HomeMy WebLinkAbout2005-08-16; City Council; 18249; Replace HVAC System Cole LibraryiB# 18,249
ITG. 811 6/05
IEPT. PWIGS
TITLE: AUTHORIZATION TO ADVERTISE FOR BIDS
TO REPLACE THE HVAC SYSTEM AT
GEORGINA COLE LIBRARY, CONTRACT NO. FAC 05-01, CITY Any.
PROJECT NO. 39421 CITY MGR.
RECOMMENDED ACTION:
Adopt Resolution No. 2005-262 approving contract documents, special provisions and
specifications, and authorizing the City Clerk to advertise for bids to replace the HVAC system at the
Georgina Cole Library, Contract No. FAC 05-01, Project No. 39421.
ITEM EXPLANATION:
It has become increasingly difficult to effectively maintain the thirty-five year old heating,
air conditioning, and ventilation system at the Georgina Cole Library. The system is obsolete,
inefficient, difficult to access, and prone to repeated mechanical breakdown. This system was
installed in the 1960’s when the library was built. Industry standard for replacement of this type of
system is approximately twenty years.
The current system has its major components located in an inaccessible mezzanine inside the
library. Removal of this equipment will require demolition and replacement of structural elements of
the library, including the main entrance. Due to the nature of the work and concerns for public
safety, it will require that the library be closed to the public for a period of time between thirty and
forty-five days. General Services has worked with the library staff to provide a temporary library
facility consisting of a modular building located in the lower parking lot to serve library patrons during
this closure period. The major HVAC components will be replaced with modern, reliable energy
efficient components. The major mechanical equipment will be relocated from the mezzanine to an
expanded equipment pad located on the south side of the library where the cooling tower is located.
Staff has worked with the San Diego Regional Energy Office to obtain rebates for equipment
replacement totaling over $23,000. Annual energy savings are estimated to be $22,000.
As it is in the best interest of the public to re-open the library as soon as possible, waiver of normal
working hours and working days to include extended working hours, weekend, and holiday work is
requested. A structured performance incentive and disincentive is included in the contract
not-to-exceed $50,000 for early document submittal and timely construction completion.
The Engineer’s Estimate for the project is $800,000, not including incentives and disincentives.
Contract documents and plans are on file in the Public Works/General Services office. This project
will address the Council Goal as described below.
“Ensure the effective and efficient delivery of top-quality services to our community.”
ENVIRONMENTAL REVIEW:
This project has been determined to be exempt from environmental review per CEQA (14 Cal Code
Reg §I 5301) - minor alteration of an existing facility.
Page 2 of Agenda Bill No. 18,249
Contract costs:
Design, inspection, contingency
Miscellaneous non-contract costs
TOTAL ESTIMATED PROJECT COST
TOTAL APPROPRIATIONS
FISCAL IMPACT:
$1,200,000
$64,600
$1,264,600
$1.264.600
The total project cost is estimated at $1,264,600, which includes $1,200,000 of contract costs for
design, inspection, asbestos abatement monitoring, and contingency funds and $64,600 for
other related costs including a temporary modular building lease, temporary power and power pole
installation, shelving, and relocation costs associated with the temporary library facility.
Sufficient Infrastructure Replacement Funds have been appropriated in the City's CIP Program
budget to complete this project.
EXHIBITS:
1. Resolution No. 2OO5-262 approving contract documents, special provisions and
specifications, and authorizing the City Clerk to advertise for bids to replace the HVAC system
at the Georgina Cole Library, Contract No. FAC 05-01, Project No. 39421.
DEPARTMENT CONTACT: Dale A. Schuck, (760) 434-2949, dschu@ci.carlsbad.ca.us
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RESOLUTION NO. 2005-262
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING CONTRACT DOCUMENTS, SPECIAL PROV(SI0NS AND SPECIFICATIONS,
AND AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS
TO REPLACE THE HVAC SYSTEM AT GEORGINA COLE
LIBRARY - CONTRACT NO. FAC 05-01. PROJECT NO. 39421.
WHEREAS, the contract documents, special provisions and specifications for the
'urnishing of all labor, material, and equipment necessary to replace the HVAC system at
3eorgina Cole Library, Contract No. FAC 05-01 , Project No. 39421, have been prepared and are
In file in the Public Works I General Services office and are incorporated by reference herein; and
WHEREAS, sufficient funds are available for this project in the Capital Improvement Project
wdget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
=alifornia, as follows:
1. That the above recitations are true and correct.
2. That the contract documents, special provisions and specifications on file in the
'ublic Works / General Services office are hereby approved.
3. That the City Clerk is authorized to advertise for bids to replace the HVAC system at
3eorgina Cole Library, Contract No. FAC 05-01, Project No. 39421.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
ield on the 16th day of AUGUST , 2005 by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Sigafoose
4TTEST
(SEAL)
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