HomeMy WebLinkAbout2006-11-07; City Council; 18785; Agreement for professional services: Dudek16
CITY OF CARLSBAD - AGENDA BILL
AB# 18,785
MTG. 11/07/06
DEPT. ENG
APPROVAL OF PROFESSIONAL SERVICES
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FOR THE LA GOLONDRINA AND
LA COSTA MEADOWS SEWER EXTENSIONS
PROJECT NOS. CP 5500 AND 3951
DEPT. HEAD^£/J,
CITYATTY. V rf£^~
CITY MGR"T|Jf)
RECOMMENDED ACTION:
Adopt Resolution No. 200&-321 approving and authorizing execution of a professional
services agreement with Dudek and Associates, Inc., to provide professional engineering and design
services for the La Golondrina and La Costa Meadows Sewer Extensions, City Project Nos. CP 5500
and 3951.
ITEM EXPLANATION:
Two housing developments in the City of Carlsbad's sewer service area, Carlsbad Tract 73-29,
(Carrillo Estates Unit No. 2) and Carlsbad Tract 93-04, (Rancho Carlsbad Village Q4) are currently
dependent on two separate, temporary wastewater lift stations (see attached map).
The La Golondrina Lift Station, owned and operated by the City of Carlsbad, provides for the
Carrillo Estates Unit No. 2 and La Costa Meadows Unit No. 3 Pump Station, owned and operated by
the Leucadia Wastewater District (LWD), provides for Rancho Carlsbad Village Q4. The temporary
lift stations allowed the housing developments to be constructed prior to the completion of the
downstream sewer infrastructure, by pumping wastewater out of the Carlsbad sewer service area
into the adjacent, existing Leucadia Wastewater District (LWD) sewer system. The arrangement is
temporary, with two separate agreements between the City and LWD requiring the out of basin flows
to discontinue upon completion of the downstream infrastructure in the Carlsbad sewer service area.
Recent development in the area now allows for gravity flow into Carlsbad's sewer service area.
The La Golondrina and La Costa Sewer Extensions will relieve the two housing developments
dependence on the respective lift stations with the construction of gravity flow pipelines into the
City of Carlsbad's collection system.
Statements of Qualifications were received from three consulting teams. The SOQ's were evaluated
based on firm experience, project team, and project approach, consistent with Carlsbad Municipal
Code section 3.28.070. Based on the ranking of the SOQ's by the selection committee, staff is
recommending that the City execute a professional services agreement with Dudek and Associates,
Inc.
The subject agreement consists of a scope of work and fee for the preliminary engineering-
alignment/alternatives study and design services, including preparation of final plans, specifications,
and an engineering cost estimate (PS&E) for construction of the Project.
ENVIRONMENTAL IMPACT:
The planning phase of the project is statutorily exempt from the requirements of the California
Environmental Quality Act (CEQA) per Section 15262, Feasibility and Planning Studies, of the
State CEQA Guidelines and will not have any adverse significant impact on the environment.
The project will be subject to CEQA upon the selection of the alignments and a CEQA document and
Notice of Determination will be processed and filed prior to adoption of the project's plan and
advertisement for construction.
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
D
D
D
D
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
RETURNED TO STAFF D
OTHER - SEE MINUTES D
Page 2
FISCAL IMPACT:
PROJECT COST SUMMARY T *
Planning and Engineering Design Services
Environmental Services
Easements Acquisition
TOTAL ESTIMATED COST THROUGH PLANNING AND DESIGN PHASE
TOTAL APPROPRIATIONS (CP 5500 AND* 3951) : - f : -^
,r -: ~ "•„ ' -„ •-..,';
$163,630
$50,000
$100,000
$313,630
$864,000
The cost associated with the subject agreement is $163,630. Sufficient funds are available for the
completion of the project design. An engineer's cost estimate for construction will be completed as
part of the design phase and any necessary revisions to the project budget, including additional
appropriation for construction costs, will be done as part of the FY 2006-07 CIP process. The project
is funded by the Sewer Replacement Fund.
EXHIBITS:
1. Location Map.
2. Resolution No. 2006-321 approving Professional Services Agreement with Dudek and
Associates, Inc., for the La Golondrina and La Costa Meadows Sewer Extensions, Project
Nos. CP 5500 and 3951.
3. Professional Services Agreement with Dudek and Associates, Inc., for the La Golondrina and
La Costa Meadows Sewer Extensions, Project Nos. CP 5500 and 3951.
