HomeMy WebLinkAbout2005-05-03; City Council; 18105; Street Lighting & Landscaping District No. 1AB# 18,105
MTG. 05/03/05
DEPT. FINANCE
CITY OF CARLSBAD - AGENDA BILL
TITLE: -
STREET LIGHTING AND LANDSCAPING
DISTRICT NO. 1 : INITIATING PROCEEDINGS
FOR FISCAL YEAR 2005-06
C1TYATTY.H I
CITY MGR s
RECOMMENDED ACTION:
Adopt Resolution No. 2005-141
an Engineer’s Report for a Special Maintenance District.
, initiating proceedings and ordering the preparation of
Adopt Resolution No. 2005-142 , approving the Preliminary Engineer’s Report.
Adopt Resolution No. 2005-143 , setting a public hearing for June 14, 2005.
ITEM EXPLANATION:
The purpose of this agenda bill is to request Council’s approval of three resolutions necessary
to begin processing the City’s Street Lighting and Landscaping District No. 1 for Fiscal Year
2005-06 in compliance with the procedures of the California Streets and Highways Code.
BACKGROUND:
In 1983, the City of Carlsbad Street Lighting and Landscaping District (“Assessment District”) was
formed as a Citywide district according to the provisions of the California Streets and Highways
Code, known as the Landscaping and Lighting Act of 1972. Since the Assessment District’s formation, the cost of operating and maintaining the City’s street lighting system has been funded through assessments from each parcel in the City, based on special benefit. The Street Lighting Improvement Zone is identified as a Citywide zone formed with the intent for all assessable
parcels within the City to pay benefiting assessments as the parcels are developed and
streetlights are added.
On June 6, 1989, Council approved the addition of two landscaping zones to the original
Assessment District. The two zones formed were a Street Tree Improvement Zone and a Median
Landscaping Improvement Zone.
The Street Tree Improvement Zone is not a Citywide zone. This improvement zone includes only
the properties within the City in which street trees exist within the public right-of-way areas. The maintenance program provides a programmed schedule of tree trimming, treatment of damaged trees, and emergency response to fallen trees within the public right-of-way.
The Median Improvement Zone funds the cost of maintaining the street medians located
throughout the City. This improvement zone is a Citywide zone and includes plant and tree
maintenance care and structural replacement of the medians when necessary.
Fiscal Year 2005-06 Assessment District Processing:
As shown in the table on the following page, a single-family residential parcel that benefits from
the Street Lighting Improvement Zone, Street Tree Improvement Zone, and Median Landscaping
Improvement Zone would have an anticipated assessment of $70.44 for Fiscal Year 2005-06, the
same as for the previous nine fiscal years.
PAGE 2 OF AGENDA BILL NO. 18,105
IMPROVEMENT ZONE
Street Lighting
Street Tree
Median Landscaping
Total
ASSESSMENT SUMMARY FOR THE AVERAGE
SI NGLE-FAMILY PARCEL
AVERAGE ASSESSMENTS
FISCAL YEAR 2005-06
*$26.00
$36.10
$8.34
$70.44
FUNDING SOURCES Lighting Trees
Assessment Collection $703,160 $466,415
Staff will present a comprehensive report on the maintenance and operations of the Assessment District, as introduced in the attached Preliminary Engineer's Report, at the public hearing scheduled for June 14,2005.
Medians Total
$41 1 ,I 87 $1,580,762
FISCAL IMPACT:
Street Street
General Benefit (General Fund)
Contributions from Other Funds & Interest
Loan from the General Fund
Amount from Fund Reserves
Total Funding Sources
Total Budget
The Fiscal Year 2005-06 Street Lighting and Landscaping District No. 1 total budget for the three
zones is projected to be $2,601,170.
144,460 0 0 144,460
87,185 19,100 32,336 138,621
0 0 225,000 225,000
310,117 273,783 171,5731 51 2,327
$1,244,922 $759,298 $596,950 $2,601,170
$1,244,922 $759,298 $596,950 $2,601 ,I 70
The City's General fund will contribute $28,000 to the Street Lighting Improvement Fund to cover
the operations and maintenance costs for the City street lights adjacent to City properties, since
City-owned parcels are non-assessable on the County tax rolls. Interest earned on cash reserves
will contribute an additional $29,500 to the fund. The City's Street Lighting and Landscaping District No. 2 will contribute $29,685 to the Street Lighting Improvement Fund to cover the cost of maintaining the street lights within that District.
Interest earned on cash reserves in the Street Trees Fund will contribute $19,100 to the fund.
The City's Street Lighting and Landscaping District No. 2 will contribute $32,336 to the Median
Landscaping Improvement Fund to cover the cost of maintaining the medians within that District.
The City's General fund will also contribute $144,460 to the Street Lighting Improvement Fund as "General Benefit" assessments, as further described in the Preliminary Engineer's Report. Consistent with Street Lighting and Landscaping District No. 2, the City has determined that there
is no general benefit in the Street Tree Improvement Fund and the Median Landscaping
Imp rove men t Fund .
PAGE 3 OF AGENDA BILL NO. 18,105
The actual total to be collected from assessments is $1,580,762. A further breakdown of the
three zones follows:
As shown in the chart on the previous page, the total budget for each zone exceeds the total
assessment collection. However, assessment tax rates cannot be increased without following the ballot provisions of previously referenced Proposition 21 8, which requires a notice and ballot being sent to each property owner assessed followed by a hearing.
Two of the three improvement zones (Street Lighting and Street Trees) have maintained a sufficient surplus in their fund balances to cover the shortfalls for the past eight fiscal years, including the projected 2005-06 fiscal year. Total revenues in the Median Landscaping
Improvement Fund will not be sufficient to cover anticipated costs for the upcoming fiscal year;
and, there is no longer a fund balance available to cover this deficit. An increase in the loan from
the General fund to the Median Landscaping Improvement Fund is proposed in the 2005-06
Operating Budget in the amount of $225,000. Staff is currently working with a consultant, to
develop a feasibility study to help address the funding issues just presented.
