HomeMy WebLinkAbout2006-02-07; City Council; 18437; Library Learning CenterCITY OF CARLSBAD - AGENDA BILL Yl
AB#
MTG.
DEPT.
18,437
2/07/06
ENG
TITLE: AUTHORIZATION TO ADVERTISE FOR BIDS
FOR THE LIBRARY LEARNING CENTER AND
APPROPRIATION OF ADDITIONAL FUNDS,
PROJECT NOS. 3771 AND 4001
DEPT. HD>
CITY ATTY \Un
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RECOMMENDED ACTION:
Adopt Resolution No. 2006-032 approving plans and specifications and authorizing
the City Clerk to advertise for bids for the construction of the Library Learning Center, Project Nos.
3771 and 4001, and Appropriation of Additional Funds.
ITEM EXPLANATION:
On October 28, 2003, through Resolution No. 2003-288, the City Council directed staff to obtain
architectural services to design concepts for a permanent Learning Center at a location to be
determined by the City Council. The Learning Center would house the Centra de Informacion, the
Adult Learning Program, a homework center, a computer lab, and community meeting rooms.
On April 27, 2004, through Resolution No. 2004-139, the City Council authorized the purchase of the
Carlsbad Girls Club property at 3368 Eureka Place. The property included a "main building" and an
adjacent house. Community Development Block Grant (CDBG) funding was obtained for the
property acquisition. The Library subsequently hired Manuel Oncina Architects, Inc., to design
building and site improvements to locate the Library Learning Center at this site, which will house
the Adult Learning and Centra de Informacion Programs.
When the City acquired the Eureka Place property, it acquired the current lease with Neighborhood
House Association (NHA), which operates Head Start in the main building. With the acquisition of
the lease the City receives revenue from the tenants. The current lease ends in June 2006 with
NHA's option to extend for two, one-year terms. They have indicated a desire to extend through
June 2007. The City retains a legal obligation to NHA through June 2008. To accommodate NHA,
on April 19, 2005, through Resolution No. 2005-111, the City Council authorized purchase of a
modular building to be located on the northeast corner of the property. The modular building will be
used to house the Head Start Program for the remainder of the lease with NHA. The modular
building will be purchased from Williams Scotsman Company with CDBG funding.
On September 9, 2005, through Resolution No. 2005-269, the City Council authorized Amendment
No. 1 to the agreement with Manuel Oncina Architects, Inc. The purpose of Amendment No. 1 was
to revise the project from upgrades to the main building to adding a second story. Plans and
specifications for the Library Learning Center have now been completed which includes the
following:
• Removal of the existing house to provide additional parking space.
• The addition of a second story to the existing main building to provide an additional
5,403 square feet, resulting in a total building area of 11,393 square feet.
• Furnishing and installation of a 4,800 square feet modular building to be used initially by
Head Start.
• Upgrades to the standard modular building to add fire sprinklers, 3-phase electrical power,
and upgraded windows.
• Removal of existing site improvements and construction of a new onsite parking lot,
sidewalks, landscaping, fencing, and playground area.
• Provisions for furniture, fixtures, and information technology equipment.
Page 2
ENVIRONMENTAL REVIEW:
On April 20, 2005, the Planning Commission approved a Negative Declaration and CUP No. 04-12
for the project by Resolution Nos. 5893 and 5894, respectively.
FISCAL IMPACT:
LIBRARY LEARNING CENTER PROJECT COST AND FUNDING
Purchase of Property from Carlsbad Girls Club
Design/ Administration/Environmental:
1 . Preliminary and Final Design of Main Building and Site
(Manuel Oncina Architects, Inc.)