DEPARTMENT CONTACT: Mark Biskup, (760) 602-2763, mbisc@ci.carlsbad.ca.us
LOCATION MAP
A CONQUISTADOR
CARLSBAD
SEWER COLLECTION
C^RRILLO WY•—-*—•—«—.—«
RANCHO CORTES
La Costa Meadows
Lift Station
COOTKS LN Q SOCORRO LN
UNiCORNIO ST
EXISTING SEWER PIPELINE
ALIGNMENT NOTE:
Project Vicinity
VICINITY MAP\\ ?NCtNIT
NTS
PROPOSED PIPELINE EXTENSION
(ALTERNATIVES)
-- SEWER AGENCY BOUNDARY
CT 93-04 & 73-29 BOUNDARY
*THERE ARE SEVERAL POTENTIAL ALIGNMENTS FOR
THE SEWER EXTENSIONS. THE CONTRACTS SCOPE OF
WORK INCUDES SELECTION OF THE PREFERRED
ALIGNMENT ALTERNATIVE.
PROJECT NAME:
LA GOLONDRINA & LA COSTA MEADOWS
SEWER PIPELINE EXTENSIONS
PROJECT #S
CP 3951 &
5500
EXHIBIT
1
1
RESOLUTION NO. 2006-321
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, TO APPROVE PROFESSIONAL
SERVICES AGREEMENT WITH DUDEK AND ASSOCIATES,
4 INC., FOR THE LA GOLONDRINA AND LA COSTA MEADOWS
SEWER EXTENSIONS. PROJECT NOS. CP 5500 AND 3951.
5
WHEREAS, the City Council of the City of Carlsbad, California, has determined it
6
necessary and in the public interest for the City of Carlsbad to enter into an agreement with
7
Dudek and Associates, Inc., for the La Golondrina and La Costa Meadows Sewer Extensions,
8
Project Nos. CP 5500 and 3951; and
9
WHEREAS, the department of Public Works solicited, received, and reviewed
10 Statements of Qualifications and conducted interviews for professional planning and engineering
services consistent with Carlsbad Municipal Code Section 3.28.070; and
12 WHEREAS, subsequent to a review of the Statements of Qualifications and interviews,
13 staff recommends Dudek and Associates, Inc., as the most qualified consultant for the project;
14 and
WHEREAS, City staff and Dudek and Associates have negotiated fees for the sum of
$163,630 to provide engineering services for the planning and design of the project, as described
in this professional services agreement; and
18 WHEREAS, $864,000 in Sewer Replacement Funds have been appropriated in the
19 Capital Improvement Program for Project Nos. CP 5500 and 3951, sufficient to fund this
20 professional services agreement.
21 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
22 California, as follows:
23 1. That the above recitations are true and correct.
24 2. That the agreement with Dudek and Associates, Inc., for professional engineering
25 services for Project Nos. 5500 and 3951 is hereby approved.
2Q 3. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute
the agreement with Dudek and Associates, Inc., for and on behalf of the City of Carlsbad.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 7th day of November, 2006, by the following vote:
AYES: Council Members Lewis, Hall, Packard, Sigafoose
NOES: None
ABSENT: Council Member Kulchin
ATTEST:
(SEAL)
•^ O .••'"U'B""''. O^-
'x>;;;i;>*
AGREEMENT FOR ENGINEERING SERVICES FOR
LA GOLONDRINA AND LA COSTA MEADOWS
SEWER PIPELINE EXTENSIONS
(DUDEK AND ASSOCIATES, INC.)
THIS AGREEMENT is made and entered into as of the day of
20CMo. by and between the CITY OF CARLSBAD, a municipal
corporation, ("City"), 'and DUDEK AND ASSOCIATES, INC., a California corporation
("Contractor").
RECITALS
A. City requires the professional services of an engineering consultant that is
experienced in the design of sewer pipelines using tunneling construction technology.
B. Contractor has the necessary experience in providing professional
services and advice related to sewer pipelines using tunneling construction technology.
C. Selection of Contractor is expected to achieve the desired results in an
expedited fashion.
D. Contractor has submitted a proposal to City and has affirmed its
willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services
(the "Services") that are defined in attached Exhibit "A", which is incorporated by this
reference in accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional
care and skill customarily exercised by reputable members of Contractor's profession
practicing in the Metropolitan Southern California Area, and will use reasonable
diligence and best judgment while exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of one (1) year from the date
first above written. The City Manager may amend the Agreement to extend it for three
(3) additional one (1) year periods or parts thereof in an amount not to exceed
one hundred sixty three thousand six hundred thirty dollars ($163,630) per Agreement
year. Extensions will be based upon a satisfactory review of Contractor's performance,
City needs, and appropriation of funds by the City Council. The parties will prepare a
written amendment indicating the effective date and length of the extended Agreement.
