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Home My WebLink About2005-04-05; City Council; 18064; Traffic Signal Battery Backup Systems BidsAB# 18,064 MTG. 04/05/05 AND APPROPRIATION OF FUNDS FOR 36 TRAFFIC SIGNAL BATTERY BACKUP SYSTEMS CITY MGR DEPT. PWlGS TITLE: ” CITY ATTY. & ADOPTION OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE FOR BIDS RECOMMENDED ACTION: Adopt Resolution No. 2005-102 adopting plans and specifications and authorizing advertisement for bids and appropriation of funds for the purchase and installation of 36 traffic signal battery backup sys tem s. ITEM EXPLANATION: During the energy crisis, staff identified the need to provide uninterrupted back up power for traffic signal systems. With uninterrupted back up power, a traffic signal can maintain normal cycle operation (green/amber/red) during power outages. Staff researched various options and determined that the best product available was the unit manufactured by the Clary Corporation. To ensure desired performance, the bid specifications will require a Clary unit or equal product. In an effort to retrofit existing signals with battery backup systems, staff has prioritized various signalized intersections within the City based on critical need resulting from high traffic volume and/or heavy pedestrian traffic. These intersections are located within the Palomar Airport Road, El Camino Real, Carlsbad Boulevard, and Rancho Santa Fe Road transportation corridors. Also included are the two signals adjacent to the City’s two high schools. Not included in this list are the three intersections on El Camino near the mall that are currently beginning construction since the UPS will be included with the new construction. The intersection of La Costa Avenue & Rancho Santa Fe Road has also been omitted due to construction. There are total of 36 signalized intersections within these areas that fall under the critical need category at this time. Staff is now ready to move ahead with the purchase and installation of 36 additional backup units. Staff has already identified 15 additional intersections and will be requesting approval of funding in the FY 2005-06 budget. This process of review and identification will continue until all critical intersections have been properly equipped. Attached, as Exhibits 2, 3, and 4 respectively, are intersection lists showing the current, proposed, and future (FYO5-06) UPS installation sites. FISCAL IMPACT: The cost to purchase and install 36 battery back up units is estimated at $288,000, or $8,000 per unit. This amount includes the battery back-up systems, auxiliary cabinets to house the units, and costs for installation of the units and cabinets. Funds in the amount of $120,000 are currently available in the Traffic Signal Maintenance Capital Outlay Budget. This amount is sufficient to buy and install 15 battery backup units. However, because staff has identified a total 36 signalized intersections that would benefit from back up capability, it is recommended that all 36 intersections be retrofitted at the same time. Based on past history, it is expected there could be some cost savings from a better unit price that may be derived from bidding on 36 units versus only 15. To purchase the additional 21 units, staff is requesting an additional $1 68,000 to be appropriated from the General Fund. I PAGE 2 OF AGENDA BILL NO. 18,064 ENVIRONMENTAL REVIEW This project has been determined to be exempt from environmental review per CEQA, Section 15301 - Class 1 c, Minor alteration of existing facility. EXHIBITS: 1. Resolution No. 2005-102 adopting plans and specifications and authorizing advertisement for bids and appropriation of funds for the purchase and installation of 36 traffic signal battery backup systems. 2. Document titled, “Location Listing of Existing UPS Systems.” 3. ‘Document titled, “Location Listing of Proposed UPS Installations.” 4. Document titled, “Location Listing of Future UPS Installations” (proposed in FYO5-06 budget). DEPARTMENT CONTACT: Heidi Heistermann, (760) 434-2937, hheis@ci.carlsbad.ca.us 1 2 3 4 5 6 7 a 9 10 11 12 13 14 I5 1E 17 le 1s 2c 21 22 2: 24 21 2E 27 2E EXHIBIT 1 RESOLUTION NO. 2005-1 02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ADOPTING THE PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS AND APPROPRIATING FUNDS FOR PURCHASE AND INSTALLATION OF 36 TRAFFIC SIGNAL BATTERY BACKUP SYSTEMS WHEREAS, City staff has identified the need to provide back up power for traffic signal systems; and WHEREAS, City staff has researched various traffic signal backup systems and determined that the best product available is the unit manufactured by the Clary Corporation; and WHEREAS, City staff has developed a schedule that would provide for the purchase and installation of backup units at each signalized intersection over a six-year period; and WHEREAS, City staff is now ready to move ahead with the purchase and installation of 36 additional backup units at an estimated cost of $288,000 and WHEREAS, funds in the amount of $120,000 are available for this project in the Traffic Signal Maintenance Capital Outlay budget; and WHEREAS, additional funds in the amount of $168,000 need to be appropriated to fully fund this portion of the project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1. That the above recitations are true and correct. 