HomeMy WebLinkAbout2005-04-19; City Council; 18077; Authorizing Purchase of Modular Buildings Head Start Program at Library Learning CenterAB# 18,077
MTG. 4/19/05
DEPT. LIB
5 CITY OF CARLSBAD -AGENDA BILL - TITLE:
AUTHORIZING THE PURCHASE OF MODULAR
BUILDINGS FOR THE HEAD START PROGRAM AT CITY ATTY.
THE CARLSBAD CITY LIBRARY LEARNING CENTER
SITE I CITY MGR
RECOMMENDED ACTION:
Adopt Resolution No. 20051 11 authorizing the purchase of modular buildings to be
placed on site at the Carlsbad City Library Learning Center location for the use of the Head
Start Program.
ITEM EXPLANATION:
In the spring of 2004, the City Council approved the purchase of the Girls Club Inc. building
located at 3368 Eureka Place. Community Development Block Grant (CDBG) funds were
used for that purchase. The building was purchased in June 2004. The Library plans for
this buildingkite to become the Carlsbad City Library Learning Center, which will house the
Adult Learning and Centro de lnformacion programs. Currently, the Head Start program
leases space at this location, and occupies a house located on the property.
The Library also received approval in the fall of 2004 to hire an architect to design building
plans for the new use of this site. In September, 2004, Manuel Oncina Architects, Inc.
began working with City staff to design plans. CDBG funds were used to pay the design
costs.
The Head Start Program will be relocated from the home and the main building to the
modular buildings at the east edge of the property. The Head Start Program administrators
were involved in the planning process and have agreed to relocate.
The Planning Commission is scheduled to take action on the Conditional Use Permit for this
property on April 20, 2005. The Planning Department is recommending approval of the
Conditional Use Permit. As a part of the approval of the Conditional Use Permit, the
Planning Commission will also be asked to make a finding of consistency with the General
Plan for the proposed use.
The Library has included an application in the 2005 Capital Improvement Program to
request funding for the construction of the Carlsbad City Library Learning Center project.
Construction is estimated to cost $2.7 million. This cost covers expenses such as project
management, construction, furniture and equipment, etc.
The City desires to purchase modular buildings expending CDBG funds for this purchase.
According to Section 3.28.090 of Carlsbad Municipal Code, the Purchasing Officer is
allowed to purchase equipment through cooperative purchasing programs with other public
agencies when the agency has made its purchase in a competitive manner. The modular
buildings will be purchased from Williams Scotsman, Inc. by utilizing a California Multiple
Award Schedule (CMAS) contract. CMAS contacts are awarded and administered by the
State of California, and are available for use by local agencies.
PAGE 2 OF AGENDA BILL NO. 183077
Upon approval, the modular buildings will be ordered and a delayed delivery date will be
requested. Upon City Council approval of the CIP projects, City funding will be available
July 1". After that date, site work can begin on this project and the modulars will be
delivered and installed. Upon completion, the Head Start program will occupy those
modulars, which will then allow for construction to begin on the main building.
FISCAL IMPACT:
On April 1, 2003, the Council approved $766,177 of Community Development Block Grant
budget for the Centro de lnformacion project. The Carlsbad Learning Center property and
architectural design funds have been expended. A current balance of $383,000 remains.
On April 5, 2005, an additional $191,986 was approved for this project in the CDBG
allocation. The modular purchase will expend $434,752.
EXHIBITS:
I. Resolution No. 2005- 111 authorizing the purchase of modular buildings for the
Head Start Program at the Carlsbad City Library Learning Center site.
2. Williams Scotsman quote dated April 7, 2005.
DEPARTMENT CONTACT: Library: Cheryl Mast, 602-2014, camastAci.carlsbad.ca.us; Housing: Frank Boensch, 434-281 8, fboen@ci.carlsbad.ca.us
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RESOLUTION NO. 2005- 11 1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE PURCHASE OF
MODULAR BUILDINGS FOR THE HEAD START PROGRAM AT
THE CARLSBAD CITY LIBRARY LEARNING CENTER SITE
WHEREAS, the City Council of the City of Carlsbad, California, considers it necessary
and in the City and public’s best interest to authorize the purchase of modular buildings to be
placed on site at the Carlsbad City Library Learning Center location for use by the Head Start
Program; and
WHEREAS, funding is available in the Community Development Block Grant budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct
2. That the purchase of modular buildings for the head start program at the Carlsbad
City Library Learning Center site is hereby authorized.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the
City of Carlsbad on the 19 th dayof April ,2005, by the following vote:
AYES: Council Members Lewis , Hall , Kulchin, Packard, Sigafoose
NOES: None
ABSENT: None
ATTEST:
3
WILLIAMS SCOTSMAN, INC.
2650 Cactus Road Schedule San Diego, CA 92154 SCOTSMAN Phone: G 1946 1-0930
I6 Fax: 619-661-7252
Mobile offices. Storage hducts Contract ## GS-07Fi0257M To11 free: 800-782-1500 And More Donald Beaman, Sr. Sales Representaiive
CMAS Contract No. 4-03.54-00098
CUSTOMER J,arry Whalen
City of Carlsbad
SHIP TO
City of Carlsbad
I Carlsbad, CA
10 Section Modular Learning Centet Per Cwtomer Supplied Floor Plan
All prices are a#er the 4% discount has been taken
Descnvtion
Redi-Plex Shell WE GSA (10 Unit)
Delivery Freight:
Block And Level:
Total From The GSA Schedule:
Additional Charges for Interior Walls & Plumbing, and Concrete Foundation Work
Total Contract:
$244,224.00
$17,280.00
$16.050.00
$277 554.00
$125.928.00
$403,482.00
I City of Carlsbad I I I I