EXHIBITS:
1. Resolution No. 2005-141 , ordering the preparation of an Engineer's Report. 2. Engineer's Report.
3. Resolution No. 2005-142 , approving the Engineer's Report.
4. Resolution No. 2005-143 , setting a public hearing for June 14, 2005.
DEPARTMENT CONTACT: KEVIN BRANCA; (760) 602-2430; kbran@ci.carlsbad.ca.us
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Page 1 of Resolution No. 2005-141
RESOLUTION NO. 2005-141
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, INITIATING PROCEEDINGS FOR THE
ANNUAL LEVY OF ASSESSMENTS AND ORDERING THE
PREPARATION OF AN ENGINEER’S REPORT FOR A SPECIAL
ASSESSMENT DISTRICT.
Exhibit 1
WHEREAS, the City Council of the City of Carlsbad, California previously formed a special
assessment district pursuant to the terms of the Landscaping and Lighting Act of 1972,
(Division 15, Part 2 of the State Streets and Highways Code, commencing with Section 22500),
the special assessment district is known and designated as Street Lighting and Landscaping
District No. 1 (hereinafter referred to as the “Assessment District”); and
WHEREAS, the Assessment District is an existing assessment district in which
assessments are not proposed to be increased, and is therefore exempt from the procedures and
requirements pursuant to California Constitution Article XlllD 5 5 (a); and
WHEREAS, the City Council wishes to initiate proceedings to provide for the annual levy
of assessments for the next ensuing fiscal year to provide for the annual costs for maintenance of
improvements defined as existing street lighting, median landscaping and street trees
(“Improvements”), within the Assessment District.
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
RECITALS
SECTION 1. That the above recitals are true and correct.
DECLARATION OF INTENTION
SECTION 2. That the public interest and convenience requires, and it is the intention of
this legislative body to levy and collect assessments to pay the annual costs and expenses for the
maintenance and/or servicing of the Improvements for the Assessment District, with the
Improvements generally described as follows:
The maintenance of certain street lighting improvements, street trees, and median
landscaping improvements, as set forth and described in the Engineer’s Report (the ”Report”)
attached as Exhibit 2 and incorporated herein by this reference. The proposed new improvements
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Page 2 of Resolution No. 2005-141 Exhibit 1
to be maintained and serviced caused generally by new development within the Assessment
District are described as follows:
The maintenance of certain additional street lighting improvements and additional
landscaping improvements, including replacement of street trees and median landscaping
improvements, all as set forth and described in the Report.
REPORT OF ENGINEER
SECTION 3. That the Improvements are hereby referred to Harris & Associates, who is
hereby directed to make and file the Report generally containing the following:
A. Plans and specifications describing the general nature, location and extent of the
Improvements within the Assessment District;
B.
to be assessed;
C.
A diagram for the Assessment District, showing the area and properties proposed
An estimate of the cost of the maintenance andlor servicing of the Improvements
for the Assessment District for the Fiscal Year 2005-06;
D. An assessment of the estimated costs of the maintenance andlor servicing,
assessing the net amount upon all assessable lots andlor parcels within the Assessment District
in proportion to the benefits received.
That upon completion of the Report, the original shall be filed with the City Clerk, who shall
then submit the same to the City Council for its immediate review and consideration which is
hereby ordered to be kept on file and open for public inspection in the Office of the City Clerk.
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Page 3 of Resolution No. 2005-141 Exhibit 1
FISCAL YEAR
SECTION 4. That the Report shall include all costs and expenses of said maintenance
and/or servicing relating to the fiscal year commencing July 1, 2005 and ending June 30, 2006.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad City Council
held on the 3rd day of bY , 2005 by the following vote, to wit:
AYES: Council Members Hall, Kulchin, Packard, Sigafoose
NOES: None
ABSENT: Council Member Lewis
MATT HALL, Mayor Pro-Tern
ATTEST
LORRAINE M. WOOD, City Cle (SEAL)
CITY OF CARLSBAD
STREET LIGHTING AND LANDSCAPING DISTRICT NO. I
PRELIMINARY
ANNUAL ENGINEER'S REPORT
FISCAL YEAR 2005-2006
Prepared by:
April 19,2005
Date
Harris & Associates
RCE 41965 Exp. 3/31/06
City of Carlsbad April 19,2005
Street Lighting and Landscaping District No. 1
Preliminary Annual Engineer's Report - FY 2005-06 Page 1
INTRODUCTION
This report constitutes the Engineer's Report for City of Carlsbad Street Lighting and
Landscaping District No. 1 ("Assessment District") and was prepared at the Direction of the
Carlsbad City Council pursuant to the requirements of the Landscaping and Lighting Act of
1972, being Division 15, Part 2 of the Streets and Highways Code of the State of California,
commencing with Section 22500 ("Act").
The report applies to Fiscal Year 2005-2006 commencing July 1, 2005 and ending on June 30,
2006 ("Fiscal Year"). The report has been prepared in three parts corresponding to the three
special improvement zones within the Assessment District; Street Lighting, Street Trees and
Median Landscaping. Pursuant to the requirements of the Act, each part contains the following
four components:
1.
2.
3.
4.
PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS. The plans and specifications
describe the general nature, location and extent of the improvements to be maintained.
A DIAGRAM FOR THE ASSESSMENT DISTRICT. The diagram shows the exterior
boundaries of the Assessment District, the boundaries of the specified improvement zone
within the Assessment District, and the lines and dimensions of each lot or parcel within the
District. Each lot or parcel is identified by a distinctive number or letter. The lines and
dimensions of each lot conform to those shown on the San Diego County Assessor's maps.
For purposes of clarity, only a generalized diagram is included within the report. The
detailed assessment diagram is on file at the City Engineering Department.
