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HomeMy WebLinkAbout2006-06-06; City Council; 18580; California Library Literacy Service GrantCITY OF CARLSBAD - AGENDA BILL AB# 18,580 MTG. 6/6/06 DEPT. LIB AUTHORIZATION TO APPLY FOR A GRANT FROM THE CALIFORNIA i iDOAO\Si ITTCO Jl ^\X OCOi/I^CLIBRARY LITERACY SERVICc DEPT. HEAD &# CITY ATTY. ^g> CITY MGR. /^-^ RECOMMENDED ACTION: Adopt Resolution No. 2006-138 authorizing the Carlsbad City Library to apply for a grant from the California Library Literacy Service. ITEM EXPLANATION: • From 1984 until 1989 the Carlsbad City Library adult literacy program was funded with grant money from the State. • In 1989, when those funds were no longer available, the City's General Fund picked up the support of the program. • In 1990, when the California Library Literacy Service was created, the library became eligible for additional matching grant funds. • The Library has applied for and received the matching grant funds each year for the past fifteen years. • For fiscal year 2006-07, the State Library will follow a similar procedure as last year in determining how this matching grant program will be funded. The funding formula will provide a basic grant to each eligible literacy program. Subsequently, if additional funds remain, a second grant amount will be distributed to each eligible literacy program. • The total State grant amount for 2005-2006 was $32,462. FISCAL IMPACT: The Carlsbad City Library meets the eligibility requirements for receiving State-matching funds. These matching funds are awarded by the State to extend or enhance existing literacy services. Grant funds will be used for instructional resources; annual recognition event; program support activities, furniture and equipment; and public relations. EXHIBITS: 1. Resolution No.2006-138 , authorizing the application for a grant from the California Library Literacy Service. 2. Carlsbad City Library Application for Continuing Programs grant. DEPARTMENT CONTACT: Heather Pizzuto, Library Director, 760-602-2056, hpizz@ci.carlsbad.ca.us FOR CITY CLERKS USE ONLY. COUNCIL ACTION:APPROVED H DENIED D CONTINUED D WITHDRAWN D AMENDED D CONTINUED TO DATE SPECIFIC D CONTINUED TO DATE UNKNOWN D RETURNED TO STAFF D OTHER - SEE MINUTES D \ EXHIBIT #1 1 RESOLUTION NO. 2006-138 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUT APPLICATION FOR A GRANT F LIBRARY LITERACY SERVICE CARLSBAD, CALIFORNIA, AUTHORIZING THE 3 APPLICATION FOR A GRANT FROM THE CALIFORNIA 4 5 WHEREAS, the Carlsbad City Library Adult Learning Program provides training 6 to meet the literacy needs of adults; and 7 WHEREAS, the Carlsbad City Library Adult Learning Program supports the goals of the 8 City Council and the objectives of the Library; and 9 WHEREAS, the California State Library will provide additional support for the Adult 10 Learning Program with grant funds; 11 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of 1 ^ Carlsbad, California, as follows: 14 1. That the above recitations are true and correct. 15 2. That the City Council authorizes the Carlsbad City Library to apply to the California State Library for the California Library Literacy Service Act funds. 17 // 18 19 20 21 22 " 23 /' 24 // 25 // 26 // 27 // 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 6th day of June, 2006, by the following vote: AYES: Council Members Lewis, Hall, Kulchin, Packard, Sigafoose NOES: None ABSENT: None ATTEST: M. WOOD, City Clerk EXHIBIT #2 California State Library California Library Literacy Services (CLLS) Fiscal Year 2006-2007 APPLICATION FOR CONTINUING PROGRAMS 1. Applicant: Carlsbad City Library (full legal name of jurisdiction and/or library) 2. Address: 1775 Dove Lane. Carlsbad. CA 92011-4048 3. Contact name: Suzanne Smithson, Deputy Library Director Phone: (760) 434-2876 Fax: (760) 434-9975 E-Mail: ssmit@ci.carlsbad.ca.us Intent to Participate (Only programs funded in 2005/06 can apply for 2006/07): Programs funded in 2005/06: Programs applying for in 2006/07: X Adult Literacy Services (ALS) X Applying D Not Applying D Families for Literacy (FFL) D Applying D Not Applying D English Language Literacy (ELLI) D Applying D Not Applying D Mobile Library Literacy Services (MLLS) D Applying D Not Applying 4. SUMMARY OF YOUR LITERACY SERVICES: Adult Literacy Services: The Adult Learning Program provides free and confidential learning experiences in basic reading, writing, and applied literacy skills. One-to-one and small-group tutoring are offered. Computers are fully integrated into the study sessions of learners. Each learner has an individual learning plan, prepared by staff, based on the learner's goals and needs, and, in one- to-one pairs, the tutor is coached by staff in implementing the plan. Staff meet with the pair at 3-month and 6-month intervals to review goals, identify problem areas, suggest new strategies. Small groups focus on specific skills such as writing or reviewing basic skills. In addition, nearly every learner entering the program sets computer goals, so a curriculum of 3 levels of computer skills is taught in small groups. The levels rotate and at least 2 levels are taught at any one time. Most learners in computer groups also have a one-to-one tutor. Other Services: Through a 9-year partnership with Carlsbad High School, our program also tutors about 40 Special Education high school students in reading at our site each year. A high school teacher and aide come with 2 classes of 8 students each daily (4 classes rotate) on a new van donated to Adult Learning. The teacher teaches half the group, while volunteers tutor one-to-one, then they switch learners. Minimum Standards for California Library Literacy Services Adult Literacy Services The mission of California Library Literacy Services is to enable Californians of all ages to reach their literacy goals and use library services effectively Adult Literacy Services and outreach to the adult learner is the foundation of library literacy services because reaching the adult is the critical first step in addressing the literacy needs of the entire family. Serving adults provides continuity and a bridge to the family and the community. Essential Components of Adult Literacy Services include