HomeMy WebLinkAbout2006-06-06; City Council; 18581; Remodel Restrooms Re-Roof Maintenance BuildingCITY OF CARLSBAD - AGENDA BILL
8
AB#
MTG.
DEPT.
18,581
6/06/06
PW/GS
TITLE: AUTHORIZATION TO ADVERTISE FOR BIDS
TO REMODEL TWO PARK RESTROOMS AND RE-ROOF A
MAINTENANCE BUILDING, CONTRACT NO. PKS 06-02,
PROJECT NOS. 38971 AND 39431
DEPT. HD. /^^
CITY ATTY. /^f
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CITYMGR. V*~
RECOMMENDED ACTION:
Adopt Resolution No. 2006-139 approving contract documents, special provisions and
specifications, and authorizing the City Clerk to advertise for bids to Remodel Two Park Restrooms
and Re-Roof of Maintenance Building, Contract No. PKS 06-02, Project Nos. 38971 and 39431.
ITEM EXPLANATION:
The eastern restroom facility in Holiday Park and the restroom facility at Laguna Riviera Park are
structures that were constructed approximately twenty years ago. The existing facilities are in need
of new plumbing and electrical systems. Structural and roofing issues with the buildings need to be
corrected. Both facilities need extensive refurbishing of interior and exterior walls and ceilings.
Path of travel issues must be addressed by modifying existing pedestrian ramps and installing ADA
compliant sidewalks to access the restroom at Holiday Park. The interior of both restroom facilities
must be upgraded to comply with the requirements of the Americans with Disabilities Act.
The original project anticipated complete replacement of both restrooms. Escalating construction
costs led staff to consider other cost saving alternatives, including remodeling of the existing
structures rather than complete replacement. Staff met with our consulting architect and determined
that it would be feasible and cost-effective to remodel the existing structures rather than replace
them entirely.
In November 2005, a project to demolish and replace the western restroom at Holiday Park was
completed. The western restroom was not suitable for remodeling due to the small size of the
facility and extensive structural problems. The actual construction cost for the complete replacement
of this restroom totaled $283,000. It is anticipated that the cost to remodel rather than replace the
two park restrooms will be lower.
The maintenance building at Holiday Park was constructed approximately twenty years ago.
The existing roof structure has been prone to leaks due to age and exposure to weather and must
be replaced to maintain structural integrity of the building. Staff has added this needed work to the
restroom remodel project due to its proximity to other similar work at Holiday Park in an effort to
minimize the disruption to the public and attract potential bidders.
Staff recommends performance of extensive remodels of both park restrooms and replacement of
the maintenance building roof and roof substructure.
The Engineer's Estimate for this project is $325,000.
Contract documents and plans are on file in the Public Works/General Services office. This project
will address the Council Goal as described below.
"Ensure the effective and efficient delivery of top-quality services to our community."
ENVIRONMENTAL REVIEW:
This project has been determined to be exempt from environmental review per CEQA (14 Cal Code
Reg §15301) - minor alteration of an existing facility.
Page 2
FISCAL IMPACT:
TWO PARK RESTROOM REMODELS
AND RE-ROOF OF MAINTENANCE BUILDING
PROJECT SUMMARY
Construction Contract
Design and Inspection
Contingency
TOTAL ESTIMATED PROJECT COST
TOTAL APPROPRIATIONS
$325,000
$50,000
$40,000
$415,000
$506,866
The total project cost is estimated at $415,000, which includes $90,000 of contract costs for design,
inspection, hazardous materials survey, hazardous materials abatement monitoring, and
contingency funds. Sufficient Infrastructure Replacement funds have been appropriated in the City's
CIP Program budget to complete the restroom remodels, and to install concrete surface
improvements. Sufficient funds are available in the General Fund, Parks Department, Capital Outlay
budget for the re-roof of the maintenance building.
EXHIBITS:
1. Resolution No. 2006-139 approving contract documents, special provisions and
specifications, and authorizing the City Clerk to advertise for bids to Remodel Two Park
Restrooms and Re-Roof of Maintenance Building, Contract No. PKS 06-02, Project Nos.
38971 and 39431.
