HomeMy WebLinkAbout2005-10-04; City Council; 18304; Community Activity Grants Program FundingAB# 18,304
MTG. 10/04/05
DEPT. FIN
CITY DEpTHD&- AlTY
CITY MG
TITLE:
COMMUNITY ACTIVITY GRANTS PROGRAM
2005-06 FUNDING RECOMMENDATION
RECOMMENDED ACTION:
Adopt Resolution No. 2005-303 accepting the recommendation of the Community
Activity Grant Citizen Review Committee and allocating funds to the organizations identified.
ITEM EXPLANATION:
Under the guidelines established in Council Policy #51, attached as Exhibit 1, a seven-
member Citizen Review Committee was appointed by the City Council to review the 2005-06
Community Activity Grant applications and make recommendations to Council. These
guidelines specify that a review panel be made up of one representative from each quadrant
of the City, one Senior Commission member, one Library Board member, and one Parks and
Recreation Commission member.
The grant applications were due to the Finance Department by September 1, 2005. A total of
8 grant applications were received with funding requests totaling approximately $52,000. The
Citizen Review Committee met three times during the month of September. They reviewed
the applications, interviewed the top applicants, and evaluated the grant requests based on
level of enrichment, experience and background, and scope of project. As a result of their
review and evaluation, a total of $27,980 in funding is being recommended for five of the
requests.
The table in Exhibit 2 summarizes the grant requests and the Citizen Review Committee’s
recommendations for funding.
FISCAL IMPACT:
The 2005-06 operating budget contains an appropriation of $30,000 for Community Activity
Grants. No further appropriations are required.
EXHIBITS:
1. Council Policy #51
2. Summary of 2005-06 Community Activity Grant requests and recommended funding.
3. Resolution No. 2005-303 accepting the recommendation of the Community
Activity Grant Council subcommittee and allocating funds to the organizations identified.
Department Contact: Cheryl Gerhardt (760) 602-2430, cgerh @ci.carlsbad.ca.us
Exhibit 1 Page 1
Policy No. 51
Date Issued 1/20/04
Effective Date 1/20/04
Cancellation Date n/a
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
Supersedes No. 10/14/03 General Subject: Community Activity Funding
Specific Subject: Process for Funding Community Activities
Copies to: City Council, City Manager, City Attorney, Department and Division
Heads, Employee Bulletin Boards, Press, File
BACKGROUND:
activities with General Fund monies. This has included the allocation of funds to agencies
that provide various enrichment programs to Carlsbad residents and visitors. During the
2003-04 budget process, the City Council directed a council subcommittee to evaluate the
current process and recommend changes to facilitate that process. The following policy
outlines those changes.
The City Council has, in the past, chosen to fund community
PURPOSE: To establish the process for distributing funds for community activities.
POLICY:
1. It is the policy of the City of Carlsbad to allocate funds for
community activities.
2. Organizations funded under this policy may receive grants for no
more than 3 years.
3. Community Activity Grants
a.
the community.
b.
annually during the budget process.
c.
notified of the application process.
d.
These grants provide funding for enrichment programs for
The amount of funds to be allocated will be determined
Once the budget is adopted interested groups will be
The application process will consist of the following:
i. City application for funds
ii. Public hearing before a citizen review panel
iii. Recommendations submitted to City Council.
Page 2 of 2
e. The City Council will establish a review panel comprised of
citizens and city staff to evaluate the applications, and make
recommendations to the City Council. The review panel will
be comprised of the following: One representative from each
quadrant of the City, one member of the Senior Commission,
the Library Board, and the Parks & Recreation Commission.
f. The review panel will consider the provision of matching
funds from other sources in evaluation of the applications.
4. Special Event Grants
a. These grants provide city funding for Special Events in the
city of citywide interest.
b. These grants can be requested any time of the year.
c. The requests will be funded from Council’s contingency
account.
d. The application process will consist of the following:
i. Special event application
ii. Special Event Grant supplemental application
iii. Approval of special event by special events
iv. Allocation of funding by the City Council
committee
5. Winning Teams Grants
a. These grants provide funding to youth teams to offset the
cost of travel expenses to national championship
competitions.
These grants can be requested any time of the year.
The requests will be funded from Council’s contingency
account.
i. The participants are all 18 years of age or under.
ii. The group or team is an organized non-profit
corporation or agency.
iii. The request for funding must be made prior to the
date of the event.
iv. At least 90% of the participants in the team or
group are residents of Carlsbad.
The application process will consist of the following:
i. Written request to Council
ii. Allocation of funding by the City Council
b.
c.
d. Eligibility requirements are:
e.
6. This policy may be amended as necessary.
3
Summary of 2005-06 Community Activity Grant Requests Exhibit 2
Grant Recommended
Applicant Program Description Request Funding
1 Fern Street Circus Fern Street Circus at Artsplash 2006 $ 3,250
Fern Street Circus develops a unique show each year combining
professional circus artists with advanced student from our free year-round
after school circus skills program. Grant request is to fund 1/2 of the cost
of bringing the neighborhood tour to Artsplash 2006.
0
2 Optimist Club Special OlvmDics Food and Whale Watching 5,000 5,000
The Optimist club of Carlsbad is a volunteer service organization engaged
in benefiting the youth of society. Grant request is to assist in funding
two of their programs: Food for the Special Olympics North County
games, and Whale Watching trip for Carlsbad 6th graders.
