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HomeMy WebLinkAbout2005-06-14; City Council; 18171; REVISION POLICY 28 RECREATION DEPARTMENT FACILITY USE REGULATIONS14 AB# 18,171 TITLE: MTG. 0611 4/05 REVISION TO CITY COUNCIL POLICY #28 - “RECREATION DEPARTMENT DEPT. Recreation FACILITY USE REGULATIONS” CITY MGR~ RECOMMENDED ACTION: If City Council concurs with the proposed amendments, adopt Resolution No. 2005-192 amending Council Policy #28 to incorporate proposed revisions to the Recreation Department Facility Use Regulations. ITEM EXPLANATION: City Council Policy #28 governs the Recreation Department Facility Use Rules and Regulations, and as such, any amendments, additions or revisions to the policy require City Council Approval. Staff is currently proposing several revisions to the Facility Use Regulations (EXHIBIT 3) since they were last amended in June 2003. Perhaps the most notable changes to the policy are the addition of a Sportsmanship Program Criteria, and incorporating the Senior Center rules within the context of Council Policy #28. These changes are outlined below. In addition to general housekeeping amendments, a change in facility rental cancellation is recommended. In the event of a cancellation less than 30 days in advance the applicant will forfeit all rental fees paid. Cancellations received at least 30 days prior to the rental date will be charged a $50 cancellation fee. The $50 cancellation fee will be taken from the cleaning/damage deposit and the balance of the cleaning deposit will be refunded. SPORTSMANSHIP CRITERIA With respect to the Sportsmanship Program criteria, the Parks and Recreation Commission initially brought the issue and importance of sportsmanship in our programs before staff in 2001. At their request, the Recreation Department developed a sportsmanship program modeled after a nationally acclaimed campaign entitled “National Alliance for Youth Sports”. The City of Carlsbad’s sportsmanship initiative is entitled the “T.R.U .S.T.” program whose acronym stands for Teaching Respect, Unity, and Sportsmanship through Teamwork. Although the program is quite comprehensive, in general terms, it promotes the philosophy and importance of good sportsmanship and insures that Carlsbad Recreation programs and facilities are, and will remain safe places to gather. Accordingly, a Facility Rental Sportsmanship Program criteria statement has been developed and is recommended to be incorporated within Council Policy #28. If Council concurs with inclusion of the criteria statement, all outside sports organizations that request to rent Carlsbad facilities must conform to the intent of the following sportsmanship statement: “In order to promote the importance of good sportsmanship and insure that Carlsbad Recreation Programs and Facilities are, and will remain safe places to gather, all sports organizations that request to use City recreation facilities are required to provide their membership with appropriate sportsmanship training. Prior to approval of facility rental applications andlor priority registration, Recreation Department staff will review the sportsmanship training programs used by the individual organizations. All organizations not promoting a sportsmanship program as part of their organizational activities must sign a City of Carlsbad Recreation Department Code of Conduct prior to obtaining authorization to utilize Carlsbad Recreation Facilities. If organizations wanting to rent Carlsbad Recreation Facilities do not have active sportsmanship programs, department staff can be made available to give presentations on Carlsbad’s T.R.U.S.T. program. The acronym T.R.U.S.T. stands for Teaching Respect, Unity, and Sportsmanship through Teamwork and it promotes the philosophy of good sportsmanship which is actively engaged by the City of Carlsbad in its’ recreation programs.” AB# 18,171 Page 2 SENIOR CENTER RULES AND REGULATIONS With respect to the addition of the Senior Center Rules and Regulations, even though that facility has maintained a separate identity outside the governance of Council Policy #28 since its opening in 1989, many of the rules and regulations for rental of the Senior Center mirror those of other City Recreation facilities. Although the Senior Center will continue to maintain its’ own identity, in an effort to streamline Citywide Facility Rules and Regulations under one policy, Staff is recommending to incorporate the Senior Center within the context of Council Policy #28. PARKS AND RECREATION/SENIOR COMMISSION RECOMMENDATION: On April 18, 2005, staff presented the proposed Facility Rules and Regulations to the Parks and Recreation Commission. During this meeting, the Commission voted unanimously and recommended that the Council approve the changes to the Recreation Departments Facility Rules and Regulations. In addition, the Senior Commission is also in accord with including the Senior Center rules and regulations within Council Policy #28. If Council concurs with their recommendation, it will require amending Council Policy #28 as noted in Exhibit 3. FISCAL IMPACT: There is minimal fiscal impact in amending the Recreation Department Facility Use Regulations as recommended by the Parks and Recreation and Senior Commissions. EXHIBITS: 1. Resolution # 2005-1 92 2. Council Policy Statement #28 3. Amended as proposed, Facility Use Regulations (highlightktrikeout) - April 2005 DEPARTMENT CONTACT: Gian Lauro, (760) 602-4691, plaur@ci.carlsbad.ca.us 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2005-192 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, APPROVING THE REVISION OF COUNCIL POLICY #28, THE RECREATION DEPARTMENT FACILITY USE REGULATIONS WHEREAS, the City of Carlsbad has determined it necessary and in the public interest to provide Facility Use Regulations, which govern the rules and regulations pertaining to the use of the City’s public recreation facilities; and WHEREAS, the City’s public Recreation Facilities Use Regulations, Council Policy #28, was last amended and approved by City Council in 2003; and WHEREAS, the Recreation Department proposes changes to Council Policy #28 in order to incorporate the Department’s Sportsmanship Program Criteria, the Senior Center, and other revisions into the current rules and regulations; and WHEREAS, on April 18, 2005, staff presented the amended Facility Use Regulations to the Carlsbad Parks and Recreation Commission; and WHEREAS, the Carlsbad Parks and Recreation Commission unanimously endorsed the amendments of Council Policy #28, and recommended approval by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. 2. