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Home My WebLink About2007-02-20; City Council; 18901; Circulation roads - Encinitas - paymentCITY OF CARLSBAD - AGENDA BILL 1 AB# 18,901 MTG. 2/20/07 DEPT. FIN PAYMENT ON AGREEMENT BETWEEN ENCINITAS AND CARLSBAD FOR THE flf\KI^TDI l/*^"TBl^%kl /"\C If A mS^I IOCONSTRUCTION Or VARIOUS CIRCULATION ELEMENT ROADS DEPT. HEAD __^§ CITY ATTY. s$£& CITY MGR. U^ — RECOMMENDED ACTION: Adopt Resolution No. 2007-031 appropriating funds from the Rancho Santa Fe Road Fund (proposed CFD #2) to the CCOA Encinitas Capital Project Fund and authorizing payment to the City of Encinitas. ITEM EXPLANATION: The City of Carlsbad approved an agreement with the City of Encinitas on July 12, 1994 for the construction of various circulation element roads titled "Agreement between the City of Carlsbad and the City of Encinitas for the construction of various circulation element roads (see Exhibit 1) within the Cities of Carlsbad and Encinitas" ("Agreement"). This Agreement was created to share the responsibilities for the construction of circulation element roadways that affected both Cities. Maintaining established minimum service levels on El Camino Real, Rancho Santa Fe Road, La Costa Avenue, Leucadia Boulevard, and Olivenhain Road was deemed mutually beneficial to both Cities. As such, both Cities agreed on the responsibilities for the funding, design, construction, and maintenance of the aforementioned roadways. Olivenhain Road, Site #8 as shown on Exhibit 1, was the only project listed in the Agreement where each City's responsibility was equally divided. According to the Agreement, each City would fund one half of the total project costs for Olivenhain Road. Funding for the City of Carlsbad's portion of the Olivenhain Road improvements came from the Rancho Santa Fe Road Fund (proposed CFD #2). Furthermore, the City of Carlsbad was designated lead agency and accounted for each Agency's share of the project costs via separate project accounts. Project expenditures where charged to the CCOA Encinitas Capital Project Fund and the CCOA Encinitas Fund was reimbursed, as necessary, from Rancho Santa Fe Road funds (collected through proposed CFD #2) to maintain the required 50% split in project expenditures. To accurately account for each participant's prorata share of the Olivenhain Road project expenditures, an adjustment needs to be made transferring $28,133.16 in cash from the Rancho Santa Fe Road Fund (proposed CFD #2) to the CCOA Encinitas Capital Project Fund. This transfer will enable the City of Carlsbad to maintain the required expenditure ratio and reimburse the City of Encinitas for their share of the Olivenhain Road project expenditures. DEPARTMENT CONTACT: Aaron Beanan 760-602-2414 abean©ci.carlsbad.ca.us FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED * D D D CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER - SEE MINUTES D D D D Page 2 FISCAL IMPACT: Pursuant to the Agreement, the City of Carlsbad is responsible for tracking the Olivenhain Road project costs. To accurately account for each participant's prorata share of the project expenditures and enable the City of Carlsbad to reimburse the City of Encinitas, an adjustment needs to be made transferring $28,133.16 in cash from the Rancho Santa Fe Road Fund (proposed CFD #2) to the CCOA Encinitas Capital Project Fund. Sufficient monies are available in the Rancho Santa Fe Road Fund. ENVIRONMENTAL IMPACT: There is no environmental impact. EXHIBITS: 1. Project(s) Location Map 2. Resolution No. 2007-031 appropriating funds from the Rancho Santa Fe Road Fund (proposed CFD #2) to the CCOA Encinitas Capital Project Fund and authorizing payment to the City of Encinitas. LOCATION MAP Exhibit 1 CITY Of CARLSBAD CITY OF ENCJJMJTAE NOT TO SCALE PROJECT NAME CARLSBAD/ENCINITAS ROADWAYS I EXHIBIT 1 :AWN BY: scon EVANS, CARLSBAD ENGINEERING DLPI 3 Exhibit 2 1 RESOLUTION NO. 2007-031 2 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, 4 APPROPRIATING FUNDS FROM THE RANCHO SANTA FE ROAD FUND (PROPOSED CFD #2) TO 5 THE CCOA ENCINITAS CAPITAL PROJECT FUND 6 AND AUTHORIZING PAYMENT TO THE CITY OF ENCINITAS 7 8 WHEREAS, the City of Carlsbad and the City of Encinitas entered into any agreement titled "Agreement between the City of Carlsbad and the City of 1 -| Encinitas for the construction of various circulation element roads within the Cities 12 of Carlsbad and Encinitas"; and 13 WHEREAS, the City of Carlsbad and the City of Encinitas found it mutually 14 beneficial to maintain established minimum service levels on El Camino Real, Rancho Santa Fe Road, La Costa Avenue, Leucadia Boulevard, and Olivenhain 16 Road; and 17 WHEREAS, the City of Carlsbad was designated lead Agency on the 18 Olivenhain Road project; and 19 20 WHEREAS, the City of Carlsbad and the City of Encinitas each agreed to 21 fund one half of the project costs; and 22 WHEREAS, funding for the City of Carlsbad's portion of the Olivenhain 23 Road project costs came from the Rancho Santa Fe Road Fund (proposed CFD 24 #2). 25 26 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of 27 Carlsbad, California, as follows: 28 Exhibit 2 1 1. That the above recitations are true and correct. 2 2. That the Finance Director is authorized to appropriate $28,133.16 from 3 the Rancho Santa Fe Road Fund (proposed CFD #2) to the CCOA 4 Encinitas Capital Project Fund. 5 3. That the Finance Director is authorized to reimburse the City of6 7 Encinitas, pursuant to the Agreement, an amount equal to $14,961.63. 8 'I 9 I' 10 // 11 // 12 // 13 // 14 // 15 // 16 // 17 // 18 // 19 // 20 // 21 // 22 // 23 // 24 // 25 // 26 // 27 // 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 20th day of February, 2007, by the following vote: AYES: Council Members Lewis, Kulchin, Hall NOES: None ABSENT: Council Members Packard, Sigafoose LORRAJNE; M. WOOD, City Clerk