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HomeMy WebLinkAbout2005-11-01; City Council; 18329; CDBG and Home Investment Partnership ProgramCITY OF CARLSBAD -AGENDA BILL MTG. I I /I 105 DEPT. H/RED ? 4 GRANT AND HOME INVESTMENT PARTNERSHIP PROGRAM 18,329 TITLE: l- 2006-2007 COMMUNITY DEVELOPMENT BLOCK c\B# CITY DEpT-HDm2i@ ATTY CITY MGR. QP RECOMMENDED ACTION: Adopt Resolution No. 2005-323 , to accept comments and approve the 2006-2007 Community Development Block Grant (CDBG) and Home Investment Partnership (HOME) Program Funding Plan; approve the CDBGIHOME Program application review process; and authorize distribution of a "Request for Proposals" for the 2006-2007 CDBGIHOME Program. ITEM EXPLANATION: In fiscal year 2006-2007, the City of Carlsbad will be entitled to a new allocation of Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD). As a participant in the San Diego Urban County Home Investment Partnership (HOME) Consortium, the City will also receive federal HOME funds. CDBG Program The total amount of CDBG funding available for the 2006-2007 program year is approximately $646,000. This figure includes an estimated $570,000 in new CDBG entitlement allocation and $76,343 in program income from Villa Loma property lease payments. Of the $646,000 total CDBG funds available, approximately $114,000 will be used for the City's administration of the CDBG Program and up to $85,500 will be available for public service activities based on previous Council direction. In addition, pursuant to previous Council direction, approximately $223,000 will be available for affordable housing, and approximately $223,000 will be available for facility improvements or other eligible projects. The primary objective of the CDBG program is to assist lower income persons/households. Each proposed project must meet at least one (1) of the national objectives for the CDBG Program and at least one of the local housing and community development objectives. The local objectives for the Carlsbad CDBG program are outlined in the attached "CDBG/HOME Program Funding Plan" (Exhibit 2). These objectives reflect the City's desire to develop a program which best meets the various needs of low and moderate-income Carlsbad residents. HOME Program The primary objective of the HOME program is to provide affordable housing opportunities for lower income households. HOME funds may be used to implement the following housing activities directly, through its local housing authority, or through for profit or non-profit organizations: 1) housing acquisitionhehabilitation; 2) housing rehabilitation; 3) housing construction; 4) rental assistance/security deposits; 5) homebuyer assistance; and 5) associated administration/planning activities. The total amount of new HOME funding available for allocation to eligible projects is anticipated to be approximately $288,000. Reauest for Proposals and Application Review Process No changes are proposed to the Request for Proposals and application review process as previously approved by the City Council for use during the previous program year. CDBG/HOME Advisorv Committee To facilitate the selection and funding of activities which best meet the objectives of the CDBGIHOME I Page 2 Program, a City Council appointed CDBG/HOME Advisory Committee will be responsible for interviewing applicants, evaluating applications, and developing recommendations for funding amounts. The Advisory Committee’s funding recommendations will then be presented to the City Council for consideration and final approval. The following residents were appointed on December 14, 2004 to serve two-year terms on the Advisory Committee: Marty Montgomery, Planning Commisson Andy Lee, Southeast Quadrant Staff requests that the Mayor appoint Advisory Committee Members to represent the following quadrants and commissions at a future meeting: Housing Commission Senior Commission Northwest Quadrant Northeast Quadrant Southwest Quadrant Recommendation In order to develop Carlsbad’s 2006-2007 CDBG/HOME Program, staff is requesting the following three actions from City Council at this time: I) approval of the proposed 2006-2007 CDBG/HOME Funding Plan; 2) approval of an application review process for the CDBG/HOME program; and, 3) authorization to distribute a “Request For Proposals” for the program. FISCAL IMPACT: It is anticipated that the City will receive an estimated $570,000 in new CDBG entitlement funds and $288,000 in new HOME funds during fiscal year 2006-2007. Federal regulations for the CDBG program allow the City to use a maximum of 20 percent ($1 14,000) of the new allocation for administration costs. The City’s Cooperative agreement with The San Diego Urban County HOME Consortium allows the City to recover approximately $7,000 in administrative costs. Administration of the CDBG/HOME program can be fully funded by use of the federal funds. There is no fiscal impact on the General Fund. 1. Resolution No. 2005323 authorizing staff to distribute a “Request for Proposals” for the 2006-2007 CDBG/HOME Program, accepting comments and approving the 2006-2007 CDBGIHOME Funding Plan, and approving the CDBG/HOME Program Application Review Process. 