HomeMy WebLinkAbout2006-12-05; City Council; 18828; Fire Station artwork and appropriation of funds13
CITY OF CARLSBAD - AGENDA BILL
AB# 18,828
MTG. 12/05/06
DEPT. ENG
AUTHORIZATION TO ADVERTISE FOR BIDS AND
APPROVAL OF ARTWORK FOR FIRE STATION NO. 6 AND
APPROPRIATION OF FUNDS FOR RENTAL PAYMENTS
PROJECT NO. 3901
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RECOMMENDED ACTION:
Adopt Resolution No. 2006-354 approving plans and specifications, artwork, and authorizing
the City Clerk to advertise for bids for construction of Fire Station No. 6, Project No. 3901 and
appropriating funds for rental payments.
ITEM EXPLANATION:
In the late 1980s, the City identified a fire facility shortfall in the La Costa area. Shortly thereafter, the
City acquired a 0.5 acre site for the sole purpose of building a fire station to address the shortfall.
However, because of the then pending realignment of Rancho Santa Fe Road and uncertainties
regarding road elevations, the City chose to build a temporary fire station on Levante Street in
La Costa and operate it until the realignment of Rancho Santa Fe Road was complete. Now that the
road project is complete, the City is able to construct the permanent fire station.
The 0.5 acre site for proposed Fire Station No. 6 is located approximately 300-feet west of the new
Rancho Santa Fe Road and approximately 1-mile north of the Rancho Santa Fe Road and La Costa
Avenue intersection. The site is surrounded by open space with the nearest existing residences being
approximately 1/4 mile to the south; homes in the planned La Costa Oaks North development will be
approximately 200-feet to the north when constructed. Access to Fire Station No. 6 will be from a
newly-constructed driveway connecting to Rancho Santa Fe Road along an access easement
obtained from the Center for Natural Lands Management.
Fire Station No. 6 will be two-stories high and approximately 6,200 square feet in size with two
apparatus bays. The station will be operated by a three-person crew with dormitory accommodations
for a crew of four. The building features a contemporary design with concrete roof tiles, stone veneer
accents, and exterior colors that blend well with the surrounding natural environment and nearby
residences. Other significant elements of the project include the extension of water, sewer, and
dry utilities to the site, installation of a traffic signal on Rancho Santa Fe Road, the demolition of the
temporary fire station on Levante Street, and the incorporation of an integrated public art component.
The plans and specifications have been completed and a third-party constructability review performed
by the City's consultant construction manager. The Planning Commission recommended project
approval on August 16, 2006 and the City Council approved the project the following month on
September 26, 2006. Approved project applications included a conditional use permit and a habitat
management plan permit.
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
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CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
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Public Art Component
A public art component has also been incorporated into the design and construction of Fire Station
No. 6. Christopher Lee, a well-known and highly respected area artist based in La Mesa was chosen
by a selection panel formed by the Arts Department. Mr. Lee's public art commissions include the
La Jolla Public Library, Rancho Bernardo Public Library, and San Diego's Lindbergh Airport.
Mr. Lee was able to design two elements for the building: an entryway gate and flame-like shapes to
house lighting fixtures that sit atop columns flanking the gate. The imagery for the entryway gate was
derived from the patch that all sworn fire personnel wear on their uniform. That image is flanked by
stylized renderings of a Bird of Paradise, the City's flower. The gate will be constructed of iron, with
the center images created by a laser-cut steel process. Hand-painted, three-dimensional, flame-like
shapes with lighting fixtures inside will be installed on top of the columns flanking the gate (See
attached Exhibit 3). The artist worked closely with the project architect and with the building's future
occupants - fire suppression personnel - on developing the proposal.
An initial design proposal, produced by Mr. Lee, was presented to and approved by the
Arts Commission on February 2, 2006 by a vote of 5-0. The proposal was then put out on display for
public review and comment at Stagecoach Park Community Center and Dove Library. The detailed
design proposal and corresponding public comments, which were 69% favorable, were then
presented to the Arts Commission for a second review on June 1, 2006; the Arts Commission voted to
recommend approval to the City Council by a vote of 6-0.
