HomeMy WebLinkAbout2005-03-22; City Council; 18035; Carrillo Ranch Historic Barn Restoration Project/ 6
AB# 18,935
MTG. 3/22/2005
DEPT. REC
ClN OF CARLSBAD - AGENDA BILL
TITLE: - AUTHORIZATION TO APPLY FOR GRANT
FUNDING FOR THE LEO CARRILLO RANCH
HISTORIC PARK BARN
STABILlZATlON/RESTORATlON PROJECT
DEPT.HD.&) -A\
CITY As
RECOMMENDED ACTION:
If Council concurs, adopt Resolution No. 2005-083 accepting Save America's
Treasures earmarked grant funding in the amount of $197,535, and authorize the allocation of
matching funds in an equal amount to be applied to the stabilization/restoration of the 1930s
historic barn located at Leo Carrillo Ranch Historic Park.
ITEM EXPLANATION:
In 2002, representatives from City Council, accompanied by City staff, traveled to Washington
D.C. to seek Federal assistance in terms of funding opportunities for several projects in Carlsbad.
One area in particular where funding was being sought was for Carrillo Ranch.
With the assistance of Packard Government Affairs, a source of grant funding for historic
preservation was identified; a grant of $197,535 has been earmarked for Carlsbad for historic
preservation work from Save America's Treasures, a program administered by the National Park
Service (Exhibit 2).
Initially, the city sought $600,000 in grant funding with a non-matching requirement. However,
due to an unprecedented number of projects seeking assistance, and the desire of the House
and Senate to fund as many projects as possible, Carlsbad did not receive the requested
amount. When the HouseKenate Conference Committee released its final report on the FY
2004 Interior Appropriations Act, the City of Carlsbad was only allocated $197,535 and there was
a matching funds component required of an equal amount (Exhibit 3).
Therefore, if Carlsbad is to apply for the earmarked $197,535 in funding for preservation work at
Carrillo Ranch, the city will have to appropriate an equal amount, which would then total
$395,075 for the restoration work. Funding requests must be submitted no later than March 31 ,
2005.
It is anticipated that the Barn Stabilization/Restoration Project will involve the retention of a
majority of the historic structure in situ following the Secretary of the Interior's Standards for the
Treatment of Historic Properties. Project priorities wH1 be:
Architectural design, plans, and specifications;
0 Structural stabilization incorporating as much of the original fabric as possibl-
replacing elements only where absolutely necessary;
Repair existing foundation;
0 Add matching concrete and stone foundation under stwchsre mere missing;
"/I
' AB# 18,035
Page 2
J Save Americas Treasures Grant Funding $1 97,535 Required City Matching Funds $197,535
Total Funding Available $395,070
Preliminary Construction Estimate for Stabilization (Heritage Architecture) $394,298
0 Repairheplace exterior wall planks;
0 Install a new wood shingle roof to replace the temporary asphalt rolled roofing;
0 Replace plank flooring in loft;
0 Restore existing exterior staircase to loft;
0 Construct a new interior "structural system within the structure" which will provide
additional support and an anchor system for the original historic building
In its current condition the barn is in imminent danger of collapse if stabilization efforts are not
implemented prior to the timeframe identified in the current CIP. The grant funds and matching
funds will provide for structural stabilization and preservation efforts to ensure that the Barn will
remain and eventually become an integral component of the historic park and its overall
operation. Prospective plans for the public use of the Barn as outlined in the Leo Carrillo Ranch
Park Master Plan will ultimately transform the function of the Barn into a theaterhisitor center.
In addition to preservation/stabilization work, grant funding will also lay the foundation upon
which future development of the barn theater/visitor center can occur.
FISCAL IMPACT:
The total grant amount awarded for the project is $197,535. There is a 1:l matching
requirement in order to receive the grant funds. Staff is requesting City Council to authorize the
Finance Director to appropriate the grant amount of $1 97,535 and transfer the matching
requirement of $1 97,535 from Council's contingency.
Summary of Project Funding
Item I Amount
EXHIBITS:
1. Resolution No. 2005-083 authorizing application for grant funding in support of the
Historic Barn Stabilization/Restoration Project
2. Memorandum from Packard Government Affairs; Fiscal Year 2004 Carrillo Ranch
Funding
3. Memorandum from Megan Brown, National Park Service, Save America's Treasures
DEPARTMENT CONTACT: Mick Calarco, (760) 476-1 042, mcalaG2ci.carlsbad.ca.w
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
I
RESOLUTION NO. 2005-083
A RESOLUTION OF THE Cl’R COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING APPLICATION FOR GRANT FUNDING IN SUPPORT
OF THE HISTORIC BARN STABILIZATION/RESTORATI[ON PROJECT.
