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Home My WebLink About2006-12-19; City Council; 18852; Community Activity grants program fundingCITY OF CARLSBAD - AGENDA BILL 13 18.852AB# MTG. "12/19/06 DEPT. FIN COMMUNITY ACTIVITY GRANTS PROGRAM 2006-07 FUNDING RECOMMENDATION DEPT. CITY ATTY CITY MGR. RECOMMENDED ACTION^ Adopt Resolution No. 2006-371 accepting the recommendation of the Community Activity Grant Citizen Review Committee and allocating funds to the organizations identified. ITEM EXPLANATION: Under the guidelines established in Council Policy #51, attached as Exhibit 1, a seven-member Citizen Review Committee was appointed by the City Council to review the 2006-07 Community Activity Grant applications and make recommendations to Council. These guidelines specify that a review panel be made up of one representative from each quadrant of the City, one Senior Commission member, one Library Board member, and one Parks and Recreation Commission member. The grant applications were due to the Finance Department by October 2, 2006. A total of five grant applications were received with funding requests totaling approximately $32,500. The Citizen Review Committee met two times'during the month of November. They reviewed the applications and evaluated the grant requests based on level of enrichment, experience and background, and scope of project. As a result of their review and evaluation, a total of $30,000 in funding is being recommended for five of the requests. The table in Exhibit 2 summarizes the grant requests and the Citizen Review Committee's recommendations for funding. FISCAL IMPACT: The 2006-07 Operating Budget contains an appropriation of $30,000 for Community Activity Grants. No further appropriations are required. EXHIBITS: 1. Council Policy #51 2. Summary of~2ti06-07 Community Activity Grant requests and recommended funding. 3. Resolution No. 2006-371 accepting the recommendation of the Community Activity Grant Council subcommittee and allocating funds to the organizations identified. DEPARTMENT CONTACT: City Employee 760-602-2430 dbarn@ci.carlsbad.ca.us FOR CITY CLERKS USE ONL Y. COUNCIL ACTION:APPROVED DENIED CONTINUED WITHDRAWN AMENDED D Dn nn CONTINUED TO DATE SPECIFIC d CONTINUED TO DATE UNKNOWN D RETURNED TO STAFF D OTHER - SEE MINUTES D n , Exhibit 1Page 1 . Policy No, 51 CITY OF CARLSBAD Date Issued i^Q/Q4 ^,^-r TXT^TT nnr T^AT- o-r- A T-T-A ^T^xTT' Effective Date 1/20/04 COUNCIL POLICY STATEMENT Cancellation Date _ji/a Supersedes No. 10/14/03 General Subject: Community Activity Funding Specific Subject: Process for Funding Community Activities Copies to: City Council, City Manager, City Attorney, Department and Division Heads, Employee Bulletin Boards, Press, File BACKGROUND: The City Council has, in the past, chosen to fund community activities with General Fund monies. This has included the allocation of funds to agencies that provide various enrichment programs to Carlsbad residents and visitors. During the 2003-04 budget process, the City Council directed a council subcommittee to evaluate the current process and recommend changes to facilitate that process. The following policy outlines those changes. PURPOSE: To establish the process for distributing funds for community activities. POLICY: 1. It is the policy of the City of Carlsbad to allocate funds for . community activities. 2. Organizations funded under this policy may receive grants for no more than 3 years. 3. • Community Activity Grants a. These grants provide funding for enrichment programs for, the community. b. The amount of funds to be allocated will be determined annually during the budget process. c. Once the budget is adopted interested groups will be notified of the application process. ,d. The application process will consist of the following: i. City application for funds ii. Public hearing before a citizen review panel iii. Recommendations submitted to City Council. \ ; Exhibit 1 Page 2 of 2 e. The City Council will establish a review panel comprised of citizens and city staff to evaluate the applications, and make recommendations to the City Council. The review panel will be comprised of the following: One representative from each quadrant of the City, one member of the Senior Commission, the Library Board, and the Parks & Recreation Commission. f. The review panel will consider the provision of matching funds from other sources In evaluation of the applications. 