HomeMy WebLinkAbout2005-05-17; City Council; 18123; Grant from California Library Literacy Service7
- TITLE:
APPLICATION FOR A GRANT FROM THE CALIFORNIA
LIBRARY LITERACY SERVICE
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DEPT.HD. #f
CITY ATTY.
CITY MGR
AB# 18,123
MTG. 5/17/05
DEPT. LIB
RECOMMENDED ACTION:
Adopt Resolution No. 2005-1 59
a grant from the California Library Literacy Service.
authorizing the Carlsbad City Library to apply for
ITEM EXPLANATION:
From 1984 until 1989 the Carlsbad City Library adult literacy program was funded with
grant money from the State.
0 In 1989, when those funds were no longer available, the City’s General Fund picked up
the support of the program.
0 In 1990, when the California Library Literacy Service was created, the library became
eligible for additional matching grant funds.
0 We have applied for and received the matching grant funds each year for the past
fourteen years.
0 For fiscal year 2005-06, the State Library will follow a similar procedure as last year in
determining how this matching grant program will be funded. The funding formula will
provide a basic grant of $10,000 to each eligible literacy program. Subsequently, if
additional funds remain, a second grant amount will be distributed to each eligible
I iteracy program .
FISCAL IMPACT:
The Carlsbad City Library meets the eligibility requirements for receiving State-matching
funds. These matching funds are awarded by the State to extend or enhance existing
literacy services. Grant funds will be used for instructional resources; annual recognition
event; program support activities, furniture and equipment; and public relations.
The State grant amount for 2004-2005 was $27,934. The new funding formula will provide a
basic grant of $10,000, and if there are any remaining funds, an additional grant amount will
be awarded. The amount of the second grant is unknown.
EXHIBITS:
1. Resolution No. 2005-1 59 approving t he a pplication for a grant from
the California Library Literacy Service.
2. Carlsbad City Library Application for Continuing Programs grant.
Department Contact: Cliff Lange - 760-602-201 0 - clang@ci.carlsba.ca.us
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EXHIBIT 1
RESOLUTION NO. 2005-1 59
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING THE APPLICATION
FOR A GRANT FROM CALIFORNIA LIBRARY LITERACY
SERVICES ACT FUNDS.
WHEREAS, the Carlsbad City Library Adult Learning Program provides training to meet
the literacy needs of adults; and
WHEREAS, the Carlsbad City Library Adult Learning Program supports the goals of the
City Council and the objectives of the Library; and
WHEREAS, the California State Library will provide additional support for the Adult
Learning Program with grant funds;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California as follows:
1.
2.
That the above recitations are true and correct.
That the Library Director is authorized to apply to the California State Library for
the California Library Literacy Service Act funds.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City
of Carlsbad held the 17th day of May , 2005 by the following vote, to wit:
AYES: Council Members Hall, Kulchin, Packard, Sigafoose
NOES: None
ABSENT: Council Member Lewis
CLAUDE h. LEWIS, Magor
ATTEST:
(SEAL)
MATT HALL, Mayor Pro-Tern
n
EXHIBIT #2
California State Library
California Library Literacy Services (CLLS)
Fiscal Year 2005-2006
APPLICATION FOR CONTINUING PROGRAMS
Submit three copies to be postmarkd bv Fridw. Mav 27, 2005 to Ath: Literacv Team, Cal$omia State Library, PO Box 942837, Sacramento, CA
94237-Wl for mail. Non-postal delivery to 900 N Street, Suite 500, Sacramento. CA 95814. Fax is accepta able. Questions: 916-653-7743.
1. Applicant: Carlsbad City Library
2. Address: 1775 Dove Lane, Carlsbad, CA 92009
(full legal name of jurisdiction andor library)
. 3. Contact name: Lvnda L. Jones
Phone: (760) 434-2998 Fax: (760) 720-762 1 E-Mail: 1ionemci.carlsbad.ca.us
Intent to Participate
(Only programs funded in 2004/05 can apply for 2005/06):
Programs funded in 2004/05: Programs applying for in 2005/06:
X Adult Literacy Services (ALS) X Applying 0 Not Applying
0 Families for Literacy (FFL) 0 Applying X Not Applying
0 English Language Literacy (ELLI) 0 Applying X Not Applying
0 Mobile Library Literacy Services (MLLS) 0 Applying X Not Applying
- - 4. SUMMARY OF YOUR LITERACY SERVICES: (Briefly describe the key elements of
your library's literacy service -- what services will you provide? To how many people/families?
How many volunteers?, etc. Who are your key collaborators for each service? If you have special
program elements, such as prison or health literacy services, describe them as well. Identify any
major changes fiom last year in space provided.) Please keep your answer to YZ page per
service.
