HomeMy WebLinkAbout2007-01-23; City Council; 18874; Advertise for Bids Olivenhain Road**w,^ip^
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DEPT.
CITY OF CARLSBAD - AGENDA BILL
18,874
1/23/07
ENG
APPROVAL OF PLANS AND SPECIFICATIONS AND
AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE
CONSTRUCTION OF THE WIDENING OF OLIVENHAIN ROAD
AND RANCHO SANTA FE ROAD, PROJECT NO. 3860
DEPT. HEJtff ^T^T
CITY ATTY. £g§?
CITY MGR. ~~Sp. — *TCl
RECOMMENDED ACTION:
Adopt Resolution No. 2007-015 approving plans and specifications and authorizing
the City Clerk to advertise for bids for the construction of the widening of Olivenhain Road and
Rancho Santa Fe Road, Project No. 3860.
ITEM EXPLANATION:
The Olivenhain Municipal Water District (OMWD) obtained approval of Conditional Use Permit 02-01
for the expansion and continued operation of their headquarters and operations yard at the corner of
Olivenhain Road and Rancho Santa Fe Road. The Conditional Use Permit includes a condition which
states that the OMWD shall design the roadway improvements and the City shall construct the
improvements pursuant to a reimbursement agreement.
The construction project consists of roadway widening improvements along Olivenhain Road and
Rancho Santa Fe Road. In addition to the construction along the OMWD site, the project
improvements extend to the northeast along Rancho Santa Fe Road and westerly along Olivenhain
Road. The construction to the northeast of the OMWD site along Rancho Santa Fe Road will enable
the widening to join existing improvements northwest of the intersection. The construction to the west
along Olivenhain Road and into the City of Encinitas is needed to facilitate and complete the widening
of Olivenhain Road. The plans and specifications for the project have been prepared.
The City and OMWD have executed the necessary reimbursement agreement as noted above.
The City of Carlsbad has also executed a reimbursement agreement with the City of Encinitas for the
portion of construction within the City of Encinitas. Together, these two reimbursement agreements
will enable the entire scope of construction along Olivenhain Road and Rancho Santa Fe Road to be
awarded as a single contract. This will facilitate the efficient and coordinated construction of the
improvements.
ENVIRONMENTAL IMPACT:
Based on an agreement between the City of Carlsbad and OMWD, the OMWD serves as the lead
agency for the preparation of environmental documents and the City of Carlsbad is the responsible
agency due to the permit authority over the development project. As lead agency, OMWD prepared
the Mitigated Negative Declaration for the project which was adopted on August 27, 2003. As the
responsible agency, the City made a finding in the approving resolution for the project that the
environmental review is adequate to cover the proposed development and legislative actions.
In regard to the improvements within the City of Encinitas, they performed an Environmental initial
Study in accordance with CEQA which was circulated for review and comment. The Encinitas City
Council then adopted the Mitigated Negative Declaration on September 4, 2005.
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
H'
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CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER - SEE MINUTES
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Page 2
FISCAL IMPACT:
OMWD is responsible for and will fund the design and construction of the roadway widening
improvements along their property frontage. The City of Carlsbad will utilize Rancho Santa Fe Road
funds (collected through proposed CFD#2) for the roadway improvements not related to the
OMWD/development frontage improvements including the improvements to the northeast along
Rancho Santa Fe Road. The improvements to the west along Olivenhain Road within the City of
Encinitas will be funded by the City of Encinitas. The following table summarizes the current estimate
of project costs and funding:
OLIVENHAIN ROAD AND RANCHO SANTA FE ROAD (PROJECT NO. 3860)
ITEM
Planning and Design
Construction (Contract)
Construction Contingency (10%)
Construction Management and Testing
ESTIMATED COST
CITY APPROPRIATION AVAILABLE (CFD#2)
OMWD (REIMBURSEMENT AGREEMENT)
ENCINITAS (REIMBURSEMENT AGREEMENT)
CARLSBAD/
CFD#2
$466,000
$1,845,000
$185,000
$200,000
$2,696,000
$3,734,578
OMWD
*
$800,000
$80,000
$123,000
$1,003,000
$1,003,000
ENCINITAS
*
$739,000
$74,000
$114,000
$927,000
$927,000
* - These services were contracted and paid for by OMWD and Encinitas and as such the costs of these services do not
have a fiscal impact on the City of Carlsbad.