the following CLLS values; All adult learners you report to the State Library must meet this Definition of an Adult Learner ~ For the purposes of qualifying for the per capita award portion of the CLLS funding formula, an adult learner: • Is 16 years or older and not concurrently enrolled in high school • Seeks literacy services for him/herself in English and is able to do the intake interview in English • Has completed an intake interview, has been assessed and is receiving instruction including, but not limited to, one-to-one, small group and/or computer instruction • Has established one or more personal literacy goals • Does not include someone who requests services from your library but is referred elsewhere Learner Goal Oriented Our interest is in helping learners meet their goals for improving their basic skills, not solely in helping them achieve increased test scores or grade levels. Learner-centered literacy instruction supports adult learners and their families in their major life roles as community members, workers, family members and life-long learners. Respectful of Volunteer Involvement Volunteer tutors and other volunteers are fundamental to the success of library literacy services. We honor and value their commitment through initial and on-going training and support, and provide opportunities for recognition and appreciation. Learner-Centered The niche for library literacy services is in serving those who have not succeeded in a classroom setting. Our service is individually geared to each learner and provided in a one-to-one or small group environment. Dedicated to Empowering Adult Learners Service to adult learners encompasses more than just tutor/student instruction; we support the creation of programming in which adult learners can meet and learn from each other. We recognize the value that adult learners bring to literacy services as active participants, volunteers, and as library literacy staff members. State/Local Partnerships Because literacy is viewed as a core library service, both the state and local levels strive to ensure continuity of programming. The state funding process provides a continual baseline of support based on achievement of minimum standards and reporting requirements. In addition, a strong healthy library literacy service is funded in large measure by its local jurisdiction, and the state funding process rewards that commitment. Inclusive of English as a Second Language While the primary focus of California Library Literacy Services is literacy for English speaking adults, we support those libraries that have targeted ESL parents through the English Language Literacy Intensive (ELLI) program or have identified other resources to provide ESL services in communities where there is a need. In order to receive a baseline amount of funding from the California State Library for Adult Literacy Services, please describe how each minimum standard is met to certify that your library literacy services are in compliance with these minimum operational standards: How does your library literacy program attract adult learners? In what ways do adult learners find you?Ad in Penny saver; Information in City Community Services publications; word-of- mouth; 800 number referrals; HeadStart parents' meetings; posters at job site lunchrooms; newspaper articles/photos; library sites information desks; re-entries What is included in your initial intake process for adult learners?Several stages: 1) Initial intake to determine mutual suitability (learner's English speaking skills & general goals match what program offers. 2) Orientation: in-depth discussion of learner's goals. 3) Interview: In-depth background info & skills assessment. 4) Preparation of Learning Plan. 5) Match with Tutor 6) Coach Tutor related to Learner's Goals When you identify an ESL student or an adult otherwise not suitable for your CSL-funded adult literacy services, where do you direct/refer these adults? Depending on where they live, ESL or adults seeking more academic programs are referred to Laubach (ProLiteracy) programs in Carlsbad or other nearby communities or adult education programs at MiraCosta College, Vista Adult Ed, or San Dieguito Adult School. How is instruction provided to adult learners? (e.g. one-to-one, small group and/or computer instruction, other) The majority of learners study in one-to-one tutoring situations with volunteer tutors. We also have small groups, especially for learners to acquire basic computer skills. Computers are integrated into one-to-one tutoring as well, but computers-as- instructors are not used. What support services are provided to your adult learners (e.g. learner support groups, learner institutes, referral to other services)? Learners attend the annual San Diego Council on Literacy Learner Conference and the SCLLN Tutor/Learner Conference. Vision support (free eye exam & glasses) is provided through the S.D. Council on Literacy. Referrals to many social and health service agencies. What on-going support do you provide to ensure that adult learners are working toward/meeting the goals 3 months after matching, a staff member meets they have set for themselves?with the pair to review the learner's goals, assess progress, suggest new approaches, talk about goals not addressed or new goals. At 6 months another meeting is held. From then on, meetings are held every 6 months, documented, and an update summary sent to all staff. How do you recruit volunteers?Ad in Pennysaver, City Community Services publications, flyers and brochures in library sites, articles/pictures in newspapers, word- of-mouth, San Diego Council on Literacy 800 number, library volunteer brochure, volunteermatch. com How do you train volunteers; after training, how and when are they matched with adult learners?Twice a month Tutor Orientations are held. Once a month Tutor Trainings are held. Generally a potential tutor attends an orientation within the same month they call. Matching after training is nearly always within 2 weeks of training. What on-going tutor support services and programs do you offer? Three staff function as tutor coaches, constantly updating one another, so that no matter which coach is on duty, that