2. 2006-2007 CDBG/HOME Funding Plan. 3. “Request for Proposals” for Carlsbad’s 2006-2007 CDBG/HOME Program. 4. CDBGIHOME Program Application Review Process. DEPARTMENT CONTACT: Frank Boensch, (760) 434-281 8, fboen@ci.carlsbad.ca.us 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Exl;\\o;* I CITY COUNCIL RESOLUTION NO. 2005323 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA ACCEPTING PUBLIC COMMENTS AND APPROVING THE CDBG/HOME APPLICATION REVIEW PROCESS; AND AUTHORIZING CDBG/HOME PROGRAM. 2006-2007 CDBGBOME PROGRAM FUNDING PLAN; APPROVING THE DISTRIBUTION OF A REQUEST FOR PROPOSALS FOR THE 2006-2007 WHEREAS, the City of Carlsbad, California, is entitled to a new allocation of Community Development Block Grant (CDBG) funds from the U. S. Department of Housing and Urban Development (HUD) for fiscal year 2006-2007; and, WHEREAS, the City of Carlsbad, California is entitled to an allocation of HOME Investment Partnership funds for the fiscal year 2006-2007 as a member of the San Diego County HOME Consortium; and, WHEREAS, the City Council of the City of Carlsbad held a public hearing to consider the distribution of a “Request for Proposals’’ for a 2006-2007 CDBG/HOME Program and the required documents for development and implementation of the 2006-2007 CDBG/HOME Program; and, WHEREAS, the City Council has taken all testimony into account. NOW, THEREFORE BE IT HEREBY RESOLVED as follows: 1. That the above recitations are true and correct. 2. That staff of the Housing and Redevelopment Department is authorized to distribute a “Request for Proposals” for the City of Carlsbad’s 2006-2007 CDBG/HOME Program. 3. That the City Council approves the 2006-2007 CDBG/HOME Funding Plan, required by federal regulations, for Carlsbad’s CDBG/HOME Program. 4. That the City Council approves the proposed CDBG/HOME Application Review Process. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, held on the 1st day of November, 2005, by the following vote, to wit: AYES: Council Members Lewis, Hall, Packard, Sigafoose NOES: None ABSENT: Council Member Kulc ABSTAIN: None ATTEST: 3 EXHIBIT 2 CDBWHOME FUNDING PLAN CITY OF CARLSBAD CDBG/HOME PROGRAM PY 2006-2007 CITY OF CARLSBAD 2006-2007 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES The City of Carlsbad Community Development Block Grant (CDBG) funds will be allocated to organizations, agencies, City Departments, or persons to implement programs or develop/improve public facilities which meet the following community development objectives: 1. AFFORDABLE HOUSING: Provide direct benefit to lower income persons through the provision or retention of affordable housing units in Carlsbad; Provide shelter or services to homeless or near homeless persondfamilies which result in an improved situation through employment, permanent or transitional housing, treatment of mental, or substance abuse problems, etc.; and, Provide direct assistance to lower income households to prevent or eliminate residential Building or Municipal Code violations and/or improve the quality of housing units in Carlsbad through residential (rental andlor owner occupied) rehabilitation programs. 2. SOCIAL SERVICES (GENERAL): Provide assistance to non-profit public service providers who meet the basic needs of lower income Carlsbad residents. Basic needs are defined as those which provide food, shelter, clothing and, in some cases, health care; Provide assistance to non-profit public service providers who offer counseling and self- improvement programs/activities for lower income Carlsbad residents; and, Provide assistance to non-profit public service providers who offer recreational andlor cultural programs/activities for lower income Carlsbad residents. 3. SOCIAL SERVICES (CHILDREN & ADULTSL Provide assistance to organizations which administer programs that directly benefit lower income children living in Carlsbad. The programs must provide one or more of the following activities: day care, after-school care, cultural enrichment, recreation, health care/immunization or self-improvement. The City may also give priority to single-parent assistance programs such as counseling services; and Provide assistance to organizations which administer programs that directly benefit low income adults living in Carlsbad. The programs must provide one or more of the following activities for adults: employment services, job training, and educational programs. Programs designed for elderly adults only must provide one or more of the following activities: meals, homemaking or personal assistance services, financial assistance services, counseling, transportation, or shared housing