HomeMy WebLinkAbout2007-02-13; City Council; 18898; Report: Agruicultural Conversion Mitigation FundsCITY OF CARLSBAD - AGENDA BILL
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AB# 18,898
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DEPT. PLN
Agricultural Conversion Mitigation Fee
Ad Hoc Citizen's Advisory Committee
Second Report to Council
DEPT. HEAD W/fOflf
CITY ATTY. g*
CITY MGR. "3£>
RECOMMENDED ACTION:
That the City Council ADOPT Resolution No. 2007-029 APPROVING the allocation of
funds from the Agricultural Conversion Mitigation Fee Fund to the organizations/individuals in the
amounts identified in Exhibit "A" ("Funding Recommendations"), attached, subject to the stipulations in
Exhibit "A" and subject to the final signing by both the grant recipient and the Agricultural Conversion
Mitigation Fee Committee Chair of a letter of agreement itemizing the agreed-upon project milestones
and the associated timing of the release of funds.
ITEM EXPLANATION:
This Second Report to Council by the Agricultural Conversion Mitigation Fee Committee (the
Committee) contains the Committee's first set of funding recommendations. The Committee is
recommending approval of the allocation of a total of $3,300,500 in funds from the Agricultural
Conversion Mitigation Fee Fund for nine project proposals. If Council approves the proposed funding
requests as recommended by the Committee, staff and the proposal applicants will then finalize a
schedule of project milestones and funding release points for the proposals and a Funding Agreement
Letter will be signed by the applicant and the Committee Chair.
The City Council created the Agricultural Conversion Mitigation Fee Ad Hoc Citizens Advisory
Committee on August 2, 2005 (City Council Resolution No. 2005-242). The principal charge of the
Committee is to make recommendations to the City Council for proposed expenditures from the
Agricultural Conversion Mitigation Fee Fund in keeping with the mandates established by Municipal
Code Section 21.202.060. The Committee's First Report to Council (City Council Resolution No. 2006-
132) was approved by Council on May 16, 2006. That report contained a detailed proposal of how the
Committee would operate to carryout its mandate, including how the Committee would solicit
expenditure/grant proposals; how it would operate to make recommendations to the Council, including
project evaluation criteria and voting procedures; and how it would draw down on the Fund balances in
the first and subsequent years.
Pursuant to the approved First Report, the Committee solicited grant proposals through ads placed in
local newspapers and through a press release and supporting information on the City's web page. The
ads and web page information appeared in late July. The proposal submittal period ended on
September 29, 2006. Staff received a total of sixteen grant proposals requesting a total of $8.3 million.
(The grant fund contained a total of $6.6 million on October 31, 2006.)
After reviewing the various proposals individually, the Committee met on November 18, 2006 to
consider the proposals received. At that meeting representatives for each of the 16 proposals were
present and addressed questjons from the Committee members about their proposals. (Three of the
voting Committee members were not able to attend the meeting. However, two of those members
provided staff with direction regarding their questions and comments on each of the proposals prior to
FOR CITY CLERKS USE ONL Y.
COUNCIL ACTION:APPROVED
DENIED
CONTINUED D
WITHDRAWN D
AMENDED #
CONTINUED TO DATE SPECIFIC P
CONTINUED TO DATE UNKNOWN D
RETURNED TO STAFF D
OTHER - SEE MINUTES tl
Page 2 - Agricultural Conversion Mitigation Fee Ad Hoc Citizen's Advisory Committee Second
Report to Council
the meeting. The third absent member was unable to participate in the project review process at this
time.) The Committee members then had an in-depth discussion of each of the proposals and
evaluated each one as a group. The Committee reached consensus on all of its recommendations for
each of the proposals. Two of the proposals were determined to be not eligible for funding. A third
could not be recommended for funding because it was a program rather than a project. Seven
proposals are being recommended for funding at the requested amount. Two proposals are being
recommended for funding at an amount less than requested due to the inclusion of some costs the
Committee could not support. The remaining four proposals were placed on hold pending additional
review by the Committee and possible modification by the applicants. The Committee determined to
consider those four projects again, possibly in a modified form, in the next few weeks. At that time, the
Committee will finalize a determination for each. If the Committee decides to recommend full or partial
funding for any of the four, staff will bring forward another agenda bill recommending such funding.