Adult Literacv Services:
The Adult Learning Program provides free and confidential learning experiences in basic reading,
~~ - writing, and applied literacy skills. One-to-one and small-group tutoring are offered. Computers
are fully integrated into the study sessions of every learner. In one-to-one tutoring, emphasis is on
structured, sequential learning of the soundsymbol relationships for reading and writing English.
Tutoring pairs also work on building fluency, vocabulary, and comprehension with the Read
Naturally software program. The learner's own goals in applying new literacy skills to their home,
work, and community life are addressed. Currently, 44 learners are in one-to-one tutoring
situations.
Amlicant Jurisdiction:
In 2004-2005, the program greatly expanded small group instruction. Some learners attend only
small groups, some have one-to-one tutors as well as small group instruction. Ten small groups
currently meet, with a total enrollment of 41 adult learners. Groups are facilitated by staff and
volunteers, sometimes working in teams. Groups include Writing on the Computer (keyboarding,
word processing, email, internet), Book Discussion and Writing, Basic Skills, and Phonographix
(phonics) instruction.
Any major changes from last year?
Combined emphasis on one-to-one and group instruction, with significant computer use integrated,
will continue.
City Planning Commission has approved plans for an 1 1,000 square foot Library Learning Center,
to open in early 2007. Significant preparation for this facility and its services will take place during
2005-2006.
Other:
Carlsbad Library, through its Adult Learning Program, provides basic literacy instruction to 30
special education students from Carlsbad High School. In this partnership, a high school special
education teacher and aide bring 4 groups of approximately 8 students each to the Adult
Learning Program Monday through Friday during their school day reading periods. The teacher
works with half the students in a small group while the other half are tutored by volunteer tutors;
then the 2 groups switch. This partnership is in its Sth year.
5. How did you determine the local need for the literacy services you provide? (What local
sources of data did you use?)
21-year history of library’s Adult Learning Program serving adult learners.
Carlsbad High School enrollment in Special Education reading classes.
U.S. 2000 Census: income, language spoken at home & proficiency, years of schooling.
Carlsbad Unified School District: accountability reports on individual schools, including
Headstart enrollment. (parents)
Conversations with Human Resources managers at Carlsbad employers
standardized test scores, especially for language arts
6. INPUTS: What resources will you use to provide the services described in the coming
year? Note: Resources are for both Adult Literacy and high school tutoring programs.
1
1.7 FTE Learning Program Assistant (5 part-time staff, including 0.2 FTE technology support;
2,4 12 circulating volumes in Adult Learning Program library collection + 80 volumes to be added
Library circulation software installed on all staff computers
8 networked instructional computers with 6 instructional software programs
1 public computer network management station
30 Alphasmart keyboard word processors
FTE Program Coordinator (90% adult literacy; 10% high school program)
90% adult literacy, 10% high school program)
2
Applicant Jurisdiction:
1,000 sq. ft. instructional classroom space, with 12 2-person tutoring carrels & 1 small group area.
1 Basic Skills learning group with tutor
4 Writing Groups with tutors
1 Phonographix small group, with tutor
3 levels of Writing on the Computer classes, each 10 weeks, in rotating schedules, with team tutors
66 continuing adult learners + 30 to be added
55 continuing tutors + 30 to be added
0.8 FTE Special Education high school teacher (School District budget)
0.8 FTE Special Education high school aide (School District budget)
0.2 FTE American Sign Language interpreter (School District budget)
24 tutor orientations for prospective tutors
11 tutor trainings
28 high school students continuing, 2-4 to be added
13 high school tutors (volunteers)
Outreach plan to improve public awareness and recruit learners/tutors
Cooperative public relations and hndraising plan with Library Foundation
Data management system (Literacy Pro)
3 Learner Onentations per month
Roles and Goals form
Intake interview and assessment materials for learners
Give-away texts for learners
Office equipment (computers, copier, shredder, fax, etc.)
2 speaking engagements at service clubs
Program listed at voZunteermatch.org, in North County Times Community Connections (both online
and print versions), on craigslist. org
2 visits to health and human services agencies to share program information
Phonographix curriculum and materials
Classrooms (with tutoring carrels and computers) are open 53 hours a week.
7. OUTPUTS: How many users will be served, and how many of each service/program will
be provided in the coming year?
106 adult learners enrolled in program and learning either in one-to-one or small-group setting.
106 Roles and Goals forms completed (each learner interviewed-with tutor if one-to-one--at least
45 Basic Skills group sessions held
170 Writing Group sessions held
96 Phonogruphix group sessions held
160 Writing on the Computer group sessions held
4,000 instructional hours completed by adult learners
High school students’ Individual Education Plan goals met and re-set
twice during year by staff or trained volunteer.)