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held That the above recitations are true and correct. City Council adopts amended policy No. 28 as shown in Exhibit 2. on the 14th day of JUNE , 2005 by the following vote, to wit: AYES: Council Members Hall, Packard, Sigafoose ABSENT: Council Members Lewis, Kulchin NOES: None Mayor Pro Tern Matt Hall ATTEST CITY OF CARLSBAD COUNCIL POLICY STATEMENT Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File I Page 1 of I1 Policy No. 28 Date Issued June 14, 2005 Effective Date June 14, 2005 Cancellation Date Supersedes No. 28 Dated 06/24/03 ~ BACKGROUND: In order to improve the Facilities Services information to the public, the Facility Use Regulation Procedures have been updated. PURPOSE: To revise an established policy for the use of Harding Center, Stagecoach and Calavera Parks and Community Centers, Carlsbad Swim Complex, Carrillo Ranch Park, and other Parks and Recreation facilities, to now include Senior Center. POLICY: There is a high demand for use of City Parks and Recreation facilities. Park and Recreation facilities are available for a wide variety of uses. The following rules and procedures have been established to provide guidelines for the use of such facilities. The Recreation Department will be responsible for the administration of this policy. Facility Use Requests should be submitted to the Recreation Department on a form available from the department. Applications for use of City facilities may be submitted in person or mailed to the Harding Community Center, 3096 Harding Street; Stagecoach Community Center, 3420 Camino de 10s Coches; Calavera Hills Community Center, 2997 Glasgow; Carrillo Ranch, 6200 Flying LC Lane; or Carlsbad Swim Complex, 3401 Monroe Street; or Senior Center, 799 Pine Avenue. Applications will be processed in the order received. Applications will be reviewed, use will be categorized and fees, if any, set by the Recreation Area Manager. Please refer to the following pages for Application Procedures, Insurance Requirements, Facility, Park, Athletic Field Rules, Classifications and Fee Schedule. COUNCIL POLICY STATEMENT General Subject: Administration Specific Subject: Facility Use Regulations Policy No. 28 Date Issued June 14, 2005 Effective Date June 14, 2005 Cancellation Date Supersedes No. 28 Dated 06/24/03 Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File PROCEDURE: APPLICATION PROCEDURES AND POLICIES 1. Applications will be accepted for specific dates and times. Time requested must include all set-up and clean-up time. Applications should be submitted no later than fourteen (1 4) working days in advance of the date requested. If an application for facility use has been submitted less than 14 working days in advance, applications may be reviewed and accommodated subject to facility availability. Upon review of the application, Recreation staff will determine if a Certificate of Liability Insurance will be required for the activity. Applications to use Carrillo Ranch facilities must be submitted 30 days in advance. Applications to use Swim Complex lanes for more than one day a month may be submitted up to 45 days in advance. A "Requested Lane Use" form must also be included. Facility and Park reservations are accepted for the current calendar year. Reservations for the upcoming year will be accepted from resident private parties and non-profit organizations/businesses starting November 1 St of the year prior to their requested dates. Non-resident private parties and resident organizations/businesses may submit reservations as of December lst of the prior year. 2. Community Centers regular hours of operation are Monday through Friday, 8:OO a.m. to 1O:OO p.m., Saturdays, 8:OO a.m. - 5:OO p.m. and Sundays, 8:OO a.m. - 4:OO p.m. On Friday and Saturday nights, programs must end by 1 :00 a.m., with a departure time no later than 2:OO a.m. Senior Center Auditorium, Dining Room, Kitchen, Art Studio are available for rental after 5:OOpm, Monday through Friday, and from 8:OO am on Saturdays and Sundays. On Friday and Saturday evenings, programs must end by 1:00 am with departure time no later than 2:OO am. Sunday through Thursday evenings, programs must end by 1O:OO pm. Safety Center conference room regular hours of operation for the Palowksi & Fox meeting rooms are Monday through Friday 2:OO pm to 1O:OO pm, Saturdays 8:OO am to 5:OO pm. In the event of a major emergency occurring within the city, the meeting rooms may be used by City officials. Groups scheduled to use the rooms will be preempted during that time. An CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Administration Specific Subject: Facility Use Regulations Page 3 of I1 Policy No. 28 Date Issued June 14, 2005 Effective Date June 149 2005 Cancellation Date Supersedes No. 28 Dated 06/24/03 Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File appropriate refund of room reservation fees collected, or rescheduling of the canceled meeting will be arranged. Recreation Department personnel will process applications no more than thirty (30) days in advance. Police, Fire, and other City Departments will have first priority to use the conference rooms. Carrillo Ranch hours of operation are: SUMMER HOURS: Tuesday - Saturday, 9:00 am - 6:OO pm, Sunday, 11 :00 am - 6:OO Pm FALL/SPRING/WINTER: Tuesday - Saturday, 9:OO am - 5:OO pm, Sunday, 11 :00 am - 5:OO pm Swim Complex regular hours of operation are Monday through Friday, 6:OO am to 7:30 pm, Saturdays 8:OO am to 4:OO pm, and Sunday 12:OO pm - 4:OO pm. Additional fees will be charged for use of facility after regular hours of operation. 3. Applications will be approved for specific rooms, park areas, athletic fields, and pool lanes depending on group size, type of activity and availability. No activity shall be scheduled for more than room capacity. 4. Planned activities may require a Special Event Permit to be submitted to the Carlsbad Police Department. Events that have an expected attendance exceeding 1,000 and/or require modification to street, parking lot or sidewalk traffic flow are required to file a permit. Permit submittals are due no less than 60 days prior to the event. The City Special Events Committee reviews permit requests and may set specific conditions or restrictions for the event. 5. The Department may refuse or cancel any application. Written notices of refusal or cancellation, with appropriate explanation, will be given by the Department. Applications for use may be denied for the following reasons: a. Unsatisfactory prior use b. Hazardous condition exists c. Application submitted less than fourteen (1 4) days in advance d. Non-payment of fees before due date CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Administration Specific Subject: Facility Use Regulations Date Issued June 14, 2005 June 14, 2005 Effective Date I Cancellation Date I Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File e. Higher priority taking place f. Groups that do not give proper cancellation notice If an application is denied, the decision may be appealed in writing to the Recreation Area Manager. The next option, if the applicant is not satisfied, is to appeal it to the Recreation Services Manager, then to the Recreation Director, then to the Parks 81 Recreation Commission (Senior Center appeals will be directed to the Senior Commission). The final appeal can be made to the City Council. The Department reserves the right to limit the number of daily, weekly, or monthly uses by any one group or organization so that the entire community may make use of the limited facilities available. 6. In the event of a cancellation less than 30 days in advance (for pool rental cancellation, notice must be given 10 working days in advance) the applicant will forfeit all rental fees paid. Cancellations received at least 30 days prior to the rental date will be charged a $50 cancellation fee. The $50 cancellation fee will be taken from the cleaning/damage deposit and the balance of the cleaning deposit will be refunded. Picnic reservations that are rained out may be rescheduled or refunded with no processing charge. 7. All fees must be paid at the facility being reserved. Checks or money orders are to be made payable to the "CITY OF CARLSBAD". 