HomeMy WebLinkAbout2006-11-14; City Council; 18807; Christmas Bureau Cost Waiver RequestCITY OF CARLSBAD - AGENDA BILL 18
AB# 18,807
MTG. 11-14-06
DEPT. Police
y^ADI CBAn f*LJDIOTIIJI A C DIIDCAII f*fhOTCAKLoBAU OMKIo 1 MAo BUKtAU OUo 1
WAIVER REQUEST
DEPT. HEAD ^ JX
CITY ATTY. (s§&
CITY MGR. ^^>
RECOMMENDED ACTION:
Discuss request from Carlsbad Christmas Bureau and adopt Resolution No. 2006-336
ITEM EXPLANATION:
The Carlsbad Christmas Bureau is requesting the City Council consider waiving the costs
associated with the 2006 Special Event Permit Application for their event taking place on
December 16, 2006. These costs include the application fee ($100, Police
Department/Special Events), cost of updating the existing traffic control plan ($100,
Engineering Department), and traffic control signs, labor and implementation of the traffic
control plan ($357.25, Streets Department).
FISCAL IMPACT:
If approved, the fiscal impact would be the associated costs of $100 to the Police
Department/Special Events, $100 to Engineering Department, and $357.25 to Streets
Department for a total of $557.25 to be appropriated from the City Council Contingency fund.
ENVIRONMENTAL IMPACT:
None
EXHIBITS:
1. Resolution No.2006-336
2. Letter from the Carlsbad Christmas Bureau, received by Special Event Coordinator
10/25/06.
DEPARTMENT CONTACT: Lori Saar 760-931-2297 lsaar@ci.carlsbad.ca.us
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION:APPROVED
DENIED D
CONTINUED D
WITHDRAWN D
AMENDED D
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
RETURNED TO STAFF D
OTHER-SEE MINUTES D
1
RESOLUTION NO. 2006-336
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3
4
5
10
11
12
follows:
CARLSBAD, CALIFORNIA, APPROPRIATING FUNDS IN THE AMOUNT
OF $557.25 FOR COSTS ASSOCIATED WITH CARLSBAD
CHRISTMAS BUREAU.
WHEREAS, Carlsbad Christmas Bureau has requested the waiver of fees and costs
associated with service for the Carlsbad Christmas Bureau; and
WHEREAS, staff determined the Special Event Application fee and Streets Department
traffic control equipment and labor are necessary to assist with the Carlsbad Christmas Bureau;
and
WHEREAS, staff determined the cost of providing the Special Event Permit and Streets
Department traffic control equipment and labor for the Carlsbad Christmas Bureau is $557.25.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, as
follows:13
1. That the above recitations are true and correct.
14
2. That the City Council elects to appropriate the funds requested.
15
3. That the Finance Director is hereby authorized to appropriate $557.25 from the
1R Council's Contingency Account balance to cover the costs of fees and of providing services for the
Carlsbad Christmas Bureau.
18
19
20
21
22
23
24
25
26
27
28
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 14th day of November, 2006, by the following vote:
AYES: Council Members Lewis, Hall, Kulchin, Packard, Sigafoose
NOES: None
ABSENT: None
ATTEST:
LORRVMNE M. WOOD, City Clerk
(SEAL)
•t
Carlsbad Christmas Bureau
Adopt-A-Family Project
Oct. 24, 2006
Lori Saar
Special Events Coordinator
City of Carlsbad
2560 Orion Way
Carlsbad, CA 92008
Request for waiver of permit and sign fees
Dear Ms. Saar:
I am writing this letter on behalf of the Carlsbad Christmas Bureau Adopt-A-Family Project to
ask for your support. As you are aware, the Carlsbad Christmas Bureau is a non-profit, all-
volunteer organization. For the past 30-plus years the Bureau has been brightening the holidays
for less fortunate Carlsbad families by providing food and gift baskets. Last year the Christmas
Bureau, with tremendous support from businesses, individuals and several city departments,
facilitated the "adoption" of more than 3,000 people in 400-plus families. Recipients who sign up
to receive assistance must demonstrate proof they live in Carlsbad to qualify for the program.
The past several years the City has assisted us by waiving the Special Events Permit cost and
providing no parking signage and traffic signs for distribution day. We will conduct final
distribution on Saturday, Dec. 16 at the Boys and Girls Club Village branch, from about 7:30 a.m.
to noon. It generally takes less than 30 minutes for one individual to set up the signs.
The Carlsbad Christmas Bureau has been asked to pay for our permit this year and to obtain our
own signage. If necessary, we would be happy to do that, however, every dime spent for such
things takes away from what we are able to provide to those in need. Therefore, we respectfully
request that the City Council help the Christmas Bureau by waiving the permit fee and providing
us with the use of the signs (fewer than 10) needed. If you would prefer, we would be glad to
attend a City Council meeting and make this request in a public forum, or in what ever manner
you find most fitting.
We greatly appreciate your consideration in this matter.
Phil Urbina
President
Carlsbad Christmas Bureau
EO. Box 1669 * Carlsbad, California 92018-1669 * (760)599-7567
www.christmasbureau.org
The Carlsbad Christmas Bureau is a Non-Proflt Corporation: 501-C3 Tax Number 33-0204560
Carlsbad Christmas BureauCarlsbad Christmas BureauSince 1990,The CarlsbadChristmas Bureauhas…Since 1990,The CarlsbadChristmas Bureauhas…
Raised over $250,000 in Cash DonationsRaised over $250,000 in Cash Donations
Raised over $1,250,000in Gift and Food DonationsRaised over $1,250,000in Gift and Food Donations
Impacted over 6,800 familiesImpacted over 6,800 families
Served over 50,000 people -Mostly children and elderlyServed over 50,000 people -Mostly children and elderly
The Carlsbad Christmas Bureau has been successful in developing partnerships with…The Carlsbad Christmas Bureau has been successful in developing partnerships with…
Carlsbad Schools & Service ClubsCarlsbad Schools & Service Clubs
Churches & BusinessesChurches & Businesses
Hundreds of Volunteers &The City of CarlsbadHundreds of Volunteers &The City of Carlsbad
Carlsbad Christmas BureauCarlsbad Christmas BureauMaking a difference in OUR community!Making a difference in OUR community!