AN ESTIMATE OF THE COSTS OF THE IMPROVEMENTS. The estimate of costs of the
improvements contains estimates for the following:
a.
b.
C.
d.
e.
The total cost of maintaining and servicing the improvements for the specified
improvement zone including all incidental expenses for the Fiscal Year.
The amount of any surplus or deficit in the improvement fund to be carried over from the
preceding fiscal year.
The amount of any contributions to be made from sources other than assessments
levied pursuant to the Assessment District.
The amount, if any, of the annual installment for the fiscal year where the City Council
has ordered an assessment for the estimated cost of any improvements to be levied and
collected in annual installments.
The net amount to be assessed upon assessable lands within the Assessment District,
being the total improvement costs referred to in sub-section a, increased or decreased,
as the case may be, by any of the amounts referred to in sub-sections b, c or d.
AN ASSESSMENT OF THE ESTIMATED COSTS OF THE IMPROVEMENTS. The
assessment shall refer to the new fiscal year and shall do all of the following:
a.
b.
State the net amount to be assessed upon the assessable lands within the Assessment
District.
Describe each assessable lot or parcel of land within the Assessment District. Due to
the large number of parcels within the Assessment District, the City uses the assessor's
parcel number from San Diego County records assessment rolls for a description of the
lots. A copy of the assessment roll including such description is kept on file at the City
Engineering Department.
City of Carlsbad
Street Lighting and Landscaping District No. 1
Preliminary Annual Engineer’s Report - FY 2005-06
April 19, 2005
Page 2
c. Assess the net amount upon all assessable lots or parcels of land within the
Assessment District by apportioning that amount among the several lots or parcels in
proportion to the estimated benefits to be received by each lot or parcel from the
improvements.
PART 1 - STREET LIGHTING IMPROVEMENT ZONE
PLANS AND SPECIFICATIONS: The improvement work consists of maintenance and servicing
of the 6,596 street lights within the boundaries of the Assessment District including all
supporting poles, mast arms, pull boxes, wiring, conduits and other appurtenances. The total
number of street lights maintained and serviced includes 900 streetlights that were repaired and
164 new streetlights added to the street light inventory during Fiscal Year 2004-2005. The
general location of the street light improvements are as shown on the City’s full-scale map titled
“Street Lighting Improvement Zone Diagram and Lighting Facilities Location Map for Fiscal
Year 2005-2006” on file at the Engineering Department. A reduced copy of the map is included
as Figure 1 in this report.
DIAGRAM OF THE ASSESSMENT DISTRICT: The diagram of the Assessment District is as
shown on the City’s full scale map titled “Street Lighting Improvement Zone Diagram and
Lighting Facilities Location Map for Fiscal Year 2005-2006” on file at the Engineering
Department. A reduced copy of the map is included as Figure 1 in this report. The lines and
dimensions of each lot or parcel within the Street Lighting Improvement Zone and the distinctive
assessor’s parcel number is shown on the San Diego County Assessor’s map which is also on
file at the Engineering Department.
ESTIMATE OF THE COST OF THE IMPROVEMENTS: The estimated total cost of maintaining
and servicing the City’s inventory of public street lighting improvements is $1,095,922.
The estimated total cost includes the furnishing of all services and materials for the ordinary
and usual operation, maintenance and servicing of installed streetlights and the provision of
electric current. For budgetary purposes, the costs are segregated into three categories of
Personnel, Maintenance and Operations, and Capital Improvements. These three categories
include the following services and expenditures:
City staff assigned to Street Lighting services, City administration (updating expenditures
and segregation of the assessments), engineering and legal expenses, coordination
between citizens and City staff for the maintenance of City street lights, providing
expertise to City inspectors during inspection of lighting systems, coordinating
underground service alert mark-outs for various City departments, performing mark-outs
for street light systems, maintaining as-built records of City street light system for future
maintenance, updating of the street lighting mapping and inventory database, performing
routine night surveillance, checking proposed improvement plans for conformance with
City standards regarding street lights, coordinating with Planning, Engineering and
Engineer’s of Work to ensure that departmental needs are met, the provision of electrical
current and the cost for purchase of capital equipment and new street light facilities.
The following table shows the breakdown of the estimated total costs into the three budgetary
categories.
City of Carlsbad April 19,2005
Street Lighting and Landscaping District No. 1
Preliminary Annual Engineer’s Report - FY 2005-06 Page 3
TOTAL ESTIMATED FY 2005-06
STREET LIGHTING MAINTENANCE & SERVICE COSTS
I CaDitaI ImDrovements $149.000 I
\Total Cost Estimate $1,244,922 I
The net assessable amount to be levied upon the assessable lands within the Assessment
District is $703,160. This amount is derived by subtracting the amounts of the current
improvement fund surplus and contributions from other funding sources from the total cost
estimate. The following table shows how the net assessable amount is derived:
FY 2005-06
NET ASSESSABLE AMOUNT - STREET LIGHTING MAINTENANCE
ITotal Cost Estimate $1,244,922 1
Less:
Contribution for Services Public Parcels
Contribution from LLD No. 2
$28,000
$29.685 I General Benefit Contribution $144,460 I
Interest Earned $29,500
Fund Balance from Previous Fiscal Year $820,206
Plus:
Estimated Fund Reserve at end of Fiscal Year $51 0,089
Net Assessable Amount $703,160
The contribution for services to public parcels has been calculated at $28,000. This
contribution is made since public parcels are non-assessable on the County tax rolls. The City’s
General fund will contribute $28,000.
Any share of the benefits received from an improvement that does not provide a special benefit
to the assessed properties is considered to be a general benefit provided by the improvements.
The cost of such general benefit is not to be assessed to the properties in the Assessment
District, but instead is contributed by the City from the General fund. For street lighting the City
has determined that general benefit is derived exclusively along the City’s arterial roads. The
amount of general benefit is established by multiplying the number of arterial street lights by the
difference between the average annual cost to maintain a light on an arterial street and a local
street. The table below shows the calculation of the cost estimate for general benefit for Street
Lights.