City Attorney Approved Version #04.01.02
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term
will be one hundred sixty three thousand six hundred thirty dollars s ($163,630).
No other compensation for the Services will be allowed except for items covered by
subsequent amendments to this Agreement. The City reserves the right to withhold a
ten percent (10%) retention until City has accepted the work and/or Services specified
in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent
contractor and in pursuit of Contractor's independent calling, and not as an employee of
City. Contractor will be under control of City only as to the result to be accomplished,
but will consult with City as necessary. The persons used by Contractor to provide
services under this Agreement will not be considered employees of City for any
purposes.
The payment made to Contractor pursuant to the Agreement will be the full and
complete compensation to which Contractor is entitled. City will not make any federal or
state tax withholdings on behalf of Contractor or its agents, employees or
subcontractors. City will not be required to pay any workers' compensation insurance or
unemployment contributions on behalf of Contractor or its employees or subcontractors.
Contractor agrees to indemnify City within thirty (30) days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers'
compensation payment which City may be required to make on behalf of Contractor or
any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any
balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval
of City. If Contractor subcontracts any of the Services, Contractor will be fully
responsible to City for the acts and omissions of Contractor's subcontractor and of the
persons either directly or indirectly employed by the subcontractor, as Contractor is for
the acts and omissions of persons directly employed by Contractor. Nothing contained
in this Agreement will create any contractual relationship between any subcontractor of
Contractor and City. Contractor will be responsible for payment of subcontractors.
Contractor will bind every subcontractor and every subcontractor of a subcontractor by
the terms of this Agreement applicable to Contractor's work unless specifically noted to
the contrary in the subcontract and approved in writing by City.
City Attorney Approved Version #04.01.02
n
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials,
employees and volunteers from and against all claims, damages, losses and expenses
including attorneys fees arising out of the performance of the work described herein
caused in whole or in part by any willful misconduct or negligent act or omission of the
Contractor, any subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City
incurs or makes to or on behalf of an injured employee under the City's self-
administered workers' compensation is included as a loss, expense or cost for the
purposes of this section, and that this section will survive the expiration or early
termination of this Agreement.
City Attorney Approved Version #04.01.02
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property
which may arise out of or in connection with performance of the services by Contractor
or Contractor's agents, representatives, employees or subcontractors. The insurance
will be obtained from an insurance carrier admitted and authorized to do business in the
State of California. The insurance carrier is required to have a current Best's Key Rating
of not less than "A-:V".
10.1 Coverages and Limits.
Contractor will maintain the types of coverages and minimum limits indicated below,
unless City Attorney or City Manager approves a lower amount. These minimum
amounts of coverage will not constitute any limitations or cap on Contractor's
indemnification obligations under this Agreement. City, its officers, agents and
employees make no representation that the limits of the insurance specified to be
carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If
Contractor believes that any required insurance coverage is inadequate, Contractor will
obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense.
10.1.1 Commercial General Liability Insurance. $1.000.000 combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits will apply
separately to the work under this Agreement or the general aggregate will be twice the
required per occurrence limit.
10.1.2 Automobile Liability (if the use of an automobile is involved for
Contractor's work for City). $1,000,000 combined single-limit per accident for bodily
injury and property damage.
City Attorney Approved Version #04.01.02
10.1.3 Workers' Compensation and Employer's Liability. Workers'
Compensation limits as required by the California Labor Code and Employer's Liability
limits of $1,000,000 per accident for bodily injury. Workers' Compensation and
Employer's Liability insurance will not be required if Contractor has no employees and
provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to
Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must
be maintained for a period of five years following the date of completion of the work.
10.2. Additional Provisions. Contractor will ensure that the policies of insurance
required under this Agreement contain, or are endorsed to contain, the following
provisions:
10.2.1 The City will be named as an additional insured on General
Liability.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional
Liability, which will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and
any extensions of it and will not be canceled without thirty (30) days prior written notice
to City sent by certified mail pursuant to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution
of this Agreement, Contractor will furnish certificates of insurance and endorsements to
City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these
insurance coverages, then City will have the option to declare Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order to maintain the required coverages. Contractor is responsible for any
payments made by City to obtain or maintain insurance and City may collect these
payments from Contractor or deduct the amount paid from any sums due Contractor
under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at anytime,
complete and certified copies of any or all required insurance policies and
endorsements.