or other housing related services. Funding Plan.doc 2 of 5 CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2006-2007 SUMMARY OF ESTIMATED FUNDS AVAILABLE FOR 2006-2007 PROGRAM YEAR Source of Funds Amount($) New Entitlement Grant 570,000 Program Income 76.343 TOTAL 646,343 Funds Available by Activity Public Service Affordable Housing Pub I ic Faci lit ies , I m prove me n ts/Ot her Program Administration/Fair Housinq Total Available Funds Amount ($2 85,500 223,421 223,421 1 14,000 646,342 Funding Plan.doc 3 of 5 6 2006-2007 HOME INVESTMENT PARTNERSHIP PROGRAM STRATEGY The City of Carlsbad, as a member of the San Diego Urban County HOME Consortium, may allocate its HOME Investment Partnership funds to implement the following activities directly, through local housing authorities, or for-profit or non-profit organizations: 1. 2. 3. 4. 5. 6. Propertv Acquisition/Housinq Construction HOME funds may be used for property acquisition and all other eligible costs of providing new affordable housing for lower-income persons and special needs groups. Housing Acquisition/Rehabilitation HOME funds may be used for acquisition of existing housing units with or without rehabilitation for lower-income persons and special needs groups. Housing Rehabilitation HOME funds may be used for housing rehabilitation costs incurred separately or in connection with the acquisition of existing housing for lower-income persons and special needs groups. Rental Assistance HOME funds may be used for tenant based rental assistance, related residential security deposit assistance programs, and other eligible related costs. Home Buyer Assistance HOME funds may be used for home buyer assistance programs for lower income persons. Such programs may include, but are not limited to, downpayment and closing cost assistance, direct loan to the home buyer, interest subsidy to the lender, or “gap” financing. Administration/Planninq A portion of HOME funding may be used for eligible HOME administration and planning costs, including direct administrative and overhead costs, public information, fair housing, and program development costs. Funding Process The City’s portion of HOME funds will be awarded to eligible housing activities implemented by the City or by for profit or non-profit organizations on behalf of the City. Staff of the Housing and Redevelopment Department shall evaluate and determine those eligible housing activities to be considered for funding under the HOME Program based upon the housing need priorities established in the City’s General Plan Housing Funding Plan.doc 40f5 7 Element and the Consolidated Plan. Staff will present the recommendations for project funding to the City Council for consideration and final approval. Leve raq e In so far as possible, HOME funds will be leveraged with other public and private funding sources to enhance program productivity. Area of Activity HOME funds may be used for housing activities implemented within the City of Carlsbad. CITY OF CARLSBAD HOME INVESTMENT PARTNERSHIP PROGRAM SUMMARY OF FUNDS AVAILABLE FOR 2006-2007 PROGRAM YEAR Tentative 2006-2007 HOME Funding Allocation for Carlsbad $288,000 Funding Plan.doc 5 of 5 8 CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANTIHOME PROGRAM REQUEST FOR PROPOSALS 2006-2007 EXHIBIT 3 1. Introduction Funding for the federal Community Development Block Grant (CDBG) Program is authorized under Title I of the Housing and Community Development Act. The program provides grants on a formula basis to entitled cities and counties to develop viable urban communities through the provision of decent housing, a suitable living environment and by expanding economic opportunities for lower income persons. Funding for the federal Home Investment Partnership (HOME) Program is authorized under Title II of the Cranston-Gonzales National Affordable Housing Act. The program provides grants on a formula basis to entitled cities, counties and city/county consortiums to create affordable housing for lower income households. The City of Carlsbad receives HOME funds as a member of the San Diego County HOME Consortium, a group consisting of the County of San Diego and various cities in the county formed for the purpose of obtaining federal HOME funds. II. Proaram Development The City of Carlsbad is eligible to receive CDBG funds on an annual basis. In order for Carlsbad to receive the grants, a list of community development objectives must be developed along with an outline of proposed projects. The City of Carlsbad must also certify that it has followed an approved Consolidated Plan for Housing and Community Development and that not less than 70% of the CDBG funds will be used for activities that benefit low and moderate income persons. Low and moderate income guidelines are based upon household size and a chart is attached for your reference. The City is eligible to receive HOME funds on an annual basis as a member of the San Diego County HOME Consortium. The City submits projects eligible for HOME funds to the Consortium for inclusion in the County's Consolidated Plan. The eligibility of households for HOME assistance varies with the nature of the funded activity. For rental housing and rental assistance, at least 90% of benefiting households must have incomes that are no more than 60% of the median family income for the area. In rental projects with five or more assisted units, at least 20% of the units must be occupied by families with incomes that do not exceed 50% of the area median income. The incomes of households receiving HOME assistance must not exceed 80% of the area median income. 