2. Geotechnical Report (GeoSoils, Inc.)
3. Asbestos Survey on House (Marc Boogay Consulting Engineer)
4. Church of the Coast Relocation Cost
5. SDG&E Electrical Power Design Services
6. County of San Diego Health Department Plan Check for Recycled Water
7. Miscellaneous Expenses
TOTAL OF DESIGN/ADMINISTRATION/ENVIRONMENTAL
Construction Of Main Building And Site Improvements:
1. Engineer's Estimate for Construction of Improvements to Main Building,
Site Improvements, and Demolition of Existing House and Site
Improvements (PreCon West)
2. Additional Expense for Phasing the Construction and Inflation to Mid-Point
of Construction (Engineering Department)
3. Estimated Cost for Information Technology Infrastructure and Peripherals
^Information Technology Department)
4. Estimated Cost for Furniture (Interior Architecture, Inc.)
5. Cost for Public Art Work through Arts Department at 1 % of Construction
6. Head Start Playground Relocation Expense
7. SDG&E Installation of 3-Phase Power Extension
TOTAL ESTIMATED CONSTRUCTION COST FOR MAIN BUILDING & SITE
Purchase And Installation Of Modular Building:
1 . Cost for Modular Building from Williams Scotsman
2. Cost for Modular Building Upgrades from Williams Scotsman
TOTAL COST FOR MODULAR BUILDING
Construction Inspection, and Administration (7%)
Construction Contingencies (10%)
TOTAL PROJECT COST
Funding:
General Capital Construction (GCC)
Community Facilities District No. 1 (CFD#1)
Community Development Block Grant (CDBG)
TOTAL AMOUNT APPROPRIATED FOR THIS PROJECT
TOTAL ADDITIONAL APPROPRIATION REQUIRED
$278,000
$285,725
4,250
975
4,000
894
345
3,811
$300,000
$2,038,000
150,000
255,000
400,000
28,000
15,000
34,000
$2,920,000
$435,000
75,000
$510,000
$202,000
$290,000
$4,500,000
$600,000
1 ,497,398
958,163
$3,055,561
$1,444,439
The project cost breakdown is shown above and totals approximately $4.5 million. Since the project
has three funding sources with appropriations totaling approximately $3.1 million, an additional
appropriation of $1.4 million is required to complete the project. It is recommended that the
additional appropriation be obtained from the Community Facilities District No. 1 Fund.
PageS
There are three main reasons for the cost increase above the CIP budget including additional
expense for building, site and utility improvements, non-inclusion of architect's design fee in the CIP
budget, and increases for furniture, IT equipment, special reports and construction management.
These are detailed in the table below:
COST ITEM
Main Building, Site and Utilities
Architect's Design Fee
Furniture & IT Equipment
Special Reports & studies
Construction Management
TOTAL EXPENSE
CIP BUDGET
$1,136,000
-0-
$493,000
-0-
$120,000
$1,749,000
CURRENT
ESTIMATE
$2,038,000
$286,000
$655,000
$12,000
$202,000
$3,193,000
TOTAL INCREASE ($3,193,000 - $1 ,749,000) = $1 ,444,000
Project Options
Because of the cost increase, staff has considered three options for this project. Following is a
description of each option.
Option No. 1 is to construct the project as designed with the addition of the second story, installation
of the modular building, and fully utilizing the Learning Center, by combining the programs of the
Centre de Informacion and Adult Learning Program in one facility. Head Start would occupy the
modular building under a lease through NHA. The total project cost is estimated at $4.5 million,
resulting in the need for an additional appropriation of $1.4 million.
Option No. 2 is to phase the two-story building addition. The current building could be remodeled as
a two-story structure, but the second story would not initially be finished inside. Centro de
Informacion would occupy the first floor immediately. A modular building would be placed on the
east side of the property and be occupied by Head Start. The Adult Learning Program would
continue to occupy leased space off-site, until future funding would enable completion of the second
floor. Option No. 2 results in an estimated project cost of $3.6 million by eliminating the interior
finish, walls, electrical, plumbing, furniture, elevator, and IT equipment in the second story, but
maintaining fire alarms and emergency lighting. This option will need an additional appropriation of
$0.6 million.
Option No. 3 is to return to the original concept for the Learning Center by remodeling the existing
one-story main building and placing the modular building on the east side of the property.
The Centro de Informacion would occupy the main building, thereby eliminating their leased space.