DEPARTMENT CONTACT: Dale A. Schuck, (760) 434-2949, dschu@ci.carlsbad.ca.us
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RESOLUTION NO.2006-139
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING CONTRACT
DOCUMENTS, SPECIAL PROVISIONS AND SPECIFICATIONS,
AND AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS
TO REMODEL TWO PARK RESTROOMS AND RE-ROOF A
MAINTENANCE BUILDING, CONTRACT NO. PKS 06-02,
PROJECT NOS. 38971 AND 39431.
WHEREAS, the contract documents, special provisions and specifications for the
furnishing of all labor, material and equipment necessary to remodel two park restrooms and to
re-roof a maintenance building Contract No. PKS 06-02, Project Nos. 38971 and 39431, have
been prepared and are on file in the Public Works/General Services office and are incorporated
by reference herein; and
WHEREAS, sufficient funds are available for this project in the Capital Improvement
Project budget and in the Parks Department Capital Outlay budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the contract documents, special provisions, and specifications on file in the
Public Works/General Services office are hereby approved.
3. That the City Clerk is authorized to advertise for bids to remodel two park restrooms
and to re-roof a maintenance building, Contract No. PKS 06-02, Project Nos. 38971 and 39431.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
held on the 6th day of June , 2006 by the following vote, to wit:
AYES: Council Members Lewis, Hall, Kulchin, Packard, Sigafoose
JJDRKAINE IW. WOOD, City Clerk "/v -fr ^
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(SEAL)
Ray Patchett - Square Foot Cost for Restroom Replacement / Remodel Pagel
From:
To:
Date:
Subject:
Ray,
Dale Schuck
Ray Patchett
06/06/2006 7:19:23 AM
Square Foot Cost for Restroom Replacement / Remodel
All Receive-Agenda Item #j
For fee InfonnaHonjof fee:
CTTYI
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In February 2005, General Services bid out the replacement of the western restroom in Holiday Park. We
received five responsive bids ranging from $254,339 to $422,500. During the project, we had to make
some changes including installation of new underground utilities similar to what we will be installing for the
Laguna Riviera portion of the project. The final cost totaled $283,400.
The breakdown for the earlier replacement is as follows:
670 SF at $422 per SF.
An adjustment of 7% is expected for inflation and prevailing wage cost increase in the last year and a half.
Current estimated cost per SF to replace the other two restrooms would be $451.50 per SF
Total Cost Estimate $302,505.
The two restrooms intended for remodeling total 843 SF.
The Cost Estimate for the remodels totals $373 per SF with a total Cost Estimate of $314,349.
remaining funding is allocated to replacement of the maintenance building roof.
The
Replacement at adjusted SF cost of $451.50 would be estimated at $380,615. The replacement cost
does not take into account some other details that are included in the remodel costs as outlined below.
The two projects utilize virtually the same fixtures, materials and methods. There is some cost savings
associated with demolition costs and earthwork, however this is offset by replacement and installation of
flatwork and pedestrian ramps, a plumbing fixture count that is 30% higher, installation of six additional
skylights with guards, and associated hazardous materials removals including asbestos and lead based
paint that were not present in the western restroom at Holiday Park.
Our Maintenance Assessment Program has shown that the quality of our restrooms is an area of concern.
The ongoing restroom projects are an attempt by General Services to address these issues and provide
top quality services. Council could choose to direct staff to scale back the project, however any work not
completed during this project would still need to be performed in the future.
The cost estimate provided in the Agenda Bill is very conservative. I have been instructed to do my best
to provide actual costs to Council and not provide cost estimates that are under the potential cost of
projects. It is my understanding that Council has not been satisfied with bid costs greatly exceeding the
Engineer's estimate and my estimate takes this into account. I do expect that the bids will be close to the
estimate but I cannot be sure until we actually bid the project.
I will be serving on an oral board between 8:00 am and 2:00 pm today. It may be difficult for me to provide
more extensive cost breakdowns in time for the Council meeting tonight. If you feel we need to be more
specific, or we need to meet with Council to go over the plans and specifications, I can be available after
that time. If the information I've been able to provide isn't sufficient, the item could be pulled and
rescheduled for a later date. If you need to contact me during the day, I will periodically check my cellular
telephone. My number is 802-5788. Please let me know.
Respectfully,
Dale
\JUN 6 2006
CITY OF CARLSBAD
CITY CLERK'S OFFICE