The Reimbursement Agreements which have been executed provide for the payment of the actual
project costs by OMWD and the City of Encinitas. OMWD and Encinitas will submit deposits to the
City of Carlsbad after the construction bids are received and prior to the award of the construction
contract. The deposits will be based on the successful bidders proposal and will include the cost of
each agencies construction items plus a 10% contingency. If the deposits are insufficient to cover the
actual costs of construction, the agreements include provisions requiring OMWD and the City of
Encinitas to make additional payments to fully fund the costs of their associated construction
expenses.
Sufficient funds have been appropriated by the City of Carlsbad for the City's share of the project
costs.
EXHIBITS:
1. Location Map
2. Resolution No. 2007-015 approving plans and specifications and authorizing the
City Clerk to advertise for bids for the construction of, the widening of Olivenhain Road and
Rancho Santa Fe Road, Project No. 3860.
DEPARTMENT CONTACT: Marshall Plantz (760) 602-2766 mplan@ci.carlsbad.ca.us
LOCATION MAP
SITE
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SITE
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PROJECT NAME OLIVENHAIN ROAD AND
RANCHO SANTA FE ROAD WIDENING
PROJECT
NUMBER
3860-1
EXHIBIT
1
DRAWN BY: SCOTT EVANS. CARLSBAD ENGINEERING DEPT. 7/31/06 C:\PLANNINGicPROGRAUS\PLANT2\3860-lDWG
1
RESOLUTION NO. 2007-015
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
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CARLSBAD, CALIFORNIA, APPROVING PLANS AND
SPECIFICATIONS AND AUTHORIZING THE CITY CLERK TO
ADVERTISE FOR BIDS FOR THE CONSTRUCTION OF THE
WIDENING OF OLIVENHAIN ROAD AND RANCHO SANTA FE
ROAD. PROJECT NO. 3860.
WHEREAS, the City Council of the City of Carlsbad, California, has determined it
necessary, desirable, and in the public interest to construct the widening of Olivenhain Road and
Rancho Santa Fe Road, Project No. 3860; and
WHEREAS, the plans and specifications for furnishing of all labor, materials, tools,
equipment, transportation, and other expenses necessary or incidental to said project have been
prepared and are on file in the Public Works-Engineering Department of the City of Carlsbad and
are incorporated herein by reference; and
WHEREAS, on January 7, 2004, the City of Carlsbad Planning Commission approved
Resolution No. 5538 approving the Olivenhain Municipal Water District Campus Plan, Conditional
Use Permit 02-01; and
WHEREAS, the City of Carlsbad has entered into an agreement with the Olivenhain
Municipal Water District which requires the Olivenhain Municipal Water District to deposit the funds
necessary to construct the improvements which are their responsibility as conditioned in
Conditional Use Permit 02-01 after construction bids are received and prior to awarding the
construction contract; and
WHEREAS, the City of Carlsbad has entered into an agreement with the City of Encinitas
which requires the City of Encinitas to deposit the funds necessary to construct the improvements
within the City of Encinitas after the construction bids are received and prior to awarding the
construction contract; and
WHEREAS, there are sufficient funds available in the project accounts to construct the
improvements in the City of Carlsbad which are not the responsibility of the Olivenhain Municipal
Water District as conditioned in Conditional Use Permit 02-01.
1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
2 California, as follows:
3 1. That the above recitations are true and correct.
4 2. That the plans, specifications, and contract documents for the Widening of
5 Olivenhain Road and Rancho Santa Fe Road, Project No. 3860, on file in the Public Works-
6 Engineering Department of the City of Carlsbad are hereby approved.
7 3. The City Clerk of the City of Carlsbad is hereby authorized and directed to publish,
8 in accordance with State law, a Notice to Contractors Inviting Bids for the construction of the
9 Widening of Olivenhain Road and Rancho Santa Fe Road, Project No. 3860, in accordance with the
10 plans, specifications, and contract documents referred to herein.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 23rd day of January, 2007, by the following vote:
AYES: Council Members Lewis, Hall, Packard, Sigafoose.
NOES: None.
ABSENT: Council Member Kulchin.
(SEAL)