person is familiar with the tutor and the learner's situation. After the tutor/learner get-acquainted meeting, a coach meets with the tutor and goes over the learner's individual learning plan in detail, coaching the tutor in the particular methodology and materials for that particular learner's goals and needs. A coach is available to be present during lessons as long as the tutor feels the need. When a learner is ready for a new computer program, for example, the tutor is scheduled for a training on that software. Occasional inservice workshops, such as on multisensory techniques, are also scheduled. There is also apart of the circulating collection devoted to tutoring techniques and resources. How do you ensure that volunteer tutors meet regularly with adult learners and report regularly to the library on their progress? We have centralized all our tutoring at one location, which is on a bus line and at a freeway exit. This means we don't have to rely on receiving reports; we know everyone and we know who hasn 't been there and give them a call. Nonetheless, nearly all tutors are very reliable about turning in their monthly reports -perhaps because they understand that both our local and <\ state funding are tied to documenting volunteer and instructional hours. If literacy services are provided outside the public library setting, how is a strong connection to the library made? Although we are in rented space across the street from the library, -we are referred to in all library publications as a library site, our collection of materials is in the library online catalog and may be checked out by the public, our staff serve on library committees, in all public venues we identify ourselves as from the library, the large sign outside our door has the library's name on it, our business cards and stationery emphasize the library, the library courier includes our site on the daily mail/book drop-off, we 're on the City/Library phone/voicemail system... While library literacy services may charge a third party, such as a workplace, for services, is your literacy instruction always provided for free to the "end-user," the adult learner or participating family? If you offer fee-based services, please tell us about them. No fees are charged. How do you train staff and volunteers who are responsible for gathering Roles and Goals data and other program statistics? Only staff perform these tasks. Staff have watched the State Library videos and have, over time, continued to fine-tune how they use the Roles & Goals form, both at intake and at periodic check-in meetings. Any procedural changes related to Roles & Goals or statistics are always discussed among the staff to reach consensus. New staff are trained through observation and mentoring by existing staff. How does the library seek community and local government awareness of and support for the program? Once a year, prior to the annual Tutor/Learner Celebration, every City Council member, City Manager, Library Manager, and Library Trustee receives a personal letter from a learner and a tutor describing their experience in the program and inviting the dignitary to the celebration. The Coordinator also speaks at service clubs, Library Trustees, Library Foundation meetings. Articles in the newspaper, especially about tutors and learners, raise awareness. What is your plan for increased local support,(e.g., a financial commitment from the local jurisdiction) to ensure the program's continuation? Our literacy program has be en fully incorporated into the City of Carlsbad's General Fund budget since 1990. In which regional network does your literacy staff participate (BALIT, CVLLN, NCLC, SCLLN, CSJVLN, etc.), and to what extent? SCLLN. Attend meetings when geographically possible. Frequent conversations with Executive Director. What other community adult service providers participate in your local adult literacy coalition? San Diego Council on Literacy's northern San Diego County members include Carlsbad, Oceanside, Escondido, and San Diego County Libraries; MiraCosta College (Adult Ed & ESL); Palomar College Reading Program; & Laubach Literacy (ProLiteracy) How does the library know its service population and the community's literacy needs, and how has it designed its literacy services in response to those needs? Our literacy program has served the community for 22 years and has documented changing demographics, both in the community and in the learners served. These changes have increased discussions with other programs about needs not being met by any existing services (e.g., conversation groups for ESL learners), have necessitated more staff time in screening learners appropriate for the program, have made answering the phone one of the most demanding jobs in the program requiring great skill and experience, have required rewriting brochures to be more explicit about the learners we serve, and being careful in tutor orientation and training to emphasize the diversity of the learner population. _^ Upon completion of application this form should be printed and a signed copy sent to the California State Library, Library Development Services - Literacy Team, P.O. Box 942837, Sacramento, CA 94237-0001 California Library Literacy Services Application for Continuing Programs 12. Statement of Intent a. I intend to request State funds available under the provisions of Section 18866 of the Education Code for the 2006/07 fiscal year. I understand that I will be notified by the California State Library of the amount for which my library is eligible, according to the provisions of the law, and that I will submit all required reports, claims, and a proposed Budget utilizing the full eligible amount for literacy, subject to approval by the California State Library. b. I affirm that any or all other agencies participating in the program have agreed to the terms of the application/grant award, and have entered into an agreement(s) concerning the final disposition of equipment, facilities, and materials purchased for this program from the funds awarded for the activities and services described in the attached, as approved and/or as amended, application. 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