City Attorney Approved Version #04.01.02
\o
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of
the Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred
under this Agreement. All records will be clearly identifiable. Contractor will allow a
representative of City during normal business hours to examine, audit, and make
transcripts or copies of records and any other documents created pursuant to this
Agreement. Contractor will allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of
final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors
pursuant to this Agreement is the property of City. In the event this Agreement is
terminated, all work product produced by Contractor or its agents, employees and
subcontractors pursuant to this Agreement will be delivered at once to City. Contractor
will have the right to make one (1) copy of the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City
and Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notices or to receive written
notice on behalf of City and on behalf of Contractor under this Agreement.
For City: For Contractor:
Name Glenn Pruim Name Russ Bergholz, P.E.
Title Deputy Public Works Director Title Senior Project Manager
Dept Engineering
City of Carlsbad Dudek & Associates, Inc.
Address 1635 Faraday Avenue Address 605 Third Street
Carlsbad, CA 92008 Encinitas, CA 92024
Phone No. (760) 602-2407 Phone No. (760)942-5147
Each party will notify the other immediately of any changes of address that would
require any notice or delivery to be directed to another address.
City Attorney Approved Version #04.01.02
II
16. CONFLICT OF INTEREST
City will evaluate Contractor's duties pursuant to this Agreement to determine whether
disclosure under the Political Reform Act and City's Conflict of Interest Code is required
of Contractor or any of Contractor's employees, agents, or subcontractors. Should it be
determined that disclosure is required, Contractor or Contractor's affected employees,
agents, or subcontractors will complete and file with the City Clerk those schedules
specified by City and contained in the Statement of Economic Interests Form 700.
Contractor, for Contractor and on behalf of Contractor's agents, employees,
subcontractors and consultants warrants that by execution of this Agreement, that they
have no interest, present or contemplated, in the projects affected by this Agreement.
Contractor further warrants that neither Contractor, nor Contractor's agents, employees,
subcontractors and consultants have any ancillary real property, business interests or
income that will be affected by this Agreement or, alternatively, that Contractor will file
with the City an affidavit disclosing this interest.
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and
regulations which in any manner affect those employed by Contractor, or in any way
affect the performance of the Services by Contractor. Contractor will at all times observe
and comply with these laws, ordinances, and regulations and will be responsible for the
compliance of Contractor's services with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act
of 1986 and will comply with those requirements, including, but not limited to, verifying
the eligibility for employment of all agents, employees, subcontractors and consultants
that the services required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations
prohibiting discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following
procedure will be used to resolve any questions of fact or interpretation not otherwise
settled by agreement between the parties. Representatives of Contractor or City will
reduce such questions, and their respective views, to writing. A copy of such
documented dispute will be forwarded to both parties involved along with recommended
methods of resolution, which would be of benefit to both parties. The representative
receiving the letter will reply to the letter along with a recommended method of
resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City
Manager. The City Manager will consider the facts and solutions recommended by each
party and may then opt to direct a solution to the problem. In such cases, the action of
the City Manager will be binding upon the parties involved, although nothing in this
procedure will prohibit the parties from seeking remedies available to them at law.
City Attorney Approved Version #04.01.02
20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services,
City may terminate this Agreement for nonperformance by notifying Contractor by
certified mail of the termination. If City decides to abandon or indefinitely postpone the
work or services contemplated by this Agreement, City may terminate this Agreement
upon written notice to Contractor. Upon notification of termination, Contractor has five
(5) business days to deliver any documents owned by City and all work in progress to
City address contained in this Agreement. City will make a determination of fact based
upon the work product delivered to City and of the percentage of work that Contractor
has performed which is usable and of worth to City in having the Agreement completed.
Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may
terminate this Agreement. In this event and upon request of City, Contractor will
assemble the work product and put it in order for proper filing and closing and deliver it
to City. Contractor will be paid for work performed to the termination date; however, the
total will not exceed the lump sum fee payable under this Agreement. City will make the
final determination as to the portions of tasks completed and the compensation to be
made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or
person, other than a bona fide employee working for Contractor, to solicit or secure this
Agreement, and that Contractor has not paid or agreed to pay any company or person,
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift,
or any other consideration contingent upon, or resulting from, the award or making of
this Agreement. For breach or violation of this warranty, City will have the right to annul
this Agreement without liability, or, in its discretion, to deduct from the Agreement price
or consideration, or otherwise recover, the full amount of the fee, commission,
percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to
City must be asserted as part of the Agreement process as set forth in this Agreement
and not in anticipation of litigation or in conjunction with litigation. Contractor
acknowledges that if a false claim is submitted to City, it may be considered fraud and
Contractor may be subject to criminal prosecution. Contractor acknowledges that
California Government Code sections 12650 et seq.. the False Claims Act applies to
this Agreement and, provides for civil penalties where a person knowingly submits a
false claim to a public entity. These provisions include false claims made with deliberate
ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is
entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges
that the filing of a false claim may subject Contractor to an administrative debarment
proceeding as the result of which Contractor may be prevented to act as a Contractor
on any public work or improvement for a period of up to five (5) years. Contractor
acknowledges debarment by another jurisdiction is grounds for City to terminate this
Agreement.