WHEREAS, the City Council wishes to authorize the application for Save Ameica’s
Treasures earmarked grant funding totaling $197,535 in support of the Historic Barn StabilizatiodRestoration
Project, and
WHEREAS, the City Council wishes to appropriate the 1:l matching requirement of
$197,535 &om the Council’s contingency; and
WHEREAS, on March 21, 2005, the Parks and Recreation Commission approved Save
America’s Treasures earmarked funding totaling $197,535 and recommended approval of the grant application
by the Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the City Council does hereby authorize the application for Save America’s Treasures earmarked
grant bdmg totaling $197,535 in support of the Historic Barn Stabilizationkstoration Project.
3. That the City Council hereby authorizes the Finance Director to appropriate the grant funding of
$197,535 and transfer the matching fund amount of $197,535 fiom Council’s contingency account,
into the Leo Canillo Ranch Organization Key.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on
the 22nd dayof MARCH ,2005 by the following vote, to wit:
AYES: Council Members Lewis, H311, Kulchin, Packard, Sigafooce
NWS: None />
ATTEST:
LORRAINEM.
WClt
PACKARD GOVERNMENT
AFFAIRS
220 WEST GRANO AVENUE
ESCONOIDO. CALIFORNIA 92025
PHONE: 760i737-2600
FAX: ?60/737-2606
- ;oftho: Memorandum
TO: Ray Patchett, Joe Garuba, Ken Price
FROM: Don Polese
DATE: October 31,2003 \<-
RE: Fiscal Year 2004 Camllo Ranch funding
Yesterdav. a HouseKenate Conference Committee released its flnal conference reoort on the Fiscal
Year-2004 Interior Appropriations Act. This is the vehicle in which the City of Catisbadhas requested a
funding earmark under the "Save America's Treasures" program. An unprecedented number of projects,
97 in total, are being funded tnis year. This is fitly percent higher than the 64 funded in 2002.
As a result of this very large number and the desire for the House and Senate to fund projects
requested by individual members, we were not able to receive the full $600,000 in our original request. A
total of $200,000 has been allocated for Carrillo Ranch by the Conference Committee. and it is this amount that is expected to be signed into law by President Bush within a week or two.
While we are disappointed that the $600.000 request could not be funded, the $200,000 level is still
above the average level of the grants, and only four of the 97 earmarks were $400,000 or more. Not one of the earmarks is above $500.000. In their attempt to accommodate as many of the requests as
possible, the conferees allowed for an additlonal$3 million over the anticipated $15 million for all of the
earmarks.
Congressman Cunningham fought for the funding through the conferencing process. and we are
confident that he would request additional funding next appropriation cycle should it be needed. We are
also pleased that the Interior bill appropriates an additional $15 million for the competitive grants process,
where we would definitely be well-positioned because of the contacts the City has made through the visits
to Washington, D.C. led by Council members Kulchin and Finnila.
Following is the actual language from the Conference Report - House Report 108-330:
HISTORIC PRESERVATION FUND
The conference agreement provides $74,500,000 for the historic preservation fund instead of
$71,000,000 as proposed by the House and $75,750,000 as proposed by the Senate. Changes to
the House level include an additional $1,000,000 for grants-in-aid to States and Territories, a
reduction of $1,000,000 for Historically Black Colleges and Universities, an additional
$3,000,000 for Save America's Treasures, and an additional $500,000 for grants-in-aid to the
National Trust for Historic Preservation.
EXHIBIT 2
Of the $33,000,000 provided for Save America's Treasures, $15,000,000 is for competitive
grants. The balance of the funds are to be distributed as follows:
IAugusta - Theatre, KY 1 150,000.