Head Start would initially occupy the modular building. The Adult Learning Program would continue
to lease space for their program until the legal obligation to house Head Start terminates, then they
would relocate to the modular building. Option No. 3 has an estimated project cost of $2.8 million,
and no additional appropriation is required.
If the City Council elects either Option No. 2 or 3, staff will need to return to the City Council with a
new resolution to reflect Council's direction.
EXHIBITS:
1. Location Map.
2. Resolution No. 2006-032 approving plans and specifications and authorizing
the City Clerk to advertise for bids for the construction of the Library Learning Center,
Project Nos. 3771 and 4001, and Appropriation of Additional Funds.
3. Background Information and Option Analysis.
DEPARTMENT CONTACTS: William Plummer, (760) 602-2768, bplum@ci.carlsbad.ca.us
Heather Pizzuto, (760) 602-2056, hpizz@ci.carlsbad.ca.us
LOCATION MAP
SITE
NOT TO SCALE
SITE
VICINITY
MAP
NOT TO
SCALE
PROJECT NAME LIBRARY LEARNING CENTER
3368 EUREKA PLACE
PROJECT
W
4001
EXHIBIT
1
DRAW BY: SCOTT EVANS, CARLSBAD ENGINEERING DEPT. 1/18/06 C: \CAPITAL\3771-4001.DWG
1
RESOLUTION NO. 2006-032
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING PLANS AND
SPECIFICATIONS, APPROPRIATION OF ADDITIONAL FUNDS,
AND AUTHORIZING THE CITY CLERK TO ADVERTISE FOR
BIDS FOR THE CONSTRUCTION OF THE LIBRARY LEARNING
CENTER, PROJECT NOS. 3771 AND 4001.
WHEREAS, the City Council of the City of Carlsbad, California, has determined it
necessary, desirable, and in the public interest to construct the Library Learning Center; and
WHEREAS, the plans and specifications for furnishing of all labor, materials, tools,
equipment, transportation, and other expenses necessary or incidental of said project have been
prepared and are on file in the Engineering Department of the City of Carlsbad and are
incorporated by reference herein; and
and
WHEREAS, said project was included in the 2005/2006 Capital Improvement Program;
WHEREAS, the estimated project cost for the Library Learning Center is $4,500,000
including land purchase cost, a new 4,800 square foot modular building, addition of a 5,400
square foot second story to the main building, and site improvements; and
WHEREAS, the existing appropriation is $3,055,561 from CDBG Funds, GCC Funds and
Community Facilities District No. 1 Funds; and
WHEREAS, an additional appropriation in the amount of $1,444,439 is required to
complete the project which will be obtained from Community Facilities District No. 1 Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the plans, specifications, and contract documents on file in the Engineering
Department of the City of Carlsbad are hereby approved.
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3. The City Clerk of the City of Carlsbad is hereby authorized and directed to publish,
in accordance with State law, a Notice to Contractors Inviting Bids for the construction of the
Library Learning Center, Project Nos. 3771 and 4001, in accordance with the plans,
specifications, and contract documents referred to herein.
4. That an additional appropriation in the amount of $1,444,439 will be obtained from
the Community Facilities District No. 1 Fund to pay for the project cost.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
held on the 7th day of February , 2006 by the following vote, to wit:
AYES: Council Members Lewis, Hall, Kulchin, Packard, Sigafoose
NOES: None
ABSENT:
CLAUDE A. LE
(SEAL)
•c -c »
Page 1 of 7
EXHIBIT 3
BACKGROUND INFORMATION
AND OPTION ANALYSIS
CARLSBAD CITY LIBRARY
LEARNING CENTER PROJECT OPTIONS
GROWTH MANAGEMENT STANDARD:
The City of Carlsbad's Growth Management Plan was approved in July 1986. This plan
implements a Local Facilities Management Plan, which includes requiring a specific amount of
space to provide library services.
The City's Growth Management Plan states that 800 square feet per 1,000 population of library
space must be scheduled for construction within five years.
