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HomeMy WebLinkAbout2006-06-20; City Council; 617; Authorization to advertise bids for El Camino RealCARLSBAD MUNICIPAL WATER DISTRICT - AGENDA BILL AB# , 617 MTG. 6/20/06 DEPT. ENG TITLE: AUTHORIZATION TO ADVERTISE FOR BIDS FOR EL CAMINO REAL POTABLE WATER SYSTEM PROJECTS, PROJECT NOS. 38441, 39111, 39151, 50021, AND 50031 RECOMMENDED ACTION: Adopt Resolution No. 1275 approving plans and specifications and authorizing the District Secretary to the Board to advertise for bids for El Camino Real Potable Water System Projects, Project Nos. 38441, 39111, 39151, 50021, and 50031. ITEM EXPLANATION: The El Camino Real Potable Water System Projects combines five separate projects located along El Camino Real from College Boulevard to Carlsbad Village Drive. The projects will be constructed under one construction contract with separate bid schedules for each of the following CIP projects. 1. El Camino Real Pipeline Crossing at Carlsbad Village Drive, Project No. 39111. This replaces approximately 200 lineal feet of 10-inch diameter pipeline, which developed leaks from pipe corrosion and is currently out of service. 2. El Camino Real at Carlsbad Village Drive, Tanglewood Pressure Reducing Station, Project No. 39151. This project replaces the existing vault, piping, and valves that are at the end of their useful life. 3. El Camino Real Pipeline Crossing at Kelly Drive, Project No. 50021. This project installs approximately 300 lineal feet of 12-inch diameter pipeline which will provide a looping pipeline system to increase water supply reliability for residents in the 255 pressure zone by providing water from two directions. 4. El Camino Real Transmission Main, Kelly Drive to Lisa Street, Project No. 38441. Approximately 2,000 lineal feet of 10-inch diameter pipeline will be installed to loop and connect two separate 255 pressure zones increasing water supply reliability for residential customers. 5. El Camino Real Transmission Main, located in Jackspar Drive, El Camino Real, and College Boulevard, Project No. 50031. Approximately 4,000 lineal feet of 12-inch diameter pipeline will be installed to loop and connect two separate 375 pressure zones increasing reliability for residential customers. ENVIRONMENTAL REVIEW: This project is categorically exempt from the environmental review process under Section 15302(c) of Title 14 of the California Code of Regulations. Page 2 of Agenda Bill No. FISCAL IMPACT: The Engineer's Estimate for the total cost for the El Camino Real Potable Water System Projects is as shown below in Table 1. TABLE 1 PROJECT 1. ECR/CARLSBAD VILLAGE DP PIPELINE (PROJECT NO. 391 1) Engineer's Estimate Construction Contingencies (10%) Design Inspection, Testing, and Construction Management (5%) PROJECT TOTAL COST „ '• ' .<-••••• _ _ _ ;;:;;',,„,, ;•;• CURRENT APPROPRIATION 2. TANGLEWOOD PRESSURE REDUCING STATION (PROJECT NO. 3915) Engineer's Estimate Construction Contingencies (10%) Design Inspection, Testing, and Construction Management (5%) PROJECT TOTAL COST CURRENT APPROPRIATION 3. & 4. ECR-KELLY TO LISA PIPELINE (PROJECT NOS. 3844 & 5002) Engineer's Estimate Construction Contingencies (10%) Design Inspection, Testing, and Construction Management (5%) PROJECT TOTAL COST CURRENT APPROPRIATION 5. ECR/JACKSPAR TO COLLEGE PIPELINE (PROJECT NO. 5003) Engineer's Estimate Construction Contingencies (10%) Design Inspection, Testing, and Construction Management (5%) PROJECT TOTAL COST CURRENT APPROPRIATION Total Engineer's Estimate Total Construction Contingencies Total Design Total Inspection, Testing, and Construction Management GRAND TOTAL PROJECT COST GRAND TOTAL CURRENT APPROPRIATION ESTIMATED COSTS $272,000 $27,000 $13,000 $14,000 $326,000 $65,000 $317,000 $32,000 $50,000 $16,000 $415,000 $332,000 $900,000 $90,000 $70,000 $45,000 $1,105,000 $574,000 $956,000 $96,000 $66,000 $48,000 $1,166,000 $691,600 $2,445,000 $245,000 $199,000 $123,000 $3,012,000 $1,662,600 FUNDING SOURCE Water Replacement Funds ' ' ''* > I !=> ••** ' < Water Replacement Funds Water Connection Funds Water Connection Funds ,, , ;," .