Avery Point Lighthouse, CT -
Barber Scotia College, NC 1100,000
Belfry House, MS _- - .. 1150,000
Belmont Mansion, Philadelphia, PA (200,000
1300,000
Bemis Auditorium, Bemis, TN
Benjamin Mays birthplace, Greenwood, SC
jProject/State [Amount
Adlai Stevenson House, IL . _. pgiiGi0
Admiral Theater, Bremerton, WA 1200,000
1- I IAdventure Gloucester, MA I 250,000
~- - __ - - IArtrain USA-Museum, Ann- &bm; MI
IAstoria Column. Astoria. OR 1 345.0001
IBethany College, Bethany, WV -- . - - - - 1 220,000
[Buckland Preservation, VA I-EG
[Bogalusa City Hall, LA j-
IBorman Arts Center, Martinsburg, W
lCamp Washington Carver Cliff Top, - WV - - __ - .. -- I 150,0001
ICarillo Ranch, CA 1 200,0001
ICheraw & Darlington Railroad Depot Society Hill, SC
khester Academy, Chester, OH
jO00
IConservation of paintings in Old State .- Capitol, . Frankfort, KY
ICouncil House Grounds, NY ~ -
krotona Park Bath House, New York, NY ~0001
IDavidge Hall, Baltimore, MD 1 350,0001
/Edgar Allan Poe Cottage, New York, NY hl Paso Plaza Theater, El Paso, TX
\Emily Dickinson Homestead, Amherst, MA 1 200,000
/Emporium Building, San - Francisco, CA 1200,000
/Estudillo Mansion. CA l--zEG
_-
1F.W. Woolworth Building, Greensboro, NC
iFalling Waters, PA --
- --
-2-
5
From: Megan Brown
To: Mick Calarco
Date: 4/16/2004 10:08:08 AM
Subject: SAT Grant for Leo Carrillo Ranch
Dear Mick:
As part of the Federal Save America’s Treasures initiative to preserve
significant historic properties and collections, I am pleased to inform you
that your organization has been awarded a matching grant award of $197,535
for preservation work at the Leo Carrillo Ranch. Your project was chosen by
the Congress and identified in the fiscal year 2004 Appropriations Act.
Congratulations! (Please note that Congress imposed an across-the-board
decrease in all Federal spending in 2004, which reduced your grant from
$200,000 to $1 97,535).
In order to receive these funds, your office must complete and submit a
Project Information workplan summarizing what will be accomplished with
this grant and matching share, as well as a budget outlining the proposed
expenditure of these funds and required nonfederal matching share. The
required nonfederal matching share of $1 97,535 must come from nonfederal
sources, and must be expended during the grant period for work on this
project. Activities to be supported must be those which are directly
related to and necessary for the repair and preservation of the historic
property or collection identified in the Appropriation Act. Allowable
costs include staff salaries, travel, consultants, construction materials,
and equipment, among others.
I am pleased that your organization has been selected to receive funding
from the Save America’s Treasures grant program. After you return the
attached Project Information Form, we will send a Grant Agreement to you.
If you have any questions, please feel free to email or call me. Thanks.
Megan J. Brown
Historic Preservation Grants
National Park Service
1849 C Street, NW (Stop 2255)
Washington DC 20240-0001
megan-brown@nps.gov
202-354-2062 phone
202-371 -1 794 fax
EXHIBIT 3
4
FY 2004 Save America's Treasures
PROJECT INFORMATION FORM
The National Park Service needs the following information to prepare the Grant Agreement conveying the Federal Save America's
'Treasures grant to the project sponsor. The purpose of this grant is to complete the project identlfied in the Fiscal Year 2004 Department
of the Interior appropriation.
Please complete this form and return by mail to Save America's Treasures, Heritage Preservation Services, National Park Sewice,
1201 Eye Street, NW, 6" Floor (ORG.2253, Washington, DC 20005-5905. This form should NOT be submitted throueh the US
Postal Service. All US Postal Service mail to Federal agencies in Washmgton, D.C. is being irradiated against anthrax, which can damage
or destroy materials and lead to a delay in delivery. You must submit the form via an alternate carrier (FedEx, UPS, DHL or other.)
1. PROJECT INFORMATION
Historic Property or Collection Name
Historic Property Address or Location of Collection
City Carlsbad County San Diego Congmsional District 50th State CA Zip 92009
GrantAmount $ 197,535
Leo Carrillo Ranch Historic Park
6200 Flying LC Lane
2. PROJECT SPONSOR & PROJECT CONTACT
Sponsor Organization I Entity
Project Contact Name / Titk
Address
Phone 760-476-1042 Fax 760-476-9260 E-mail mcala(iici.car1sbad.ca.w
City of Carlsbad, Recreation Department
Mick Calarco, Recreation Area Manager
6200 Flying LC Lane, Carlsbad, CA 92009
Does the Project Sponsor own this property? If not, please identify the property mer and explain the authority under which
the Project Sponsor will teccive this grant and undertake preservation work on the property.
The project sponsor, City of Carlsbad, is the owner of Leo Carrillo Ranch Historic Park, and will undertake the preservation work on the
property.
3. DOCUMENTATION
Please provide a minimum of four (4), Yx7” or larger high quality black and white or color photographs (preferably not digital) containing
wveral views of the hstoric resource that is the subject of this grant. (Not applicable for construction of a new museum facility.)