8. A signed copy of your application by the Recreation Supervisor is your confirmation of the requested date. Any preparation for an event prior to approval is solely at the applicant's risk. 9. The Recreation Supervisor may impose additional requirements on the applicant as a condition of approval. These additional requirements may include, but are not limited to, additional security, increased cleaning/damage deposit, City staff or insurance. Any financial obligations incurred by the City to accommodate the applicant will be deducted from the required deposit upon notice of cancellation. Cost incurred for additional requirements shall be the responsibility of the applicant. COUNCIL POLICY STATEMENT General Subject: Administration Specific Subject: Facility Use Regulations - Policy No. 28 Date Issued June 14, 2005 Effective Date June 14, 2005 Cancellation Date Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File IO. All groups must be under the direction of their own leadership. There must be at least one adult present and responsible for each twenty minors and an adult must be present at all times. At the Swim Complex, there must be at least one adult present and responsible for each twenty minors on deck. For every eight children (age eight or under) in the pool, there must be one adult in the pool. Exceptions may be made by the Aquatic Supervisor with prior approval. 11. No activity will be permitted which is in violation of local, state or federal statutes. Applicants must adhere to all City policies and fire codes during their use of the facility. 12. Groups are responsible for controlling noise that could be disturbing to other activities or the surrounding neighborhood. Cancellation of the event may occur if the noise level is not controlled. 13. Groups having live musical entertainment or serving alcoholic beverages must abide by the following additional security requirements: a. Groups selling alcohol must obtain "Daily On-sale General License" from the Alcohol Beverage Control Board. b. Guard service will be arranged by the Department but paid by the applicant. Guards will act as security forces and not as I.D. checkers. Additional guards may be assigned by the Recreation Supervisors, if deemed necessary. 14. The Recreation Department reserves the right to full access for all activities in order to ensure that all rules and regulations are being observed, and may terminate the activity for the safety and welfare of the citizens or City property. 15. Approval for use will not be granted to persons under eighteen (1 8) years of age. When serving alcohol the applicant must be twenty one (21) years of age. 16. Organization membership rosters may be used to assist in determining the appropriate classification category for the use of meeting rooms, picnic areas, athletic fields, and Swim Complex. Once the determination has been made and approved by the Recreation Director, the determination is final and the membership rosters will be returned to the organization. CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Administration Specific Subject: Facility Use Regulations Page 6 of 11 Policy No. 28 Date Issued June 14, 2005 Effective Date June 14, 2005 Cancellation Date Supersedes No. 28 Dated 06/24/03 Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File 17. All rentals will be charged for total hours used, including set-up and clean-up time. INSURANCE REQUIREMENTS The City of Carlsbad is not liable for accidents, injuries, or loss of individual property in connection with any of its facilities. Depending upon the risk factor, the City may require liability insurance in an amount up to $5,000,000. Liability insurance is subject to approval by the Risk Manager and must include, without limitations, the following parameters: name the City of Carlsbad, its officers, employees, and volunteers as an additional insured and insurance company must meet the most current rating and other criteria established by City Council Resolution No. 91 -403. Applicants can also obtain special event liability insurance through Diversified Risk Insurance Brokers. Athletic activities will require athletic participant coverage. If alcohol is served at an event, liquor liability coverage must be obtained. FAClLlTYlSWlM COMPLEX PROCEDURES AND POLICIES 1. A $200 refundable cleaning/damage deposit must be made upon application approval, with the exception of the Carrillo Ranch facility, a $500 refundable deposit is required. The remainder of the fee is due 30 days before scheduled use. Groups using facilities on a weekly, semi-monthly or monthly schedule must pay on or before the first meeting of the month. For the Swim Complex, full payment must be made for all fees 10 working days in advance. 2. An employee of the Recreation Department shall be present during all hours of use. Rules and requests made by Recreation staff must be complied with at all times. 3. Applicants that have been approved by the Department may be issued a key for off-site locations. The Applicant is then responsible to secure the facility when leaving. 4. Clean-uplRefunds a. On the day of the event, the patron must initially inspect the premises with a staff person and fill out a Condition of Facility Report. This report is a checklist that identifies any facility conditions which need to be addressed before the facility is used. It also helps insure the facility is returned to the same condition it was in before the use occurred. b. Groups are responsible for the following clean up at the end of their event: CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Administration Page 7 of 11 Policy No. 28 Date Issued June 14, 2005 Effective Date June 14, 2005 Cancellation Date Supersedes No. 28 Dated 06/24/03 I I Specific Subject: Facility Use Regulations Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File r - - - - - - - Removal of all equipment supplies, personal articles, displays, etc., c. At the end of the rental and clean up period, the patron will inspect the premises with a staff person and complete the Condition of Facilitv Report. d. If a group fails to sufficiently clean up after the activity, the total deposit may be forfeited. If the facility is left in a satisfactory condition, a refund will be issued approximately three to four weeks after the date of the facility use. Cleaning of all equipment used Cleaning of any counter areas used Cleaning and wiping of all tabletops used Cleaning of any floor or carpet areas soiled or dampened Cleaning of the kitchen and all amenities used (i.e. refrigerator, stove, oven, sink, etc.) Putting all trash in proper receptacles immediately following clean up. 5. Recreation Department equipment is available for use in the City's facilities, but may not be removed to any other location without proper written authorization by the Recreation Supervisor, 6. No duct, masking, or electrical tape, nails, staples, etc. are permitted on the walls of any facility . 7. Alcoholic beverages shall not be purchased or brought into the building by other than the person responsible for the activity or a licensed caterer. Alcoholic beverages are not to be consumed outside the building. If minors appear to be in possession of alcoholic beverages, or if participants appear to be in possession of illegal drugs, the activity will be terminated immediately. In addition, any suspected unlawful activity will be reported to the Police Department. 