City of Carlsbad April 19,2005
Street Lighting and Landscaping District No. 1
Preliminary Annual Engineer's Report - FY 2005-06 Page 4
Lamp Size Number Monthly
(Watts) Lights Rate
Monthly Annual Avg Annual
Amount Amount Cost per Light
L .I
I00 3i248' $6.61 ' $21 1473.24 ' $257,678.91 '
150 92 $9.05 $832.54 $9,990.45
ISubtotal-I I 4,7751 I I $352,613.90 I $73.85
I 200 I 1.1241 $11.50 1$12.924.61 I $155.095.27 I High wattage (22,000 lumen) lights for arterial streets:
400 7 $22.31 $156.14 $1,873.69
ISubtotal-2 I 1,821 I I I $278,938.83 I $1 53.1 8
Total 6,596 $631,552.72
Annual Amount Difference between Subtotal-1 & Subtotal-2 $79.33
General Benefit =
$144,459.93
Total Est. Cost less public parcel contribution $1,067,922
General Benefit Percentage 13.5%
Annual Amount Difference times No. of High Wattage Lights
AN ASSESSMENT OF THE ESTIMATED COSTS OF THE IMPROVEMENTS: The lighting and
the orderly circulation of traffic directly benefit the developments within the District. The
improvements and annexation into the Street Lighting Zone are required for the approval of,
and as a consequence of, new development, and thus benefit the respective developments.
The lighting is of benefit to abutting parcels as it provides increased property protection,
personal safety, visibility, traffic safety, and enhances those areas fronting upon the illuminated
street.
All of the parcels within the Assessment District are located within the City of Carlsbad and are
approved developments or are in the final stages of obtaining approval for a proposed
development. As a condition of approval, the developer is required by the City to provide
certain standard street lighting for the entire area within the development and pay the energy
costs for the initial 18-month period. The units in a development are assessed the following
fiscal year after the street lights are energized.
Two Zones of benefit have been created within the citywide Street Lighting Zone as follows:
Zone 1 - City owned and maintained street lights
Zone 2 - Undeveloped property - non-benefiting, not assessed
Zone 1 consists of the following eight sub-codes. An example of these codes is included in
Appendix A of this Engineer's Report.
CODE AI * Street lights at intersections only (residential)
City of Carlsbad April 19,2005
Street Lighting and Landscaping District No. 1
Preliminary Annual Engineer's Report - FY 2005-06 Page 5
CODE B1* Street lights at intersections and mid-block (residential)
CODE C1* Street light spacing at current City engineering standards (residential)
CODE DI* City owned street lights on surrounding streets, private lighting within
development (single-family residential, only adjacent City lights will be
calculated for code assessment cost)
CODE E2** Street light spacing at current City standard, condos and apartment buildings,
ten units and above
CODE F2**
CODE G2**
CODE HI***
*
Street light spacing at current City standard, commercial and industrial parcels
Special lighting and spacing standard, downtown redevelopment area
Street light spacing at current City standard, time shares only
The unit rate of assessment for these codes was based on equal shares of cost of
maintenance and operation of the total lights within each code at the time of formation.
The unit rate of assessment for these codes at the time of formation was based on the
share of cost of maintenance and operation of total lights as determined by front footage
percentage of each parcel in relation to total footage within each code.
*** The unit rate of assessment for this code at the time of formation was based on a flat rate
per unit.
**
The method of assessment for codes within Zone 1 is based on units as shown in the following
table. In the case of codes AI, BI, C1, and DI, a residential dwelling is equal to one benefit
unit. In Code E2 condominium dwelling units or apartment buildings with ten units and above
are assigned units based on the front footage of these developments. In Code F2 commercial
and industrial parcels are assigned units based on the front footage of these developments.
Code G2 includes the downtown redevelopment area and units in this code are also based on
front footage. Code HI only includes time share units, which are all assigned the same cost per
unit.
METHOD OF ASSESSMENT FOR STREET LIGHTING
AI, BI, C1, D1 Residential dwelling unit = one benefit unit
Commercial, residential and redevelopment area = one front foot of
street frontage = one benefit unit
E2
F2
G2
HI Time shares = $0.20 per weekly unit
The Street Lighting Zone assessments will not increase in Fiscal Year 2005-06, and will remain
at the same unit rates as assessed in the last nine fiscal years. All new assessor's parcels, that
by petition of the property owner(s) have been added to the Street Lighting Zone, will be
calculated at the same unit rates as used in the last nine fiscal years.
City of Carlsbad April 19,2005
Street Lighting and Landscaping District No. 1
Preliminary Annual Engineer’s Report - FY 2005-06 Page 6
The rate per assessment unit for Fiscal Year 2005-06 in each of the eight codes is shown in the
following table.
STREET LIGHTING ASSESSMENT UNIT RATES
Street Lighting Code Rate per Unit
A- I $14.84 / Unit
B- 1 $23.94 / Unit
I c-I $26.00 / Unit I
I G-2 $2.690464 / Foot I
For the specific assessment on each parcel, reference is made to the Assessment Roll on file
at the Engineering Department, which is incorporated herein by this reference as though set
forth in full.
PART 2 - STREET TREE IMPROVEMENT ZONE
PLANS AND SPECIFICATIONS: The improvement work consists of maintenance to all of the
approximately 9,879 trees in the public right-of-ways. Tree maintenance includes planting,
pruning, watering, root pruning, removing and replacing. The district annually responds to over
600 street tree work orders and requests and provides storm or other emergency assistance as
necessary. The general location of the street tree improvements are as shown on the City’s
full-scale map titled “Street Tree Improvement Zone Diagram Location Map for Fiscal Year
2005-06” on file at the Engineering Department. A reduced copy of the map is included as
Figure 2 in this report.