City Attorney Approved Version #04.01.02
8
23. JURISDICTIONS AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of
enforcing a right or rights provided for by this Agreement will be tried in a court of
competent jurisdiction in the County of San Diego, State of California, and the parties
waive all provisions of law providing for a change of venue in these proceedings to any
other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and
Contractor and their respective successors. Neither this Agreement or any part of it nor
any monies due or to become due under it may be assigned by Contractor without the
prior consent of City, which shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated
by it, along with the purchase order for this Agreement and its provisions, embody the
entire Agreement and understanding between the parties relating to the subject matter
of it. In case of conflict, the terms of the Agreement supersede the purchase order.
Neither this Agreement nor any of its provisions may be amended, modified, waived or
discharged except in a writing signed by both parties.
City Attorney Approved Version #04.01.02
26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf
of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
DUDEK & ASSOCIATES, INC.,
a California corporation
kBy
AD/^/municipal
if California
f **"
SPkssociates, Inc.
Frank J. Dudek
B
ATTEST:
(print
(e-mail address)
LORRAINE M. WOOD
City Clerk
(print name/title)
(e-mail address)
If required by City, proper notarial acknowledgment of execution by contractor
must be attached. If a Corporation. Agreement must be signed by one corporate
officer from each of the following two groups.
*Group A.
Chairman,
President, or
Vice-President
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or
assistant secretary under corporate seal empowering the officer(s) signing to bind the
corporation.
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney
Deputy City Attorney
10
City Attorney Approved Version #04.01.02
EXHIBIT "A"
SEWER PIPELINE ENGINEERING DESIGN SERVICES
SCOPE OF SERVICES
Task I - Project Management
Successful project management of the design process is essential to ensure quality workmanship within
the scheduled allotment of time and in strict accordance with the scope of work Strong lines of
communication between Dudek and the City will be established early in the project and be maintained
throughout completion. Regular progress meetings will be held both internally for quality control and
externally with City staff to discuss work accomplished, upcoming events, design clarifications,
transmission of design critical information, and monitoring of work progress relative to the schedule.
Progress reports will be prepared monthly and submitted with the monthly invoice.
Included in the Pre-Design Meeting will be the establishment and discussion of the Project Management
Plan that is maintained throughout the project. The PMP defines team roles, project goals, the
communication network contract change management, etc. Dudek utilizes an Earned Value tracking
system to monitor project progression to identify on a monthly basis the project schedule and budget
status. The PMP has proven effective in managing successful projects by keeping the project on
schedule, within budget and identifying key goals that lead to a successful project.
The Pre-Design Meeting is the forum whereby all the issues that generated the project need and all the
expectations (future vision) of the project can be expressed. The Pre-Design Meeting will be held within
one week of the Notice to Proceed. During the pre-design meeting, the following are typical items of
discussion:
» Clarify the primary needs that is driving the project
* Identify critical design and construction issues
* List all the potential permitting agencies and/or regulatory agencies that may be involved
* Discuss with City staff areas of concern, such as schedule, cost, public impact, traffic control, etc.
* Identify specific features that must be repaired or constructed
* Identify methods of improvements, such as specific pipeline material types, pavement fabric or
treatment methods that the City will consider
* Identify coordination opportunities, or challenges, with other construction projects
* Provide preliminary value engineering suggestions
* Discuss project budgets and construction schedules
* Review any existing photographs and/or hard measurements
« If the meeting is at the construction site, mark out with paint of flagging the limits of construction
* Note any overhead powerlines or other features that may effect construction methods
* Note surrounding areas and the need for limiting time of work or sound level limitations
* Document of the project limitations
* Review of the PMP
Quality Control and Quality Assurance is vitally important on any project Included in the PMP are
specific milestones and responsible parties that will conduct quality control reviews of the work
product. Dudek will continue to implement our stringent QA/QC program throughout the design
process and in final preparation of the PS&E package.
