HomeMy WebLinkAbout2006-12-12; City Council; 18833; Approval of police car purchaseCITY OF CARLSBAD - AGENDA BILL
AB# 18,833
MTG. 12/12/06
DEPT. FIN
APPROVAL OF PURCHASE OF POLICE
n A TD^I &cn A AI^PATROL SEDANS
DEPT. HEAD <^& .
CITY ATTY. <g&
CITYMGR. ~\a^U
2006-358 approving the purchase of
RECOMMENDED ACTION:
Staff recommends Council adopt Resolution No. .
eight police patrol sedans from Villa Ford.
ITEM EXPLANATION:
Staff is requesting that eight new Crown Victoria police patrol sedans be purchased from Villa
Ford.
Funds are appropriated in the 2006-2007 fiscal year vehicle replacement budget for the
purchase of six police patrol sedans that have exceeded the age and mileage requirements of
the City's vehicle replacement program.
Funds are appropriated in the 2006-2007 budget for one new vehicle from Police Field
Operations Division General Fund.
The final vehicle is a replacement for vehicle A948 that was totaled in an accident, on July 21,
2006. $15,138.83 of this vehicle will be paid by the vehicle replacement. The remainder will be
paid from Police Field Operations funds.
Section 3.28.090 of the Carlsbad Municipal Code allows the Purchasing Officer to purchase
equipment through cooperative purchasing programs with other public agencies when the
agency has made its purchase in a competitive manner. In September of 2005, the City of San
Diego received 9 bids for 115 police patrol sedans. The lowest responsive bid of $22,681.65
per vehicle (base vehicle plus specifications, after discount terms of 10% if paid within 20 days
of invoice), was submitted by Villa Ford. This bid included a public agency clause, allowing
other governmental agencies to purchase like units under a cooperative purchasing
arrangement.
As in previous years, staff recommends ordering our vehicles with additional options not
included on the San Diego vehicles. The options include: keyed alike key code, power pedal
adjust, rear door locks/handle inoperable, anti-lock brakes, and power windows (D/P switches
only).
Our price per vehicle (base vehicle plus specifications, after discount terms of 10% if paid within
20 days of invoice) with the additional options is $22,913.41 including tax.
DEPARTMENT CONTACT: Colette Wengenroth 760-602-2468 cweng@ci.carlsbad.ca.us
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION:APPROVED
DENIED D
CONTINUED D
WITHDRAWN D
AMENDED D
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
RETURNED TO STAFF D
OTHER - SEE MINUTES D
Page 2
FISCAL IMPACT:
Unencumbered funds in the amount of $152,619.31 are available in the Vehicle Replacement
Capital Outlay Account for the six replacement vehicles as well as partial payment for the early
replacement of vehicle A948 totaled in an accident.
Payment for the new vehicle for Police Field Operations and for partial payment for the
replacement of the totaled vehicle in the amount of $30,687.99 will be paid from Police Field
Operations General Fund.
EXHIBITS:
1. Resolution No. 2006-358 authorizing the purchase of eight police sedans.
Exhibit 1
1 RESOLUTION NO. 2006-358
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE
3 PURCHASE OF EIGHT POLICE PATROL VEHICLES
4
5 WHEREAS, the City of Carlsbad wishes to purchase eight patrol vehicles, and;
6 WHEREAS, Section 3.28.090 of the Carlsbad Municipal Code provides that the
7 City may participate in cooperative purchasing programs with other public agencies,
8 and;
g
WHEREAS, the City of San Diego received bids to purchase patrol vehicles
10
which included a public agency clause, and;
11
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
12
Carlsbad as follows:13
14 1. That the above recitations are true and correct.
15 2. The Purchasing Officer is hereby authorized and directed to issue a purchase
16 order to Villa Ford in the amount of $183,307.30 plus sales tax.
17
18
19
20
21
22
23
24
25
26
27
28
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 12th day of December, 2006, by the following vote:
AYES: Council Members Lewis, Hall, Kulchin, Packard, Sigafoose.
NOES: None.
ABSENT: None.
LORRAINE M. WOOD, City ClerK
(SEAL)