DIAGRAM OF THE ASSESSMENT DISTRICT: The diagram of the Assessment District is as
shown on the City’s full-scale map titled “Street Tree Improvement Zone Diagram Location Map
for Fiscal Year 2005-2006 on file at the Engineering Department. A reduced copy of the map is
included as Figure 2 in this report. The lines and dimensions of each lot or parcel within the
Street Tree Improvement Zone and the distinctive assessor’s parcel number is shown on the
San Diego County Assessor’s map which is also on file at the Engineering Department.
ESTIMATE OF THE COST OF THE IMPROVEMENTS: The estimated total cost of maintaining
and servicing the City’s inventory of public street tree improvements is $743,314.
The estimated total cost includes the furnishing of all services and materials for the ordinary
and usual maintenance and servicing of street trees. For budgetary purposes, the costs are
segregated into three categories of Personnel, Maintenance and Operations, and Capital
Improvements. These three categories include the following services and expenditures:
City staff assigned to Street Tree services, City administration, updating expenditures and
segregation of the assessments) engineering and legal expenses, coordination between
citizens and City staff for the maintenance of City street trees, providing expertise to City
inspectors during inspection of the trees, maintaining as-built records of City street tree
system for future maintenance, updating of the street tree mapping and inventory
database, checking proposed improvement plans for conformance with City standards
regarding street trees, coordinating with Planning, Engineering and Engineer‘s of Work to
ensure that departmental needs are met, the provision of supplies such as pesticides,
City of Carlsbad April 19,2005
Street Lighting and Landscaping District No. 1
Preliminary Annual Engineer’s Report - FY 2005-06 Page 7
fertilizer and water for irrigation and the cost for purchase of capital equipment and new
street trees.
The following table shows the breakdown of the estimated total costs into the three budgetary
categories.
TOTAL ESTIMATED FY 2005-06
STREET TREE MAINTENANCE & SERVICE COSTS
I Personnel $413.599 I
Maintenance & Operations $345,699
Total Cost Estimate $759.298
Capital Improvements $0
The net assessable amount to be levied upon the assessable lands within the Assessment
District is $466,415. This amount is derived by subtracting the amounts of the current
improvement fund surplus and contributions from other funding sources from the total cost estimate. The following table shows how the net assessable amount is derived:
FY 2005-06
NET ASSESSABLE AMOUNT - STREET TREE MAINTENANCE
ITotal Cost Estimate $759,298 I
Less:
General Benefit Contribution $0
Interest Earned $19.100
Fund Balance from Previous Fiscal Year $531 I029
Plus:
Estimated Fund Reserve at end of Fiscal $257,246
Net Assessable Amount 466,415
Year
Any share of the benefits received from an improvement that does not provide a special benefit
to the assessed properties is considered to be a general benefit provided by the improvements.
The cost of such general benefit is not to be assessed to the properties in the Assessment
District, but instead is contributed by the City from the General fund. For street trees, the City
has determined that there is no general benefit.
AN ASSESSMENT OF THE ESTIMATED COSTS OF THE IMPROVEMENTS: The City’s
existing street tree inventory is currently established at approximately 9,879 trees.
Street trees that are in the street right-of-way are generally located between the curb and
sidewalk and/or property line in the areas of the City as shown in Figure 2. Each property within
the Street Tree Improvement Zone receives approximately the same degree of benefit to their
property. Therefore, staff established a benefit formula in which each zoned parcel is given an
equivalent dwelling unit (EDU) based on the average size of a single-family residential lot in the
City of Carlsbad (7,500 square feet or 0.17 acres). Thus, each single-family parcel is given an
EDU of 1.0, while most other parcels, as shown on the following table, are given assessments
based on acreage to establish an EDU value based on the following formula: Acreage of parcel
divided by 0.17 acres = EDUs. This formula was approved by City Council at the June 6, 1989
regular meeting.
City of Carlsbad
Street Lighting and Landscaping District No. 1
Preliminary Annual Engineer’s Report - FY 2005-06
April 19, 2005
Page 8
STREET TREE BENEFIT UNITS AND LAND USE CODES
Formula: If acres c .20, then Benefit Units (BU) = 1 .O, otherwise BU = 5.9 x Acres (Le. Acred0.17)
City of Carlsbad April 19,2005
Street Lighting and Landscaping District No. 1
Preliminary Annual Engineer’s Report - FY 2005-06 Page 9
The Street Tree Improvement Zone assessments will not increase in Fiscal Year 2005-06, and
will remain at the same unit rate of $36.10 per EDU as assessed in the last nine fiscal years. All
new assessor‘s parcels, that by petition of the property owner(s) have been added to the Street
Tree Improvement Zone, will be calculated at the same unit rate as used in the last nine fiscal
years.
This unit assessment is applied to 13,929 parcels in the Street Tree Improvement Zone. The
total number of EDUs for these parcels amounts to approximately 12,921.23 EDUs. The
revenue generated by these parcels amounts to $466,414.92. For the specific assessment on
each parcel, reference is made to the Assessment Roll at the Engineering Department, which is
incorporated herein by this reference as though set forth in full.
PART 3 - MEDIAN LANDSCAPING IMPROVEMENT ZONE
PLANS AND SPECIFICATIONS: The Street Median program provides weekly landscape
maintenance and litter control to all City medians and to Redevelopment Landscape
improvement areas. It includes maintenance on a weekly basis of approximately 41.5 acres of
landscaped medians and 8.2 acres of planter boxes, downtown fountain, landscape pockets
and parking lots. Maintenance includes trash pick-up, weed control, pruning, planting,
pesticide/fertilizer application, removals, replanting, irrigation repaidadjustment, and parking lot
sweeping. A contractual median maintenance program provides for contracting, administering
and overseeing median maintenance for approximately 41.5 acres of City medians. The
general location of the median landscaping improvements are as shown on the City’s full scale
map titled “Street Median Improvement Zone Diagram and Median Facilities Location Map for
Fiscal Year 2005-2006 on file at the Engineering Department. A reduced copy of the map is
included as Figure 3 in this report.