With the current amount of "owned" library space, and utilizing SANDAG population projections,
the City will need to provide residents with additional library space in the year 2013. However,
the "owned" square footage of the Eureka Place property is not currently being used to deliver
library services because Head Start is occupying the building. Therefore, by taking the current
square footage amount used to deliver library services, and using SANDAG projections, the City
will need to provide residents with additional library space in the year 2009. By developing the
full use of the Learning Center planned for Eureka Place, the Library will be able to meet
the Growth Management Standard until 2015 which is estimated as follows (i.e., 99,745 SF/800
SF x 1,000 population = 124,681 population). The required Library space population can be
compared to SANDAG population, as indicated below.
Facility
Cole Library
Dove Library
Centra
ALP
Current Learning Center
Future LC 1 -Story
Future LC 2-Story
TOTAL
Current Owned/
Leased Space
(Square Feet)
24,352
64,000
1,440
1,359
5,723
96,874
Current Owned/
Leased Space
Used to Deliver
Library Services
(Square Feet)
24,352
64,000
1,440
1,359
91,151
Future Learning
Center
1st Story
(Square Feet)
24,352
64,000
5,990
94,342
Future Learning
Center
2nd Story
(Square Feet
24,352
64,000
11,393
99,745
SANDAG ESTIMATES
YEAR
Jun-05
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
POPULATION
95,146
99,754
104,362
108,970
113,578
118,189
119,572
120,955
122,338
123,721
125,104
7
Page 2 of 7
FUNDING SOURCES IDENTIFIED:
Community Facilities District No. 1 (CFD #1):
The Georgina Cole Library is scheduled for replacement in the City's Capital Improvement
Program. The total amount of money identified for this project is approximately $14 million,
funded from two sources.
The CFD #1 is scheduled to fund $4.4 million of the Cole Library project in the year 2010++.
The Learning Center project has currently "borrowed" $1.5 million against this funding source.
This money is planned to be repaid through fundraising efforts by the Carlsbad Library and Arts
Foundation (CLAF). Any monies not repaid to the CFD #1 equates to less funding available for
the future Cole Library project. The Library and CLAF are highly motivated to work toward
repaying those borrowed funds. CLAF has already invested $47,000 in the services of a
fundraising consultant and developing a capital campaign plan.
The CFD #1 funding source is finite. Once these monies have been expended, the City will
need to utilize the Public Facilities Fund (PFF) as a funding source. Nine million four hundred
thousand dollars ($9.4 million) has been identified in this fund for the Cole Library project.
Current predictions indicate the overall PFF fund will realize a shortfall of approximately
$5 million in the year 2010++. This shortfall could impact the future Cole Library replacement
project.
The CFD #1 available fund balance for the Cole Library project is approximately $3 million.
These funds can be used to pay the additional amount required to complete the Learning
Center.
General Capital Construction (GCC):
The General Fund has provided $600,000 toward the Learning Center project. The Library
provided this contribution. The maximum amount of General Fund monies that can be applied to
the project is limited to $1 million. An additional $400,000 could be appropriated for the Learning
Center project.
Community Development Block Grant (CDBG):
Funds have been appropriated to the Learning Center project for the past two years.
An additional application has been submitted for this year. This year's maximum amount of
funding available for this project is $223,000. Three other applicants are being considered.
The CDBG Advisory Committee will develop recommendations on February 22, 2006, to be
presented to Council at a later date. Any monies received will reduce the amount of CFD #1
funds needed to complete the Learning Center.
Page 3 of 7
PROJECT OPTIONS:
Three project options have been identified that would comply with City Council direction for the
Library learning Center. The cost for each option is shown in the table below.
TABLE 1 - PROJECT COST BREAKDOWN
OPTIONS:
Purchase cost of Property from Girls and Bovs Club
Design/Administration/Environmental
1. Main Building and Site design cost (Manuel Oncina Architects, Inc.)
2. Geotechnical Report (GeoSoils Inc.)
3. Asbestos Survey on House (Marc Boogay Consulting Engineer)
4. Church of the Coast Relocation Cost
5. SDG&E Electrical Power Design Services
6. County of San Diego Health Dept Plan Check for Recycled Water
7. Miscellaneous Expenses
TOTAL OF DESIGN/ADMINISTRATION/ENVIRONMENTAL
Construction Costs
1. Engineer's Estimate for Construction of Improvements to Main Building, Site
Improvements, and Demolition of Existing House and Site Improvements
2. Additional Expense for Phasing the Construction and inflation to mid point
of construction (Engineering Department)
3. Estimated cost for Information Technology Infrastructure & peripherals
4. Estimated cost for furniture
5. Cost for public art work through Arts Office at 1 % of construction
6. Head Start Playground Relocation Expense
7. SDG&E 3-Phase Power Extension
TOTAL ESTIMATED CONSTRUCTION COST
Purchase and Installation of Modular Buildinq
1 . Cost for Modular Building from Williams Scotsman
2. Cost for Modular Building Upgrades from Williams Scotsman
TOTAL COST FOR MODULAR BUILDING
Construction Inspection, and Administration (7%)
Construction Contingencies (10%)
TOTAL PROJECT COST
LESS SAVINGS AND/OR REVENUE
TOTAL NET PROJECT COST
Funding
General Capital Construction (GCC)
Community Facilities District No. 1 (CFD#1)
Community Development Block Grant (CDBG)
TOTAL AMOUNT APPROPRIATED FOR THIS PROJECT
TOTAL ADDITIONAL APPROPRIATION REQUIRED
No. 1
FULL
TWO-STORY
$278,000
$285,725
$4,250
$975
$4,000
$894
$345
$3,811
$300,000
$2,038,000
$150,000
$255,000
400,000
$28,000
$15,000
$34,000
$2,920,000
$435,000
$75,000
$510,000
$202,000
$290,000
$4,500,000
($ 311,000)
$4,189,000*
$600,000
$1,497,398
$958,163
$3,055,561
$1,444,439
No, 2
PHASED
TWO-STORY
$278,000
$285,725
$4,250
$975
$4,000
$894
$345
$3,811
$300,000
1,707,000
110,000
150,000
225,000
22,000
15,000
34,000
2,263,000
$435,000
$75,000
$510,000
138,000
200,000
3,689,000
($257,000)
$3,432,000**
$600,000
$1,497,398
$958,163
$3,055,561
$613,439
No.3
ONE-STORY
$278,000
$285,725
$4,250
$975
$4,000
$894
$345
$3,811
$300,000
1,023,000
76,000
150,000
225,000
15,000
15,000
34,000
1,538,000
$435,000
$75,000
$510,000
88,000
126,000
$2,840,000
($257,000)
$2,583,000***
$600,000
$1,497,398
$958,163
$3,055,561
0
* See Option #1 Analysis.
** See Option #2 Analysis.
*** See Option #3 Analysis.
ANALYSIS OF OPTIONS:
When the City acquired the Eureka Place property, it acquired the current lease with Head Start.
This lease gave the City the right to receive the revenues from Head Start. The current lease
ends in June 2006 with Head Start's option to extend for two one-year terms. They have
indicated a desire to extend through June 2007. The City retains a legal obligation to Head Start
through June 2008.
The lease for FY 05-06 allows the City to collect $7,119.83 per month. On July 1, 2006, the
monthly amount will increase to $7,333.42. This revenue, and additional cost savings described
in the analysis of each option, is applied to each option in the table.
Page 4 of 7
OPTION NO. 1: TWO-STORY BUILDING. FULL COMPLETION
This option constructs the fully envisioned Learning Center, combining the programs of the
Centro de Informacion and Adult Learning Program in one facility with additional opportunities to
provide family literacy, learning assistance, a computer lab and meeting rooms for tutoring.
A modular facility would be placed on the east side of the property to house the Head Start
program, or other future tenants. This option implements the Council's initial direction to staff in
2003.
The Carlsbad Library and Arts Foundation would enter into a complete fundraising campaign
based on pursuing the original concept of the Learning Center's services.
Advantages:
• Reduction in operating costs realized by eliminating the Centro and ALP leased space
• Continued revenue received from Head Start (or future tenants)
• One-time construction is more cost-effective and results in no disruption to library services
• Achievement of the City's growth management standard obligation until the year 2015.
