HomeMy WebLinkAbout2006-09-12; City Council; 18708; Grant Acceptance for the Adult Learning ProgramCITY OF CARLSBAD - AGENDA BILL
AB# 18,708
MTG. 9/12/06
DEPT- LIB
Title
ACCEPTING THE 2006-2007 GRANT
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LITERACY SERVICE FOR THE LIBRARY
ADULT LEARNING PROGRAM.
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RECOMMENDED ACTION:
Adopt Resolution No. 2006-256 accepting the first installment of the grant in the amount of
$10,000 from the California Library Literacy Service and appropriating funds to the Adult
Learning Program general fund account for the purchase of materials and supplies to support
learners in fiscal year 2006-07. In addition, authorizing Finance to appropriate the second
installment of the grant when received, as well as any interests accrued from previous grants, to
the same general fund account. All monies to be expended in fiscal year 2006-07.
ITEM EXPLANATION:
• From 1984 until 1989 the Carlsbad City Library adult literacy program was funded with
grant money from the state.
• In 1989, when those funds were no longer available, the City's General Fund picked
up the support of the program.
• In 1990, when the California Library Literacy Service was created, the library became
eligible for additional matching grant funds.
• We have applied for and received the matching grant funds each year for the past
sixteen years.
• For fiscal year 2006-07, the State Library will follow a similar procedure as last year in
determining how this matching grant program will be funded. The funding formula will
provide a basic grant of $10,000 to each eligible literacy program. Subsequently, if
additional funds remain, a second grant amount will be distributed to each eligible
literacy program.
FISCAL IMPACT:
The Carlsbad City Library meets the eligibility requirements for receiving State matching
funds. These matching funds are awarded by the State to extend or enhance existing literacy
services. Grant funds will be used to purchase instructional resources, books, software,
equipment, outreach materials, and supplies to support the annual tutor/learner recognition
event.
The total State grant amount for 2005-06 was $32,462.00. The new funding formula will
provide a basic grant of $10,000, and if there are any remaining funds, an additional grant
amount will be awarded. The amount of the second grant is unknown.
ENVIRONMENTAL IMPACT:
None
Page 2 - ACCEPT LITERACY GRANT 2006-07
EXHIBITS:
1. Resolution No. 2006-256 accepting a grant from the California State Library
Literacy Service, appropriating the funds for the purchase of materials and supplies
that support learners and allocating the interest from the previous grants to the Adult
Learning Programs general fund account. All monies to be expended in FY2006-07.
2. Award letter from the California State Library.
DEPARTMENT CONTACT: Heather Pizzuto 760-602-2056 hpizz@ci.carlsbad.ca.us
FOR CITY CLERKS USE ONL Y. >
COUNCIL ACTION: APPROVED W
DENIED D
CONTINUED D
WITHDRAWN D
AMENDED D
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER -SEE MINUTES
D
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EXHIBIT #1
1 RESOLUTION NO. 2006-256
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING A GRANT FROM
3 THE CALIFORNIA LIBRARY LITERACY SERVICE TO THE
4 LIBRARY ADULT LEARNING PROGRAM FOR 2006-2007
5 WHEREAS, the Carlsbad City Library Adult Learning Program provides training
6 to meet the literacy needs of adults; and
7 WHEREAS, the Carlsbad City Library Adult Learning Program supports the goals
8 of the City Council and the objectives of the Library; and
9
WHEREAS, the California State Library is providing additional support for the
10 Library Adult Learning Program with grant funds for 2006-2007;
11
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
12
Carlsbad, California, as follows:13
1. That the above recitations are true and correct.
15 2. That the first installment of the state grant funds in the amount of $10,000.00 is
16 hereby appropriated to the Library's Adult Learning Program in the general fund for the
17 purchase of supplies and materials to support learners; and the second installment,
18 when received, will be appropriated to the same account. All monies to be expended in
19 fiscal year 2006-07.
20 3. That accrued interest from previous grants is hereby appropriated to the
21
Library's Adult Learning Program in the general fund.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 12th day of September, 2006, by the following vote:
AYES: Council Members Lewis, Hall, Kulchin, Packard, Sigafoose
NOES: None
ABSENT: None
>, Mayor
ATTEST:
(SEAL)
EXHIBIT #2
July 14, 2006
Heather Pizzuto, Director
Carlsbad City Library
1775 Dove Lane
Carlsbad, CA 92011-4048
CALIFORNIA
STATE LIBRARY
FOUNDED 18SO
Dear Ms. Pizzuto:
I am pleased to inform you that your application has been approved and that your California Library
Literacy Services program will receive a baseline amount for the 2006/07 fiscal year to support the
following approved CLLS program component(s):
• Adult Literacy Service - $10,000
This is the first installment of your total allocation for the 2006/07 fiscal year, and you may claim this
amount immediately by signing and mailing the attached claim form to the State Library's budget office.
As you know, our CLLS funding formula consists of three parts which reflect our CLLS mission and
values:
• A baseline amount for each of your approved CLLS program components that reflects the
importance of each library having enough funds to provide a minimum level of local literacy
staffing and services.
• A per capita amount per adult learner served in the previous year, that reflects the fact that Adult
Literacy Services are the heart of our service, and are the basis for all other literacy services.
• A match on local funds raised and expended for adult literacy services—reflecting a commitment
to a continuing State/Local partnership, and to providing an incentive for increased local support
for adult literacy.
The second installment which is the remainder of your 2006/07 award will be determined by applying
the other two parts of the formula — match and per capita. They will be determined once final reports on
the 2005/06 fiscal year are submitted to the State Library by the August 15, 2006 deadline.
PLEASE NOTE: Libraries not submitting the final reports by September 15 at the latest, will be
eligible to receive baseline amounts ONLY, and no match or per capita dollars. The reason for this
is that we must make the final calculations based on the total match and per capita for all programs
statewide. We will not hold up funding for all programs because one or two programs report late.
Library - Courts Building P.O. Box 942837 Sacramento, CA 94237-0001
Carlsbad City Library
We will initiate the payment process upon receipt of your signed Claim Form (attached). You should
receive a check for the above amount within six weeks of submitting your claim form. All of these funds
must be expended or encumbered by June 30, 2007.
You will be asked to report electronically twice this fiscal year — once in January, and again after the close
of the fiscal year. My staff will provide more details on this process.
The following specific issues or observations are being made about your mid-year report and/or your
application:
• We found no issues or concerns in your mid-year report. Thank you for that, and for the great work
you do all year long for the learners you serve.
Should you have additional questions regarding the funding and/or reporting process, please contact:
Jacquie Brinkley at (916) 651-0376 orjbrinkley@library.ca.gov
Carla Lehn at (916) 653-7743 or clehn@library.ca.gov
Valerie Reinke at (951) 786-0455 or vreinke@library.ca.gov or
Cindy Tackett at (916) 653-7172 or ctackett@library.ca.gov
Best wishes in implementing your important library literacy services.
Yours truly,
Susan Hildreth,
State Librarian of California
cc: Literacy Coordinator
Enclosures: Claim Form
Doc..#9890
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