DUDEK La Golandrina and La Costa Meadows Sewer Extensions
SEWER PIPELINE ENGINEERING DESIGN SERVICES
Deliverable:
Following the Pre-Design Meeting, Dudek will provide the City with a written summary of the meeting
minutes, including photographs and/or rough plan sheets identifying specific alignments, limits of work,
construction areas and other design features. Progress meetings will be delivered monthly with the
project invoice. Earned-value tracking of budget and schedule will be maintained by the PM and be
available to the City if requested.
Task 2 - Pipeline Alignment Study
The City has identified three alternative alignments for the La
Golandrina Sewer Extension. Dudek will prepare a pipeline
alignment study considering the three alternative alignments
and potentially other alignments that may result in an easier
and less expensive construction cost. For example moving
Alignment C to the south to line up with Rancho Pancho
Street to provide better lay-down area for the HDD pull-
back operation and safer control of traffic.
Alignment C would involve installation of the
gravity pipeline between the La Golandrina
Pump Station and £/ Fuerte Street
The alignment study will:
* Describes the background of the project
* Defines the specific goals and critical success factors that
must be met
* Considers alternative alignments that confirm to the goals of the project
* Identify potential utility, easement or right-of-way challenges
* Determines the recommended alternative alignment through a decision matrix
* Provides a rough estimate of construction costs
Detail the specific design elements that will be
documented in the preparation of the plans,
specifications and estimates package
Deliverable:
Pipeline Alignment Study (5 Copies)
Task 3 -• Field Reconnaissance, Data Collection, and
Utility Research
During the preparation of this proposal, Dudek thoroughly
walked the site and collected a photographic inventory of
the area, particularly in challenging construction areas.
Within one week of the Notice to Proceed, Dudek will
begin the process of collecting utility and easement
information within the entire project area. Collected utility information, and potential construction
challenges will be factors in the pipeline alignment study.
Dudek will research existing right-of-ways of record with the City of Carlsbad, County of San Diego,
and San Diego Gas & Electric. Dudek will coordinate with utility owners to facilitate potholing of
existing utilities within the path of the pipeline alignment. We anticipate between 10 to 15 potholes will
DUDEK La Golandrina and La Costa Meadows Sewer Extensions 2
The proposed alignment of the sewer
extension along El Fuerte Street must be
carefully designed to avoid existing utilities
while maintaining safe traffic conditions.
SEWER PIPELINE ENGINEERING DESIGN SERVICES
be available within the fixed budget of $10,000 designated by
the City for potholing. The location of potholing will be tied
into the project plans through the surveying Task 4.
Deliverable:
Existing above and below ground utilities will be plotted
Task 4 - Surveying and Mapping
Dudek will use the subconsultant services of Right-of-Way
Engineering (ROW) for preparation of the aerial surveying,
mapping and easement preparation. Existing records of The proposed extension of the La Costa
survey and horizontal/vertical control points will be Meadows pipeline.
researched. Aerial panels will be set and tied horizontally and vertically into the City of Carlsbad GPS
Record of Survey 17271, utilizing GPS RTK sessions (double occupation). Aerial planimetric base
mapping at I "=40" and 2-ft contours will be prepared. Additional field surveying will be preformed to
pickup utility features and potholing points.
For portions of the alignments that cross private property, plats and legal descriptions of the required
20-ft wide easement will be prepared. Title reports will be collected and the preparation of up to four
new legal descriptions and plat maps are anticipated.
Deliverable:
Topographic Information Network (TIN) and Plat and legal descriptions for pipeline easements (up to
four parcels).
Task 5 — Geotechnical investigation
We have included the services of Allied Geotechnical Engineers, Inc. (AGE) to perform field borings and
soils testing for the project. Dudek recently and successfully utilized the services of AGE for
preparation of the Solana Beach Pump Station HDDforcemain project.
AGE will review available historic geologic and soil information in the vicinity of the site, conduct a field
reconnaissance, perform soils borings and laboratory testing, and prepare a geotechnical design
memorandum and final report. Soils testing work will be scheduled early in the project design phase to
identify any immediate constraints related to the proposed drilling alignment. Seven borings will be
conducted, one at each pump station, and five along the alignment through El Fuerte Street. Borings will
extend 5 to 10 feet below anticipated invert and jacking pit elevations. Boring depths are anticipated to
range from 10 to 20 feet below exiting ground surface. Upon completion of the field investigation and
laboratory testing, a draft report will be submitted to Dudek for review and forwarded to the City. Any
comments during this review will be reflected in the final report. The final report will be signed and
stamped by a Registered Geotechnical Engineer or Certified Engineering Geologist with GDC.