4. Special Event Grants a. These grants provide city funding for Special Events in the city of citywide interest. b. These grants can be requested any time of the year. c. The requests will be funded from Council's contingency account. d. The application process will consist of the following: i. Special event application ii. Special Event Grant supplemental application iii. Approval of special event by special events committee iv. Allocation of funding by the City Council 5. Winning Teams Grants a. These grants provide funding to youth teams to offset the cost of travel expenses to national championship competitions. b. These grants can be requested any time of the year. c. The requests will be funded from Council's contingency account. d. Eligibility requirements are: i. The participants are all 18 years of age or under, ii. The group or team is an organized non-profit corporation or agency, iii. The request for funding must be made prior to the date of the event. iv. At least 90% of the participants in the team or group are residents of Carlsbad. e. The application process will consist of the folio-wing: i. Written request to Council ii. Allocation of funding by the City Council 6. This policy may be amended as necessary. Summary of 2006-07 Community Activity Grant Requests Exhibit 2 Applicant Program Description 2005-06 2006-07 2006-07 Grant Grant Recommended Years Funding Request Funding Funded 1 Assistance League Operation SchgoL.Bell of Rancho San Dieguito This program provides new clothing, hygiene items, a backpack and school supplies to elementary school students whose families are economically disadvantaged. N/A $5,000 $5,000 2 California Surf Sunday Surf Music Concert Series Museum Building on a successful August 2006 Surf Sounds concerts held in the center of the Carlsbad Premium Outlets on Sunday afternoons, the California Surf Museum is requesting a grant to repeat the concerts in August 2007 6,480 6,500 5,000 North Coastal Prevention Coalition 4/20 Celebration of Sober and DruaFree life Choices This event will be open to all secondary students (grades 7-12)jn the Carlsbad Unified School District in an effort to counter the pro-marijuana messages in popular culture and provide an alternative event to "getting high". 4,000 4,000 4,000 Optimist Club of Special_OIvrnpics Food and Whale Watching Carlsbad The Optimist club of Carlsbad is a volunteer service organization engaged in benefiting the youth of society. Grant request is to assist in funding two of their programs: Food for the Special Olympics North County games and Whale Watching trip for Carlsbad 6th graders. 5,000 7,000 6,000 5 Classic Youth Theatre Carlsbad Historical Society Classic Youth Theatre 10,000 10;000 Classic Youth Theatre was founded in Carlsbad in 2005 to provide a classic theatrical experience for the enrichment of North County youth at no cost to the participating production team. Grant request is to help fund the costs of productions to be held during the next year. 10,000 Traveling Trunk History Show 2,500 Grant request is for funding to put together a "traveling trunk history show" to be taken to all of the 3rd grade classrooms in the City of Carlsbad. It will cover the periods from 20,000 BC to 1896. Included will be posters of pictures, timelines, and other real objects/artifacts to be displayed and discussed with the students. N/A N/A Total $27,980 $32,500 $30,000 ••- 1 2 ; 3 4 5 6 ' 7 "8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 t RESOLUTION NO. 2006-371 A RESOLUTION OF THE CrTY^COUNCII OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE RECOMMENDATION OF THE COMMUNITY ACTIVITY GRANT CITIZEN REVIEW COMMITTEE AND ALLOCATING FUNDS TO THE ORGANIZATIONS IDENTIFIED WHEREAS, the City Council of the City of Carlsbad, California, appointed a member Citizen Review Committee to review Community Activity Grant applications and recommendation for funding; and; Exhibit 3 seven- make a WHEREAS, the Citizen Review Committee has recommended five organizations and their funding level. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1 . That the above recitations are true and correct. 2. That the following organizations are hereby granted funds in the amounts shown from the Community Activity Grants fund for the 2006-07 fiscal year in accordance with Council Policy #51: ' Optimist Club - Whale Watching & Special Olympics Food $6,000 , Classic Youth Theatre 1 0,000 CA Surf Museum - Sunday Surf Sounds Concert Series 5,000 Operation School Bell 5,000 North Coastal Prevention Coalition - 4/20 Celebration 4,000 TOTAL S3QrQOO /// III ' III III III 1 5~ 1 2 3 4 -5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 19th day of December, 2006, by the following vote: AYES: Council Members Lewis, Kulchin, Hall, Packard, Sigafoose NOES: None ABSENT: None ATTEST: LOR&AlNE M. WOOD, City C'leVk (SEAL)