111. Reauest for Proposals The total amount of CDBG funds from the U.S. Department of Housing & Urban Development estimated to be available for Carlsbad in 2006-2007 is approximately $646,343. This figure includes an estimated $570,000 in new CDBG entitlement allocation, and an estimated $76,343 available from program income. Of the $646,3432 total CDBG funds available, $1 19,600 will be used for the City's administration of the CDBG Program and $85,500 will be available for eligible public service activities. Approximately $223,421 will be available for public facilities, improvements and other eligible activities. The remaining $223,421 in CDBG funds will be available for selected projects that will provide affordable housing opportunities in Carlsbad. Oraanizations are stronalv discouraaed from amlvina for funds unless thev are ready to implement the activity Droposed for fundina. A matchina funds reauirement will be amlied to CDBG/HOME Program Request for Proposals Page 2 CDBG funded Dublic facilities/imDrovement activities, and documentation showing use of matchina funds will be rewired Drior to distribution of CDBG funds for activities under that cateaorv. CDBG fundina for amounts of $100,000 or more mav be made in the form of a deferred, no interest loan, to be foraiven in twentv vears if the facilitv remains in use for DurDoses as stated in the amlication. It is expected that approximately $288,000 in new HOME funds will be available for affordable housing projects. The combination of 2006-2007 CDBG and HOME funds beinn made available for affordable housina totals approximatelv S511,421. Specificallv, the $51 1,421 will be used for acauisition of propertv for affordable housina purposes. To develop a 2006-2007 CDBG/HOME program which meets the needs of the lower income population, Carlsbad requests assistance from members of the community. Citizen participation is critical to the success of the Carlsbad CDBG/HOME program. Therefore, we are encouraging all qualified nonprofit organizations to consider the needs of lower income persons within Carlsbad and submit an application for a proposed project or service. The Proposal Review Process for the CDBG/HOME Program is attached for your information. Per federal regulations, all HOME funds must be used for affordable housing purposes and CDBG funds may be used for, but are not limited to: public service activities, acquisition of real property, relocation and demolition, rehabilitation of residential and nonresidential structures, construction of public facilities and improvements and conversion of schools for eligible purposes. The types of activities that generally are not eligible for CDBG funding include: buildings for the general conduct of government, political activities, income payments, construction of new housing and other facilities offering 24-hour care. NATIONAL OBJECTIVES The City of Carlsbad is committed to using CDBG funds to finance projects and services that provide direct benefit to lower income residents. Every project proposed for the CDBG program must address at least one of the three broad National Objectives for the program. The National Objectives are: 1. Provide direct benefit to lower income persons; 2. Aid in the prevention or elimination of slums or blight; and 3. Meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community where no other financial resources are available to meet such needs. LOCAL OBJECTIVES In addition to meeting the National Objectives, every project proposed for CDBG funding must meet at least one of the local Community Development Objectives, which are: 1. Affordable Housina: Provide direct benefit to lower income persons through the provision of additional affordable housing units in Carlsbad; CDBG/HOME Program Request for Proposals Page 3 Provide shelter or services to homeless or near homeless persons/families which result in an improved situation through employment, permanent housing, treatment of mental, or substance abuse problems, etc.; and, Provide direct assistance to lower income households to prevent or eliminate residential Building or Municipal Code violations and/or improve the quality of housing units in Carlsbad through residential (rental and/or owner occupied) rehabilitation programs. 