HomeMy WebLinkAbout2005-05-10; City Council; 18108; 2004/05 Street Sealing Project4B# 18,108
MTG. 5/10/05
I PROJECT NO. 3667-1 0 3EPT. ENG
TITLE: AWARD OF CONTRACT FOR
THE CONSTRUCTION OF THE
2004/05 STREET SEALING PROJECT
CITY MGRW
CONTRACTOR
American Asphalt South
RECOMMENDED ACTION:
TOTAL
$878,200.09
Adopt Resolution No. 2005-147
South, Inc., for the construction of the 2004/05 Street Sealing Project No. 3667-10.
accepting bids and awarding the contract to American Asphalt
ITEM EXPLANATION:
The 2004/05 Street Sealing Project, which is part of the City’s ongoing Pavement Management
Program (PMP), will provide the necessary maintenance to extend the life of various roadways
throughout the City. The roadways included in this project will be sealed with a rubberized slurry seal. The application of rubberized slurry seal rejuvenates and protects the roadway surface from the
harmful effects of sunlight while at the same time protecting the underlying base material from the
damaging effects of water penetration.
To enable staff to tailor the scope of the 2005 PMP to maximize the efficient use of funding, the bid
for this project included a set of base bid roadways and a set of additive alternate roadways.
The additive alternate roadways were included to take advantage of potentially favorable bids and
pending the final selection of the roadways in the PMP overlay project. In this instance the scope of
this year’s PMP projects will not accommodate the additive alternate streets as bid and, therefore,
they will be included in the next year’s projects as previously programmed.
In addition to roadway surface maintenance, the project includes concrete repairs to sidewalks,
driveway aprons, and curbs. These concrete repairs will occur along roadways that are receiving seal
applications throughout the project area.
By completing these items of work at the same time, the public right-of-way will be improved by a
single construction project which will reduce the construction impacts on the adjacent residents.
The construction is projected to occur in the summer of 2005.
The engineer’s construction cost estimate for the base bid project was $895,000. On April 5, 2005,
one sealed bid was received for the construction of this project as shown on the following table.
The City has received two bids for two of the last three street sealing projects and for the third
project three bids were submitted. American Asphalt South has submitted a bid for each of these
projects and they have successfully completed two seal projects for the City of Carlsbad in the past
three years. The bid price submitted, by American Asphalt South, for the street sealing item of work
is $3.60 per gallon which is actually lower than the price included in their successfuVlow bids of 2001
and 2003 which were $3.92 and $3.72, respectively. All bid documents submitted by American
Asphalt South, Inc., have been reviewed by staff and found to be in order.
ENVIRONMENTAL COMPLIANCE:
This project is categorically exempt from the environmental review process under Section 15301
Class 1 (C) of the California Environmental Quality Act.
Page 2 of Agenda Bill No. 18,108
Pavement Management Construction Bid
Pavement Management Construction Contingency (1 5%)
Project Administration & Inspection (5%)
FISCAL IMPACT:
The estimated construction costs associated with this project are summarized in the following table.
$540,313
$ 81,047
$ 27,016
Subtotal Pavement Management I $648,376 I
Available Pavement Management Funds I I $793,000
I Available Gas Tax funds for Cement ReDairs I I I $510.000 I
Additional Appropriations
Cement Repair Construction Bid
Cement Repair Construction Contingency (1 5%)
-0-
$337,886
$ 50,683
EXHIBITS:
Subtotal Cement Repairs I
Location maps (3). .- - 1.
$422,358
2. Resolution No. 2005-747 accepting bids and awarding the contract to American Asphalt
South, Inc., for the construction of the 2004/05 Street Sealing Project No. 3667-10.
Additional Appropriations
Total Estimate Project Cost $1,707,734
DEPARTMENT CONTACT: Marshall Plantz, (760) 602-2766, mplan @ci.carlsbad.ca.us
., I
-0-
LOCATION MAP
PROJECT NAME PROJECT NUMBER
3667-10 2004 /ZOO5 STREET SEALING PROJECT
NOT TO SCALE
EXHIBIT
1
LEGEND: - STREETS TO BE SEALED
LOCATION MAP
PROJECT NAME
2004 /2005 STREET SEALING PROJECT
NOT TO SCALE
PROJECT EXHIBIT NUMBER
3667-10 7
- STREETS TO BE SEALED
SHFET 2 OF 3
LOCATION MAP
PROJECT NAME
2004 /2005 STREET SEALING PROJECT
LEGEND:
PROJECT EXHIBIT NUMBER
3667-10 1
- STREETS TO BE SEALED
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RESOLUTION NO. 2005-147
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING A
CONTRACT FOR THE CONSTRUCTION OF THE 2004105
STREET SEALING PROJECT NO. 3667-1 0.
WHEREAS, on February 15,2005, the City Council of the City of Carlsbad approved plans
'or the construction of the 2004105 Street Sealing Project No. 3667-1 0; and
WHEREAS, one (1) sealed bid was received on April 5, 2005 by the City of Carlsbad for
:he construction of said project; and
WHEREAS, the lowest responsive and responsible bid to construct said project was
submitted by American Asphalt South, Inc., in the amount of $878,200.09; and
WHEREAS, there are sufficient funds available to complete the project; and
WHEREAS, subsection 3.28.1 72(c)(l) of the Carlsbad Municipal Code authorizes the
Zity Manager to approve change orders in the amount equal to the contingency set at the time of
lid opening.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
:alifornia, as follows:
1.
2.
That the above recitations are true and correct.
That the low bid of $878,200.09 submitted by American Asphalt South, Inc., for the
:onstruction of the 2004105 Street Sealing Project No. 3667-10 is accepted and the Mayor is
iereby authorized to execute a contract with American Asphalt South, Inc., for Project No.
3667- 1 0.
3. That the City Manager is hereby authorized to approve construction change orders
Jp to $1 31,730.
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4. That the award of this contract is contingent upon the bidder submitting the lowest
responsible bid executing the required contract and submitting the required bonds and insurance
policies, as described in the contract, within twenty (20) days of adoption of this resolution.
The City Manager may grant reasonable extensions of time.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
held on the 10th day of May , 2005 by the following vote, to wit:
AYES: Council Members Hall, Kulchin, Packard, Sigafoose
NOES: None
ABSENT: Council Member Lewis
CLAUDE A. LEWIS, Mayor
MATT HALL, Mayor Pro-Tern
ATTEST:
(SEAL)
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