8. RECRUITMENT: How will you recruit program participants?
Ad in Pennysaver
Staff visit North County Coastal Career Center staff and exchange program information
Staff attend Headstart parents’ meeting at beginning of school year + follow-ups
3
Applicant Jurisdiction:
Speak at Kiwanis and other service clubs
Develop and implement plan for letting employees and Human Resources personnel of local
Attend City functions to network with other employees from other departments
Participate in statewide Cities that Read campaign
Continue contact with MiraCosta Adult Learning Center staff and MiraCosta Community College
Information about the program in the quarterly City Community Services brochure mailed to all
Participation in San Diego Council on Literacy countywide publicity
Welcome Wagon distributes program information and embossed pencils to new city residents.
Program brochures available at library sites’ information desks.
Large posters displayed at library sites.
Staff table at school and community events (e.g., Barrio Fiesta, Holiday Tree Lighting).
Display program information at Laundromats, Senior Center, doctors’ offices.
Program information on City website
Feature articles in North County Times, Today’s News, and North County edition of Sun Diego
Union- Tri bune.
corporations know about program
Disabled Students Services office for referrals of appropriate learners
homes
9. RECRUITMENT: How will you recruit tutors and other volunteers?
Ad in Pennysaver
Staff visit North County Coastal Career Center staff and exchange program information
Staff attend Headstart parents’ meeting at beginning of school year + follow-ups
Speak at Kiwanis and other service clubs
Develop and implement plan for letting employees and Human Resources personnel of local
Attend City functions to network with other employees from other departments
Participate in statewide Cities that Read campaign
Continue contact with MiraCosta Adult Learning Center staff and MiraCosta Community College
Information about the program in the quarterly City Community Services brochure mailed to all
Participation in San Diego Council on Literacy countywide publicity
Cooperation with the library’s volunteer coordinator
The program is listed or described on websites: City of Carlsbad, volunteermatch.org, Read
Naturally, North County Times Community Connections (also in Connections print guide),
craigslist. org
Welcome Wagon distributes program information and embossed pencils to new city residents.
Program brochures available at library sites’ information desks.
Large posters displayed at library sites.
Staff table at school and community events (e.g., Barrio Fiesta, Holiday Tree Lighting)
Feature articles in North County Times, Today’s News, and North County edition of San Diego
Union-Tribune
corporations know about program
Disabled Students Services office for referrals of appropriate learners
homes
4
Applicant Jurisdiction:
10. COMMUNITY RELATIONS: How will you ensure that your community stakeholders
(library staff and trustees, mayor, county supervisors, civic organizations, local legislators,
etc.) are aware of what the library is doing to address the community literacy issues?
-The Library Foundation is developing written materials, as well as a speakers bureau and possibly
Power Point presentation to expand community awareness and hndraising for the library’s learning
programs. They also initiate contact with community leaders and the media.
-Learning Program staff participate in City and Library events as much as possible to network with
library and other City staff. These include both internal and outreach events.
-Library trustees receive monthly updates via the Library Director on the literacy program.
-City Council members, City Managers, Friends of the Library President, Library Foundation
President are invited to the program’s annual celebration in May. Each receives a personal letter
&om a learner and a tutor. Learners speak at the event about their learning experiences.
-Program staff speak at service clubs and school events.
-Program information and photos appear on the City’s website.
-Friends of the Library include information about the program in their newsletter.
-Program Coordinator attends meetings of library division heads.
-Library’s Community Coordinator submits press releases to local media.
-Feature articles in local newspapers
11. Projected Budget (forms attached)
5
Apulicant Jurisdiction:
12. Statement of Intent
a. I intend to request State funds available under the provisions of Section 18866 of the
Education Code for the 2005/06 fiscal year. I understand that I will be notified by the
California State Library of the amount for which my library is eligible, according to the
provisions of the law, and that I will be required to submit a Plan of Service and
proposed Budget utilizing the full eligible amount for literacy, subject to approval by the
California State Library.
b. I affirm that any or all other agencies participating in the program have agreed to the terms
of the applicatiodgrant award, and have entered into an agreement(s) concerning the final
disposition of equipment, facilities, and materials purchased for this program from the
funds awarded for the activities and services described in the attached, as approved andor
as amended, application.
(Signed): Date: 18 May 2005
(Printed): Cliff Lanae
Title: Library Director
Library Jurisdiction: Carlsbad City Library
Streevmail address: 1775 Dove Lane
City: Carlsbad County: San Dieao Zip + 4: 92009-4048
Telephone: 1760) 602-2010 Fax: (760) 602-7942
E-mail: clangOci.carlsbad.ca.us
My library will not apply for California State Library literacy funds for the 2005/06 fiscal year.