Dudek will oversee the preparation of a memorandum addressing geotechnical aspects of the alignment
and alternatives as it relates to pipeline design. The memorandum will provide design recommendations
for bearing capacity, soil modulus "E", pipe flexibility, backfill and compaction requirements, discuss site
DUDEK La Golandrina and La Costa Meadows Sewer Extensions
SEWER PIPELINE ENGINEERING DESIGN SERVICES
conditions, earth materials, soil properties, slope stability, trenching, shoring, groundwater, excavation
difficulty and the use of trenchless construction methods.
Deliverable:
Draft and Final Geotechnical Report
Task 6 - Preliminary Design Report and 30% Design
Following the pipeline alignment study, utility research, surveying, mapping and geotechnical
investigation, Dudek will proceed with the Preliminary Design Report (PDR). The PDR will include the
following information: table of contents, alignment alternatives study, preliminary construction cost
estimate, basis of pipeline design including pressure, surge and external loading, recommendations for
pipe selection, corrosion control, horizontal alignment and basis for other key design features.
Coordination, scheduling and phasing related to other nearby City projects will be discussed, including
traffic control requirements. Permitting issues will be covered under Task 8.
30% design plans will be prepared, including delineated public right-of-way, topographic information and
existing utilities, required easements, and horizontal pipe alignment.
Deliverable:
Five copies of the Preliminary Design Report and 30% construction plans (I I"xl7").
Task 7 - Construction Drawings
Once the City has had an opportunity to review the PDR and 30% construction plans, a meeting will be
held between Dudek and the City to discuss comments and coordinate the final design. Dudek will then
proceed with preparation of the final construction drawings. Plan and profile drawings will be 40-scale
horizontal 8-scale vertical on D-size paper, consistent with City standards. Benchmark description and
basis of bearing for project control will be shown on the drawings. Easement abandonment's will be
shown. Four submittals will be made during the design process.
I. 70% submittal will incorporate comments from the 30% submittal and PDR. Plans will include title
sheet, construction notes, both horizontal and vertical alignments. Five (5) sets will be submitted
2. 90% submittal will incorporate comments from the 70% submittal. Plans will include title sheet,
construction notes, both horizontal and vertical alignments, and partial details. Five (5) sets will be
submitted. (D-Size). An electronic copy of design drawings in Autocad format will also be submitted
on CD.
3. 100% submittal will incorporate comments from 90% submittal and all remaining details. Five (5)
sets will be submitted. (D-Size) An electronic copy of design drawings in Autocad format will also be
submitted on CD.
4. Final submittal will incorporate comments from 100% submittal. Final PS&E package will be suitable
for advertising, including plan sheets on mylar and digitally in AutoCAD 2005 format. Five (5) bond
sets, One (I) mylar set, and one (I) compact disc will be submitted.
DUDEK La Golandrina and La Costa Meadows Sewer Extensions
SEWER PIPELINE ENGINEERING DESIGN SERVICES
Dudek will prepare contract technical specifications in CSI format to supplement the City's Standard
Specifications. The complete package will include bid proposal, contract agreement, insurance and bid
schedules, the contract drawings and detailed technical specifications, bond forms, general provisions,
special provisions and standard specifications. Front-end documents will be supplied to Dudek by the
City in an electronic format. Five (5) copies of the Specifications will be submitted with the 90%, 100%
and Final submittals.
Erosion control sheets will be prepared as needed in the specifications. SWPPP application is addressed
in Task 8. In an effort to preserve the natural environment, Dudek's urban foresters and arborists will
work with project engineers during the design phase of the project to minimize potential disturbances
near healthy trees.
Dudek will prepare a detailed construction cost estimate for each item of work and submit the estimate
with the 90%, 100%, and Final submittal packages.
Traffic Control Plans will be prepared by Katz, O'Kitzu & Associates for work along El Fuerte Street and
at intersections with Rancho Pancho and Poinsettia Street. Plans will be consistent with City of
Carlsbad standards and include appropriate traffic handling measures such as lane closure details, detour
routes, signing, striping and modifications or repair of traffic signal loops as required.
Task 8 - Community Groups and Permitting
Dudek's engineering project managers have extensive experience in citizen participation, public outreach
and local Community Group programs. This project will involve working very closely to existing
residences. The RFP indicates under task 8.1 that the City shall coordinate with local Community
Groups. Time has been included in this proposal for Dudek's Public Outreach staff to assist the City in
preparation for various public meetings, community group coordination, HOA meetings, public
education, and providing clear explanations of technical issues in layman's terms to build understanding
and support of the project We will work with the City to identify audiences such as elected officials,
local newpapers, business leaders and affected residences; identify a communications schedule; develop a
positive message; and identify a tactical program to distribute the message such as mailers, door hangers,
letters, project signage with contact information, press releases and website content.