DIAGRAM OF THE ASSESSMENT DISTRICT: The diagram of the Assessment District is as
shown on the City’s full scale map titled “Street Median Improvement Zone Diagram and
Median Facilities Location Map for Fiscal Year 2005-2006 on file at the Engineering
Department. A reduced copy of the map is included as Figure 3 in this report. The lines and
dimensions of each lot or parcel within Median Landscaping Improvement Zone and the
distinctive assessor’s parcel number is shown on the San Diego County Assessor’s map which
is also on file at the Engineering Department.
ESTIMATE OF THE COST OF THE IMPROVEMENTS: The estimated total cost of maintaining
and servicing the City’s inventory of public street tree improvements is $592,950.
The estimated total cost includes the furnishing of all services and materials for the ordinary
and usual maintenance and servicing of the median landscaping. For budgetary purposes, the
costs are segregated into three categories of Personnel, Maintenance and Operations, and
Capital Improvements. These three categories include the following services and expenditures:
City staff assigned to Median Landscaping services, City administration (updating
expenditures and segregation of the assessments), engineering and legal expenses,
coordination between citizens and City staff for the maintenance of City medians,
providing expertise to City inspectors during inspection of the medians, maintaining as-
built records of City street median system for future maintenance, updating of the median
mapping and inventory database, checking proposed improvement plans for conformance
with City standards regarding medians, coordinating with Planning, Engineering and
Engineer’s of Work to ensure that departmental needs are met, the provision of supplies
City of Carlsbad April 19,2005
Street Lighting and Landscaping District No. 1
Preliminary Annual Engineer's Report - FY 2005-06 Page 10
such as pesticides, fertilizer and water for irrigation and the cost for purchase of capital
equipment and new improvements for the medians.
The following table shows the breakdown of the estimated total costs into the three budgetary
categories.
TOTAL ESTIMATED FY 2005-06
MEDIAN LANDSCAPING MAINTENANCE & SERVICE COSTS I Personnel $152,368 I
I Maintenance & ODerations $444.582 I
Capital Improvements $0
Total Cost Estimate $596,950
The net assessable amount to be levied upon the assessable lands within the Assessment
District is $404,190. This amount is derived by subtracting the amounts of the current
improvement fund surplus and contributions from other funding sources from the total cost
estimate. The following table shows how the net assessable amount is derived:
FY 2005-06
NET ASSESSABLE AMOUNT - MEDIAN MAINTENANCE
ITotal Cost Estimate $596,950 1 I Less: I
Plus:
Net Assessable Amount
Estimated Fund Reserve at end of Fiscal Year $0
$41 1 ,I 87
Any share of the benefits received from an improvement that does not provide a special benefit
to the assessed properties is considered to be a general benefit provided by the improvements.
The cost of such general benefit is not to be assessed to the properties in the Assessment
District, but instead is contributed by the City from the General fund. For median landscaping,
the City has determined that there is no general benefit.
AN ASSESSMENT OF THE ESTIMATED COSTS OF THE IMPROVEMENTS: This service
generally benefits all parcels and residents within the City boundaries. Thus, all parcels in the
City boundary share in the cost of median maintenance using the same EDU formula as in
effect for the Street Tree Improvement Zone. City staff established the benefit formula in which
each zoned parcel is given an equivalent dwelling unit (EDU) based on the average size of a
single-family residential lot in the City of Carlsbad (7,500 square feet or 0.1 7 acres). Thus, each
single-family parcel is given an EDU of 1 .O, while most other parcels, as shown on the following
table, are given assessments based on acreage to establish an EDU value based on the
following formula: Acreage of parcel divided by 0.17 acres = EDUs. This formula was
approved by City Council at the June 6, 1989 regular meeting.
City of Carlsbad April 19,2005
Street Lighting and Landscaping District No. 1
Preliminary Annual Engineer's Report - FY 2005-06 Page 11
LANDSCAPE MAINTENANCE BENEFIT UNITS AND LAND USE CODES
Formula: If acres < .20, then Benefit Units (BU) = 1 .O, otherwise BU = 5.9 x Acres (i.e. Acred0.17)
The Median Landscaping Improvement Zone assessments will not increase in Fiscal Year
2005-06, and will remain at the same unit rate of $8.34 per EDU as assessed in the last nine
fiscal years. All new assessor's parcels that have been added within the City boundaries are
City of Carlsbad April 19,2005
Street Lighting and Landscaping District No. 1
Preliminary Annual Engineer’s Report - FY 2005-06 Page 12
automatically added to the Median Landscaping Improvement Zone and will be calculated at the
same unit rate as used in the last nine fiscal years.
This unit assessment is applied to 50,103 parcels in the Median Landscaping Improvement
Zone. The total number of EDUs for these parcels amounts to approximately 49,348.90 EDUs.
The revenue generated by these parcels amounts to $41 1,186.98. For the specific assessment
on each parcel, reference is made to the Assessment Roll on file at the Engineering
Department, which is incorporated herein by this reference as though set forth in full.
The following parcels were incorporated into Street Lighting and Landscaping District No. 2 and
are therefore being exempted from this Street Lighting and Landscaping District No. 1. These
parcels were previously assessed for median benefit.