„ ,, ,. .... Page 3 of Agenda Bill No. The total project cost is estimated at $3,012,000 for the construction of the El Camino Real Potable Water System Projects. It is estimated that additional funds of $1,005,400 from the Water Connection fund and $344,000 from the Water Replacement fund are required to complete the project. Sufficient funds are available for additional appropriations. A request for an increase to the appropriation will be made at the time the project is awarded based on the final bids received. The Engineer's Estimate incorporates dramatic increases in the cost of fuel, pipeline material, mechanical equipment, steel, copper, and concrete. Because of the appropriation increase requested, the following three options are proposed for council's consideration: Option 1. Approve plans and specifications and authorize the project to receive bids. Additional appropriations of $1,005,400 from the Water Connection fund and $344,000 from the Water Replacement fund are anticipated to cover projected expenses. Request for appropriations will be known once construction bids are received. Option 2. Do not authorize the approval of plans and specifications and authorization to receive bids for the above Capital Projects. Under Option 2, the construction of the proposed water line replacements and system improvements will not occur. Water customers in the 255 and 375 pressure zones in this area of Carlsbad will not meet the Districts requirements for system reliability. Interruptions in service may occur resulting from pipeline breaks or when future repairs are being made. Option 3. Delay advertising project for bids for six to twelve months. However, construction costs are not expected to decrease if the project is delayed. Staff recommends Option 1 - Approve plans and specifications and authorize the project to receive bids. Additional appropriations of funds to construct the El Camino Real Potable Water System Projects will be requested at time of award. EXHIBITS: 1. Location Map. 2. Resolution No. 127S approving plans and specifications and authorizing the District Secretary to the Board to advertise for bids for El Camino Real Potable Water System Projects, Project Nos. 38441, 39111, 39151, 50021, and 50031. DEPARTMENT CONTACT: David Ahles, (760) 602-2748, dahle@ci.carlsbad.ca.us LOCATION MAP NOT JO SCALE LEGEND: NO. PROJ. NO. <D 39111 <D 39151 <3> 50021 < 38441 PROJECT NAME EL CAMINO REAL WATER SYSTEM PROJECTS DRAWN BT. SCOn EVANS, CARLSBAD ENGINEERING DB>T. 11/16/OS C: \CAP1TAL\AHLES\ECR WATER SYS1EU RESOLUTION NO. 127S 2 3 4 5 PROJECT NOS. 38441.39111. 39151. 50021. AND 50031. 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT (CMWD), APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING THE DISTRICT SECRETARY TO ADVERTISE FOR BIDS FOR EICAMINO REAL POTABLE WATER SYSTEM PROJECTS, WHEREAS, the Board of Directors of Carlsbad Municipal Water District has determined it necessary, desirable, and in the public interest to construct El Camino Real Potable Water System Projects, Project Nos. 38441, 39111, 39151, 50021, and 50031; and WHEREAS, the plans and specifications for furnishing of all labor, materials, tools, equipment, transportation, and other expenses necessary or incidental to said project have been prepared and are on file in the Engineering Department of the City of Carlsbad and are incorporated by reference herein; and WHEREAS, the estimated project costs for the El Camino Real Potable Water System Projects is $3,012,000; and WHEREAS, the appropriation totaling $1,662,100 for the El Camino Real Potable Water System Projects, Project Nos. 38441, 39111, 39151, 50021, and 50031 is insufficient to complete the project; WHERAS, additional funds from the Water Connection fund and from the Water Replacement fund are needed to complete the project and will be requested at the time the construction contract is awarded; and WHEREAS, this project is categorically exempt from the environmental review process under Section 15302(c) of Title 14 of the California Code of Regulations. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Carlsbad Municipal Water District as follows: 1. That the above recitations are true and correct. 2. That the plans, specifications, and contract documents, on file in the City Engineer's office as described above for the El Camino Real Potable Water System Projects, Project Nos. 38441, 39111, 39151, 50021, and 50031, are hereby approved. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 3. The District Secretary of the Carlsbad Municipal Water District is hereby authorized and directed to publish, in accordance with State law, a Notice to Contractors Inviting Bids for the construction of the El Camino Real Potable Water System Projects, Project Nos. 38441, 39111, 39151, 50021, and 50031, in accordance with the plans, specifications, and contact documents referred to herein. „ 27 // 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Special Meeting of the Carlsbad Municipal Water District of the City of Carlsbad on the 20th day of June 2006, by the following vote: AYES: Commission Members Lewis, Hall, Kulchin, Packard, Sigafoose NOES: None ABSENT: None LEWIS, Mayor ATTEST: /kJ^cdbuJa- LORRAINE M. WOOD (SEAL)={m«