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Home My WebLink About2005-02-15; City Council; 17978; El Camino Real Traffic Signal ImprovementsCITY OF CARLSBAD -AGENDA BILL iB# 17,978 dTG. 211 5/05 IEPT. ENG ~ ~ ~ TITLE: ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE CONSTRUCTION OF THE EL CAMINO REAL TRAFFIC SIGNAL IMPROVEMENTS AT HOSP WAY, MARRON ROAD & PLAZA DRIVE, PROJECT NO. 3899-1 AND APPROPRIATION OF FUNDS CITY ATTY. @- CITY MGR- RECOMMENDED ACTION: Adopt Resolution No. 2005-043 accepting bids and awarding a contract for the construction of the El Camino Traffic Signal Improvements at Hosp Way, Marron Road and Plaza Drive, Project No. 3899-1 and appropriation of funds. ITEM EXPLANATION: On October 26, 2004, the City Council approved the plans and specifications for the El Camino Real Traffic Signal Improvements at Hosp Way, Marron Road and Plaza Drive, and directed the City Clerk to advertise for construction bids. At the request of staff in the Design Division and Engineering Inspection, an addendum to the project was issued on October 29, 2004 for approximately 145' of AC pavement overlay on Marron Road, west of El Camino Real. This work was originally part of the 2004/05 Pavement Overlay Project (3667-9). In order to minimize traffic impacts to the intersection of El Camino Real and Marron Road, the pavement overlay in the vicinity of this intersection was removed from the Pavement Overlay Project and added to this project via addendum. On December 7, 2004, only one sealed bid was received, as follows: Since only one bid was received, contractors that received a bid package but did not submit a formal bid were contacted and queried by staff. Four of the five contractors contacted informed staff that their busy workload was the primary reason a bid was not submitted and that the project scope including the addendum was not a deterrent. Therefore, it is staffs opinion that changing the project's scope of work or re-bidding the project would not guarantee additional bids or more favorable bids. The Engineer's Estimate for construction was $823,528 (including the pavement overlay on Marron Road). The low bid submitted by the contractor, which is more than the Engineer's Estimate, reflects the rise in construction costs since funds were originally appropriated. According to data gathered by the Engineering News-Record (ENR), in 2004, the Southern California region experienced the greatest yearly increase in construction costs since 1982. Due to the added complexity associated with the removal of existing traffic signal equipment after new traffic signals are installed and the additional traffic control effort necessary to minimize disruption to existing signal operations during construction, the cost of this work is more than a brand new traffic signal installation. The higher costs can also be attributed to the significant amount of pavement work in a congested traffic corridor. For these reasons, staff believes that the bid amount submitted by HMS Construction is acceptable and staff recommends award to the sole bidder. The lowest responsible bidder is HMS Construction, Inc. at $996,647.15. The documents submitted by HMS Construction, Inc., for the project have been reviewed and analyzed by staff and found to be in order. Staff, therefore, recommends the award of the construction contract to HMS Construction, Inc. ENVIRONMENTAL REVIEW: This project is a Class 1 categorical exemption (minor alteration of existing structure or facilities) and is, therefore, exempt from the environmental review process under provisions of the California Environmental Quality Act (CEQA), Section 15301(c). A Notice of Exemption has been issued by the Planning Director. Page 2 of Agenda Bill No. 17,978 DesigdAdministration Construction Construction Inspection & Administration (7.5%) Construction Contingencies (1 5%) Total Project Cost Total Amount Appropriated for this Project Additional TransNet Appropriations Required $89,969 $996,647 $74,887 $149,497 $1,311,000 $1,200,000 $1 1 1,000 To date, TransNet funds totaling $1.2 million have been appropriated to the project. Due to current economic conditions, construction costs for traffic signal installation have increased significantly since funds were originally budgeted for this project. The project cost is now estimated at approximately $1.31 million and an additional appropriation of $1 11,000 is required to complete the project. There are sufficient TransNet funds available for the additional appropriations and the project is eligible to receive those funds based on the latest SANDAG transportation improvement program allocation. EXHIBITS: 1. Location Map. 2. Resolutipn No. 2005-043 accepting bids and awarding a contract for the construction of the El Camino Real Traffic Signal Improvements at Hosp Way, Marron Road and Plaza Drive, Project No. 3899-1 and appropriation of funds. DEPARTMENT CONTACT: John Kim, (760) 602-2757, jkim@ci.carlsbad.ca.us LOCATION MAP PLAZA CAMlNO REAL SHOPPlNG CEN ?ER NOT TO SCALE El Camino Traffic Signal Improvements at Hosp Way, Marron Road and Plaza Drive, Project 3899-1 EXHIBIT I I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2005-043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE CONSTRUCTION OF THE EL CAMINO REAL TRAFFIC SIGNAL IMPROVEMENTS AT HOSP WAY, APPROPRIATION OF FUNDS. MARRON ROAD AND PLAZA DRIVE, PROJECT NO. 3899-1 AND WHEREAS, the City Council of the City of Carlsbad, California, has determined it necessary, desirable and in the public interest to construct the El Camino Real Traffic Signal Improvements at Hosp Way, Marron Road and Plaza Drive; and WHEREAS, one (1) sealed bid was received on December 7, 2004 for the project; and WHEREAS, the lowest responsive, responsible bid for the project was submitted by HMS Construction, Inc., in the amount of $996,647.15; and WHEREAS, additional funds in the amount of $111,000 need to be appropriated in order to construct the El Camino Real Traffic Signal Improvements at Hosp Way, Marron Road and Plaza Drive, Project No. 3899-1 ; and WHEREAS, there are sufficient TransNet funds available for the additional appropriation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the low bid submitted by HMS Construction, Inc., in the amount of $996,647.15, is hereby accepted and the Mayor is hereby authorized to execute a contract on behalf of the City for the construction of the El Camino Real Traffic Signal Improvements at Hosp Way, Marron Road and Plaza Drive. 3. That the Finance Director is hereby authorized to appropriate $1 11,000 from the Transnet Local Fund for completion of this project. 4. up to $149,497. That the City Manager is hereby authorized to approve construction change orders Ill Ill Ill I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 5. That the award of this contract is contingent upon the bidder submitting the lowest responsive bid executing the required contract and submitting the required bonds and insurance oolicies, as described in the contract, within twenty (20) days of adoption of this resolution. The City Manager may grant reasonable extensions of time. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council ield on the 15th day of February , 2005 by the following vote, to wit: AYES: Council Members Lewis, Hall, Kulchin, Sigafoose NOES: Council Member Packard A ATTEST: ,(SEAL) .