and proportion. Restrict growth of shrubbery to area behind curbs and within planter beds by pruning. Under no circumstances shall hedge shears be used as a means of pruning. 24.08 Tree stakes, two (2) per tree, shall be pentachlorophenol treated lodge pole pine. Stakes shall be place vertically; 8 to 10 inches from the tree trunk; shall not rub against any part of the tree during windy con&tions; shall be tied using materials and methods as approved by CONTRACT ADMINISTRATOR. 24.09 Plant ties shall be checked frequently and either retied to prevent girdling or removed along with the stakes when no longer required. 24.10 Periodic staking and tying shall be done as needed. 24.1 1 All structural weaknesses such as split crotch or limbs, diseased or decayed limbs, or severe damage shall be reported to the CONTRACT ADMINISTRATOR. 24.12 Groundcover A. Groundcover shall be renovated as needed. Renovation of groundcover shall include thinning and/or shearing of groundcover and fertilization; and may include bed cultivating and/or mulching, as appropriate to the species and conditions and as directed by the CONTRACT ADMINISTRATOR. 27 24.13 24.14 24.15 B. All dead, diseased and unsightly branches, vines or other growth shall be removed as they develop. C. All groundcover areas shall be pruned to maintain neat but natural (not sheared) edges. D. Except as specifically directed by the CONTRACT ADMINISTRATOR, groundcover plants shall be prevented from climbing utilities, shrubs, trees, and the like. Remove all dead shrubs and trees. CONTRACT ADMINISTRATOR shall be notified 48 hours in advance of the removal of any tree or shrub. Trees to be removed shall have a caliper of five (5) inches or less measured twelve (12) inches above the ground level. Trees measuring over this caliper may be removed as Extra Work at the discretion of the CONTRACT ADMINISTRATOR. All trimming and debris shall be removed and properly disposed of immediately. Flowering plants, including, but not limited to, Pelargonium, Gaura, Hemerocallis, Limonium, Tulbaghia, and Strelitzia, shall be maintained free of excessive spent blooms, flower stalks and the like. Plants shall be renovated following peak bloom, and as needed, to produce optimum color production and plant health. Renovation methods and timing shall be as approved by the 'CONTRACT ADMINISTRATOR. 25.00 MULCHING 25.01 A minimum three (3) inch layer of approved mulch shall be maintained in all tree, shrub, and groundcover areas. Mulch shall be placed in such a manner as to present a neat appearance, cover all bare soil, not cover plant material or the bases of trees or shrubs. 25.02 All areas to receive mulch shall be free of weeds prior to mulching. 25.03 Mulch shall be maintained free of litter and foreign matter. 25.04 Mulch shall be replenished as needed as Extra Work. 25.05 CITY shall pay as Extra Work, the cost of mulch material (without mark-up), labor and equipment. CONTRACTOR shall supply all equipment and labor required to move mulch from the stock-pile site(s) and place mulch in required areas. 25.06 Mulching operation shall be accomplished in a timely manner, so that all material is removed and stock-pile site is left clean and level, all to the satisfaction of the CONTRACT ADMINISTRATOR. 28 35 26.01 26.02 26.03 26.04 26.05 26.06 All landscaped areas shall be maintained free of disease and insects that could cause or promote damage to plant materials including but not limited to trees, shrubs, groundcover and turf. The CONTRACT ADMINISTRATOR shall be notified immediately of any disease, insects or unusual conditions that might develop. A disease control program to prevent all common diseases from causing serious damage shall be provided on an as needed basis. Disease control shall be achieved utilizing materials and rates recommended by a licensed California Pest Control Advisor . CONTRACTOR shall eradicate or remove bees, ants, rodents and other pests, which the CONTRACT ADMINISTRATOR deems to be a public hazard or nuisance. CONTRACTOR shall arrange for and assume the expense of such operations, if not under its immediate capabilities, within a 48-hour period after notification from the CONTRACT ADMINISTRATOR. Gophers and other rodents shall be eliminated immediately by appropriate, approved exterminating techniques (traps, poison, etc.). Frequency of disease and pest control operations shall be daily as needed. 27.00 PLANT MATERIALS 27.01 27.02 27.03 Plant materials shall conform to the requirements of the Landscape Plan of the area and to "Horticultural Standards" of American Association of Nurserymen as to kind, size, age, etc. Plans of record and specifications should be consulted to insure correct identification of species. Substitutions may be allowed but only with the prior written approval of the CONTRACT ADMINISTRATOR. A. Plants shall be sound, healthy, vigorous, free from plant disease, insect pest or their eggs, and shall have healthy normal root systems and comply with all state and local regulations governing these matters, and shall be free from any noxious weeds. B. Plant materials shall be symmetrical, andor typical for variety and species. C. Trees shall not have been topped. 