HomeMy WebLinkAbout2005-06-14; City Council; 18160; Council Policy #61 Grad Nite-Contribution RequestCITY OF CARLSBAD -- AGENDA BILL I
n
AB# 18,160
MTG 6-14-05
DEPT.RECREATION
- TITLE :
Council Policy #61
Grad Nite - Request for City Contributions
r. I
CITY A@
CITY MGR~
RECOMMENDED ACTION :
Adopt Resolution No. 2005-183 approving the continuation of Council Policy ##61 (Grad
Nite Contribution) to maintain the contribution amount of $7,100, which is to be distributed on a
proportionate basis to Carlsbad High School, La Costa Canyon High School, San Marcos High
School and San Dieguito High School Academy.
ITEM EXPLANATION :
On January 12, 1999 City Council approved Council Policy #61 , Request for City Contributions-
to Grad Nite Activities, appropriating $5,000 to be distributed on an equitable basis to Grad Nite
Committees that serve Carlsbad high school seniors. The policy stipulates that the City’s
contribution in support of Grad Nite activities be reviewed every three years.
In May of 2002, City Council approved that the contribution for Grad Nite be increased to $7,100
based on an increase in the number of Carlsbad resident senior students. (Exhibit 2). Over the
past three years the total number of Carlsbad resident seniors has decreased from 812 to 718,
which represents an 1 1 % decrease. The matrix below defines the changes:
2002 2006
Total Number of Total number of
High School Carlsbad Res. Seniors Carlsbad. Res. Seniors % Change
Carlsbad High School (CHS) 524 398 - 24%
San Marcos High School (SMW) 17 32 88%
La Costa Canyon High School (LCHS) 237 21 6 - 8%
San Dieguito Academy (SDA) 34 72 111%
Total 81 2 71 8 -11%
Although the number of Carlsbad resident seniors has decreased, the inflationary cost of goods
and services has increased over the last three years. Therefore, staff recommends that Council
Policy #61 not be changed and that the Grad Nite contribution remain at $7,100 or $9.88 per
Carlsbad resident senior student.
I
AB# 18,160 Council Policy #61
Page 2
the distribution of the $7,100 is outlined below:
# 2005 Carlsbad % of Carlsbad
School Res. Seniors Res. Seniors Donation 2005
CHS 398 55.5 $3,940
SMHS 32 4 $ 285
LCHS 216 30 $2,130
SDA 72 10.5 $ 745
TOTAL 71 8 100% $7,100
FISCAL IMPACT:
Funds for Council Policy #61 in the amount of $7,100 are budgeted for FY 05/06 in account
#0014510-8540.
EX H I BITS :
1 .Resolution # 2005-483
2. Council Policy HI, Request for City Contributions to Grad Nite Activities
DEPARTMENT CONTACT Gail Lvnn (760) 602-4682, alvnn@ci.carlsbad.ca.us
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 2005-1 83
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING TO MAINTAIN THE
DONATION AMOUNT UNDER COUNCIL POLICY #61 IN THE
AMOUNT OF SEVEN THOUSAND ONE HUNDRED DOLLARS
($7,100) TO GRAD NITE ACTIVITIES THAT SERVE CARLSBAD
HIGH SCHOOL SENIORS
WHEREAS, on January 12,1999 the City Council of the City of Carlsbad, California
approved Council Policy SI, Request For City Contributions To Grad Nite Activities.”
WHEREAS, Policy #61 stipulates the donation amount be reviewed every 3 years.
WHEREAS, the Council has thoroughly reviewed the donation amount under Council
Policy #61.
NOW, THEREFORE, BE IT RESOLVED by the Crty Council of the City of Carlsbad, California, a:
follows:
1. That the above recitations are true and correct.
2. That the City Council hereby authorizes the amount under council Policy MI will
remain at seven thousand one hundred dollars ($7,100).
PASSED, APPROVED AND ADOPTED at the regular meeting of the City Council of the City of
Carlsbad, California, held on the 14th day of JUNE 2005 by the following
vote, to wit:
AYES: Council Members Hall, Packard, Sigafoose
NOES: None
ABSENT: Council Members Lewis, Kulchin
ATTEST: Mayor Pro Tern Matt Hall
3
CITY OF CARLSBAD
Policy No. 61
COUNCIL POLICY STATEMENT Date Issued 06-18-02
Effective Date 06-1 8-02.
Supersedes No.
General Subject: Grad Nite Cancellation Date
Specific Subject: Request for City contributions to
Grad Nite Activities
Copies to: City Council, City Manager, City Attorney, Department and
Division Heads, Employee Bulletin Boards, Press, File
PURPOSE
To establish a methodology by which the City Council can provide annual support on
an equitable basis to Grad Nite Activities for high school seniors who reside in
Carlsbad.
STATEMENT OF POLICY
The Carlsbad City Council has established a methodology of distribution for annual
donations of cash and/or in-kind services not to exceed a total value of $7100. The
maximum donation will be reviewed every three (3) years by the City Council.
Contributions are to be distributed on a proportionate basis to the Grad Nite Activities
provided in affiliation with the local high schools which serve Carlsbad seniors.
I
1. Each Grad Nite Activity Committee serving Carlsbad seniors must provide the
following items by March I&, of each school year to the City Manager‘s ofice:
1.
2.
3.
Written request for contribution from authorized representative of
Grad Nite Committee.
Designate request for cash and/or in-kind services. Describe the in-kind
services (i.e. facility rental and/or City Services).
Official documentation verified by the School District Superintendent’s
Office indicating the number of high school seniors attending each
respective high school that reside in Carlsbad.
Address to where the contribution should be mailed. 4.
The City Manager or designee will determine the donation that each Grad Nite
Committee is to receive based upon the total number (and percentage) of Carlsbad
residents enrolled as seniors at each respective high school. EXHIBIT 2
The value of in-kind services will be determined by the City according to the
stablished City salary schedules and existing Facility Use Fees.
Facility and service requests are subject to availability
All contributions will be subject to City Council approval prior to distribution.
Grad Nite Committees will be notified by letter, once the City Council has approved
the contributions.
Grad Nite Committees will receive cash donations in the form of a check by mail.
I