FISCAL IMPACT:
The funds available in the Agricultural Conversion Mitigation Fund total $6,773,704. The amount of
funds being recommended for allocation total $3,300,500. The Committee was given $5,000 from the
Fund in August 2005 to cover operating expenses. The Committee has spent $2,438.09 to date,
leaving a balance of $2,561.91 for future operating expenses. The Committee was then given an
additional $10,000 from the Fund in May 2006 to be used for project solicitation. Project solicitation
costs thus far have been $3,091.17, leaving a balance of $6,908.83 for future project solicitation efforts.
Therefore, the funds available are more than adequate to cover the amount of funding being
recommended for allocation.
ENVIRONMENTAL IMPACT:
Some of the projects being proposed for grant funding involve studies or interior improvements which
may be exempt from the California Environmental Quality Act (CEQA). Others involve activities which
may require other CEQA documents. The projects being proposed are still conceptual at this time. As
each project is better defined the appropriate level of CEQA review will be conducted.
EXHIBITS:
1. City Council Resolution No. 2007-029
2. Exhibit "A" - "Funding Recommendations"
3. Exhibit "B" - "Grant Funds Available and Funds Requested"
4. Exhibit "C" - "Funding Recommendations and Pending Proposals By Eligibility Category"
DEPARTMENT CONTACT: Elaine Blackburn 760-602-4621 eblac@ci.carlsbad.ca.us
1 RESOLUTION NO. 2007-029
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, APPROVING THE ALLOCATION OF
GRANT FUNDS FROM THE AGRICULTURAL CONVERSION
4 MITIGATION FEE FUND BASED UPON THE
RECOMMENDATIONS OF THE AGRICULTURAL CONVERSION
5 MITIGATION FEE COMMITTEE
6 WHEREAS, on August 2, 2005, the Carlsbad City Council created the
7 Agricultural Conversion Mitigation Fee Ad Hoc Citizens' Advisory Committee (i.e., the
8 Committee); and
" WHEREAS, the principal charge of the Committee is to make recommendations
to the City Council for proposed expenditures from the Agricultural Conversion Mitigation Fee
Fund in keeping with the mandates established by Municipal Code Section 21.202.060; and
12 WHEREAS, on May 16, 2006, the Carlsbad City Council approved the
13
Committee's First Report to City Council, containing a detailed proposal of how the Committee
14
would operate to carry out its mandate including how the Committee would evaluate grant
15
proposals; and
16
WHEREAS, the Committee solicited grant proposals and evaluated all proposals
received for eligibility and merit in a manner consistent with the approved First Report to Citylo
19 Council; and
20 WHEREAS, based upon the Committee's review, the Committee hereby
21 recommends that the City Council approve the allocation of funds from the Agricultural
22 Conversion Mitigation Fee Fund to the recipients in the amounts shown on the attached "Exhibit
23 A - Funding Recommendations" subject to the stipulations in Exhibit A and subject to the final
24 signing by both the grant recipient and the Mayor of a letter of agreement approved as to form
25 by the City Attorney itemizing the agreed-upon project milestones and the timing of the release
26 of funds.
27 NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City
28 of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
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2. That the City Council hereby approves the allocation of grant funds from the
Agricultural Conversion Mitigation Fee Fund to the recipients in the amounts shown on the
attached "Exhibit A - Funding Recommendations" subject to the stipulations in Exhibit A and
subject to the final signing by both the grant recipient and the Mayor of a letter of agreement
approved as to form by the City Attorney itemizing the agreed-upon project milestones and the
agreed-upon timing of the release of funds.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City
Council held on the 13th day of February, 2007, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard.
NOES: None.
ABSENT: Council Member Sigafoose.
ABSTAIN: None.