29 3b D. Roots shall not have been allowed to circle or become bound at any stage of growth. E. All plant materials must be provided from a licensed nursery and shall be subject to acceptance as to quality by the CONTRACT ADMINISTRATOR. 27.04 Plant Materials Guarantee CONTRACTOR shall replace, at no cost to the CITY, any plant materials planted by CONTRACTOR under this CONTRACT which fail to establish, grow, live and remain in healthy condition , regardless of the reason for said failure, as follows: A. All trees shall be guaranteed for one year from the date of acceptance of the job by the CONTRACT ADMINISTRATOR. B. All shrubs shall be guaranteed for ninety (90) days from the date of acceptance of the job by the CONTRACT ADMINISTRATOR. Nothing in this section shall in any way reduce or remove CONTRACTOR’S responsibility as specified elsewhere in this CONTRACT. 27.05 Newly planted areas shall receive special attention until plants are established. Adequate water shall be applied to promote normal, healthy growth. Proper berms or basins shall be maintained during the establishment period. 28.00 LITTER, LEAF, and DEBRIS CONTROL 28.01 Remove all litter, paper, glass, trash, undesirable materials, silt an other accumulated debris from all areas to be maintained. 28.02 Complete policing, litter pick up and supplemental hand sweeping of median edges, corners and other areas inaccessible to power equipment shall be accomplished to ensure a neat appearance. 28.03 Accumulation of leaves and debris shall be removed, from all landscaped areas except as specifically directed by the CONTRACT ADMINISTRATOR. 28.04 Raking should not be used in ground cover or mulched areas except to remove heavy accumulation of leaves and debris. When raking is necessary, it should be done lightly, taking care not to damage plants or displace mulch. 28.05 Increases in frequencies of clean-ups for seasonal plant defoliation or clean-up after storms shall be the CONTRACTORS responsibility. 28.06 Remove litter shall occur on a daily basis. 30 37 28.07 28.08 CONTRACTOR shall employ appropriate safety equipment and procedures for litter removal. CONTRACTOR shall remove all private signs advertising garage sales, real estate, etc. on a daily basis. The removed signs shall be returned to CONTRACT ADMINISTRATOR. Posting of such signs are in violation of Municipal Ordinance. 29.00 MAINTENANCE FREQUENCIES The following maintenance frequencies shall apply to the following tasks: daily weekly bi weekly monthly 4 bi rnonthl- quarterly annual as needed 8 31 30.00 SPECIFIED VALUE-ADDED OFFERINGS 30.01 CONTRACTOR will perform the following additional services as added value offering to the specifications and/or scope of work mentioned above. The additional services below will be performed at no additional cost to the City. a. b. C. d. e. f. g. h. One time irrigation tune-up Inspect valves, cylonoid and electrical wires, as well as sprinkler heads Pressure regulate Nozzle verification Irrigation system flushing, if needed Irrigation system mapping, which will include color coding each zone, valve location, backflow and shutoff devices Natural pruning techniques for trees and shrubs Natural insect control (chemical control in severe cases) 32 34 EXHIBIT B B. MINIMUM QUALIFICATIONS Contractor C-27 Landscape CLCA Member ALCA Member Certified Irrigation Auditor CONTRACTOR’S WORK FORCE C. TOTAL ANNUAL HOURS 120 Hours The CONTRACTOR shall set forth in Exhibit B to the proposed CONTRACT: A. Each labor or supervisory position by title that will make up the CONTRACTOR’S work force needed to provide the described services. B. A sufficiently detailed explanation of the minimum qualifications for a person working in each position title, including any required certifications. C. The minimum annual man-hours for each position title that the CONTRACTOR proposes to commit to the performance of the described services. D. A list and description of the qualifications of other pertinent staff that are not to be directly committed to this project but who will be available to support, consult, perform Extra Work, and the like. E. A description of CONTRACTOR’S systematic skills training program. The information provided in this attachment is for the purposes of determining the CONTRACTOR’S commitment and preparedness to perform the DESCRIBED SERVICES, and assuring that the CONTRACTOR’S bid is reasonable and complete. Nothing in this Attachment shall in any way be construed to remove, lessen, or relieve the CONTRACTOR from any responsibility prescribed by the CONTRACT. CONTRACTOR may attach additional pages to describe Minimum Qualifications, if needed. Label any such pages “Exhibit B - Additional Information” along with the appropriate position title(s) corresponding to this form. A. POSITION TITLE 1. F’residentDivision Manager 2. David Hill, Area Manager Certified Landscape Technician Certified Recycled Water Site Supervisor Qualified Applicators Certificate 120 Hours 3. Raul Feria, Supervisor/ Irrigation Tech. Certified Landscape Technician Certified Recycled Water Site Supervisor Certified Irrigation Tech. 1460 Hours 33 EXHIBIT B Page 2 A. POSITION TITLE B. MINIMUM QUALIFICATIONS 4. Luis Luna, Gardener 3 Lead Man Certified Landscape Technician 5. Pedro Rendon, Gardener 2 Certified Landscape Technician 6. Certified Landscape Technician Luis Ramires, Gardener 2 CONTRACTOR’S WORK FORCE (Continued) C. TOTAL ANNUAL HOURS 1460 Hours 1460 Hours 1460 Hours 8. 