APN
1671011900
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City of Carlsbad April 19,2005
Street Lighting and Landscaping District No. I
Preliminary Annual Engineer’s Report - FY 2005-06 Page 13
APN
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City of Carlsbad
Street Lighting and Landscaping District No. 1
Preliminary Annual Engineer’s Report - FY 2005-06
April 19, 2005
Page 14
APN
2081810100
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City of Carlsbad April 19,2005
Street Lighting and Landscaping District No. 1
Preliminary Annual Engineer’s Report - FY 2005-06 Page 15
APN
2236130700
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2236143900
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2236621 100
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2236633600
22367001 00
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223671 0800
223671 0900
2236711000
2236711100
2236711200
2236711300
2236711400
223671 1500
2236711600
223671 1700
223671 1800
2236711900
2236712000
2236712100
APN
2236712200
2236712300
2236712400
2236712500
2236712600
2236712700
2236712800
2236712900
2236713000
2236713100
223671 3200
223671 3300
223671 3400
2236713500
2236713600
223671 3700
223671 3800
22367201 00
2236720200
2236720300
2236720400
2236720500
2236720600
2236720700
2236720800
2236720900
2236721000
2236721100
2236721200
2236721300
2236721400
2236721 500
2236721600
2236721700
2236721 800
2236721900
2236722000
2236730100
2236730200
2236730300
2236730400
2236730500
2236730600
2236730700
2236730800
2236730900
2236731000
2236731100
2236731200
2236731400
APN
2236731500
2236731600
22368001 00
2236800200
2236800300
2236800400
2236800500
2236800600
2236800700
2236800800
2236800900
2236801000
2236801100
2236801200
2236801 300
2236801400
2236801 500
2236801600
2236801 700
2236801800
2236801900
2236802000
2236802100
2236802200
2236802300
2236802400
2236802500
2236802600
2236802700
2236802800
2236802900
2236803000
22368031 00
2236803200
2236803300
2236803400
2236803500
2236803600
2236803700
2236803800
2236803900
2236804000
2236804100
2236804200
2236804300
2236804400
2236804500
2236804600
2236804700
2236804800
City of Carlsbad April 19,2005
Street Lighting and Landscaping District No. 1
Preliminary Annual Engineer’s Report - FY 2005-06 Page 16
APN
2236810100
2236810200
2236810300
2236810400
2236810500
2236810600
2236810700
2236810800
2236810900
2236811000
223681 1 100
2236811200
2236811300
2236811400
2236811500
2236811600
2236811700
2236811800
2236811900
2236812000
22369001 00
2236900200
2236900300
2236900400
2236900500
2236900600
2236900700
2236900800
2236900900
2236901000
2236901 100
2236901200
2236901300
2236901400
2236901500
2236901600
2236901700
2236901800
2236901900
2236902000
22369021 00
22369101 00
2236910200
2236910300
2236910400
2236910500
2236910600
2236910700
2236910800
2236910900
APN
2236911000
2236911100
2236911200
2236911300
2236911400
2236911500
2236911600
2236911700
2236911800
2236911900
2236912000
223691 21 00
2236912200
2236912300
2236912400
2236912500
2236912600
2236912700
2236912800
2236912900
223691 3000
223691 31 00
223691 3200
2236913300
2236913400
2236920100
2236920200
2236920300
2236920400
2236920500
2236920600
2236920700
2236920800
2236920900
2236921000
2236921100
2236921200
2236921300
2236921400
2236921500
2236921600
2236921700
2236921800
2236921900
2236922000
2236922100
2236922200
2236922300
2236922400
2236922500
APN
2236922600
2236922700
2236922800
2236922900
2236923000
2236930100
2236930200
2236930300
2236930400
2236930500
2236930600
2236930700
2236930800
2236930900
2236931000
2236931 100
2236931200
2236931300
2236931400
2236931500
2236931600
2236931700
2236931900
2236932000
22369321 00
I 1
f
Legend
Zone 1: City Owned and Maintained Lights
A1 - Cty Lights at Intersechons Only (Residenbal)
B1 - Cty Llghts at Intersections and Mi&Block (Residential) = C1 - City Llghts - Spacing at Current Engineenng Standards (Residential)
D1 - City Llghts on Major Streets Pnvate Prwate Lighting on Prwate Streets (Residential)
E2 - City Lights - Condos/Apartments over 10 Unrts (Requires Front Footage)
F2 - Cty Lights - Commercial/lndustnaI (Requires Front Fwtage)
G2 -City Lights - Redevelopment Area (Requires Front FooQge)
(hlhl.9.~mp*ntT~grlb.a~.bdbrmd.Id.ls)
H1 - City Lights Surrounding Time Share Complex (lime slum Mi pay a 111 me ofSOL.20 pr unt) 3,300 0 3,300
Feet
I Figure 1
J:Icargis2\productsVinance~.~~~!ght~impv~zo~.mxd
,
Exhibit 2
Legend
Median Benefit Zone
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Exhibit 3
RESOLUTION NO. 2005-142
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING THE PRELIMINARY
ENGINEERS REPORT FOR THE PROCEEDINGS FOR THE
ANNUAL LEVY OF ASSESSMENTS WITHIN A SPECIAL
ASSESSMENT DISTRICT.
~
WHEREAS, the City Council of the City of Carlsbad, California, pursuant to the terms of
the Landscaping and Lighting Act of 1972, (Division 15, Part 2 of the State Streets and
Highways Code, commencing with Section 22500), did by previous resolution initiate
proceedings and ordered the preparation of an Engineer's Report (the "Report") for the annual
levy of assessments within a special assessment district, said special assessment district known
and designated as Street Lighting and Landscaping District No. 1 (hereinafter referred to as the
"Assessment District"); and
WHEREAS, there has now been presented to this City Council the Report as required by
said Division 15 of the Streets and Highways Code and as previously directed by resolution; and
WHEREAS, this City Council has now carefully examined and reviewed the Report as
presented, and is satisfied with each and all of the items and documents as set forth therein, and
is satisfied that the assessments, on a preliminary basis, have been distributed in accordance
with the benefits received from the improvements to be maintained, as set forth in the Report.
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the Report as presented consists of the following:
A. Plans and specifications describing the general nature, location and extent of the
improvements to be maintained.
B. Estimate of cost, including the amount of the annual installment for the
forthcoming fiscal year.
C.
D.
Diagram of the Assessment District.
Assessment of the estimated cost.
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Page 2 of Resolution No. 2005-142 Exhibit 3
The Report, as presented, is hereby approved on a preliminary basis, and is ordered to
be filed in the Office of the City Clerk as a permanent record and to remain open to public
inspection.