• Maximized CLAF fundraising potential
Disadvantages:
• Additional funding needs to be appropriated to cover project costs.
• Net Project Cost:
In calculating the net project cost, the ALP and Centro program leases are not new costs to the
Learning Center project, each having been in existence for several years. Ideally, only new
costs or savings are shown when considering project impacts. However, to highlight this
option's impact to the net project costs, the changes occurring to the leases and those costs
and/or savings for one year are shown.
1.Annual savings achieved from eliminating leases:
Savings Subtotal
2.
3.
Revenue received to-date from tenants at Eureka Place:
Projected revenue to be received from Head Start through
June 2007 (they have exercised one extension option, to date:
Revenue Subtotal
Total Savings and Revenue
TOTAL PROJECT COST
LESS SAVINGS AND REVENUE
TOTAL NET PROJECT COST
ALP $27,360
Centro $12,000
$39,360
$141,374
$130,720
$272,094
$311,454
$4,500,000
($311,454
$4,188,546
<0
Page 5 of 7
Impact to Funding Sources:
The Carlsbad Library and Arts Foundation (CLAF) has committed to fundraising efforts targeted
at $1.5 million less campaign costs. They will provide fundraising proceeds to the City to
reimburse the amount borrowed against CFD#1. They have also indicated a desire to continue
those fundraising efforts beyond that targeted amount. When the Learning Center repayment is
achieved, the monies will be used toward a Cole Library replacement facility. It is the Library's
desire to repay all funds borrowed from CFD #1 to benefit the future Cole Library project.
The Library has submitted an additional application for CDBG funding. The CDBG/HOME
Funding Advisory Committee will determination recommendations for funding amounts to
applicants on February 22, 2006, to be presented to Council at a later date. Any funding
received through CDBG reduces the amount of money needed through the GCC or CFD #1
sources.
The GCC funding source is capable of supporting the project with another $400,000.
Any additional funding allocated toward the Learning Center project reduces the amount of
money needed through the CFD #1 source. Additionally, all future revenues collected through
leasing the modular facility repays the GCC contribution.
OPTION NO. 2: PHASED TWO-STORY BUILDING
The current building would be remodeled as a two-story structure; however, the second floor
would remain unfinished and unoccupied. This remodel would enable the Centra de Information
to occupy the first floor immediately. A modular facility could be placed on the east side of the
property and occupied by Head Start. The Adult Learning Program would continue to occupy
leased space off-site, until future funding would enable completion and their occupancy of the
second floor.
This option would require the Carlsbad Library and Arts Foundation to modify its fundraising
campaign to reflect a longer timeframe for completion of the Learning Center concept, but it
could still pursue the components of its existing fundraising plan.
Advantages:
A permanent home for the Centra eliminates lease costs
Continued revenue received from Head Start (or future tenants)
Achievement of the City's growth management standard obligation until 2010
Reduced immediate additional funding required for the project.
Project identity enabling the Carlsbad Library and Arts Foundation to fundraise
Disadvantages:
Construction costs will increase, in general, due to phased construction and time
Final building permit may need to be reissued including updated fees and costs
Plans and specifications need to be revised at future additional cost
Additional funding will need to be secured for each phase
Continued lease of space for the Adult Learning Program until future completion of second
floor
Disruption of service and potential additional risk costs associated from construction
occurring while the building is occupied
Page 6 of 7
Net Project Cost:
In calculating the net project cost, the ALP and Centre program leases are not new costs to the
Learning Center project, each having been in existence for several years. Ideally, only new
costs or savings are shown when considering project impacts. However, to highlight this
option's impact to the net project costs, the changes occurring to the leases and those costs
and/or savings for one year are shown.
1.
2.
Annual savings to maintain Adult Learning Program lease
Annual savings achieved from eliminating Centra lease
Cost Subtotal
3.
4.
