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Home My WebLink About2007-03-13; City Council; 18927; 2007 Pavement Overlay ProjectCITY OF CARLSBAD - AGENDA BILL AB# 18,927 MTG. 3/13/07 DEPT.ENG APPROVAL OF PLANS AND SPECIFICATIONS, APPROPRIATION OF FUNDS, AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR CONSTRUCTION OF THE 2007 PAVEMENT OVERLAY, PROJECT NO. 3667-15/6001-12 DEPT. HEAD CITY ATTY. CITY MGR. RECOMMENDED ACTION: Adopt Resolution No. authorizing the City Clerk to 3667-15/6001-12. ITEM EXPLANATION: 2007-052 approving plans and specifications, appropriating funds, and advertise for bids for the 2007 Pavement Overlay, Project No. The City's Pavement Management Program divides the City into seven maintenance zones. Each year a different zone is targeted for pavement rehabilitation. The roads in that zone are examined for signs of aging and deterioration. The roads which are in the worst condition are selected for repairs and pavement overlay in order to extend the life of the roadway, and to provide safe and smooth circulation. This year's zone is located in central Carlsbad, south of Palomar Airport Road and north of Aviara Parkway and Alga Road. The roads in this zone were examined by the Streets Department and the Engineering Department to determine their condition and best method of rehabilitation. Approximately 1 .47 million square feet of roads were identified in this zone as needing pavement overlay. A list of those street segments is attached as Exhibit 2. In addition to the roads identified in this year's maintenance zone, the Streets Department has also identified another 1 .05 million square feet of roadway, outside of this year's zone, which are in need of immediate rehabilitation. Of the 12 additional road segments, 9 are residential or collector streets in the northwest quadrant of the City, which is not scheduled for rehabilitation until 2013. The remaining three road segments are major arterials: El Camino Real from Chestnut to Carlsbad Village Drive, El Camino Real from I-78 to Marron Road, and College Boulevard from Faraday Avenue to El Camino Real. The Streets and Engineering Departments are in agreement that these additional roads need to be overlaid now to prevent further deterioration. If this work is deferred, then potholes will form and eventually the entire road section will need to be reconstructed at great cost to the City. As a result of these additional streets, the 2007 Pavement Overlay Project exceeds the budgeted amount as shown in the Fiscal Impact section below. However, looking ahead to next year's maintenance zone, it appears likely that the costs of the pavement management projects will be within the budgeted amount for the Program. ENVIRONMENTAL IMPACT: This project is categorically exempt from the environmental review process under Section 15301 Class 1 (c) of the Public Resources Code (California Environmental Quality Act). FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED D D D D CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER - SEE MINUTES Dn D n Page 2 FISCAL IMPACT: 2007 Pavement Management Program - Engineer's Estimate: 2007 Pavement Overlay Construction Contract 2007 Pavement Overlay Construction Contingency (5%) 2007 Overlay Administration, Testing, and Inspection (5%) TOTAL ESTIMATED 2007 OVERLAY PROJECT COST 2007 Slurry Seal Project TOTAL ESTIMATED 2007 PAVEMENT PROJECT COSTS $5,010,000 $250,000 $250,000 $5,510,000 $350,000 $5,860,000 Project Funding: Available TransNet Local Program Funds Available Non-Jurisdictional Fees Available Gas Tax Funds TOTAL AVAILABLE FUNDING ADDITIONAL GAS TAX APPROPRIATIONS REQUESTED TOTAL FUNDING $2,390,000 $500,000 $50,000 $2,940,000 $2,920,000 $5,860,000 The Pavement Management Program consists of one pavement overlay project and one slurry seal project per calendar year. Currently there is $2.89 million budgeted in TransNet Local Funds and Non-Jurisdictional Fees for pavement projects this year. Additionally, due to cost savings from last years' pavement management projects, there is approximately $50,000 currently appropriated to the Gas Tax-funded portion of the pavement management project. Therefore, there is currently $2,940,000 available for the 2007 calendar year pavement management projects. However, the 2007 calendar year pavement management projects are estimated to cost $5,860,000 due to the streets that were added to the scope of work. In order to fund the 2007 calendar year pavement projects discussed above, staff recommends appropriating an additional $2,920,000 from the Gas Tax Fund to the Pavement Management Program. Sufficient monies are available in the Gas Tax Fund. EXHIBITS: 1. Resolution No. 2007-052 approving plans and specifications, appropriating funds, and authorizing the City Clerk to advertise for bids for the 2007 Pavement Overlay, Project No. 3667-15/6001-12. 