3 Classic Youth Theatre Classic Youth Theatre
Classic Youth Theatre was founded in Carlsbad in 2005 to provide a
classic theatrical experience for the enrichment of North County youth
at no cost to the participating production team. Grant request is to help
fund the costs of 4 productions to be held during the next year.
10,000
4 California Surf Sundav Surf Music Concert Series 6,480
Museum Building on a successful August 2005 Surf Sounds concerts held in the
fountain courtyard at the Neiman's Shopping Center on Sunday afternoons,
the California Surf Museum is requesting a grant to do that again in August
2006 as well as expand their history of surfing in Carlsbad exhibits.
5 Carlsbad Historical Travelina Trunk Historv Show 2,500
Society Grant request is for funding to put together a "traveling trunk history show"
to be taken to all of the 3rd grade classrooms in the City of Carlsbad. It will
cover the periods from 20,000 BC to 1896. Included will be posters of
pictures, timelines, and other real objects/artifacts to be displayed and
discussed with the students.
6 Tim Wrisley Carlsbad Maaazine
Carlsbad Magazine is a 1 00-page, four-color, glossy magazine that
celebrates the interesting people, places, and things in Carlsbad. Grant
request is to fund an additional 2,500 copies of each issue (6 issues) for
visitors and tourists to take home.
15,000
7 North Coastal 4/20 Celebration of Sober and Drua Free Life Choices 4,000
Prevention Coalition This event will be open to all secondary students (grades 7-12) in the
Carlsbad Unified School District in an effort to counter the pro-marijuana
messages in popular culture and provide an alternative event to "getting
high".
8 Assistance League Operation School Bell 5,000
of Rancho San Dieguito This program provides new clothing, hygiene items, a backpack and
school supplies to elementary school students whose families are
economically disadvantaged.
10,000
6,480
2,500
0
4,000
0
Total 51,230 27,980
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Exhibit 3
RESOLUTION NO. 2005-303
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING THE RECOMMENDATION OF
THE COMMUNITY ACTIVITY GRANT CITIZEN REVIEW COMMITTEE
AND ALLOCATING FUNDS TO THE ORGANIZATIONS IDENTIFIED
WHEREAS, the City Council of the City of Carlsbad, California, appointed a seven-
member Citizen Review Committee to review Community Activity Grant applications and make a
recommendation for funding; and;
WHEREAS, the Citizen Review Committee has recommended five organizations and
their funding level.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the following organizations are hereby granted funds in the amounts shown from
the Community Activity Grants fund for the 2005-06 fiscal year in accordance with Council Policy
#51:
Optimist Club - Whale Watching & Special Olympics Food $5,000
Classic Youth Theatre 10,000
CA Surf Museum - Sunday Surf Sounds Concert Series 6,480
Carlsbad Historical Society - Traveling Trunk History Show 2,500
North Coastal Prevention Coalition - 4/20 Celebration 4,000
TOTAL
Ill
Ill
Ill
Ill
Ill
$27.980
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PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City
Council held on the 4th day of October ,2005 by the following vote, to wit:
AYES: Council Members Lewis, Hall, Packard, Sigafoose
NOES: None
ABSENT: Council Member Kulchin
v-
CLAUDE A. LEWIS, Mayor
h
ATTEST:
v
LORRAINE M. WOOD, City Clerk
Community Activity Grants2005-061999-00
Background$1 million set aside in separate fundInterest used to fund grants Council subcommittee designed program$30,000 appropriated for 2005-06
Eligibility RequirementsCannot receive funding from any other City sourceCannot be a social service programCannot be an educational institutionOrganization cannot receive more than 3 years of CAG funding
Prior Year GrantsNo. County Vietnam Veterans Memorial 6,500 AHLF – Education & Exhibits Program 16,000 Design Competition for Village area 6,500 Hospice - HOPE Bereavement Center 10,270 CA Surf Museum-Sunday Concert Series 6,260 N Coastal Prev. Coalition – 4/20 celebration 4,000 Total $49,530
North County Vietnam Veterans Memorial$6,500
Agua Hedionda Lagoon FoundationEducation & Exhibits Program$16,000
Carlsbad Chamber of CommerceVillage Design CompetitionSchematic designs for 2properties $6,500
Hospice of the North CoastHOPE Bereavement Center$10,270
Surf Sounds Concert Series$6,260Sunday surf music concert series
4/20 Celebration of Drug Free Life Choices$4,0004/20 Celebration
Summary of RequestsApplications due September 1st8 applications$52,000
Citizen Review Committee2005-06Lahna StrongHarvey RushfeldtAl TarkarBill KamenjarinHeidi WillesJoan SurridgeSally Lyons
Evaluation of RequestsLevel of enrichment (50%)Experience & background (25%)Scope of project (25%)
Committee RecommendationOptimist Club-Food for Special Olympics Whale Watching for 6th graders 5,000 Classic Youth Theatre 10,000 CA Surf Museum-Sunday Concert Series 6,480 Traveling Trunk History Show 2,500 N Coastal Prev. Coalition – 4/20 celebration 4,000 Total $27,980
Food & drinks for participants at North County Special OlympicsWhale watching trip for Carlsbad 6thgraders$5,000Optimist Club
Classic Youth TheatreFour productions$10,000
Surf Sounds Concert Series$6,480Sunday surf music concert series
Traveling Trunk History Show$2,500For all Carlsbad 3rdgradersCovering periods 20,000BC to 1896Carlsbad Historical Society
4/20 Celebration of Drug Free Life Choices$4,0004/20 Celebration
Council ActionsAccept Citizen Review Committee’s funding recommendations