Revenue received to-date from tenants at Eureka Place
Projected revenue received from Head Start through June 2007
(they have exercised one extension option, to date):
Revenue Subtotal
Net Revenue
TOTAL PROJECT COST
LESS NET REVENUE
TOTAL NET PROJECT COST
($27,360)
$12,000
($15,3601
$141,374
$130,720
$272,094
$256,734
$3,689,000
($256,734)
$3,432,266
Impact to Funding Sources:
Same as Option #1, except this option reduces the amount of borrowing needed from CFD #1.
OPTION NO. 3: ONE-STORY BUILDING
The original concept for the Learning Center could be implemented by remodeling the current
one-story main building and placing modulars on the east side of the property. The Centra de
Information would be able to move into the main building, thereby eliminating their leased
space. The City would fulfill its legal obligation to Head Start by moving them into the modular
facility. ALP would continue to lease space for their program until the legal obligation to house
Head Start terminates, then relocate to the modular facility.
Staff considered co-locating ALP and Centra together in the main building. While this option is
possible, it does not fulfill Council's original direction to provide a computer lab and meeting
rooms. Additionally, the concept does not allow the programs to use the advantage of working
together to deliver enhanced services.
The Carlsbad Library and Arts Foundation would need to modify its fundraising plan, which
involves promoting the services and programs made possible by shared spaces and joint
programs. The target of $1.5 million in fundraising would need to be re-evaluated.
Advantages:
• A permanent home for the Centra eliminates lease costs
• Continued revenue received from Head Start until legal lease obligation expires
• Achievement of the City's growth management standard obligation until 2010
• Reduced additional funding required for the project.
Page 7 of 7
Disadvantages:
• Continued lease of space for the Adult Learning Program until our legal obligation to Head
Start ends
• Loss of potential future revenues from tenants (Head Start or others)
• Plans and specifications may need to be revised at future additional cost
• Reduced efficiency of joint use space and merged functions between the Centre and Adult
Learning Program
• Opportunity for CLAF to successfully fundraise compromised by loss of project identity; loss
of $47,000 already invested
*** Net Project Cost:
In calculating the net project cost, the ALP and Centre program leases are not new costs to the
Learning Center project, each having been in existence for several years. Ideally, only new
costs or savings are shown when considering project impacts. However, to highlight this
option's impact to the net project costs, the changes occurring to the leases and those costs
and/or savings for one year are shown.
1.
2.
Annual cost to maintain Adult Learning Program lease
Annual savings achieved from eliminating Centra lease
Cost Subtotal
3.
4.
Revenue received to-date from tenants at Eureka Place
Projected revenue received from Head Start through June 2007
(they have exercised one extension option, to date):
Revenue Subtotal
Net Revenue
TOTAL PROJECT COST
LESS NET REVENUE
TOTAL NET PROJECT COST
($27,360)
$12,000
($15,360)
$141,374
$130,720
$272,094
$256,734
$2,840,000
($256,734)
$2,583,266
Impact to Funding Sources:
Same as Option #1, except this option reduces the amount of borrowing needed from CFD #1.
LIBRARYLEARNING CENTER
Library Learning CenterLocationSITE
Library Learning CenterSite PlanEUREKA PLACEDemolish existing HouseNew ModularAdd 2ndStory to Main Bldg.N
Library Learning CenterElevation View
Library Learning CenterEstimated Project Cost$510,000Modular Building Cost$1,444,439Additional Appropriation Required$3,055,561Amount Appropriated$492,000Contingency & Inspection$4,500,000Total Project Cost$2,920,000Construction, Furniture, IT Equip$300,000Design / Engineering Cost$278,000Property Purchase Cost
Library Learning CenterProject OptionsOption 1 –Construct second floor addition, install modular building $4.5 millionOption 2 –Construct second floor addition without finishing for occupancy, install modular building $3.6 millionOption 3 –Remodel existing building no second floor addition + modular $2.8 million
Library Learning CenterOption 1Eliminate leases for Centro & ALP Consolidate the two programsContinued revenue from Head StartCost-effective construction & no disruption in library servicesMaximized CLAF fundraising potentialCity’s growth management standard met until the year 2015Advantages:Additional appropriation requiredDisadvantages:
Library Learning CenterRecommendationOption 1 –Construct second floor addition, install modular building