2. SOCIAL SERVICES [GENERAL): Provide assistance to public service providers who meet the basic needs of lower income Carlsbad residents. Basic needs providers are defined as those that provide food, shelter, clothing, and in some cases, health care; Provide assistance to public service providers who offer counseling and self- improvement programs/activities for lower income Carlsbad residents; and, Provide assistance to public service providers who offer recreational and/or cultural programs/activities for lower income Carlsbad residents. 3. SOCIAL SERVICES [CHILDREN & ADULTS): Provide assistance to organizations which administer programs that directly benefit lower income children living in Carlsbad. The programs must provide one or more of the following activities: day care, after-school care, cultural enrichment, recreation, health care/immunization or self-improvement. The City may also give priority to single-parent assistance programs such as counseling services; and Provide assistance to organizations which administer programs that directly benefit lower income adults living in Carlsbad. The programs must provide one or more of the following activities for adults: employment services, job training, and educational programs. Programs designed for elderly adults only must provide one or more of the following activities: meals, homemaking or personal assistance services, financial assistance services, counseling, transportation, or shared housing or other housing related services. It is the intent of the City to only approve CDBG/HOME assisted projects that do not result in the displacement of lower income persons from their homes. Therefore, all persons submitting project proposals to the City should consider the displacement impact upon lower income households. IV. Submission of Reauest For ProDosals All persons, organizations, agencies, etc. wishing to submit an application for funding consideration under the CDBG/HOME program must obtain a “Funding Proposal Application” from the City of Carlsbad Housing and Redevelopment Department. Interested persons may request a Funding Proposal Application by calling (760) 436281 8. CDBG/HOME Program Request for Proposals Page 4 Ten copies of each project proposal must be submitted to the attention of Frank Boensch prior to 500 p.m. on December 16,2005 at the following address: CITY OF CARLSBAD HOUSING AND REDEVELOPMENT DEPARTMENT 2965 ROOSEVELT STREET, SUITE B CARLSBAD, CA 92008 IV. Technical Assistance/Questions or Comments City staff is available to provide technical assistance in preparing applications and to answer questions regarding the application review process. Please contact Frank Boensch at (760) 434- 2818 for information regarding technical assistance or if you have questions or comments on the CDBG/HOME Program. EXHIBIT 4 CITY OF CARLSBAD CDBG/HOME PROGRAM APPLICATION REVIEW PROCESS PURPOSE To set forth procedures to be used for allocating the annual City of Carlsbad Home Investment Partnership (HOME) and Community Development Block Grant (CDBG) funds. BACKGROUND Each year the City of Carlsbad is entitled to receive funding from the U.S. Department of Housing & Urban Development through the CDBG Program to finance projects and/or services, which benefit low/moderate income persons/households within the community. The City also receives federal funds through the HOME Program to implement housing activities that benefit lower income households. In response to the City's "Request for Proposals" for the CDBG/HOME Program, the City receives numerous applications for funding from local organizations. In an effort to facilitate the activity selection and funding allocation process, the following procedures have been established for the program. OBJ ECTlVE The intent of this process is to streamline the CDBG/HOME funding allocation procedures and implement specific proposal evaluation criteria which can be used to assist in the selection of activities for funding on an annual basis. This process describes the CDBG/HOME application process: outlines the review process for activity selection and funding recommendations; and, summarizes the public hearing requirements. A CDBG/HOME Advisory Committee, will be appointed to review and make recommendations to the City Council on funding levels for each of the eligible activities submitted by organizations and/or city departments. PROCEDURES The goal of the City of Carlsbad is to develop a well balanced CDBG/HOME Program that reflects the various needs of its low to moderate income residents, with three primary areas of focus: 1) affordable housing; 2) general social services for lower income persons; and 3) services for children and adults, including the elderly. The following procedures outline the steps to be used by the Advisory Committee and staff of the Housing and Redevelopment