2. That the plans, specifications and cost estimates submitted by Engineering and Street Maintenance for the purchase and installation of 36 traffic signal battery backup systems are hereby adopted. Ill Ill Ill Ill Ill Ill i 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 It 1E 2c 21 22 2: 21 2: 2f 2; 2( 3. That the Finance Director is authorized to make an additional appropriation in the amount of $168,000 from the General Fund Reserves to the Traffic Signal Maintenance Operating Budget. PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad held on the 5th day of APRIL , 2005, by the following vote, to wit: AYES: Council Members Lewis, Hall, Kulchin, Packard, Sigafoose ATTEST: (SEAL) EXHIBIT2 I LOCATION LISTING EXISTING UPS EQUIPED INTERSECTION Sig ID Main St Cross St Other St UPS Install Date UPS Contract 4Alga Rd 153 Alga Rd 147 Ambrosia Ln 132 Appian Wy 7Arenal Rd 8 Armada Dr 140 Avenida Encinas 56Aviara Pkwy 136 Aviara Pkwy 128 Aviara Pkwy 154 Calle Acervo 142 Calle Barcelona 148 Calle Barcelona 141 Calle Barcelona 150 Camino Juniper0 146Cannon Rd 138 Cannon Rd 144 Cannon Rd 32 Carlsbad BI 155 Carlsbad Village Dr 149 Carlsbad Village Dr 41 Carlsbad Village Dr 47 Carlsbad Village Dr 130 Carlsbad Village Dr 51 Chestnut Av 152 College BI 135 College Blvd 126 Company Stores 59 El Camino Real 62 El Camino Real 65 El Camino Real 134 El Camino Real 69 El Fuerte St 82 Melrose Dr 85 Palomar Airport Rd 86 Palomar Airport Rd 151 Paseo Lupino El Camino Real Aviara Pkwy Xana Wy Poinsettia Ln Carlsbad Village Dr El Camino Real Palomar Airport Rd Price Club Cannon Rd College Blvd Palomar Airport Rd Kingfisher Plum Tree Rd Camino de 10s Coches Forum Main Entrance Paseo Aliso Woodfern Rancho Santa Fe Rd Car Country Dr Faraday Av Hemingway Dr Carlsbad Village Dr Chatham Rd College BI El Camino Real Pi0 Pic0 Dr Pontiac Dr El Camino Real Tamarack North Tamarack South Paseo del Norte Faraday La Costa Av Palomar Airport Rd Poinsettia Ln Palomar Airport Rd Palomar Airport Rd Paseo del Norte Yarrow Dr Rancho Santa Fe Rd Avenida de Anita 0 1 /3 1 /2000 0911 412004 04/06/2004 09/10/2002 01/31/2000 01 /31/2000 09/23/2003 07/2 5/200 1 02/12/2002 01/08/2002 01/18/2005 10/28/2003 04/22/2004 10/28/2003 0611 8/2004 03/24/2004 04/30/2003 06/02/2004 0 1 /3 1 /2000 02/01/2005 06/03/2004 08/21 /2001 08/2 1 /200 1 04/10/2002 08/2 1 /200 1 07/29/2004 10/17/2002 02/08/2002 07/25/2001 0 1 /3 1 /2000 01 /31/2000 0911 9/2002 08/21/2001 08/21/2001 08/21/2001 08/21/2001 06/18/2004 FYOl-02 Construction Construction Construction FYOl-02 FYOl-02 Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction Construction FYOO-01 FY99-00 FYOl-02 FYOI -02 Construction Construction Construction Construction FYOI -02 FYOO-01 FY99-00 FY99-00 Construction FYOl-02 FYOI -02 FYOI -02 FYO 1 -02 Construction 4 LOCATION LISTING PROPOSED UPS INSTALLATIONS FYO4-05 EXHIBIT 3 I 10 Avenida Encinas 11 Avenida Encinas 19 Beech Av 21 Calle Barcelona 22 Calle Barcelona 23 Camino Alvaro 25 Camino de 10s Coches 27 Camino Vida Roble 28 Camino Vida Roble 29Cannon Rd 1 10 Cannon Rd 33 Carlsbad BI 34 Carlsbad BI 35 Carlsbad BI 36 Carlsbad BI 37 Carlsbad BI 125 Carlsbad BI 38 Carlsbad BI 39 Carlsbad BI 50 Cassia Rd 54 College BI 57 Costa del Mar Rd 58 Dove Ln 60- 67 El Camino Real 61 El Camino Real 119 El Camino Real 63 El Camino Real &I- t33- 68 El Camino Real 94 El Camino Real 73 Hidden Valley Rd 84 Palomar Airport Rd 91 Palomar Airport Rd 90 Rancho Santa Fe Rd 26 Camino de 10s Coches 52 Chestnut Av 124 Breakwater Rd Sig ID Main St Cross St Other St Carlsbad BI Palomar Airport Rd Carlsbad BI Carlsbad BI El Camino Real Rancho Santa Fe Rd Rancho Santa Fe Rd Rancho Santa Fe Rd El Camino Real Palomar Airport Rd Carlsbad BI El Camino Real Cerezo Dr Grand Av Island Wy Pine Av Poinsettia Ln Ponto Rd Solamar Dr Tamarack Av El Camino Real El Camino Real El Camino Real El Camino Real Jackspar Dr Kelly Dr La Costa Towne Ctr Levante St !vkfwMw WaZa-Dr Tamarack Av Town Garden Rd Palomar Airport Rd Palomar Oaks Wy Paseo Valindo San Elijo Stagecoach high school Monroe St Olivenhain Rd m Rancho Carlsbad Dr Note: Crossed out intersections have been removed due to pending construction. EXHIBIT4 I LOCATION LISTING FUTURE INSTALLATIONS FY 05-06 Sig ID Main St Cross St Other St 40 Carlsbad Village Dr 120 Carlsbad Village Dr 42 Carlsbad Village Dr 43 Carlsbad Village Dr 44 Carlsbad Village Dr 45 Carlsbad Village Dr 46 Carlsbad Village Dr 48 Carlsbad Village Dr 49 Carlsbad Village Dr 11 3 Carlsbad Village Dr 122 Carlsbad Village Dr Concord St Donna Dr Harding St Highland Dr Jefferson St Madison St Monroe St Roosevelt St State St Tamarack Av Valley St 77 Jefferson St Tamarack Av