8. Stagecoach and Calavera Community Centers/Gymnasiums: a. Gymnasium usage will not be granted when other City facilities are deemed more suitable for requested usage. b. No food, beverages, or hard sole shoes allowed. c. Floor cover to be in place for all events other than sports. CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Administration Specific Subject: Facility Use Regulations Page 8 of 11 Policy No. 28 Date Issued June 14, 2005 June 14, 2005 Effective Date I Cancellation Date Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File 9. Scout groups in Carlsbad have first priority for use of Scout House, at no charge. The Scout troops must submit a "Facility Use Application" with the Department. This form will be good from September through June. If summer use is needed, a separate application must be submitted. 10. SMOKING IS NOT PERMITTED IN ANY CITY FACILITY. PARK PROCEDURES AND POLICIES 1. Designated group picnic areas can be reserved by individuals, organizations or businesses. Areas not reserved will be available for public use on a first-come, first-served basis. Hourly fees charged will be based on group size, classification category and amount of time requested. 2. Liability insurance or security guards may be necessary depending on: a) risk factor level, b) serving of alcohol, and c) nature of use, such as music, dancing, inflatable party jump. 3. No vehicles are permitted on turfed areas. 4. Car Shows: It is the policy of the Parks and Recreation Commission that Car Shows are not allowed on any park turf area, however, shows will be allowed in authorized parking spaces at the park as designated by Parks and Recreation staff. Any appeals will be reviewed on a case-by-case basis. ATHLETIC FIELD PROCEDURES AND POLICIES 1. The City of Carlsbad is an "A" classification and therefore has first priority in reserving use of ball fields. 2. Community sports organizations that qualify as a "B" classification are invited to the field allocation meetings prior to their regular season. These meetings are held typically around October/November and MaylJune each year. New sports organizations need to submit field use requests ninety (90) days prior to the field allocation meeting. A minimum of 150 participants is required to constitute a league. Recreation staff will determine field allocations if league representatives are unable to reach an agreement. CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Administration Specific Subject: Facility Use Regulations Page 9 of 11 Policy No. 28 Date Issued June 14, 2005 Effective Date June 14, 2005 Cancellation Date Supersedes No. 28 Dated 06/24/03 Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File 3. 4. 5. 6. 7. 8. - Thirty (30) days prior to ball field allocation meetings, community sports organizations are required to submit their projected field needs for their upcoming season. Projected field needs should include pre-season, opening day, practices, regular season games, and proposed tournaments. Baseball/softball organizations have priority in the spring season, January 15 - July 15, and Soccer/Pop Warner football in the fall, July 16 - January 14. - All resident sports organizations are required to submit their membership rosters prior to each season in order to prove residency status. Recreation staff uses the previous year's final resident membership figures submitted by each organization to assist in determining the current year's allocation of fields. Recreation Staff will return rosters once classification is determined. Once the classification determination has been made by staff and approved by the Recreation Director, the decision is final. If a current "B" classification organization does not meet the 70% residency requirement, the group will be given a lower category status and charged fees for ball field use. A list of proposed activities for special events such as opening day, must be submitted to the appropriate park supervisor ninety (90) days prior to the event. It may be determined that a City Special Event permit is required. Approved proof of liability insurance naming the City and/or any school district as additional insured is required prior to usage of athletic fields. Original certificates of insurance are necessary. Requests to use a snack bar facility need to be submitted at the semi-annual ball field meetings. If the operation of the snack bar is subcontracted by the league to an outside business or individual, then written permission from the league, a City of Carlsbad business license and appropriate liability insurance is required. A $5 fee will be assessed each non-resident player on teams and/or organizations in classifications "B" and "C" that reserve ball fields in excess of 30 calendar days per season. CITY OF CARLSBAD COUNCIL POLICY STATEMENT Page 10of 11 Policy No. 28 General Subject: Administration Specific Subject: Facility Use Regulations ~ FACILITY RENTAL SPORTSMANSHIP PROGRAM CRITERIA Date Issued June 14, 2005 June 14, 2005 Effective Date Cancellation Date Supersedes No. 28 Dated 06/24/03 In order to promote the importance of good sportsmanship and ensure that Carlsbad Recreation Programs and Facilities are and will remain safe places to gather, all sports organizations that request to use City recreation facilities are required to provide their membership with , appropriate sportsmanship training. Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File Prior to approval of facility rental applications and/or priority registration, Recreation Department staff will review the sportsmanship training programs used by the individual All organizations not promoting a sportsmanship program as part of their organizational activities must sign a City of Carlsbad Recreation Department Code of Conduct prior to obtaining authorization to utilize Carlsbad Recreation Facilities. , organizations. I If organizations wanting to rent Carlsbad Recreation Facilities do not have active sportsmanship programs, department staff can be made available to give presentations on Carlsbad's T.R.U.S.T. program. The acronym T.R.U.S.T. stands for Teaching Respect, Unity, and Sportsmanship through Teamwork and it promotes the philosophy of good sportsmanship which is actively engaged by the City of Carlsbad in its' recreation programs. ATHLETIC CAMPS/CLINICS PROCEDURES 1. A "Facility Use Application" is required for any proposed camp or clinic. Applications for field use in the summer months will be accepted from December 1" through December 31"'. During summer months, fields may be reserved from 8 am to 3:30 pm, Monday through Friday. Final allocations are contingent on appropriate insurance being approved by Risk Manager and fees being paid. The summer months include June 15'h through August 31". 2. Winter, Spring and Fall camps or clinics, applications will be accepted six (6) months in advance. 3. Recreation staff will review requests and determine field allocations. If scheduling conflicts occur, staff will contact organizations involved to work out a solution. CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Administration Specific Subject: Facility Use Regulations Page 11 of 11 Policy No. 28 Date Issued June 14, 2005 June 14, 2005 Effective Date Cancellation Date Supersedes No. 28 Dated 06/24/03 ~~ ~~~~~ ~ Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File 4. Field allocations are not official until "Facility Use Applications" have been approved by the Risk Manager and Recreation Supervisor. CARRILLO RANCH APPLICATION PROCEDURES AND POLICIES 1. 