9. 10. 34 EXHBITB Page3 CONTRACTOR’S WORK FORCE (Continued) D. Other Staff Support I Title sky Graham I l. 3. Gary Atkins 4. Sergio Graham 5. DescriDtion / Oualifications Office Manager / Customer Care Bookkeeper / Coordinator Pest Control Advisor President / Contractor E. Description of CONTRACTOR’S employee training program Weekly landscape maintenance training Blower, mower, line trimmer, hedge trimmer, edger, chainsaw, pole saw, tuck,. . . . . . Weekly tail gate Safety meetings Equipment use, Public safety, cone and sign placing, first aid training,. . . . . ... Monthly walk through of projects 35 *--- - - Exhibit B Additional Information P September 26,2003 Scoll Carroll City of Carlsbad Public Works 405 Oak Avcnuc Cdsbd, CA 92008-3009 RE: Median Maintenance Contract - Bid No. 04-01 Dear Scott Carroll; This letter is to certify that WestturfLandscape Maintenance has scheduled a four man crew with two trucks. The first crew will have one truck and equipment needed for the three gardening techs. The second crew will have one truck and equipment needed for daily trash pick up with one tech for the City of Carlsbad Medram Maintenance Contract Bid No. 04-01. If you havc any questions, please don’t hesitate to contact me at 722-8464. Thank you for your cooperation regarding this matter. ’ 1 Sincerely, /-- Y Setgio Graham President i0 33w 9-22-03;10:34AM;Clty of Cerlsbad FOCI I Irles/srreets;i 760 602 8556 Exhibit B Additional Information -3 It I/ 1 Sapkrnber 19,2003 City of Carlsbad C/O Kevin Davis 405 O& Am. Carlsbad, CA 92008-3009- RE: Certified Arborist Bid N0.0401 Dear Mr. Davis: Thank you for Letting Westturf Landscape Msinhnancc bid on the Medim Mainunance service - Bid No. 04-01. Here is the fnfomation you requested m mgards to having a Certified Arborist on stafi. Wcstnnfwill be sub-com~ng a Certified Arborist through Codez Tree Service. If you desire more infometion regarding this Bid No. 04-01 please call OUT office Q (760) 722-8464 Or fax US @ (760) 722-2918. Sincerely, c EXHIBIT C GUARANTEE P'' BidNo. 04-01 To the City of Carlsbad, If' The undersigned guarantees the construction and installation of the work performed as Extra Work included in this project: Should any of the materials or equipment prove defective or should the work as a whole prove defective, due to faulty workmanship, material furnished or methods of installation, or should the work or any part thereof fail to operate properly as originally intended and in accordance with the Specifications, due to any of the above causes, all within twelve (12) months after date on which said work of this CONTRACT is accepted by the CITY, or the CONTRACT termination, whichever is the later, the undersigned agrees to reimburse the CITY upon demand, for its expenses incurred in restoring said work to the condition contemplated in said project, including the cost of any such equipment or materials replaced and the cost of removing and replacing any other work necessary to make such replacement or repairs, or upon demand by the ClTY, to replace any such material and to repair said work completely without cost to the CITY so that said work will function successfully as originally contemplated. The CITY shall have the unqualified option to make any needed placements or repairs itself or to have such replacements or repairs done by the undersigned. In the event the CITY elects to have said work performed by the undersigned, the undersigned agrees that the repairs shall be made and such materials as are necessary shall be furnished and installed within a reasonable time after the receipt of demand from the CITY. If the undersigned shall fail or refuse to comply with his obligations under this guaranty, the CITY shall be entitled to ail cost and expenses, including attorneys' fees, reasonably incurred by reason of the said failure or refusal. 1 I .* WESTTURF LANDSCAPE MAINTENANCE CONTRACTOR'S Name P. 0. Box 1706 - Vista, CA 92085 Address Sergio Graham - President tle of Signer (Please Type or Print) August 25, 2003 Signature 1 Date 38 45 Appendix A Rating Totals Deduction Percent CITY OF CARLSBAD GROUNDS AND LANDSCAPE MAINTENANCE SERVICES MEDIANS BID NO. 04-01 100 89 92 INSPECTION RATING FORM SITE: CARLSBAD BLVD INSPECTOR: Fred Burnell 5/30/03 Possible Previous Rating This I Category Description Points Period Period I Irrigation Maintenance Turf Maintenance Planters & Ground Cover Maintenance Shrub Maintenance Tree Maintenance Hardscape Maintenance Trash & Litter Pickup 25 20 19 Deduction Percent 3 0.03 Adjusted Payment Formula Monthly Payment Deduction Amount Adjusted Monthly Payment $1,181.04 $35.43 $1,145.61 39 4b CITY OF CARLSBAD Rating Totals Deduction Percent GROUNDS 100 96 96 0 AND LANDSCAPE MAINTENANCE SERVICES MEDIANS BID NO. 04-01 INSPECTION RATING FORM SITE: GENERAL DUTIES INSPECTOR: Fred Burnell 5/30/03 Deduction Percent Adjusted Payment Formula Monthly Payment Deduction Amount Adjusted Monthly Payment 0 0.00 $1,181.04 $1,181.04 $0.00 40 41 I 41 4s .. 2 Y a 0 z 0 3 z z a 42 44 T 0 X p 8 2