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HomeMy WebLinkAbout2006-09-19; City Council; 18732; Dudek Agreement: Alga Norte Community Park(w)v^ii^/ AB# 18.732 MTG. 9/19/06 DEPT. PW-ENG CITY OF CARLSBAD - AGENDA BILL APPROVAL OF AGREEMENT WITH DUDEK FOR CONSTRUCTABILITY REVIEW OF ALGA NORTE COMMUNITY PARK, PROJECT NO. 38372 u ^DEPT. HEAD ^ /%? CITYATTY. £/( CITY MGR. -Jg^ RECOMMENDED ACTION: Adopt Resolution No.2006-278 approving and authorizing execution of a professional services agreement with Dudek for Constructability Review of Alga Norte Community Park, Project No. 38372. ITEM EXPLANATION: On January 14, 2003, City Council adopted Resolution No. 2002-371 approving the Alga Norte Community Park Master Plan. On July 8, 2003, City Council adopted Resolution No. 2003-178 approving a professional services agreement for the design of Alga Norte Community Park, with the landscape architectural firm of Wimmer, Yamada, and Caughey. Alga Norte Community Park is currently in the design phase and is located at the northwest corner of the intersection of Poinsettia Lane and Alicante Road. The project is located on a 32.11-acre parcel of land and will include an aquatics center, three baseball fields, a dog park, a skatepark, basketball courts, playgrounds, open space, and parking. The aquatics center includes a competitive pool, a 12- lane instruction pool, a therapy pool, and a recreation component with wet play structures, slides, and a moving river. The aquatics center also includes 13,000 square feet of building space, a mechanical building, an administration building, locker room facilities, group meeting facilities, a fitness room, and a concessions kitchen. Other buildings at the proposed park include a maintenance facility, numerous pumping stations, a chlorination building, a snack bar, and three public restrooms. On June 29, 2006, staff sent out request for proposals to five firms qualified to provide constructability review and also construction management and inspection services for the Alga Norte Community Park. On July 14, 2006, the City received three proposals. The qualifications and proposals of the three firms were reviewed by a selection committee comprised of City staff members from the Engineering Design Division, the Construction Management Division and Recreation Division. The committee selected the firm of Dudek as the most qualified. Staff recommends entering into an agreement with Dudek to provide only constructability review services at this time. This work effort includes having a team of experts from various fields conduct a review of the contract documents and identify any constructability issues. The goal of this review is to uncover potential problems with the contract documents, produce lower and more competitive bids, minimize potential disputes during construction, and uncover problem areas that would normally be found by the contractor during construction. Staff has completed negotiations with Dudek to perform the constructability review for an amount not-to-exceed $59,720. ENVIRONMENTAL REVIEW: On March 1, 2006, the Planning Commission adopted Resolution No. 6036, adopting a Negative Declaration (ND) for the project. FOR CITY CLERKS USE ONLY. COUNCIL ACTION:APPROVED H DENIED D CONTINUED D WITHDRAWN D AMENDED D CONTINUED TO DATE SPECIFIC D CONTINUED TO DATE UNKNOWN D RETU RN ED TO STAFF D OTHER - SEE MINUTES D Page 2 FISCAL IMPACT: The cost proposal from Dudek is for time and materials, not-to-exceed $59,720, to perform a constructability review of the design drawings and documents. Public Facilities Fee (PFF) funding for the design and construction of Alga Norte Community Park has been previously appropriated through the Capital Improvement Program (CIP) process. Dudek's cost proposal is within the amount previously budgeted for construction phase services. Therefore, no further appropriation is necessary. EXHIBITS: 1. Location Map. 2. Resolution No. 2006-278 approving and authorizing the execution of a professional services agreement with Dudek for constructability review of Alga Norte Community Park, Project No. 38372. 3. Professional Services Agreement with Dudek and Associates. DEPARTMENT CONTACT: John Maashoff, (760) 602-2780, imaas@ci.carlsbad.ca.us CHIBIT Alga Norte Community Park 1 RESOLUTION NO. 2006-278 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 CARLSBAD, CALIFORNIA, APPROVING AND AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH 4 DUDEK FOR CONSTRUCTABILITY REVIEW OF ALGA NORTE COMMUNITY PARK. PROJECT NO. 38372. 5 WHEREAS, Public Works solicited proposals from five consulting firms and received a 6 total of three proposals for constructability review, and construction management and inspection 7 services for Alga Norte Community Park, Project No. 38372; and 8 WHEREAS, subsequent to review of the proposals, staff recommends Dudek as the 9 most qualified consultant to provide constructability review and construction management and 10 inspection services for Alga Norte Community Park; and WHEREAS, the City Council of the City of Carlsbad, California, has determined it necessary and in the public interest to enter into an agreement with Dudek to provide 1 O constructability review for an amount not-to-exceed $59,720; and14 WHEREAS, sufficient Public Facilities Fee (PFF) funds have been appropriated to the I O project. ID NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:1 o 1. That the above recitations are true and correct.i y 20 2. That the agreement with Dudek for constructability review services for Alga Norte 21 Community Park, Project No. 38372, is hereby approved and the Mayor is hereby authorized and 22 directed to execute said agreement. 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 19th day of September, 2006, by the following vote: AYES: Council Members Lewis, Hall, Kulchin, Packard, Sigafoose NOES: None ABSENT: None ATTEST: CORRAINEMlWODD, (SEAL) AGREEMENT FOR PRE-CONSTRUCTION SERVICES FOR ALGA NORTE COMMUNITY PARK, PROJECT NO. 38372 (DUDEK & ASSOCIATES, INC.) THIS AGREEMENT is made and entered into as of the rx<3 day of 20£Xp, by and between the CITY OF CARLSBAD, a municipal corporation, , ("City"), and DUDEK & ASSOCIATES, INC., a California corporation, ("Contractor"). RECITALS A. City requires the professional services of a consultant that is experienced in construction management and inspection. B. Contractor has the necessary experience in providing professional services and advice related to construction management and inspection. C. Selection of Contractor is expected to achieve the desired results in an expedited fashion. D. Contractor has submitted a proposal to City and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions. 