2. 3. 4. 5. 6. 7. Please remember that the Carrillo Ranch is a historic site and must be respected for its preservation. If event is canceled at least 60 days prior to use, a $50 fee will be charged. If cancellation is made less than 60 days prior to use, the City of Carlsbad will retain the entire deposit. Rental equipment will be applicant's responsibility. Equipment must be dropped off and picked up within the hours specified on the approved Facility Use Application. Decorative lights may be gently placed on top of shrubs but not placed in trees or on any portions of the historic Adobe. Table decorations and freestanding decorations will be allowed. Candles must be contained within glass votives. Spike-heeled shoes are not recommended at the Ranch due to uneven surfaces of the historic site. Rice, birdseed, confetti or anything of this nature is not allowed. Children must be under adult supervision at all times. SENIOR CENTER PROCEDURES 1. Limited seating re-configuration for dining room rentals will be considered. Set up for "head tables" and buffet lines are acceptable. 2. The use of confetti, birdseed, rice, etc. (for throwing) is prohibited. Also, the use of hay and straw in not allowed. 3. Displayed decorations are not to be removed from dining room. Removal of any decorations without prior approval by staff will result in forfeiture of part or all of damage deposit. CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Administration Specific Subject: Facility Use Regulations Page 1 of 12 Policy No. 28 Date Issued Effective Date Cancellation Date Supersedes No. 28 Dated 06/24/03 Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File BACKGROUND: In order to improve the Facilities Services information to the public, the Facility Use Regulation Procedures have been updated. PURPOSE: To revise an established policy for the use of Harding Center, Stagecoach and Calavera Parks and Community Centers, Carlsbad Swim Complex, rk, and other Parks and Recreation facilities, to now include POLICY: There is a high demand for use of City Parks and Recreation facilities. Park and Recreation facilities are available for a wide variety of uses. The following rules and procedures have been established to provide guidelines for the use of such facilities. The Recreation Department will be responsible for the administration of this policy. Facility Use Requests should be submitted to the Recreation Department on a form available from the department. Applications for use of City facilities may be submitted in person or mailed to the Harding Community Center, 3096 Harding Street; Stagecoach Community Center, 3420 Camino de 10s Coches; Calavera Hills Community Center, 2997 Glasgow; Carrillo Ranch, 6200 Flying LC Lane; or Carlsbad Swim Complex, 3401 Monroe Street; Avenue. Applications will be processed in the order received. Applications will be reviewed, use will be categorized and fees, if any, set by the Recreation Area Manager. Please refer to the following pages for Application Procedures, Insurance Requirements, Facility, Park, Athletic Field Rules, Classifications and Fee Schedule. 15 EXHIBIT 3 CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Administration Specific Subject: Facility Use Regulations Page 2 of 12 Policy No. 28 Date Issued Effective Date Cancellation Date Supersedes No. 28 Dated 06/24/03 Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File PROCEDURE: APPLICATION PROCEDURES AND POLICIES 1. Applications will be accepted for specific dates and times. Time requested must include all set-up and clean-up time. Applications should be submitted no later than fourteen (1 4) working days in advance of the date requested. If an application for facility use has been submitted less than 14 working days in advance, applications may be reviewed and accommodated subject to facility availability. Upon review of the application, Recreation staff will determine if a Certificate of Liability Insurance will be required for the activity. Applications to use Carrillo Ranch facilities must be submitted 30 days in advance. Applications to use Swim Complex lanes for more than one day a month may be submitted up to 45 days in advance. A "Requested Lane Use" form must also be included. Facility and Park reservations are accepted for the current calendar year. Reservations for the upcoming year will be accepted from resident private parties and non-profit organizations/businesses starting November 1 St of the year prior to their requested dates. Non-resident private parties and resident organizations/businesses may submit reservations as of December lst of the prior year. 2. Community Centers regular hours of operation are Monday through Friday, 8:OO a.m. to 1O:OO p.m., Saturdays, 8:OO a.m. - 5:OO p.m. and Sundays, 8:OO a.m. - 4:OO p.m. On Friday and Saturday nights, programs must end by 1 :00 a.m., with a departure time no later than 2:00 a.m. Senior Center Auditorium, Dining Room, Kitchen, Art Studio are available for rental after 5:00pm, Monday through Friday, and from 8:OO am on Saturdays and Sundays. On Friday and Saturday evenings, programs must end by 1:OO am with departure time no later than 2:OO am. Sunday through Thursday evenings, programs must end by 1O:OO pm. Safety Center conference room regular hours of operation for the Palowksi & Fox an&€fX meeting rooms are Monday through Friday 2:OO pm to 1O:OO pm, Saturdays 8:OO am to 5:OO pm. 7 8:CIQ-am ts 2:- . In the event of a major emergency occurring within the city, the meeting rooms may be used by CITY OF CARLSBAD COUNCIL POLICY STATEMENT Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File Page 3 of 12 Policy No. 28 Date Issued Effective Date Cance Ila t ion Date Supersedes No. 28 Dated 06/24/03 City officials. Groups scheduled to use the rooms will be preempted during that time. An appropriate refund of room reservation fees collected, or rescheduling of the canceled meeting will be arranged. Recreation Department personnel will process applications no more than thirty (30) days in advance. Police, Fire, and other City Departments will have first priority to use the conference rooms. Carrillo Ranch hours of operation are: SUMMER HOURS: Tuesday - Saturday, 9:00 am - 6:OO pm, Sunday, 11 :00 am - 6:OO Pm FALL/SPRING/WINTER: Tuesday - Saturday, 9:00 am - 5:OO pm, Sunday, 11 :00 am - 5:OO pm Swim Complex regular hours of operation are Monday through Friday, 6:OO am to 7:30 pm, Saturdays 8:OO am to 4:OO pm, and Sunday 12:OO pm - 4:OO pm. Additional fees will be charged for use of facility after regular hours of operation. 3. Applications will be approved for specific rooms, park areas, athletic fields, and pool lanes depending on group size, type of activity and availability. No activity shall be scheduled for more than room capacity. 4. Planned activities may require a Special Event Permit to be submitted to the Carlsbad Police Department. Events that have an expected attendance exceeding 1,000 and/or require modification to street, parking lot or sidewalk traffic flow are required to file a permit. Permit submittals are due no less than 60 days prior to the event. The City Special Events Committee reviews permit requests and may set specific conditions or restrictions for the event. 