CLAUDE
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Date February 13, 2007
TO: CITY MANAGER
VIA: Community Development Director
FROM: Senior Planner Elaine Blackburn
All Receive-Agenda Item # 7
For the Information of the;OTYCQUNCH;
AsstCMJLCA^C
OUNCE; Xjcajccoj^
"55L>
SUBJECT: AGRICULTURAL CONVERSION MITIGATION FEE AD HOC
CITIZENS ADVISORY COMMITTEE - SECOND REPORT TO
COUNCIL - ERRATA SHEET
The Planning Department is proposing that changes be made to the Agenda Bill and Council
Resolution for the Committee's Second Report to City Council.
Recommended Changes to Agenda Bill
1. Under "Recommended Action" the fourth line should be changed to say "Mayor"
rather than "Agricultural Conversion Mitigation Fee Committee Chair".
2. Under "Recommended Action" the fifth line should be changed by adding the words
"approved as to form by the City Attorney" after the word "agreement".
Recommended Change to Council Resolution
1. On page 1, the fifth recital (line 24) should be changed to say "Mayor" rather than
"Committee Chair".
2. On page 1, the fifth recital (line 24) should be changed by adding the words
"approved as to form by the City Attorney" after the word "agreement".
3. On page 2, the second line should be changed to say "Mayor" rather than "Committee
Chair".
4. On page 2, the third line should be changed by adding the words "approved as to form
by the City Attorney" after the word "agreement".
City Attorney
Planning Director
Lorraine Wood
Sheila Cobian
Karen Kundtz
FB 1 3 2007
CITY OF CARLSBADCITY CLERK'S OFFICE
Agricultural Agricultural Conversion Mitigation Conversion Mitigation Fee Ad Hoc Citizens Fee Ad Hoc Citizens CommitteeCommitteeSecond Report to City CouncilSecond Report to City Council
COMMITTEE MEMBERS & COMMITTEE MEMBERS & STAFFSTAFFJulie Nygaard, ChairJulie Nygaard, ChairEric Larson, ViceEric Larson, Vice--Chair Chair Ken AlfreyKen AlfreyJulie Baker (Planning Commissioner)Julie Baker (Planning Commissioner)Richard ErhardtRichard ErhardtIrv RostonIrv RostonHope WrisleyHope WrisleyNonNon--Voting Members/Staff:Voting Members/Staff:Deborah Ruddock, California Coastal ConservancyDeborah Ruddock, California Coastal ConservancyChris De Cerbo, Principal PlannerChris De Cerbo, Principal PlannerElaine Blackburn, Senior PlannerElaine Blackburn, Senior PlannerFacilitator: Jim Facilitator: Jim BoylanBoylan
SECOND REPORT TO COUNCILSECOND REPORT TO COUNCILPURPOSE:PURPOSE:To Recommend to Council the allocation of funds To Recommend to Council the allocation of funds for qualified project proposals from the for qualified project proposals from the Agricultural Conversion Mitigation Fee fund.Agricultural Conversion Mitigation Fee fund.