Department in selecting activities, which provide for a well balanced program and in making recommendations for allocation of the funds on an annual basis: 1. Interested persons, non-profit organizations, City departments and others may submit a request for funding on the appropriate application form. A public notice in a local newspaper of general circulation will indicate how to obtain an application and the due date for all proposals. Generally, the application review process will begin in November or December of each year. 2. Upon receipt of proposals/applications for funding, Housing and Redevelopment Department staff will make a determination regarding the eligibility of each proposed project for funding consideration under the program. Requests for funds shall be considered for funding only if the application is complete and demonstrates that the following conditions have been met: a. The governing board formally authorized the organization's request for CDBG and/or HOME funds from the City of Carlsbad and authorized official to bind APPLICATION REVIEW PROCESS PAGE 2 organization into subsequent agreements for CDBG funds ; 3. 4. 5. b. The proposed use of funds is an eligible activity, per the Federal regulations for the CDBG and/or HOME program: c. The organization and the proposed activity must not have any outstanding or unresolved findings of violation of the federal regulations governing the CDBG and/or HOME program: d. If applying for CDBG funds, the proposed use of funds meets at least one national objective for the CDBG program, as established by the Federal regulations: e. If applying for CDBG funds, the proposed use of funds meets at least one local objective for the CDBG program, as established by the City of Carlsbad's Community Development Plan; and, f. If applying for HOME funds, the proposed use of funds must be for the purpose of increasing the availability of affordable housing for lower income households. All complete applications, which have met the conditions outlined above, shall be considered eligible for funding consideration and shall continue in the activity selection and funding allocation process. All applications that are deemed ineligible for funding consideration shall receive written notification that the application for funds is ineligible due to a specified reason and will not be reviewed further by staff or the Advisory Committee. The Advisory Committee will consider the needs of lower income Carlsbad residents in developing recommendations to the City Council for the funding of activities which are the "most qualified" to meet those needs. The Committee will consist of seven (7) members and will include the following representatives to be appointed by the City Council: Senior Commissioner, Planning Commissioner, Housing Commissioner, and four citizens-at-large (one from each quadrant of the City). Each eligible application for funds shall be reviewed and evaluated, for ranking purposes, based upon the criteria outlined below. Advisory Committee Members and Housing and Redevelopment Department staff will evaluate each eligible proposaVappIication for funds and assign a score based on a maximum 100 point scale using the following criteria: a. ORGANIZATIONAL ABILITY/CAPACITY Maximum of 25 Points I. Experience of organization in providing 5 Points services to low/moderate income persons/households and in providing the proposed activity. Capacity/ability of staff assigned to implement proposed activity. administration of CDBG or other State or Federal funds. ii. II. Organization's experience with the 5 Points 5 Points iv. Level of ability demonstrated by organization to provide services and to adhere to applicable local, State, or Federal regulations governing funding sources. 10 Points APPLICATION REVIEW PROCESS PAGE 3 b. FINANCIAL CAPACITY/STABILITY i. II. Relatively stable financial position Leveraging of CDBG funds with outside resources to finance proposed activity. c IMPLEMENTATION OF ACTIVITY i. Demonstration of organization's readiness to implement proposed activity d BENEFITS/BENEFICIARIES I. II. Accessibility of activity for use by Carlsbad clients. Extent to which proposed activity benefits low income persons/households (50% of median family income). Extent to which proposed activity benefits low income Carlsbad households Extent to which proposed activity meets the needs of low income residents ... 111. iv. Maximum of 25 Points 15 Points 10 Points Maximum of 10 Points 10 Points Maximum of 40 Points 10 Points 10 Points 10 Points 10 Points 6. To facilitate the complete evaluation of eligible proposals/applications, applicants will be given the opportunity to participate in a 10 minute interview with the Funding Advisory Committee and staff. The public will also be given the opportunity to comment on the eligible proposals being considered for funding at a City Council meeting. The interview will provide the Advisory Committee and staff with an opportunity to obtain additional information regarding the organization and the proposed activity that may not have been provided, or was unclear in the application. Applicants should provide any documents that may assist the Advisory Committee and staff in evaluating the proposal/application &r to this interview. 