5. The Department may refuse or cancel any application. Written notices of refusal or cancellation, with appropriate explanation, will be given by the Department. Applications for use may be denied for the following reasons: a. Unsatisfactory prior use b. Hazardous condition exists c. Application submitted less than fourteen (1 4) days in advance CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Administration Specific Subject: Facility Use Regulations Page 4 of 12 Policy No. 28 Date Issued Effective Date Cancellation Date Supersedes No. 28 Dated 06/24/03 Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File d. Non-payment of fees before due date e. Higher priority taking place f. Groups that do not give proper cancellation notice If an application is denied, the decision may be appealed in writing to the Recreation Area ion). The final appeal can be made to the City Council. The Department reserves the right to limit the number of daily, weekly, or monthly uses by any one group or organization so that the entire community may make use of the limited facilities available. 6. 7. 8. 9. In the event of a 7t, notice of cancellation must be g-kc:: to t!-te Picnic reservations that are rained out may be rescheduled or refunded with no processing charge. All fees must be paid at the facility being reserved. Checks or money orders are to be made payable to the “CITY OF CARLSBAD“. A signed copy of your application by the Recreation Supervisor is your confirmation of the requested date. Any preparation for an event prior to approval is solely at the applicant’s risk. The Recreation Supervisor may impose additional requirements on the applicant as a condition of approval. These additional requirements may include, but are not limited to, additional security, increased cleaning/damage deposit, City staff or insurance. Any financial obligations incurred by the City to accommodate the applicant will be deducted CITY OF CARLSBAD page 5 of 12 Policy No. 2% COUNCIL POLICY STATEMENT Date Issued Effective Date Cancellation Date Supersedes No. 28 Dated 06/24/03 General Subject: Administration I ~ to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File I ' from the required deposit upon notice of cancellation. Cost incurred for additional , requirements shall be the responsibility of the applicant. 10. All groups must be under the direction of their own leadership. There must be at least one adult present and responsible for each twenty minors and an adult must be present at for each twenty minors on deck. For every eight children (age eight or under) in the pool, there must be one adult in the pool. Exceptions may be made by the Aquatic Supervisor with prior approval. 11. No activity will be permitted which is in violation of local, state or federal statutes. Applicants must adhere to all City policies and fire codes during their use of the facility. I all times. At the Swim Complex, there must be at least one adult present and responsible 12. Groups are responsible for controlling noise that could be disturbing to other activities or the surrounding neighborhood. Cancellation of the event may occur if the noise level is not controlled. 13. Groups having live musical entertainment or serving alcoholic beverages must abide by the following additional security requirements: a. Groups selling alcohol must obtain "Daily On-sale General License" from the Alcohol Beverage Control Board. b. Guard service will be arranged by the Department but paid by the applicant. Guards will act as security forces and not as I.D. checkers. Additional guards may be assigned by the Recreation Supervisors, if deemed necessary. 14. The Recreation Department reserves the right to full access for all activities in order to ensure that all rules and regulations are being observed, and may terminate the activity for the safety and welfare of the citizens or City property. 15. Approval for use will not be granted to persons under eighteen (1 8) years of age. When serving alcohol the applicant must be twenty one (21) years of age. 16. Organization membership rosters may be used to assist in determining the appropriate classification category for the use of meeting rooms, picnic areas, athletic fields, and Swim Complex. Once the determination has been made and approved by the Recreation CITY OF CARLSBAD COUNCIL POLICY STATEMENT Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File Page 6 of 12 Policy No. 28 Date Issued Effective Date Cancellation Date Supersedes No. 28 Dated 06/24/03 Director, the determination is final and the membership rosters will be returned to the organization. I 17. All rentals will be charged for total hours used, including set-up and clean-up time. 1 INSURANCE REQUIREMENTS The City of Carlsbad is not liable for accidents, injuries, or loss of individual property in connection with any of its facilities. Depending upon the risk factor, the City may require liability insurance in an amount up to $5,000,000. Liability insurance is subject to approval by the Risk Manager and must include, without limitations, the following parameters: name the City of Carlsbad, its officers, employees, and volunteers as an additional insured and insurance company must meet the most current rating and other criteria established by City Council Resolution No. 91 -403. Applicants can also obtain special event liability insurance through Diversified Risk Insurance Brokers. Athletic activities will require athletic participant coverage. If alcohol is served at an event, liquor liability coverage must be obtained. I FAClLlTYlSWlM COMPLEX PROCEDURES AND POLICIES 1. A $200 refundable cleaning/damage deposit must be made upon application approval, with the exception of the Carrillo Ranch facility, a $500 refundable deposit is required. The remainder of the fee is due 30 days before scheduled use. Groups using facilities on a weekly, semi-monthly or monthly schedule must pay on or before the first meeting of the month. For the Swim Complex, full payment must be made for all fees 10 working days in advance. 2. An employee of the Recreation Department shall be present during all hours of use. Rules and requests made by Recreation staff must be complied with at all times. 3. Applicants that have been approved by the Department may be issued a key for off-site locations. The Applicant is then responsible to secure the facility when leaving. 4. Clean-up/Refunds a. On the day of the event, the patron must initially inspect the premises with a staff person and fill out a Condition of Facility Report. This report is a checklist that identifies any facility conditions which need to be addressed before the facility is CITV OFCARLSBAD COUNCIL POLICY STATEMENT , General Subject: Administration Specific Subject: Facility Use Regulations Page 7 of 12 Policy No. 28 Date Issued Effective Date Cancellation Date Supersedes No. 28 Dated 06/24/03 ___~~ ~ to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File used. It also helps insure the facility is returned to the same condition it was in before the use occurred. b. Groups are responsible for the following clean up at the end of their event: - - - - - - - Removal of all equipment supplies, personal articles, displays, etc., c. At the end of the rental and clean up period, the patron will inspect the premises with a staff person and complete the Condition of Facility Report. d. If a group fails to sufficiently clean up after the activity, the total deposit may be forfeited. If the facility is left in a satisfactory condition, a refund will be issued approximately three to four weeks after the date of the facility use. Cleaning of all equipment used Cleaning of any counter areas used Cleaning and wiping of all tabletops used Cleaning of any floor or carpet areas soiled or dampened Cleaning of the kitchen and all amenities used (i.e. refrigerator, stove, oven, sink, etc .) Putting all trash in proper receptacles immediately following clean up. 5. Recreation Department equipment is available for use in the City's facilities, but may not be removed to any other location without proper written authorization by the Recreation Supervisor. 