Temporary Fire Station No. 6
In 1988, the City and the developer/property owner entered into an agreement regarding the use of
the site for temporary Fire Station No. 6 on Levante Street. Through the ensuing years, the temporary
site has been owned by several different developers. The current owner of the temporary site is Tri-
Mark Pacific Homes (Tri-Mark). In 2005, Tri-Mark disputed the continued validity of the agreement for
use of the site for temporary Fire Station No. 6 and the City and Tri-Mark subsequently negotiated a
settlement agreement later that year. The terms of the settlement agreement include rental payments
commencing in January 2006 and continuing until the City vacates the temporary site. The Carlsbad
Fire Department has attempted to find a new temporary site for the interim relocation of the facility.
However, staff was not able to find a suitable site that was acceptable to all affected parties.
Therefore, the Carlsbad Fire Department will continue to occupy the current Fire Station No. 6
temporary site through the completion and occupancy of permanent Fire Station No. 6. The
agreement sets the rent at $7,000 per month for the first six months of 2006 and $10,000 per month
thereafter.
Retaining Temporary Fire Station No. 6 on its current site will require rental payments from
January 2006 through occupancy of Permanent Fire Station No. 6 estimated to occur in
January 2008. The total cost is estimated to be $232,000. The Fire Department has been making the
rental payments since January 2006 utilizing Contingency Funds. The Fire Department requests that
the City Council appropriate $120,000 of City Council Contingency Funds to the Fire Department for
rental payments from July 2006 through June 2007. The budget amount for rental payments needed
for Fiscal Year 2008 will be included in the Fire Department's proposed budget for that year.
ENVIRONMENTAL IMPACT:
On September 26, 2006, the City Council adopted Resolution No. 2006-288 approving a Mitigated
Negative Declaration and Mitigation Monitoring and Reporting Program for Fire Station No. 6, finding
the project to be in conformance with the requirements of the California Environmental Quality Act.
On August 16, 2006, the Planning Commission adopted Resolution No. 6154 recommending adoption
of the environmental documents. Environmental Mitigation requirements established for the project
will be satisfied at either the City's Lake Calavera Mitigation Bank or through the purchase of land
elsewhere, pending final determination of the U.S. Fish and Wildlife Service and California
Department of Fish and Game.
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FISCAL IMPACT:
The estimate for the Fire Station No. 6 project costs is shown in the table below.
FIRE STATION NO. 6 PROJECT COSTS, PROJECT NO. 3901
Estimated Construction Cost (Developed by the Architect)
Construction Contingency (8%)
Construction Management, Materials Testing and Inspection
Design & Public Art
Environmental Compliance and Permitting
Biological Monitoring and Environmental Mitigation
Furnishings, Fixtures and Equipment
SUBTOTAL
CURRENT APPROPRIATION
ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION
ESTIMATED COSTS
$4,130,000
$330,400
$530,000
$525,000
$45,000
$75,000
$60,000
$5,695,400
$5,400,000
$295,400
Currently, there are insufficient funds available in the project account as budgeted and appropriated
through the Capital Improvement Program process of previous years. The budget amount for
construction was developed in early 2005 with the expectation that the project would be bid in
FY 2005-2006. As a result, the additional funding needed to offset construction cost inflation for the
current fiscal year was not appropriated. Although additional funding was not provided to the project
for this current fiscal year, the deficit in the construction budget has been offset somewhat by lower
than expected costs in other facets of the project development. Therefore, a total appropriation to the
project in the amount of $295,400 may be needed. A request for an additional appropriation is not
being sought at this time, but is anticipated at the time of award of the construction contract.
The additional appropriation will be based upon the bid from the successful contractor.
Additionally, the settlement agreement with Tri-Mark Pacific Homes resulted in increased rent
payments that were not anticipated. While the total estimated cost of the rental payments for
temporary Fire Station No. 6 is expected to be approximately $232,000, the amount needed for this
current fiscal year is $120,000. This will pay for rent from July 2006 through June 2007. It is requested
that the $120,000 be funded through the City Council contingency funds. Rent requirements for
Fiscal Year 2008 will be funded during the next budget process.
EXHIBITS:
1. Resolution No. 2006-354 approving plans and specifications, artwork, authorizing the
City Clerk to advertise for bids for construction of Fire Station No. 6, Project No. 3901 and
appropriating funds for rental payments.