7. Following the interview of each eligible proposal/application, Advisory Committee Members and staff will complete their evaluation of the proposal according to the criteria noted above. Committee Members will then submit their proposal scores to staff for averaging. Proposals must receive a minimum average score of 50 out of 100 points to remain eligible for funding. Staff will then rank and categorize the eligible proposals/applications into the following four classifications: a. Public services/facilities for the purpose of providing or maintaining affordable housing; b. Public services, facilities, for the purpose of providing general social services; and C. Public services/facilities for the purpose of providing specialized social services for children and adults. d. Acquisition of property for the purpose of creating new affordable housing opportunities. This information will then be presented to the Advisory Committee for further review to determine the level of funding to be recommended for each proposal. 8. It is the Advisory Committee's responsibility to make a recommendation on the level of funding to be allocated to the eligible activities according to the order the proposals/applications were ranked within each classification. The Advisory Committee shall work from the top of each list to the bottom, taking one proposal at a time on a APPLICATION REVIEW PROCESS PAGE 4 Housing 1. 2. 3. TOTAL rotation basis from each classification, and recommend a funding level for the proposal until all available funds have been allocated to eligible activities. This process will be used to make funding recommendations for public service, public facility/other, and affordable housing proposals. General Social Social Services - Services Children & Adults 1. 1. 2. 2. 3. 3. TOTAL TOTAL Recommended funding amounts will be distributed evenly among the three public service categories (housing, general social services, and specialized social services for children or adults). The minimum funding level for each recommended activity shall be $5,000, but shall not exceed the requested funding amount. EXAMPLE: The Advisory Committee shall take the highest ranked public service activity listed within "Affordable Housing" and make a funding recommendation for this activity. Then, the Committee will consider a funding recommendation for the second ranked proposal in that category, then the third, and so on, until no funds are available for that category. The Committee will then move on to the next public service category. This process will be repeated until funding recommendations have been developed for proposals in all of the categories. TOTAL FUNDS ALLOCATED $ TOTAL FUNDS AVAILABLE $ FUNDS OVER/UNDER TOTAL AVAILABLE $ 9. The Advisory Committee's funding recommendations will be presented to the City Council for action during a public hearing. All applications submitted and the funding recommendations made by the Advisory Committee will be submitted to the City Council for consideration by the end of April of each year. 10. After accepting public comments on the proposals and recommendations, the City Council may accept the Committee's recommendations as submitted or modify them as necessary to meet the needs of low/moderate income persons within the community. 11. Following City Council action, a Consolidated Funding Plan, including the list of selected activities and funding amounts for the CDBG/HOME Program, will be submitted to the U.S. Department of Housing and Urban Development for final a p prova I. PROOF OF PUBLICATION (2010 6% 2011 C.C.P.) This space is for the County Clerk's Filing Stamp STATE OF CALIFORNIA County of San Diego I am a citizen of the United States and a resident of the County aforesaid: I am over the age of eighteen years and not a party to or interested in the above- entitled matter. I am the principal clerk of the printer of Proof of Publication of North County Times Formerly known as the Blade-Citizen and The Times-Advocate and which newspapers have been adjudicated newspapers of general circulation by the Superior Court of the County of San Diego, State of California, for the City of Oceanside and the City of Escondido, Court Decree number 171349, for the County of San Diego, that the notice of which the annexed is a printed copy (set in type not smaller than nonpariel), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to-wit: October 27'h, 2005 I certify (or declare) under penalty of perjury that the foregoing is true and correct. Dated at SAN MARCOS California This 