HomeMy WebLinkAbout2006-04-25; City Council; 18537; Concrete Replacement ProjectCITY OF CARLSBAD - AGENDA BILL 1
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MTG.
DEPT.
18,537
4/25/06
ENG
TITLE: AWARD OF CONTRACT FOR CONSTRUCTION OF THE
CONCRETE REPLACEMENT PROJECT NO. 6006
AND APPROPRIATION OF FUNDS
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CITY ATTY. \<JZ£^
CITYMGR.'^3r>
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RECOMMENDED ACTION:
Adopt Resolution No.2006-104 accepting bids and awarding a contract for
the construction of the Concrete Replacement Project No. 6006 and appropriation of funds.
ITEM EXPLANATION:
The project is designed to replace curb, gutter, sidewalk, and driveway approaches on those streets
which will receive a pavement overlay in the same fiscal year. The concrete work occurs at
locations where there is deterioration, cracking, and uplifting. There are over 700 locations in the
Northwest Quadrant of the City which will be reconstructed as part of this project.
On January 24, 2006 City Council appropriated funds and authorized the advertisement for bids for
construction of the Concrete Replacement Project No. 6006. Two bids were received on March 28,
2006, which are summarized as follows:
CONTRACTOR
1 . Romero General
2. Koch Armstrong General Eng
BID TOTAL
$1,143,349.93
$1,472,379.00
The lowest responsive bidder, Romero General, submitted a bid in the amount of $1,143,349.93,
which is 14% higher than the engineer's estimate. The engineer's estimate was created using last
year's concrete bid prices for similar work, which were increased by 5% in order to account for
increases in the costs of materials over the past year. Despite accounting for the increase in the
cost of materials, the concrete bid prices were higher than expected due to the combined effects of
a large number of concrete replacement locations and the short contract duration. The short
contract duration was required to ensure that the concrete replacement was completed prior to the
pavement overlay project which is currently out to bid. Requesting new bids is not anticipated to
result in lower construction costs. Staff has completed its review of the contract documents and
finds that they are in order. Therefore, staff recommends that Romero General be awarded the
contract.
ENVIRONMENTAL REVIEW:
This project is categorically exempt from the environmental review process under Section 15301
Class 1(c) of the Public Resources Code (California Environmental Quality Act).
FISCAL IMPACT:
; CONCRETE REPLACEMENT PROJECT
Construction Contract
Construction Contingency
Project Administration and Inspection
TOTAL COST
AVAILABLE APPROPRIATIONS
ADDITIONAL APPROPRIATION NEEDED
» "ESTIMATED5 "":,
•' POSTS .$." .
$1,143,350
$50,000
$50,000
$1,243,350;
$1,050,000
$193,350
Staff is recommending that an additional $193,350 be appropriated from the Infrastructure
Replacement fund to fully fund the improvements included in the project.
EXHIBITS:
1.Resolution No.2006-104 accepting bids and awarding construction contract
for the construction of the Concrete Replacement Project No. 6006 and appropriation of
funds.
DEPARTMENT CONTACT: Jon Schauble, (760) 602-2762, jscha@ci.carlsbad.ca.us
RESOLUTION NO. 2006-104
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
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CALIFORNIA, ACCEPTING BIDS AND AWARDING CONTRACT FOR
THE CONSTRUCTION OF THE CONCRETE REPLACEMENT
PROJECT NO. 6006. AND APPROPRIATION OF FUNDS.
WHEREAS, the City Council of the City of Carlsbad, California, has determined it
necessary, desirable, and in the public interest to replace damaged concrete in the Northwest
Quadrant of the City; and
WHEREAS, the project is exempt from the California Environmental Quality Act pursuant
to CEQA Section 15301 Class 1 (c); and
WHEREAS, on January 24, 2006, through the adoption of Resolution No. 2006-012, the
City Council approved plans and specifications for furnishing of all labor, materials, tools,
equipment, transportation, and other expenses necessary or incidental to the Concrete
Replacement Project No. 6006; and
WHEREAS, two (2) sealed bids were received on March 28, 2006 for the project; and
WHEREAS, the lowest responsive, responsible bid for the project was submitted by
Romero General in the amount of $1,143,349.93; and
WHEREAS, additional Infrastructure Replacement funds need to be appropriated in order
to construct the Concrete Replacement Project No. 6006; and
WHEREAS, there are sufficient Infrastructure Replacement funds available for the
additional appropriation.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the bid submitted by Romero General in the amount of $1,143,349.93 is
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hereby accepted and the Mayor is here authorized to execute the contract for the construction of
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the Concrete Replacement Project No. 6006, in accordance with the plans, specifications, and
25 contract documents referred to herein.
PR 3. That the Finance Director is hereby authorized to appropriate $193,350 from the
27 Infrastructure Replacement fund for the project.
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4. That the City Manager is hereby authorized to approve construction change orders
up to the contingency amount of $50,000 to Romero General for the Concrete Replacement
Project No. 6006.
5. That the award of this contract is contingent upon Romero General executing the
required contract and submitting the required bonds and insurance policies, as described in the
contract, within twenty (20) calendar days of adoption of this resolution. The City Manager may
grant reasonable extensions of time.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
held on the 25th day of April , 2006 by the following vote, to wit:
AYES: Council Members Lewis, Hall, Kulchin, Packard, Sigafoose
NOES: None
ABSENT:
CLAUDE A. LEWIS, Mayo
ATTEST:
AtL
LORRAINE M. WOOD, City Clerk (SEAL)