6. No duct, masking, or electrical tape, nails, staples, etc. are permitted on the walls of any facility. 7. Alcoholic beverages shall not be purchased or brought into the building by other than the person responsible for the activity or a licensed caterer. Alcoholic beverages are not to be consumed outside the building. If minors appear to be in possession of alcoholic beverages, or if participants appear to be in possession of illegal drugs, the activity will be terminated immediately. In addition, any suspected unlawful activity will be reported tu the Police Department. 8. Stagecoach and Calavera Community Centers/Gymnasiums: CITY OF CARLSBAD COUNCIL POLICY STATEMENT Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File Page 8 of 12 Policy No. 28 Date Issued Effective Date Cancellation Date Supersedes No. 28 Dated 06/24/03 a. Gymnasium usage will not be granted when other City facilities are deemed more suitable for requested usage. b. No food, beverages, or hard sole shoes allowed. c. Floor cover to be in place for all events other than sports. 9. Scout groups in Carlsbad have first priority for use of Scout House, at no charge. The The Scout troops must submit a "Facility Use Application" with the Department. This form will be good from September through June. If summer use is needed, a separate application must be submitted. hn mn 1 0. SMOKING IS NOT PERMITTED IN ANY CITY FACILITY. PARK PROCEDURES AND POLICIES 1. Designated group picnic areas can be reserved by individuals, organizations or businesses. Areas not reserved will be available for public use on a first-come, first-served basis. Hourly fees charged will be based on group size, classification category and amount of time requested. 2. Liability insurance or security guards may be necessary depending on: a) risk factor level, b) serving of alcohol, and c) nature of use, such as music, dancing, inflatable party jump. 3. No vehicles are permitted on turfed areas. 4. Car Shows: It is the policy of the Parks and Recreation Commission that Car Shows are not allowed on any park turf area, however, shows will be allowed in authorized parking spaces at the park as designated by Parks and Recreation staff. Any appeals will be reviewed on a case-by-case basis. ATHLETIC FIELD PROCEDURES AND POLICIES 1. The City of Carlsbad is an "A" classification and therefore has first priority in reserving use of ball fields. d ~~~ ~ CITY OF CARLSBAD COUNCIL POLICY STATEMENT Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File Page 9 of 12 Policy No. 28 Date Issued Effective Date Cancellation Date Supersedes No. 28 Dated 06/24/03 2. 3. 4. 5. 6. 7. Community sports organizations that qualify as a "B" classification are invited to the field allocation meetings prior to their regular season. These meetings are held typically around OctoberlNovember and MaylJune each year. New sports organizations need to submit field use requests ninety (90) days prior to the field allocation meeting. A minimum of 150 participants is required to constitute a league. Recreation staff will determine field allocations if league representatives are unable to reach an agreement. - Thirty (30) days prior to ball field allocation meetings, community sports organizations are required to submit their projected field needs for their upcoming season. Projected field needs should include preseason, opening day, practices, regular season games, and proposed tournaments. Baseball/softball organizations have priority in the spring season, January 15 - July 15, and Soccer/Pop Warner football in the fall, July 16 - January 14. - All resident sports organizations are required to submit their membership rosters prior to each season in order to prove residency status. Recreation staff uses the previous year's final resident membership figures submitted by each organization to assist in determining the current year's allocation of fields. Recreation Staff will return rosters once classification is determined. Once the classification determination has been made by staff and approved by the Recreation Director, the decision is final. If a current "9" classification organization does not meet the 70% residency requirement, the group will be given a lower category status and charged fees for ball field use. A list of proposed activities for special events such as opening day, must be submitted to the appropriate park supervisor ninety (90) days prior to the event. It may be determined that a City Special Event permit is required. Approved proof of liability insurance naming the City and/or any school district as additional insured is required prior to usage of athletic fields. Original certificates of insurance are necessary. Requests to use a snack bar facility need to be submitted at the semi-annual ball field meetings. If the operation of the snack bar is subcontracted by the league to an outside COUNCIL POLICY STATEMENT General Subject: Administration Specific Subject: Facility Use Regulations - Policy No. 28 Date Issued Effective Date Cancellation Date Supersedes No. 28 Dated 06/24/03 ~ Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File business or individual, then written permission from the league, a City of Carlsbad business license and appropriate liability insurance is required. 8. A $5 fee will be assessed each non-resident player on teams and/or organizations in classifications "B" and "C" that reserve ball fields in excess of 30 calendar days per season. FACILITY RENTAL SPORTSMANSHIP PROGRAM CRITERIA In order to promote the importance of good sportsmanship and insure that Carlsbad Recreation Programs and Facilities are and will remain safe places to gather, all sports organizations that request to use City recreation facilities are required to provide their membership with appropriate sportsmanship training. If organizations wanting to rent Carlsbad Recreation Facilities do not have active sportsmanship programs, department staff can be made available to give presentations on Carlsbad's T.R.U.S.T. program. The acronym T.R.U.S.T. stands for Teaching Respect, Unity, and Sportsmanship through Teamwork and it promotes the philosophy of good sportsmanship which is actively engaged by the City of Carlsbad in its' recreation programs. ATHLETIC CAMPS/CLINICS PROCEDURES 1. A "Facility Use Application" is required for any proposed camp or clinic. Applications for field use in the summer months will be accepted from December lst through December 31". During summer months, fields may be reserved from 8 am to 3:30 pm, Monday through Friday. Final The summer months include June 15'h through August 31". CITY OF CARLSBAD Page 11 of 12 Policy No. 28 COUNCIL POLICY STATEMENT Date Issued Effective Date Cancellation Date Supersedes No. 28 Dated 06/24/03 - General Subject: Administration ~~~~~ Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File allocations are contingent on appropriate insurance being approved by Risk Manager and fees being paid. 2. Winter, Spring and Fall camps or clinics, applications will be accepted six (6) months in advance. 