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM The term of this Agreement will be effective for a period of two (2) years from the date first above written. The City Manager may amend the Agreement to extend it for one (1) additional one (1) year period. Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement. 4. TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. City Attorney Approved Version #04.01.02 \l 5. COMPENSATION The total fee payable for the Services to be performed during the initial Agreement term will be a not-to-exceed fee of fifty nine thousand seven hundred and twenty dollars ($59,720) paid on a time and materials basis. No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exhibit "A". Incremental payments, if applicable, should be made as outlined in attached Exhibit "A". 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City's election, City may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of City. If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City. 8. OTHER CONTRACTORS The City reserves the right to employ other Contractors in connection with the Services. City Attorney Approved Version #04.01.02 9. INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused in whole or in part by any willful misconduct or negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self- administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:V". 10.1 Coverages and Limits. Contractor will maintain the types of coverages and minimum limits indicated below, unless City Attorney or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. 10.1.1 Commercial General Liability Insurance. $1.000.000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit. 10.1.2 Automobile Liability (if the use of an automobile is involved for Contractor's work for City). $1,000,000 combined single-limit per accident for bodily injury and property damage. City Attorney Approved Version #04.01.02 10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code and Employer's Liability limits of $1,000,000 per accident for bodily injury. Workers' Compensation and Employer's Liability insurance will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this. 10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 10.2. Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 The City will be named as an additional insured on General Liability. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City. 10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. 10.5 Submission of Insurance Policies. City reserves the right to require, at anytime, complete and certified copies of any or all required insurance policies and endorsements. 11. BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. City Attorney Approved Version #04.01.02 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor's records. 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City. 15. NOTICES The name of the persons who are authorized to give written notices or to receive written notice on behalf of City and on behalf of Contractor under this Agreement. For City: For Contractor: Name William Plummer Name George Litzinger Title Deputy City Engineer Title CM Division Manager Dept Engineering CITY OF CARLSBAD DUDEK & ASSOCIATES, INC. Address 1635 Faraday Avenue Address 605 Third Street Carlsbad, CA 92008 Encinitas, CA 92024 Phone No. (760) 602-2765 Phone No. (760) 942-5147 Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. 16. CONFLICT OF INTEREST City will evaluate Contractor's duties pursuant to this Agreement to determine whether disclosure under the Political Reform Act and City's Conflict of Interest Code is required of Contractor or any of Contractor's employees, agents, or subcontractors. Should it be determined that disclosure is required, Contractor or Contractor's affected employees, agents, or subcontractors will complete and file with the City Clerk those schedules specified by City and contained in the Statement of Economic Interests Form 700. City Attorney Approved Version #04.01.02 Contractor, for Contractor and on behalf of Contractor's agents, employees, subcontractors and consultants warrants that by execution of this Agreement, that they have no interest, present or contemplated, in the projects affected by this Agreement. Contractor further warrants that neither Contractor, nor Contractor's agents, employees, subcontractors and consultants have any ancillary real property, business interests or income that will be affected by this Agreement or, alternatively, that Contractor will file with the City an affidavit disclosing this interest. 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants that the services required by this Agreement. 18. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. City Attorney Approved Version #04.01.02 20. TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement. In this event and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made. 21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.. the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement. City Attorney Approved Version #04.01.02 23. JURISDICTIONS AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 24. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement or any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld. 25. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. City Attorney Approved Version #04.01.02 26. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR DUDEK & ASSOCIATES, a California corporation *By: CITYO corpor; , Inc. ATTEST: (e-mail address) LORRAINE M City Clerk (print name/title) (e-mail address) If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a Corporation. Agreement must be signed by one corporate officer from each of the following two groups. *Group A. Chairman, President, or Vice-President **Group B. Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: RONALD R. BALL, City Attorney By:_ Deputy City Attorney City Attorney Approved Version #04.01.02 EXHIBIT "A" TECHNICAL APPROACH PHASE ONE Task I: Pre-Construction Phase Services Task 1.1: Constructability Review Kick-Off Meeting We suggest that a "pre kick-off' meeting be conducted immediately after notification of selection. This will give us an opportunity to discuss issues and begin the process of getting up to speed on the project. The goal of this meeting will be to start conversing with the City about the project and obtain information so that the Team will be better prepared when we are officially given the notice to proceed. We would like to discuss the issues identified in the proposal to determine if any of them need to be addressed in the contract documents prior to bid. The tentative agenda for the "pre-kick off" meeting is as follows: 1. Review City's Management Philosophy 2. Discuss City's expectations of the Dudek Team 3. Confirm project goals 4. Discuss and obtain current copies of all project documents (plans, specifications, soils reports, permits, environmental documents, right-of-way documents, agreements with other agencies) 5. Discuss project issues and potential solutions 6. Determine key milestone dates 7. Review lines of communication 8. Discuss preferences and format of the Construction Management Plan 9. Assign tasks and establish next step Task 1.1: Constructability Review Once the final set of plans and specifications are complete (100%), we will conduct a review of the contract documents identifying Constructability issues. These have proven invaluable in uncovering potential change orders and problem areas that would normally be found by the contractor. Resolving these issues prior to bid normally produces lower and more competitive bids and minimizes disputes during construction. During review of the plans and specifications, we will use our experience and lessons learned constructing multi-discipline projects. We have performed a limited review on the plans, specifications and soils report for this project and have identified issues we would want to discuss further to understand them and make sure these are not potential problems. We have also listed issues from past projects so they are on the radar screen to discuss upon completion of our review. Based on our limited review of the project documents, we have uncovered several key issues that should require additional review by the A/E Team. Issues to consider are: • Utility work orders need to be complete and included in the bid set of plans with a corresponding bid item for payment. Incorporate utility relocation plans into the bid set of plans and verify the design engineer has incorporated actual pothole data for utilities in the design. • Provisions and limits for removal of undocumented/unsuitable fill on-site are needed; suggest using a unit price bid item. • The quality of the existing stock pile material is a concern. Boring logs show ground water encountered at 10-feet. Consider stabilization fabric (Tensar BX1200) in order to reduce amount of overexcavation in structural sections, pavement, and flat work areas. • Provisions for a subdrain installation to deal with potential ground water issues are needed; suggest using a unit price bid item. • Provisions for implementing SWPPP materials are needed; suggest using bid item unit price items. • Need to include a dewatering specification, and unit price for dewatering. • Require contract milestones for critical path submittal items, switch gear, pumps/motors, valves, piping, water features, and all other long lead time items. • Waterline and meter connection details need to be complete and approved by the District and the County Health Department. • Need Air Pollution Control District (APCD) Permit for the diesel engine generator. • Need to include relief valves at Skate Park, and possibly the pools, to relieve hydrostatic pressure. Task 1.2: Prepare a Construction Management Plan Our team will prepare a construction management plan detailing the lines of communication and a management plan for administering the project as outlined in the Contractor Coordination section. Task 1.3: Provide Equipment Review for Recommending Material for Early Procurement During the review of equipment, we will use our expertise and experience to recommend materials for early procurement in order to meet the anticipated 18-month construction schedule. Below we have listed items to be considered for early procurement: • Pumps/motors/filters/heater/scrubbers/controllers • Water features/slides and play equipment Task 1.4: Bidding Phase Services 1. Attend pre-bid conference 2. Assist in answering RFI's/Preparation of Addenda 3. Assist in evaluating the bids Task 1.5: Pre-Construction Conference Prior to the contractor's Notice to Proceed, the Construction Manager will meet jointly with the Contractor, City Project Manager, and other involved entities so that the Contractor understands: contract administration guidelines; contractual roles and relationships and reinforcement of specific requirements for safety, security and access through different areas of the construction site. The Construction Manager will highlight environmentally sensitive areas and outline project concerns. Mobilization and staging requirements will be reviewed and discussed and contract interfacing with other contractors working on the site will be discussed for a complete understanding of the site usage, right-of-way issues, etc. The proposed inspection staff, reporting features required by the contractor, and contract administrative details will be addressed for complete job site familiarization. We will prepare the agenda, conduct meeting and issue meeting minutes. The pre-construction meeting will set the tone for the project and is crucial so that the contractor understands that we expect him to comply with the contract documents, particularly in regards to environmental and public relations. The goal is to ensure that the contractor understands that we are there to enforce the specifications, and that we will do it fairly and consistently. We want to portray that our attitude is one of mutual cooperation and respect and that we are there to help expedite the project and not to become a hindrance. Our theme or attitude will be one of working together to achieve a common goal. The goal in this case is to complete the project on time and within budget with minimal impact. The parties (i.e., Contractor, City, Architect, and Project Construction Manager), have their own responsibilities and goals and that must be understood by all. One of our duties is to realize these goals and to form a team which is willing to cooperate and work together. Task 1.6: Review Engineer's Estimate and Provide Updated Estimate • Review Engineer's Estimate and provide updated estimate if needed. n