2. Location Map.
3. Public Art Component - Description and Figures.
4. Architectural Elevation of Building.
DEPARTMENT CONTACT: Terry Smith, (760) 602-2765, tsmit@ci.carlsbad.ca.us
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T iv. ./•>•» • • —
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RESOLUTION NO. 2006-354
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS, ARTWORK,
AND AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS FOR
CONSTRUCTION OF FIRE STATION NO. 6, PROJECT NO. 3901 AND
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APPROPRIATING FUNDS FOR RENTAL PAYMENTS.
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WHEREAS, the City Council of the City of Carlsbad, California, has determined it
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necessary, desirable, and in the public interest to construct Fire Station No. 6, Project No. 3901;
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and
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WHEREAS, the fire station is necessary to comply with the City's Growth Management
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Plan; and
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WHEREAS, the plans and specifications for furnishing all labor, materials, tools,
equipment, transportation, and other expenses necessary or incidental of said project have been
prepared and are on file in the Public Works-Engineering Department of the City of Carlsbad and
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are incorporated herein by reference; and14
WHEREAS, the design of the public art component for the project has been completed
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and approved by the Arts Commission at a meeting held on February 2, 2006; and16
WHEREAS, funding for said project has been appropriated from PFF Funds in the
2006/2007 Capital Improvement Program in the amount of $5,400,000 to cover all project costs;18
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WHEREAS, additional funds in the amount of $295,400 are anticipated to be needed to
complete the project and will be requested at time of award of construction; and
WHEREAS, additional funds in the amount of $120,000 are required to make rent
payments for the continued use of temporary Fire Station No. 6 for the current fiscal year.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
26 1. That the above recitations are true and correct.
2. That the plans, specifications, and contract documents on file in the Engineering
Department of the City of Carlsbad are hereby approved.
1 3. That the public art component for Fire Station No. 6 is hereby approved.
2 4. The City Clerk of the City of Carlsbad is hereby authorized and directed to
3 publish, in accordance with State law, a Notice to Contractors Inviting Bids for the construction of
4 Fire Station No. 6, Project No. 3901, in accordance with the plans, specifications, and contract
5 documents referred to herein.
6 5. The Finance Director is authorized to appropriate $120,000 from City Council
7 Contingency to the Carlsbad Fire Department for temporary Fire Station No. 6 rental payments for
8 FY 2006 - 2007.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 5th day of December, 2006, by the following vote:
AYES: Council Members Lewis, Hall, Kulchin, Packard, Sigafoose
NOES: None.
ABSENT: None.
ATTEST:
LORRAINE M. WOOD, City,
(SEAL)
LOCATION MAP
NOT" TO SCALE
SITE
VICINITY
MAP
NOT TOSCALE
PROJECT NAME
FIRE STATION N0.6
PROJECT
NUMBER
39011
EXHIBIT
DRAWN BY: SCOTT EVANS, CARLSBAD ENGINEERING DEPT. 6/08/06 C:\CAPITAL\SMITH\39011.DWG
Christopher Lee/Sculptor
February 2, 2006
Flowers and Flames
City of Carlsbad - Fire Station #6
A Public Art Project
by Christopher Lee
Every spring, motorists headed either north or south on Interstate 5 are taken with the beauty of the
Flower Fields adjacent to the local freeway and are immediately aware of which city harbors this natural
wonder. Much of Carlsbad's identity is shaped and recognized by it's Flower Fields. So when I was
asked to develop a concept for a public art project in Carlsbad's newest fire station, the flower fields
immediately came to mind. A Fire Station and the Flower Fields. Fire and Flowers. Dissimilar, but, if
you think about it, perhaps not. There is an obvious alliteration that appealed to me; Flowers and
Flames. And the shape of a flower bud is quite similar to that of a candle flame, for example.... and the
colors.... not unlike each other in their hot reds, oranges and yellows. It started to make sense. Flowers
and Flames. But where and how to use them?
Public art needs to be accessible to the public, because obviously they are the ones funding it and they
are the ones that should benefit the most from it's placement and it's content. A fire station is a
workplace, a very serious and focused workplace with a singular purpose. As such, a fire station these
days rarely has visitors, by design, to help it remain in a ready state of alert. Consequently most people
never see the inside of a working fire station, only viewing the exterior when passing by on the street.
With that in mind, the main gate of Carlsbad's newest fire station became the focus of this public art
project. Not only is the main gate highly visible from the exterior of the building, but whenever the
firemen themselves leave or return to the fire station, they must pass through the main gate. It is their
passageway from their workplace to the community. It could also be said to be the face the building and
with this public art project, could represent the combined identities of the firemen and the community
they serve.
