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Home My WebLink About2005-03-22; City Council; 18033; Holiday Park Restroom Replacement Re-BidAB# 18,033 TITLE: REJECTING THE LOW BID AS NON-RESPONSIVE AND RESTROOM REPLACEMENT (RE-BID) AND NO. PKS 03-07 PROJECT NO. 38971 MTG. 3/22/05 AWARDING THE CONTRACT FOR HOLIDAY PARK DEPT. PWlGS APPROPRIATION OF ADDITIONAL FUNDS - CONTRACT RECOMMENDED ACTION: CITY MGR- Adopt Resolution No. 2005-081 rejecting the bid of $245,100 from Precise Construction Management and accepting the bid of $254,399 and awarding the contract to Blair Rasmussen Construction to replace the public restroom at Holiday Park Contract No. PKS 03-07 Project No. 38971, and approving appropriation of additional funds. ITEM EXPLANATION: Staff has identified several issues with the existing restroom located on the west side of Holiday Park. This facility is over 25 years old and cannot be modified to meet current ADA standards. The current restroom has structural issues and needs to be replaced with a new ADA compliant restroom facility. On April 20, 2004, City Council approved contract documents and special provisions, and authorized the City Clerk to advertise for bids for this project. No bids were received. Subsequently staff placed the project out to re-bid. Six bids were received, opened, witnessed and recorded on February 9, 2005. The bid amounts ranged from $245,100 to $422,500. The bids were reviewed by the Public Works Department and were as follows: Precise Construction Management $245,100.00 Blair Rasmussen Construction $254,339.00 Templeton Engineering $255,500.00 Benold Construction $279,400.00 Zondiros Corporation $326,000.00 Precision Concrete $422,500.00 Precise Construction Management submitted the lowest bid in the amount of $245,100. However the bid submitted by Precise Construction Management does not meet the contractual requirement that the Bidder perform more than fifty percent (50%) of the work with his own forces. Precise Construction Management indicated on the Designation of Subcontractor and Amount of Subcontractor’s Bid Items form, a total of seventy-three percent (73%) of the total work as subcontracts. Therefore, staff recommends the bid from Precise Construction Management be declared non-responsive in accordance with the contract documents. Blair Rasmussen Construction submitted the lowest responsive bid. Therefore, staff recommends the contract be awarded to Blair Rasmussen Construction, the lowest responsive bidder, in the amount of $254,339. The contractor’s registration and bonds are in order and references are satisfactory. Contract documents are on file in the General Services offices of Public Works. PAGE 2 OF AGENDA BILL NO. 18,033 ENVIRONMENTAL REVIEW: A Negative Declaration has been prepared in accordance with requirements of CEQA and has been approved by the Planning Commission on March 3, 2004 (Resolution No. 5574). A Conditional Use Permit Amendment CUP-04-03 has been prepared and approved by the Planning Commission on March 3, 2004 (Resolution No. 5575). FISCAL IMPACT: Holiday Park Restroom Replacement Proiect No. 38971 Design -I Amount I Construction contingency Construction 254,339 35,000 I 1:zi;project Cost Appropriations to date I Additional amrotxiations reauired The total estimated construction cost for this project, shown in the table above, including design and utility company construction and inspection fees is $305,808; appropriations to date are $1 62,200. Staff is requesting an additional $143,608 from the Infrastructure Replacement Fund to complete the project. EXH l Bl TS : 1. Adopt Resolution No. 2005-081 rejecting the bid of $245,100 from Precise Construction Management and accepting the bid of $254,399 and awarding the contract to Blair Rasmussen Construction to replace the public restroom at Holiday Park Contract No. PKS 03-07 Project No. 38971, and approving appropriation of additional funds. DEPARTMENT CONTACT: Dale Schuck, (760) 434-2949, dschu@ci.carlsbad.ca.us 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 EXHIBIT 1 RESOLUTION NO. 2005-081 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RESPONSIVE AND AWARDING THE CONTRACT FOR HOLIDAY CARLSBAD, CALIFORNIA, REJECTING THE LOW BID AS NON- PARK RESTROOM REPLACEMENT (RE-BID) AND APPROPRIATION OF ADDITIONAL FUNDS - CONTRACT NO. PKS 03-07 PROJECT NO. 38971. WHEREAS, the City Council adopted Resolution No. 2004-1 23 approving contract documents, special provisions and specifications, and authorized the City Clerk to advertise for bids to replace an existing restroom in Holiday Park, hereinafter referred to as the “Project;” and WHEREAS, the bids were received, opened, witnessed and recorded on February 9, 2005; and WHEREAS, bids have been received by the City of Carlsbad, California to replace an existing restroom in Holiday Park; and WHEREAS, the lowest bid received was submitted by Precise Construction Management in the amount of $245,100; and WHEREAS, the City of Carlsbad requires that the all bids evidence that the bidder’s own organization will perform more than fifty percent of the work and that any bid that does not do so will be rejected as non-responsive; and WHEREAS, the bid submitted by Precise Construction Management in the amount of $245,100 stated that seventy-three (73) percent of the work would be performed by subcontractors and therefore is non-responsive; and WHEREAS, the lowest responsive bid received was submitted by Blair Rasmussen Construction in the amount of $254,339; and WHEREAS, insufficient funds are available for this project in the Capital Improvement Project budget; and WHEREAS, additional funds in the amount of $143,608 needs to be appropriated to complete this project. 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Carlsbad as follows: 1. That the above recitations are true and correct. 2. That the Finance Director is authorized to make an additional appropriation in the amount of $143,608 from the Infrastructure Replacement Fund to replace an existing restroom in Holiday Park. 3. The bid of $245,100 by Precise Construction Management be declared non- responsive and be rejected. 4. The bid of $254,339 by Blair Rasmussen Construction to replace an existing restroom in Holiday Park, and a contingency account of $35,000 is hereby accepted. 5. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute a contract for Contract No. PKS 03-07 Project No. 38971 Holiday Park Restroom Replacement with Blair Rasmussen Construction. 6. That the award of this contract is contingent upon Blair Rasmussen Construction executing the required contract and submitting the required bonds and insurance policies, as described in the contract, within twenty (20) days of adoption of this resolution. The City Manager may grant reasonable extensions of time. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 22nd day of MARCH , 2005, by the following vote, to wit: AYES: Council Members Lewis, Hall, Kulchin, Packard, Sigafoose ATTEST: W&# LO RRAl N E W 00 WCi ty C I e rk (SEAL)