TIMELINETIMELINEAugust 2005 August 2005 ––Council appointed committee Council appointed committee membersmembersMay 2006 May 2006 ––CommitteeCommittee’’s First Report to s First Report to CouncilCouncilCouncil approved proposed operating procedures, project Council approved proposed operating procedures, project solicitation strategy, and evaluation criteriasolicitation strategy, and evaluation criteriaJuly July ––September 2006 September 2006 ––Solicitation of project Solicitation of project proposalsproposalsNewspaper adsNewspaper adsCityCity’’s websites website
TIMELINE, contTIMELINE, cont’’ddSeptember 29, 2006 September 29, 2006 ––Proposal submittal period Proposal submittal period closedclosedNovember 18, 2006 November 18, 2006 ––Committee meeting to Committee meeting to consider project proposalsconsider project proposals
ELIGIBILITY CATEGORIESELIGIBILITY CATEGORIESA.A.Restoration of the coastal and lagoon environment, Restoration of the coastal and lagoon environment, including but not limited to, acquisition, management including but not limited to, acquisition, management and/or restoration involving wildlife habitat or open and/or restoration involving wildlife habitat or open space preservationspace preservationB.B.Purchase and improvement of agricultural lands for Purchase and improvement of agricultural lands for continued agricultural production, or for the provision continued agricultural production, or for the provision of research activities or ancillary uses necessary for the of research activities or ancillary uses necessary for the continued production of agriculture and/or continued production of agriculture and/or aquaculture in the Cityaquaculture in the City’’s Coastal Zone, including but s Coastal Zone, including but not limited to, farm worker housingnot limited to, farm worker housing
ELIGIBILITY CATEGORIES, ELIGIBILITY CATEGORIES, contcont’’ddC.C.Restoration of beaches for public use, including but Restoration of beaches for public use, including but not limited to: local and regional sand replenishment not limited to: local and regional sand replenishment programs, vertical and lateral beach access programs, vertical and lateral beach access improvements, trails, and other beachimprovements, trails, and other beach--related related improvements that enhance accessibility, and/or improvements that enhance accessibility, and/or public use of beachespublic use of beachesD.D.Improvements to existing or proposed lagoon nature Improvements to existing or proposed lagoon nature centerscenters
PROPOSALS BY CATEGORYPROPOSALS BY CATEGORYTotal Proposals Received = 16 for $8,369,335 totalTotal Proposals Received = 16 for $8,369,335 totalCategory A: 1 proposal totaling $780,589Category A: 1 proposal totaling $780,589Awaiting Committee reviewAwaiting Committee reviewCategory B: 6 proposals totaling $3,309,500Category B: 6 proposals totaling $3,309,5005 recommended for funding; 1 awaiting Committee review5 recommended for funding; 1 awaiting Committee reviewCategory C*: 4 proposals totaling $3,022,750Category C*: 4 proposals totaling $3,022,7501 not eligible; 1 recommended for funding; 1 awaiting review1 not eligible; 1 recommended for funding; 1 awaiting reviewCategory D*: 6 proposals totaling $1,256,496Category D*: 6 proposals totaling $1,256,4962 recommended for funding; 1 awaiting Committee review2 recommended for funding; 1 awaiting Committee review
STATUS OF PROPOSALSSTATUS OF PROPOSALSProposals received = 16Proposals received = 167 Proposals recommended for funding at requested 7 Proposals recommended for funding at requested amountamount2 Recommended for funding at less than requested 2 Recommended for funding at less than requested amountamount4 Proposals on hold for consideration4 Proposals on hold for consideration1 No funding recommended (program)1 No funding recommended (program)2 Not eligible for funding2 Not eligible for funding
FUNDING FUNDING RECOMMENDATIONSRECOMMENDATIONSAudubon Nature Center Audubon Nature Center --$15,000$15,000Buena Vista Lagoon Boardwalk Buena Vista Lagoon Boardwalk --$164,000$164,000Cymbidium Project Cymbidium Project --$316,500$316,500MultiMulti--Use Barn Use Barn --$233,000$233,000Permeable Paving Project Permeable Paving Project --$297,000$297,000Drainage Project Drainage Project --$230,000$230,000Soil Amendment Project Soil Amendment Project --$159,000$159,000Carlsbad Beach Nourishment Carlsbad Beach Nourishment --$1,500,000$1,500,000A.H. Lagoon Discovery Center Improvements A.H. Lagoon Discovery Center Improvements --$386,000$386,000
FUND STATUSFUND STATUSTotal Funds Requested (all 16 proposals): Total Funds Requested (all 16 proposals): $8,369,335$8,369,335Grant Funds Available: $6,773,704 (January Grant Funds Available: $6,773,704 (January 2007)2007)Total Funds Currently Recommended for Total Funds Currently Recommended for Allocation: $3,300,500Allocation: $3,300,500
COMMITTEE COMMITTEE RECOMMENDATIONRECOMMENDATIONThat Council:That Council:Approve the allocation of funds from the Approve the allocation of funds from the Agricultural Conversion Mitigation Fund as Agricultural Conversion Mitigation Fund as recommended by the Committee subject to the recommended by the Committee subject to the signing of the necessary funding agreement letterssigning of the necessary funding agreement letters