HomeMy WebLinkAbout2006-09-12; City Council; 18715; Asphalt repair: contract awardingCITY OF CARLSBAD - AGENDA BILL
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AB# 18i715
MTG. 9/12/06
DEPT. PW/GS
AWARDING THE CONTRACT FOR CITYWIDE ASPHALT
REPAIR WORK
CONTRACT NO. PWS06-29STS,
PROJECT NO. PWGS199
DEPT. HEAD *
CITY ATTY. rfj>£
CITY MGR. T^^>
RECOMMENDED ACTION:
Adopt Resolution No. 2006-263 accepting the bid of $232,000 and awarding the contract to Hardy &
Harper Inc. to conduct citywide asphalt patch and repair work. No. PWS06-29STS and Project No.
PWGS199.
ITEM EXPLANATION:
The Streets Department bids out asphalt repair work to augment the City overlay project and the patch
work that City crews complete. This contract work helps reduce the asphalt repair backlog and will
assist in helping keep up with the maintenance of the City's roadways.
On June 6, 2006, the City Council adopted Resolution 2006-135 approving contract documents and
special provisions, and authorized the City Clerk to advertise for bids for this project. The City Clerk
issued the contract and advertised for bids on June 24, 2006. Six bids were opened, witnessed, and
recorded on August 10, 2006. The bid amounts ranged from $232,000 to $315,004. The bids were
reviewed by the Public Works Department and were as follows:
Hardy & Harper Inc.
Imperial Paving Co.
Portillo Concrete Inc.
Frank & Son Paving Inc.
Ramona Paving & Construction Corp.
Sim J. Harris Inc.
$232,000
$257,348
$258,500
$284,200
$310,199
$315,004
Hardy & Harper Inc. submitted the lowest responsive bid. Therefore, staff recommends the contract
be awarded to Hardy & Harper Inc., the lowest responsive bidder, in the amount of $232,000. The
contractor's registration and bonds are in order and references are satisfactory. Contract documents
are on file in the General Services offices of Public Works.
The Engineer's Estimate for these improvements is $288,940.
This project will address the Council Goal as described below.
"Ensure the effective and efficient delivery of top-quality services to our community."
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
D
D
Q
D
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
RETURNED TO STAFF D
OTHER - SEE MINUTES D
PAGE 2
ENVIRONMENTAL IMPACT:
This project has been determined to be exempt from environmental review per CEQA (14 Cal Code
Reg §15301) - minor alteration of an existing facility.
FISCAL IMPACT:
CITYWIDE ASPHALT REPAIRS
Construction Contract
Contingency
$232,000
$58,000
* •™JJ*W^*W"W"j"""W"™"$290,000
The total project cost is estimated at $290,000. Sufficient funds are available in the General Fund
Streets Department budget for the asphalt repairs.
EXHIBITS:
1. Resolution No. 2006-263 accepting the bid of $232,000 and awarding the contract to Hardy &
Harper Inc. to conduct citywide asphalt patch and repair work No. PWS06-29STS.
2. Location Map
DEPARTMENT CONTACT: Rob Houston, (760) 434-2992, rhous@ci.carisbad.ca.us
Exhibit 1
1
RESOLUTION NO. 2006-263
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, AWARDING THE CONTRACT FOR
CITYWIDE ASPHALT REPAIR, CONTRACT NO. PWS06-29STS,
4 PROJECT NO. PWGS199.
5 WHEREAS, the City Council adopted Resolution No. 2006-135 approving contract
6 documents, special provisions and specifications, and authorized the City Clerk to advertise for
7 bids to Repair Citywide Asphalt sites, Contract No. PWS06-29STS, Project No.PWGS199,
8 hereinafter referred to as the "Project;" and
9 WHEREAS, bids have been received by the City of Carlsbad, California to Repair
10 Citywide Asphalt sites; and
11 WHEREAS, the bids were opened, witnessed, and recorded on August 10, 2006; and
12 WHEREAS, the lowest responsive bid received was submitted by Hardy & Harper Inc. in
13 the amount of $232,000; and
14 WHEREAS, sufficient funds are available in the General Fund, Streets Department, for
15 the Citywide Asphalt Repairs.
16 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
17 California, as follows:
18 1. That the above recitations are true and correct.
19 2. The bid of $232,000 by Hardy & Harper Inc. to repair citywide asphalt sites and a
20 contingency account of $58,000 is hereby accepted.
21 3. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute
22 a contract to conduct citywide asphalt repairs, Contract No. PWS06-29STS, Project No.
23 PWGS199 with Hardy & Harper Inc.
24 4. That the award of this contract is contingent upon Hardy & Harper Inc. executing the
25 required contract and submitting the required bonds and insurance policies, as described in the
O f\contract, within twenty (20) days of adoption of this resolution. The City Manager may grant
27 reasonable extensions of time.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 12th day of September, 2006, by the following vote:
AYES: Council Members Lewis, Hall, Kulchin, Packard, Sigafoose
NOES: None
ABSENT: None
CLAUDE" AlEWSTMayor
ATTEST:
LORRAINE M. WOOD, City Clerk
(SEAL)
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