4. PROJECTSUMMARY
In the space below, summarize the project that will be supported by this grant and the required matching share. Discuss the sigmficance of
the resource, its current condition, any threats to the resource, and the proposed preservation andor conservation work. If the grant-funded
project is one component of a larger underhking, briefly explain the overall project and describe in detail the key project work elements to
be supported by this grant and the required non-Federal matching share. If the project is construction of a new museum facility, &scuss the
systems and features being included to ensure appropriate care and conservation of the collections.
LEO CARRILU) RANCH HISTORIC PARK
BARN STABIUZATION/RESTORATION PROJEtX
STATEMENT OF SIGNIFICANCE:
Leo Carrillo Ranch (Rancho de 10s Kiotes) is a Spanish-style Rancho constructed between 1937 and 1940. Skillfully combining Spanish-
colonial, Mexican, Pueblo, and California Rancho archtectural mnUeenes, seventeen original historic resources remain intact today as part
of the 27-acre Ranch complex and public park. A designated local, and State Historic Landmark (#1020,1996), Cdo Ranch was
officially listed on the National Register of Historic Places in 1992-26 1.
In August 2003, after completion of the second phase of a three-phase restoration and infirastructure improvement project, the City of
Carlsbad opened the historic rancho and park to the public. With an emphasis on education and passive recreation, Carrillo Ranch
provides both guided and self-guided walking tours of the historic buildings and grounds, as well as innovative field trip opportunities for
more than 1 ,OOO local area school children on an annual basis.
HAY BARN
Located withm the historic ranch compound, the Barn is a 30‘ x 40‘ wood frame structure previously used in Ranch operations for the
storage of grain and hay. The barn was constructed on a partial concrete and stone foundation, and the earthen floor of the structure is
sloped to compliment the contour of the hill. An exterior staircase (presently missing) permitted access to the loft from the northeast side
of the building. A rooftop cupola provided a supply of kesh air to the loft.
In 1992, interim measures were taken to stabilize the concrete and stone foundation, and new interior support posts and foundation blocks
were installed to provide additional support and seismic stabilization. While attempts have been made to temporarily repair and stabilize
the Barn, immediate efforts are currently needed to preserve the structure from further decay and eventual loss through building collapse.
Site drainage patterns, a leaky roof, wood rot, and a complete absence of foundations in some areas threaten the overall structural integrity
of the structure.
The Barn StabilizationRestoration Project will involve retaining a majority of the historic structure in si& following the Secretary of the
Interior’s Standards for the Treatment of Historic Properties. Project priorities will be: (1) architectural design, plans, and specifications,
(2) structural stabilization incorporating as much of the original fabric as possible-replacing elements only where absolutely necessary,
(3) repair existing foundation, (4) add matching concrete and stone foundation under structure where missing, (5) repaidreplace exterior
wall planks, (5) install a new wood shmgle roof to replace the temporary asphalt rolled roofing, (7) replace plank flooring in loft, (8)
restore existing exterior staircase to loft, and (9) umstruct a new interior “shuctural system within the structure” which will provide
additional support and an anchor system for the on@ hlstoric building.
The grant funds and matching funds wdl provide for structure stabilization and preservation efforts to ensure that the Barn will remain and
eventually become an integral component of the historic park and its overall operation. Prospective plans for the public use of the Barn as
outlined in the Leo Carrillo Ranch Park Master Plan will ultimately transform the function of the Barn into a theaterhisitor center.
However, the City’s Capital Improvement funding for the transformation is not scheduled to be available until 201 4. In addition to
preservatidstabiliation work, grant funding will also lay the foundation upon which future development can occur.
5. MATCEUNGSHARE
'This grant requires a dollar-for-dollar non-Federal match, which can be cash, donated services, or use of equipment. Federal
appropriations or other Federal grants (except CDBG grants fi-om the Department of Housing and Urban Development) may not be used
for match. All non-Federal matchmg share must be contributed and used during the grant period to execute the project. The grant period
is generally 2 to 3 years and begm with the date stipulated in the NPS-approved grant agreement. List the sou~ces and amounts of the
match. Is the matchmg share secured and available? If not, explain.