Combining one of Carlsbad's unique identities and the identity of its firemen is my goal with this project.
I have designed three dimensional flames made of laser cut steel that will flank either side of the gate
sitting atop the fence columns. They will be hand painted in flame colors and internally lit at night to
glow like torches flanking a castle drawbridge. Then, using the design of the patch that each fireman
wears on their shoulder I have created a sort of logo, also rendered in laser-cut steel, set in an oval, in
the center of the iron gate. This logo consists of the fireman's patch that is also flanked by two flowers
of Carlsbad's identity. Initially, my flower of choice was the Ranunculus, the ubiquitous flower of the
Flower Fields. But in my meetings with the firemen, I was informed that the actual city flower of
Carlsbad was the Bird of Paradise. The form of the Bird of Paradise really does have more of a flame
like appearance than that of the Ranunculus, so it became clear that the flower had been chosen for me.
Flowers and Flames came to be, through the combined efforts of Carlsbad's Public Arts Office, the
Architect Kelly Needham, the Firemen of Station #6 and myself. We hope you approve of this homage
to our Firemen and the City of Carlsbad.
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Ray Patchett - Re: CC AB #13 Page 1
All Receive-Agenda Item # \ ^
For the Information of the:
CITY COUNCIL
Asst
From: Terry Smith
To: Crawford, Kevin; Patchett, Ray; Pruim, Glenn
Date: 12/05/2006 10:06:24 AM
Subject: Re:CCAB#13
The contract with the artist is for $20,000 and includes his design fee as well as fabrication of the art
pieces. Because it was such a small amount of money compared to the other project components, I
decided to combine it with the design phase services to simplify the agenda bill.
Terry
Terry L. Smith
Senior Engineer
City of Carlsbad - Public Works Engineering
1635 Faraday Avenue
Carlsbad, CA 92008
(760) 602-2765
tsmit@ci.carlsbad.ca.us
>» Ray Patchett 12/05/06 8:45 AM >»
Gang,
An explanation is needed for the fiscal impact line item Design & Public Art. The question is generally,
this all for public art?" And if it is not, "Why are they combined?"
Also for my interest, how much are we spending on public art for this project?
Please contact me if you have questions.
Thanks,
Ray
'Is
CC:Hildabrand, Lisa; Irvine, Lisa
I DEC 5 2006
CITY OF CARLSBAD
CITY CLERK'S OFFICE
Fire Station No. 6
RANCHO SANTA FE RDRANCHO SANTA FE RD (ABANDONED)SAN ELIJO RD0400 800 1,200200FeetCT 05-16/ PUD 05-13VILLAGES OF LA COSTAOAKS NO. P.A. 3.4 AND 3.5Fire Station No. 6Fire Station No. 6San MarcosPublic TrailLa Costa Oaks NorthAvenida Soledad
Building DetailsÙTwo storyÙ6,200 square feetÙEarth tone colors with stone veneerÙStation for 4 crew & 2 apparatus vehicles
Additional Project ElementsÙExtension of water and sewer pipelinesÙNew traffic signal on Rancho Santa Fe RdÙDemolition of temporary Fire Station #6ÙIncorporation of Public Art
Flowers and FlamesCity of Carlsbad Fire Station #6A Public Art Project byChristopher Lee
Gate ArtworkFabricated from Laser Cut Steel
Public Art ProcessÙChris Lee selected by panel in late 2004ÙArts Commission approved initial design in February 2006ÙArt displayed for public comment in Spring 2006ÙReceived Arts Commission approval in June 2006
Project CostsÙEstimated Construction CostÙConstruction Management, Inspection & ContingencyÙEngineering & EnvironmentalÙFurnishings & EquipmentÙTOTAL PROJECT COSTÙAmount AppropriatedÙAdditional Appropriation Anticipated$4,130,000860,000645,00060,0005,695,000$5,400,000$295,000
Temporary Fire Station No. 6ÙLocated on property owned by Tri-Mark Pacific HomesÙContinued use of site requires increased rent payments ($10,000 / month)ÙAdditional appropriation requested for current fiscal year rent payments ($120,000)
Requested ActionÙAuthorize staff to solicit bidsÙApprove the public art componentÙAppropriate $120,000 for rent payments