SECTION 3. That the City Clerk shall certify to the passage and adoption of this
Resolution, and the minutes of this meeting shall so reflect the presentation of the Report.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad City
Council held on the 3rd day of &Y , 2005 by the following
vote, to wit:
AYES: Council Members Hall, Kulchin, Packard, Sigafoose
NOES: None
ABSENT: Council Member Lewis
4
CLAUDE k. LEWIS, Mayor
MATT HALL, Mayor Pro-Tern
ATTEST:
LORRAINE M. WOOD, City Clerk (SEAL)
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Exhibit 4
RESOLUTION NO. 2005-1 43
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA, DECLARING ITS
INTENTION TO PROVIDE FOR AN ANNUAL LEVY
AND COLLECTION OF ASSESSMENTS IN A SPECIAL
ASSESSMENT DISTRICT, AND SETTING A TIME AND
PLACE FOR A PUBLIC HEARING THEREON.
WHEREAS, the City Council of the City of Carlsbad, California, has previously formed a
special assessment district pursuant to the terms of the Landscaping and Lighting Act of 1972,
(Division 15, Part 2 of the State Streets and Highways Code, commencing with Section 22500),
said special assessment district known and designated as Street Lighting and Landscaping
District No. 1 (hereinafter referred to as the "Assessment District"); and
WHEREAS, the Assessment District is an existing assessment district in which
assessments are not proposed to be increased, and is exempt from the procedures and
requirements of all assessments under California Constitution Article XlllD § 5 (a); and
WHEREAS, the City Council wishes levy assessments for the next ensuing fiscal year to
provide for the costs and expenses necessary to pay for the maintenance of the improvements
within the Assessment District; and
WHEREAS, there has been presented and approved by this City Council the Engineer's
Report (the "Report"), as required by law, and this City Council is desirous of continuing with the
proceedings for said annual levy; and
WHEREAS, the improvements to be maintained shall consist of all originally designated
and authorized improvements, as well as certain new and additional improvements.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
RECITALS
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the public interest and convenience requires, and it is the intention of
the City Council to levy and collect assessments to pay the annual costs and expenses for the
maintenance and/or servicing of the improvements for the Assessment District, the
improvements generally described as follows:
as
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Page 2 of Resolution No. 2005-143 Exhibit 4
The maintenance of certain street lighting improvements, street trees, and median
landscaping improvements, as set forth and described in the Report.
The proposed new improvements to be maintained and serviced caused generally by
new development are described as follows:
The maintenance of certain additional street lighting improvements and additional
landscaping improvements, including replacement of street trees and median landscaping
improvements, all as set forth and described in the Report, which is hereby ordered to be kept
on file and open for public inspection in the Ofice of the City Clerk.
BOUNDARIES OF ASSESSMENT DISTRICT
SECTION 3. That said improvements are of direct benefit to the properties within the
boundaries of the Assessment District, which Assessment District the legislative body previously
declared to be the area benefited by the improvement, and for particulars, reference is made to
the boundary map as previously approved by the City Council, a copy of which is on file in the
office of the City Clerk and open for public inspection, and is designated by the name of this
Assessment District.
REPORT OF ENGINEER
SECTION 4.
A. That the Report, as preliminarily approved by this legislative body, is on file with
the City Clerk and open for public inspection. Reference is made to the Report for a full and
detailed description of the improvements to be maintained, the boundaries of the Assessment
District and any zones therein, and the proposed assessments upon assessable lots and parcels
of land within the Assessment District.
B. All Street Lighting Improvement Zone, Street Tree Improvement Zone and
Median Landscaping Improvement Zone assessments are to remain the same as the previous
year and all new assessments added to the tax roll will be calculated at the same unit rates as
the previous year.
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Page 3 of Resolution No. 2005-143 Exhibit 4
PUBLIC HEARING
SECTION 5. Notice is hereby given that a public hearing is scheduled in the regular
meeting place of the City Council, being the Council Chambers, City Hall, on the following date
and time:
Tuesday, June 14,2005, at 6:OO p.m.
At that time this legislative body will hear protests or objections in reference to the annual
levy of assessments and to any other matters contained in this resolution. Any persons who
wish to object to the proceedings or the annual levy should file a written protest with the City
Clerk prior to the time set for the public hearing. If there is a majority protest against the levy of
an annual assessment that is increased from the previous year, the proposed increase in the
assessments shall be abandoned. A majority protest exists if, upon the conclusion of the
hearing, written protests filed and not withdrawn, represent property owners owning more than
50% of the assessable area of land within the District.
NOTICE
SECTION 6. That the City Clerk is hereby authorized and directed to give notice as
required by law by causing a copy of this Resolution to be published in a newspaper of general
circulation within the City of Carlsbad, said publication to be completed not less than ten (IO)
days prior to the date set for the public hearing.
PROCEED I NGS I NQU I RI ESIPROTESTS
SECTION 7. For any and all information relating to these proceedings, including
information relating to protest procedure, your attention is directed to the person designated
below:
JOAN E. COX
ASSESSMENT ENGINEER HARRIS & ASSOCIATES
TELEPHONE: (800) 827-4901 EXT. 337
Ill
Ill
Ill
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Exhibit 4 Page 4 of Resolution No. 2005-143
Owners of property within the Assessment District may mail written protests to the
following address:
CITY CLERK
CITY OF CARLSBAD
1200 CARLSBAD VILLAGE DRIVE
CARLSBAD, CA 92008
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City
Council held on the 3rd day of May , 2005 by the following
vote, to wit:
AYES:Council Members Hall, Kulchin, Packard, Sigafoose
NOES: None
ABSENT:Council Member Lewis
r
CLAUDh LEWIS, Mayor
MATT HALL, Mayor Pro-Tem
LORRAINE M. WOOD, City Clerk (SEAL)