HomeMy WebLinkAbout2006-09-26; City Council; 18743; 2005 Storms Recovery Additional FundsCITY OF CARLSBAD - AGENDA BILL
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AB# 18743
MTG. 9/26/06
DEPT. PW-ENG
AUTHORIZATION TO APPROPRIATE ADDITIONAL
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RECOMMENDED ACTION:
Adopt Resolution No. 2006-286 appropriating additional funds in the amount of $1,060,000 to
continue 2005 winter storms emergency repairs.
ITEM EXPLANATION:
On March 15, 2005, the City Council adopted a Declaration of a Local Emergency recommended by
the City Manager due to the torrential rain and earth movement beginning January 7, 2005. The areas
affected by storm damage include the slope adjacent to La Costa Avenue at the Marbella
condominium project and the slope off of Rancho Santa Fe Road at Agua Dulce Court. The work at
the Marbella project is substantially completed. However, work continues at Agua Dulce Court to
finish the project. Additional appropriations are needed to complete soil work and
landscaping/construction of a trail required at the Agua Dulce project. This request for additional
appropriation is based on recently revised estimates.
The additional costs incurred at Agua Dulce are a result of unforeseen site conditions that required
additional shoring, design services, and excavation not anticipated in the estimates previously
prepared. These additional costs are within the scope of work expected to be eligible for
reimbursement from FHWA.
ENVIRONMENTAL IMPACT:
Emergency projects are statutorily exempt from CEQA pursuant to CEQA guidelines section 15269.
FISCAL IMPACT:
The following chart details actual and estimated expenditures on the 2005 storms recovery through
August 31, 2006:
PROJECT NAME
AQUA DULCE
MARBELLA
JEFFERSON STREET
CITYWIDE CLEANUP/
DEBRIS REMOVAL
GRAND TOTAL
EXPENDITURES
ESTIMATED TO
THROUGH 08/31/06 COMPLETE TOTAL
$ 5,063,547 1,159,453 6,223,000
1,319,162 146,838 1,466,000
197,984 139,016 337,000
948,702 268,298 1,217,000
$ 7,529,395 1,713,605 9,243,000
APPROPRIATIONS
ADDITIONAL
THROUGH OB/31/06 REQUESTED TOTAL
5,163,000 1,060,000 6,223,000
1,466,000 - 1,466,000
337,000 - 337,000
1,217,000 - 1,217,000
8,183,000 1,060,000 9,243,000
•POTENTIAL
REIMBURSEMENT
6,223,000
1,466,000
337,000
559,000
8,585,000
"Actual reimbursement will depend on actual expenditures and approval from either FEMA or FHWA
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
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CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER - SEE MINUTES
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Project Costs and Appropriations:
A total of $8.183 million has been appropriated from the General Fund to date for the 2005 storm
damage and cleanup projects as shown above. It is estimated that the total cost to complete all the
storm work will be approximately $9.243 million.
Staff is requesting an additional General Fund appropriation of $1,060,000 for Agua Dulce to complete
soil work and trail restoration and landscaping.
Federal and State Reimbursements:
To date, preliminary approval for reimbursement from the Federal Emergency Management Agency
(FEMA), and the Federal Highways Administration (FHWA) and State reimbursements from the
Office of Emergency Services (OES) total $7.525 million. A request to FHWA is in process to request
reimbursement for the additional $1,060,000 in costs for the Agua Dulce project. If approval is given,
the total expected reimbursement would be approximately $8.585 million. To date, the actual funding
received from FEMA/OES is $215,045 for Citywide cleanup. No funds have been received from
FHWA yet.
It should be noted that the amounts indicated for reimbursement depend on actual expenditures and
approval from FEMA and/or FHWA. If the actual expenditures are less, or the amounts approved by
these agencies are less than expected, the actual reimbursement will be less than anticipated.
Staff will present to the City Council a full accounting of all costs including all labor, equipment,
material, and contract services when all work is completed.
Staff recommends allocating funds from the Council's Contingency Account. The attached resolution
reflects this option. Currently, there is approximately $2 million available in the Council's Contingency
Account.
EXHIBITS:
1. Resolution No. 2006-286 appropriating additional funds in the amount of $1,060,000 to
continue 2005 winter storms emergency repairs.
DEPARTMENT CONTACT: Skip Hamman, City Engineer 760-602-2407 shamm@ci.carlsbad.ca.us
1
RESOLUTION NO. 2006-286
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, APPROPRIATING ADDITIONAL FUNDS IN
THE AMOUNT OF $1,060,000 TO CONTINUE 2005 WINTER STORMS
4 EMERGENCY REPAIRS.
5 WHEREAS, on March 18, 2005, the City Council of the City of Carlsbad declared
6 abatement of impending peril and authorized immediate expenditure of public money to safeguard
7 life, health or property; and
WHEREAS, to date, the City Council authorized a cumulative total of $8,183,000 to be
appropriated from the Council Contingency Account and General Fund balance for payment of
emergency repair activities to the slope adjacent to Rancho Santa Fe Road and Agua Dulce Court;
11 and
12 WHEREAS, staff has determined that an additional $1,060,000 will be needed to
.. o complete all emergency repairs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, as14
follows:
15
1. That the above recitations are true and correct.
16
2. That the City Council elects to appropriate the additional funds requested.
3. That the City Manager is hereby authorized to appropriate one million,
18 sixty thousand dollars ($1,060,000) from the Council's Contingency Account balance to cover the
costs of future emergency repair work.
20 4. This resolution shall take effect immediately upon its adoption.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 26th day of September, 2006, by the following vote:
AYES: Council Members Lewis, Hall, Kulchin, Packard, Sigafoose
NOES: None
ABSENT: None
ATTEST:
LORRAJNE M. WOOD, City CleVk
(SEAL)