27th Day of October, 2005 Signature Jane Allshouse NORTH COUNTY TIMES Legal Advertising CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANTlHOME PROGRAM NOTICE OF PUBLIC HEARING AND SOLICITATION OF COMMENTS The citizens of Carlsbad are hereby notified that Carlsbad's City Council will hold a public hearing on Tuesday, November I, 2005 at 6:OO p.m. in the Council Chambers located at 1200 Carlsbad Village Drive to accept public comments and consider for approval: 1) the City's CDBG/Home Funding Strategy Plan; 2) the application review process for CDBG and HOME funds; and, 3) authorization to distribute a "Request for Proposals" for the 2006-2007 Community Development Block G rant/H OM E Funds. The City expects to receive a new CDBG allocation in FY 2006-2007 from the U.S. Department of Housing and Urban Development (HUD) and also has additional funds that need to be reallocated from previously approved CDBG programs, which were canceled or completed with a surplus of funds. As a participant in the San Diego County HOME Consortium, the City will also have HOME funding available for FY 2006- 2007. The City of Carlsbad is committed to using CDBG and HOME funds to finance projects/services which provide direct benefit to lower income residents. To develop a CDBG/HOME program which meets the needs of the lower income population, the City of Carlsbad requests assistance from members of the community. Citizen participation is critical to the success of the Carlsbad CDBG program. Therefore, the City encourages all community members to consider the needs of lower income persons within Carlsbad and to provide comments on the proposed CDBG/HOME Funding Plan Strategy for Carlsbad's CDBG/HOME program. These housing and community development objectives will be cited, within the City's Consolidated Plan, as the strategies the City will pursue in the upcoming years to meet the needs of lower income Carlsbad residents. Persons who have questions or comments regarding the City of Carlsbad's CDBG/HOME program or would like to receive a copy of the CDBGIHOME Funding Plan Strategy, the application review process or any other CDBG or HOME related documents may contact Frank Boensch at (760) 434-2818, Monday through Friday between 8:OO am and 500 p.m. 2006-2007 CDBG/HOME PROGRAMCommunity Development Block Grant (CDBG)Home Investment Partnership (HOME) CDBG/HOME ProgramI.Program BackgroundII.Funding AvailabilityIII.Application Review and Funding ProcessIV.Recommendations for Council Actions I.BACKGROUNDzCDBG„Serve needs of lower income persons„Develop viable communitieszHOME„Improve affordable housing opportunities for lower income persons National ObjectiveszProvide benefits to lower income persons.zAid in the prevention or elimination of slums or blight.zMeet other urgent needs when existing conditions pose a serious threat to a community and no other funds are available to meet those needs. Funding Plan StrategyLocal Objective CategorieszAffordable HousingzGeneral ServiceszSpecialized Services HOME Eligible ActivitieszProperty AcquisitionzHousing RehabilitationzNew ConstructionzRental Assistance and Security DepositszHome Buyer Assistance II. FUNDING AVAILABILITYzNo recommended changes to distribution of funds as approved by Council last year. CDBG/HOME FUNDS Activities2006-2007 GrantReallocations and IncomeTotal Funds AvailablePublic Service (15%)85,50085,500Program Admin (20%)114,000114,000Facilities, Improvements and Other Eligible Activities185,25038,171223,421Affordable Housing185,25038,171223,421Subtotal570,00076,342646,342Housing Programs/Projects298,000298,000Subtotal298,000298,000TOTAL858,00076,342934,342CDBGHOME III. Application Review and Funding ProcesszNotices placed in newspaper and mailed to those on CDBG/HOME interest list.zApplications available from the Housing & Redevelopment Dept. 2965 Roosevelt Street, Suite B Phone No. 760-434-2818 zDeadline for submission: Dec. 16, 2005 CDBG/HOMEAdvisory CommitteezPlanning Commissioner zHousing Commissioner (Vacant)zSenior Commissioner (Vacant)zSoutheast Quadrant Resident zNortheast Quadrant Resident (Vacant)zNorthwest Quadrant Resident (Vacant)zSouthwest Quadrant Resident (Vacant) Application Review and Funding ProcesszApplications are reviewed for eligibility.zEligible applications are evaluated and scored. Evaluation CriteriaCriteria Points Possible Organization Ability/Capacity25 Financial Capacity 25 Implementation of Activity 10 Benefits 40 TOTAL 100 Application Review andFunding ProcesszCommittee interviews applicants.zCommittee develops recommended funding levels for Council consideration.zCity Council holds public hearing on proposals and makes final decision on funding. IV. REQUESTED ACTIONSzAccept Public Comments and Approve the CDBG/HOME Funding Plan zAuthorize Staff to Distribute Requests for ProposalszApprove the Proposed Application Review and Funding Process 2006-2007 CDBG/HOME Program