Initial permits will be identified during the pipeline alternative analysis. Anticipated permits will be
included as a factor in the selection of the recommended alignment. In preparation of the Preliminary
Design Report (Task 6), Dudek will identify regulatory agencies, permits, fees and anticipated lead times
for permit issuance. Dudek will prepare the necessary encroachment permit applications and County
Health permits, particularly for soils testing work during design. The SWPPP will be prepared for the
project at approximately the 90% design stage and submitted for issuance of a Notice of Intent number
by the Regional Water Quality Control Board.
Dudek will identify all of the construction permits required by the contractor in the plans and
specifications in a clear and itemized fashion so that the contractors will be able to provide the City with
consistent and accurate bids. These permits may include: a de-watering permit from the Regional
Water Control Board, encroachment permits, OSHA shoring, well-point installations, grading outside
the right-of-way and blasting.
DUDEK La Golandrina and La Costa Meadows Sewer Extensions
City of Carlsbad
La Golandrina and La Costa Meadows Sewer Extensions
City Project Nos. CP 5500 3951
ESTIMATED PROJECT FEE
billable rate:
labor code:
DESCRIPTION
Task 1 - Project Management
1.1 - Overall Management, administration, scheduling
1 .2 - Kick-off Meeting, 3 Progress meetings
1 .3 - Billing, EV Tracking, progress reports
1 .4 - QC/QA program for Final Review
Total
Task 2 - Pipeline Alignment Study
2.1 - Pipeline Alignment Study
Total
Task 3 - Field Reconnaissance, Utility Research
3.1- Site Visit
3.2 - Utility/Easement research/Pothole Plan
Total
Task 4 - Surveying/Mapping
3.1 - Aerial Surveying and Topography
3.2 - Easements
Total
Task 5 - Geotechnical Investigation
5.1 - Data Review, Planning
5.2 - Permitting and Exploration
5.3 - Laboratory Testing
5.4 - Analysis and Report
Total
Task 6 - Preliminary Design Report and 30% Design
6.1 - PDR Preparation
6.2 - 30% Design Plans
Total
Task 7 - Construction Drawings
7.1 - Abandonment's and details
7.2 - 70% Plan Preparation
7.3 - 90% PS&E Package
7.4 - 100% PS&E Package
7.5 - Final PS&E Package
7.6 - Design specifications
7.7 - Erosion Control specifications
7.8 - Cost Estimate
7.9 - Traffic Control Plans
Total
Task 8 - Community Groups and Permitting
8.1 - Assistance with Public Outreach
8.2 - Permitting Assistance
8.3 - Identify construction permits
Total
Reimbursables (reproduction, mileage, shipping)
TOTAL BUDGET ESTIMATE
$150
Prin
Engr
1
2
3
1
1
2
2
2
1
2
2
11
16
16
31
$140
Project
Mgr
8
12
12
6
38
24
24
6
2
8
4
6
10
4
8
12
24
8
32
4
12
6
8
4
8
2
2
6
52
16
24
4
44
220
$120
Assoc
Engr
4
4
40
40
6
6
12
40
16
56
16
12
8
6
4
24
8
8
86
198
$105
Senior
Dsgnr
0
8
8
6
20
26
16
16
20
4
2
8
4
38
8
8
96
$95
Eng'g
Cad
0
8
8
16
16
8
40
48
24
40
24
12
8
108
8
8
188
$55
Admin
2
2
1
5
2
2
1
1
1
1
4
8
2
2
17
Sub Work
$0
$10,000
$10,000
$13,271
$8,211
$21,482
$3,577
$11,023
$3,861
$4,278
$22,738
$0
$20,125
$20,125
$0
$1,200
$75,545
TOTAL
COSTS
$1,230
$2,270
$1,885
$1,140
$6,525
$10,020
$10,020
$2,190
$14,620
$16,810
$13,831
$9,051
$22,882
$4,137
$11,023
$3,861
$5,398
$24,418
$10,600
$6,840
$17,440
$4,760
$7,275
$6,535
$3,755
$2,215
$5,360
$1,240
$1,960
$20,965
$54,065
$5,510
$4,200
$560
$10,270
$1,200
$163,630
Subconsultant work includes 15% markup.
8/21/2006 DUDE