3. Recreation staff will review requests and determine field allocations. If scheduling conflicts occur, staff will contact organizations involved to work out a solution. 4. Field allocations are not official until ”Facility Use Applications” have been approved by the Risk Manager and Recreation Supervisor. CARRILLO RANCH APPLICATION PROCEDURES AND POLICIES 1. 2. 3. 4. 5. 6. 7. Please remember that the Carrillo Ranch is a historic site and must be respected for its preservation. If event is canceled at least 60 days prior to use, a $50 fee will be charged. If cancellation is made less than 60 days prior to use, the City of Carlsbad will retain the entire deposit. Rental equipment will be applicant’s responsibility. Equipment must be dropped off and picked up within the hours specified on the approved Facility Use Application. Decorative lights may be gently placed on top of shrubs but not placed in trees or on any portions of the historic Adobe. Table decorations and freestanding decorations will be allowed. Candles must be contained within glass votives. Spike-heeled shoes are not recommended at the Ranch due to uneven surfaces of the historic site. Rice, birdseed, confetti or anything of this nature is not allowed. Children must be under adult supervision at all times. d CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: Administration Specific Subject: Facility Use Regulations Page 12 of 12 Policy No. 28 Date Issued Effective Date Cancellation Date Supersedes No. 28 Dated 06/24/03 Copies to: City Council, City Manager, City Attorney, Department Heads and Division Heads, Employee Bulletin Boards, Press, File r Afs CreatingCreatingCommunityCommunitythrough people, parks and programsthrough people, parks and programsOpen SpaceOpen SpaceStrong FamiliesStrong FamiliesLifelong Learning Lifelong Learning Safe Places to GatherSafe Places to Gather Proposed Revisions City Proposed Revisions City Council Policy #28Council Policy #28““Recreation DepartmentRecreation DepartmentFacility Use RegulationsFacility Use Regulations”” City Council Policy #28City Council Policy #28••Governs Rules & Governs Rules & Regulations for City Regulations for City Recreation FacilitiesRecreation Facilities••Last Revision June 2003Last Revision June 2003 Proposed ChangesProposed Changes••INCORPORATE:INCORPORATE:––Sportsmanship Sportsmanship Program CriteriaProgram Criteria––Senior Center Rules Senior Center Rules & Regulations& Regulations Proposed Changes Proposed Changes (Cont.)(Cont.)••RULE MODIFICATIONS:RULE MODIFICATIONS:––Cancellation PolicyCancellation Policy––Safety Center/ Safety Center/ Emergency Operations Emergency Operations Center(EOC)Room Center(EOC)Room #3#3––Scout House FacilityScout House Facility Sportsmanship Program Sportsmanship Program BackgroundBackground••Improper behavior Improper behavior making newsmaking news••Parks & Recreation Parks & Recreation Commission Commission approached staff approached staff 20012001 Sportsmanship Program Sportsmanship Program Background Background (cont.)(cont.)••In addition to Department In addition to Department programs, staff included programs, staff included outside organizations as welloutside organizations as well••Members of National Alliance Members of National Alliance for Youth Sports (NAYS)for Youth Sports (NAYS) Implementation Implementation ••NAYS Program assisted in NAYS Program assisted in establishing Sportsmanship establishing Sportsmanship Philosophies for the Philosophies for the Department:Department:––Mission StatementMission Statement––Community ExpectationCommunity Expectation––T.R.U.S.T. ProgramT.R.U.S.T. Program Recreation Department Recreation Department Sportsmanship Sportsmanship “Mission Statement”“Mission Statement”In our continuing effort to create In our continuing effort to create community through people, parks community through people, parks and programs, the Recreation and programs, the Recreation Department will strive to provide Department will strive to provide quality activities that are safe, fair quality activities that are safe, fair and enriching for all of its and enriching for all of its participants, spectators and participants, spectators and administrators.administrators. Mission StatementMission Statement(cont’d.)(cont’d.)This philosophy will be implemented through the T.R.U.S.T. Program, which focuses on:TeachingRespectUnity, &Sportsmanship throughTeamwork Community ExpectationsCommunity ExpectationsThe Carlsbad Recreation The Carlsbad Recreation Department requires its Department requires its staff, participants, staff, participants, spectators & neighbors to spectators & neighbors to recognize the following recognize the following expectations in order to expectations in order to maintain a healthy maintain a healthy community:community: Community ExpectationsCommunity Expectations(cont.)(cont.)We We T.R.U.S.T.T.R.U.S.T.that you will:that you will:––Maintain a safe & positive Maintain a safe & positive environmentenvironment––Treat every individual with Treat every individual with courtesy & respectcourtesy & respect––Honor the rules established for Honor the rules established for each activityeach activity––Demonstrate fair play & Demonstrate fair play & sportsmanship at all timessportsmanship at all times Sportsmanship Program Sportsmanship Program CriteriaCriteria••Organizations using City Organizations using City facilities must:facilities must:––Provide sportsmanship Provide sportsmanship training to their memberstraining to their members––Must sign Code of ConductMust sign Code of Conduct––City staff will provide training City staff will provide training if necessary if necessary Senior Center Rules & Senior Center Rules & RegulationsRegulations••Similar rules between Senior Center Similar rules between Senior Center and Recreation Dept. and Recreation Dept. --Streamline Citywide facility rules & Streamline Citywide facility rules & regulations/removing duplicationregulations/removing duplication••Senior Commission approved revisionsBeforeAfterSenior Commission approved revisions Senior Center Rules & Senior Center Rules & Regulations Regulations (cont.)(cont.)••Specific rules applying to the Specific rules applying to the Senior Center:Senior Center:––Facility availability to publicFacility availability to public––ReRe--configuration of Dining Roomconfiguration of Dining Room––Dining Room DecorationsDining Room Decorations––Appeal processAppeal process Cancellation PolicyCancellation Policy••Less than 30 days = No Less than 30 days = No RefundRefund••30 days or more = $50 Fee30 days or more = $50 Fee Safety Center / EOCSafety Center / EOC(Room #3)(Room #3)••Remove from Rental listRemove from Rental list••Room permanently established Room permanently established for Carlsbad Emergency for Carlsbad Emergency Management Administrative Management Administrative Team (CEMAT)Team (CEMAT)••Police & Fire Dept. Training Police & Fire Dept. Training Scout HouseScout House••Remove from rental list for Remove from rental list for general public usegeneral public use––Scout Troops / Recreation Scout Troops / Recreation Dept. Dept. ––No available timeNo available time RecommendedRecommendedActionActionApprove Staff’s recommended Approve Staff’s recommended changes to Council Policy #28changes to Council Policy #28“Recreation Department “Recreation Department Facility Use Regulations”Facility Use Regulations” QuestionsQuestions