(Signed): Date:
(Authorized representative)
Title:
Library Jurisdiction:
DocM35 7~2CLLSapplication2005-06
6
Minimum Standards for California Library Literacy Services
In order to receive a baseline amount of funding from the California State Library
for Adult Literacy Services, please check and sign the following to certify that your
library literacy services are in compliance with these minimum operational
standards:
1. X Yes 0 No Do all the adult learners you report to the State Library meet this
Definition of an Adult Learner ? -- For the purposes of qualifying
for the per capita award portion of the CLLS funding formula, an
adult learner:
0
0
0
0
0
Is 16 years or older and not concurrently enrolled in high school
Seeks literacy services for himherself in English and is able to do the intake
interview in English
Has completed an intake interview, has been assessed and is receiving instruction
including, but not limited to, one-to-one, small group and/or computer instruction
Has established one or more personal literacy goals
Does not include someone who requests services from your library but is referred
elsewhere
2.XYes ONo
3.XYes ONo
4.XYes UNO
rn
rn
5.XYes ONo
Are “Dedicated staff’ specifically assigned to adult literacy
services?
Are literacy services provided in a public library setting or, if
elsewhere, is a strong connection to the library made?
Does your literacy program employ the following volunteer
management practices?:
The service recruits and trains volunteers to provide tutoring and
other services.
After volunteer tutors receive training they are matched or are
waiting to be matched with adult learners.
Ongoing tutor support services and programs are offered.
Volunteer tutors meet regularly with adult learners and report to
the library on their progress
While library literacy services may charge a third party, such as a
workplace, for services, is your literacy instruction always provided
for free to the “end-user,” the adult learner or participating family?
Adult Literacy Minimum Standards -page 2
6. X Yes 0 No
7. X Yes I7 No
8. XYes 0 No
9. X Yes 0 No
10. X Yes 0 No
11.XYes UNO
12. X Yes 0 No
Do adult learners go through an initial intake process, which
includes screening, assessment and possible referral?
Do adult learners receive regular instruction including but not
limited to one-to-one, small group and/or computer instruction,
and are they provided on-going support services as needed?
Does the library have a method for gathering literacy statistics,
undertake periodic, regular student assessment, literacy services
evaluation, and the reporting of outcomes utilizing the CLLS
"Roles and Goals'' process with its adult learners?
Does the library seek community and local government awareness
of and support for the program, and have you developed a local
commitment of resources for the program's continuation?
Does your literacy staff participate in their regional network
(BALIT, CVLLN, NCLC, SCLLN, CSJVLN, etc.)?
Does the library participate in or is in the process of establishing a
local adult literacy coalition?
Does the library know its community and the community's literacy
needs, and has it designed its literacy services in response to those
needs?
Carlsbad City Library
Library Name
n I- - i I CC v- 3 2- b 8 I- -I 0 W
Budget Detail
Proposed for FY 2005/06
142.588
Library Name: Carlsbad City Library
Instructions:
C
Please provide additional detail on your budget here to demonstrate how "State," "local jurisdiction" and "other" funds have been
allocated. Be sure to exclude funds for activities that are not for the purposes of the California Library Literacy Services Act (e.9.
portions of staff time that are not dedicated to literacy services like desk time). State and local funds may NOT include a portion of the
Library Director or other library staff who are not providing direct literacy services or for whom literacy oversight is only a small portion
of their ongoing responsibilities. Those funds are included in indirect (on this form) andlor in-kind (in the online reporting system).
I Benefits State $ Local Other
'Title FTE Yes/No Portion Jurisdiction $ Revenue $
Sub-total of Contract Services 0 0 0
Personnel
Total Cost
0
0
0
Title I FTE
3 Operations 27,934 41,540
4 Library Materials (circulate) 0 1,500
5 Equipment ($5K+) 0 0
6 Indirect Costs 0
Sub-total of Personnel
69,474
1,500
0
0
I
7
I Other
Local
Jurisdiction $ Revenue $
Sub-total of 3-6 above 27,934 43,040 0 70,974
Grand Total (sub-totals 1, 2, & 7) 27,934 185,628 0 213,562
88.574 I
54,014 I
Total Cost
88,574
54,014
0
0
0
0
142,588
(Grand Total should match grand total on Projected Budget)
Note: Comments can be included as an attachment to this form
/SI
Library Director's Signature
Date
Doc#6360v2/cl~sbudgetde~aii2005-06
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