Namenitle of Position
NIA
Matching Source - City of Carlsbad
Wage or Salary Federal Grant Match /Cost Share Total
Funds (if any)
s $ $ $
Match Amount - $197,535
Subtotal
Matching funds are not yet secured and available. An initial presentation Concerning the Barn StabilizatiodRestoration Project will be
inade to the Parks and Recreation Commission at their regularly scheduled meeting on March 2 1,2005. Pending Cammission review and
1-eCommended approval, a final presentation to secure the necessary matchmg finds will be made to the Carlsbad City Council on March
:22,2005. The staffrecommendation to both the Park and Recreation Commission and the City Council is to approve the grant application
and appropriate the required matching funds.
$ $ $
6. PROJECT BUDGET
Rate
%of NIA
COMPLETE THE BUDGET FOR THE GRANT-F"DED PROJECT AND THE NON-FEDERAL SHARE ONLY.
Using this budget format, outline the project budget on a separate sheet. Each cost item must clearly show how the total charge for that
item was determined. All mior costs should be listed in budget categories similar to those listed below. and all cost items should be
cmlained in the narrative of the application. If you have any questions about cost categories or about how to formulate budget items, please
contact Joe Wallis at (202) 354-2054.
1. Penronnel. Provide the names and titles of key project pasonnel. Please note that grad fitnds may not be used to pay Federal
employee salaries, nor may FeQeral salaries be used as matcb/corst share.
Salw or Wage Base Federal Grant Match I Cost Total
Funds Share (if any)
$ $ $ $
Subtotal
I 2. Fringe Benefits. If more than one rate is used. Iist eachrate ami the wage or salaty base.
$ $ $
Name and Type of Consultaut #of Daily Rate of Federal Grant MatchKOst Share
Days Compensation Funds (if
Testing and Inspection
(4X of projected costs) WA 1% Flat Rate $7E7Qo1.40 $7,901.40
subtotal 315@rn $
Total
$15,802.80
$
4. Travel and Per Diem. Indicate the number of persons traveling, the total days they will be in travel status, and the total subsistence
and transport~oncosts.
Frodo
NIA
#of #of Subsistence Transportation Federal MatcWCost Total
Peaple Travel Costs(L&pg Costs(Airfare GrantFunds Share
Days andPerDiem) andMileage) (if say>
Item Cost
NIA $
Subtotal
Federal Grant MatcWCost Share Total
Funds (if
$ $ $
$ $ $
7. CoastlvetionlConservPtioo Materials. Ifthis is a ‘‘lump sum” amount supplied by an ar&tect or contractor. please explain
briefly what work items are included in the lump sum.
r
6. Equipment. List all equipment items in excess of%tifKK). Items worth less than $5,000 or that have a usefid Me of less than two
years must be listed in the Supplies and Materids category (Categq 5. above).
Item cost Federal Grant MatcWCost Share Total
NIA $ $ $ $
Subtotal $ s $
Funds (if any>
Item
Project Contingency $3997 (10% of prom costs)
Barn StabiIizatiodRestoration (see
Project Summary, Proposed Scope of
Work)
$19,75330 $19,753.50 $19,753.50
4 $339,760.20
Federal Grant
Funds
$169,880.10
MatcMCost Share
$169,880.10
Total
$339,760.20
8. Other (specify). 1 Item
Funds
Total
BUDGET SUMMARY
Enter category totals here
4. Travel and Per Diem
5. Supplies and Materials
6. Equipment
7. ConstruetionlConservation Materiala
8. Other
TOTAL PROJECT COSTS.
Category
$ $ $
$ $ $
$ $ $
$169,880.10 $169,880.10 $339,760.20
$19,75350 $19,7539 $3997
$197,535 $197,535 $395,070
I FederalGrantFunds I MatchKOstshare I Total
1. Personnel $
2. Fringe Benefits $
3. Consultant Fees I $7,901.40 I $7Qo1.40 I $15,802.80
7. AUTHORIZED SIGNATURES
An authorized representative of the project sponsor must sign and date this form. If the project sponsor does not own the
property, an authorized representative of the propem owner must also sign and date this form. Signatures must be
original and in ink.
PROJEm SPONSOR
Signature Date
Name Mick Calarco Title Recreation Area Manager
Organization City of Carlsbad. Recreation Department
Address 6200 Flying LC Lane. Carlsbad, CA 92009
Phone 760-476- 1042 Fax 760-476-9260 E-mail mcala@,ci.carlsbad.ca.us
PROPERTY OWNER-TO BE COMPLETED UPON cl"Y COUNCIL APPROVAL
Signature Date
Name Title
Organization City of Carlsbad
Addrrss 1200 Carlsbad Vdlage Drive. Carlsbad. CA 92008
Phone 760-434-2826 Fax 760-720-6917 E-mail mcalacu"ci.carlsbad.ca.us