2. Streets List. DEPARTMENT CONTACT: Jon Schauble, (760) 602-2762, ischa@ci.carlsbad.ca.us 1 RESOLUTION NO. 2007-052 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 CARLSBAD, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS, APPROPRIATING FUNDS, AND 4 AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS FOR THE CONSTRUCTION OF THE 2007 PAVEMENT 5 OVERLAY. PROJECT NO. 3667-15/6001-12. 6 WHEREAS, the City Council of the City of Carlsbad, California, has determined it 7 necessary, desirable, and in the public interest to overlay selected streets in accordance with the 8 City's ongoing Pavement Management Program; and 9 WHEREAS, the plans and specifications for furnishing of all labor, materials, tools, 10 equipment, transportation, and other expenses necessary or incidental to the 2007 Pavement 11 Overlay, Project No. 3667-15/6001-12, have been prepared and are on file in the Public Works- 12 Engineering Department of the City of Carlsbad and are incorporated herein by reference; and 13 WHEREAS, the current Pavement Management Program funds are inadequate to 1. overlay the selected streets. WHEREAS, sufficient funds are available in the Gas Tax fund for appropriating i tD $2,920,000 to the Pavement Management Program.16 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 18 1. That the above recitations are true and correct. 19 2. That the Finance Director is hereby authorized to appropriate $2,920,000 to the 20 Pavement Management Program from the Gas Tax fund. 21 3. That the plans, specifications, and contract documents for the 2007 Pavement 22 Overlay, Project No. 3667-15/6001-12, on file in the Public Works-Engineering Department of the 23 City of Carlsbad are hereby approved. 24 4. The City Clerk of the City of Carlsbad is hereby authorized and directed to 25 publish, in accordance with State law, a Notice to Contractors Inviting Bids for the construction of 9fi the 2007 Pavement Overlay, Project No. 3667-15/6001-12, in accordance with the plans, 07 specifications, and contract documents referred to herein. 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 13th day of March, 2007, by the following vote: AYES: Council Members Lewis, Kulchin, Hall, Packard NOES: None ABSENT: Council Member Sigafoose CLAUDE A LEWIS, Mayor ATTEST: O g LORRAINE M. VVOOO^City Cle'rk (SEAL) [r CY 2007 PAVEMENT OVERLAY PROJECT STREET FROM TO AMBROSIA LN AVENIDA ENCINAS AVIARA PY BEACON BAY DR BLACK RAIL RD BUTTERCUP RD CAMINITO AZUL CAMINITO ESTRADA CAMINITO MADRIGAL CAMINITO ROSA CAMINITO VERDE CAMINO DE LAS ONDAS CAMINO DEL PRADO CARLSBAD BLVD southbound CARNATION DR CASSIA RD COSMOS CT DOVE LN ELDER CT ISLAND WY NIGHTSHADE RD PASEO DEL NORTE POINSETTIA LN SEASCAPE DR ADAMS ST AVILA AV COLLEGE BL CORDOBA PL EL CAMINO REAL EL CAMINO REAL MONROE ST PARK DR REFUGIO AV REFUGIO AV SEVILLAWY VIA AREQUIPA CORMORANT DR EMBARCADERO ANEMONE WY KETCH WY POINSETTIA LN CARNATION DR end end end end end HARBOR POINT RD HARBOR POINT RD SOLAMAR SUNFLOWER WY KALMIC CR CORTE DE LA PINA MOORHEN PL CLOVER CT SURFSIDE LN TOWHEE LN CAMINITO MADRIGAL 1-5 CAMINO DE LAS ONDAS CHESTNUT AV NEBLINA DR EL CAMINO REAL SEVILLA WY CHESTNUT AV 1-78 MARRON RD COVE DR CORDOBA PL CORDOBA PL VALENCIA AV PARK DR AVIARA PY POINSETTIA LN CAMINO DE LAS ONDAS HIDDEN VALLEY RD AVIARA PY BATIQUITOS DR CAMINO DEL PRADO PASEO DEL NORTE PASEO DEL NORTE CAMINO DEL PRADO CAMINO DEL PRADO PASEO DEL NORTE CAMINO DE LAS ONDAS BREAKWATER south end EL CAMINO REAL end EL CAMINO REAL PASEO DEL NORTE FRANCISCAN RD end CAMINO DE LAS ONDAS AVIARA PY BUTTERCUP RD TAMARACK AV CORDOBA PL FARADAY AV HILLSIDE DR CARLSBAD VILLAGE DR MARRON CARLSBAD VILLAGE DR MARINA DR HILLSIDE DR end CORDOBA PL end *Shaded road segments are outside this year's maintenance zone.