HomeMy WebLinkAbout2007-04-24; City Council; 18976; Continuation of emergency12
CITY OF CARLSBAD - AGENDA BILL
AB# 18976
MTG. 4/24/07
DEPT. ENG
CONTINUATION OF LOCAL DECLARATION OF
EMERGENCY AND REQUEST FOR ADDITIONAL
APPROPRIATION FOR BUENA VISTA SEWER LINE SPILL
DEPT. HEAD'
CITY ATTY.
CITY MGR.
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RECOMMENDED ACTION:
Adopt Resolution No. 2007-092 declaring a continued state of local emergency and
appropriating additional funds in the amount of $250,000 for the repair of a ruptured sewer force main
at Buena Vista Lagoon.
ITEM EXPLANATION:
The Vista/Carlsbad Interceptor (Reach 4) is a joint facility owned by the City of Vista and the City of
Carlsbad. Ownership of the interceptor is 89.6% and 10.4%, respectively, based on the "Agreement
for Ownership, Operation, and Maintenance of the Vista/Carlsbad Interceptor Sewer" ("Agreement"),
which Vista and Carlsbad entered into on February 26, 2002.
On Sunday, April 2, 2007, at approximately 7 pm, the portion of the line running along Buena Vista
Lagoon was determined to be broken and leaking raw sewage into the lagoon. Due to the location of
the break along the shore of the lagoon, it was necessary to hire a contractor and build shoring
around the location of the leak prior to excavating the pipe and beginning the repair. The leak resulted
in an estimated seven million three hundred thousand gallons of sewage being spilled into
Buena Vista Lagoon, a State of California Ecological Reserve.
Staff has been compiling costs associated with the spill and recovery efforts, both to provide an
accounting of the actual costs for the recovery, and to ensure there are sufficient funds available to
pay vendors. Although this line is 89.6% owned by the City of Vista, City of Carlsbad staff were the
initial first responders, and called out many of the resources necessary to repair the pipeline and
conduct monitoring of the lagoon during and after the spill event. Because of this, the City of Carlsbad
has agreed with the City of Vista to pay the contractors we called out, and submit invoices to Vista for
repayment.
Due to the nature of the construction efforts associated with the repair of the force main, it was
determined to be necessary to declare a local state of emergency. It is necessary to continue the
emergency declaration for at least two more weeks to ensure work associated with the repair and
monitoring can be completed. The declaration of emergency will be reviewed by staff, and a
recommendation to continue or end the declaration will be made in two weeks.
ENVIRONMENTAL IMPACT:
This repair is Categorically Exempt from CEQA review under section 15301 of the CEQA Guidelines-
repair of an existing facility.
FOR CITY CLERKS USE ONLY
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
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CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER - SEE MINUTES
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FISCAL IMPACT:
This sewer line is jointly owned by the cities of Carlsbad and Vista. By agreement, the City of Vista
owns 89.6% of the reach and, therefore, would be responsible for the majority of the costs of this
repair. Carlsbad owns 10.4% of this reach. Carlsbad and Vista will share the costs of the repair,
monitoring, mitigation, and other expenses in the proportion of their ownership of the reach.
On April 10, 2007, City Council appropriated $500,000 from the Sewer Capital Replacement fund to
pay for this repair. Based on current anticipated expenses, staff is requesting an additional $250,000
appropriation from this fund to pay for the repair. Actual costs are anticipated to be less than
$600,000, with the additional funds making up contingency in the event of unforeseen events.
While the construction work at the spill site is complete, the mitigation and monitoring efforts continue.
These additional funds will provide for sufficient cash flow to complete the recovery efforts. The table
below shows estimates of anticipated expenses. There are sufficient funds in this account to cover the
expense.
CATIGORY
Construction
Contingency
Monitoring
Pumping
Consulting Engineer
Fuel
Flow Meter
Pipe & Materials
Misc. Expenses
Personnel Expenses
Mutual Aid
PRIMARY CONTRACTOR
Vadnais Corp
Weston Solutions
Atlas Pumping; Baker Pumps
Schiff Associates
Plavan Petroleum
Downstream Services
Pacific Pipeline Supply
Various
City of Carlsbad
Leucadia Waste Water District
SUBTOTAL
ANTICIPATED
EXPENSE
$240,000
$150,000
$90,000
$55,000
$20,000
$10,000
$8,300
$6,700
$5,000
$7,500
$3,700
COMMENTS
Construction and shoring
For unexpected needs
Environmental monitoring
Removal of contaminated lagoon
water and sewage
Corrosion expert
Diesel fuel for pumps and
generators on site
Measure flow to Encina facility
Used in repair
Credit card charges, porta potties,
street sweeping, etc.
Staff time charged directly to spill
Reimburse for personnel costs
$596,200
EXHIBITS:
1. Resolution No. 2007-092 appropriating additional funds in the amount of $250,000 for
the repair, mitigation, and monitoring of a ruptured sewer main at Buena Vista Lagoon.
DEPARTMENT CONTACT: Mark Stone, (760) 438-2722, x 7105, mston@ci.carlsbad.ca.us
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RESOLUTION NO. 2007-092
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, DECLARING AN EMERGENCY AND
APPROPRIATING AN ADDITIONAL $250,000 FROM THE
4 SEWER CAPITAL REPLACEMENT FUND TO PAY FOR THE
EMERGENCY REPAIR TO THE VISTA CARLSBAD SEWER
5 REACH 4 AT BUENA VISTA LAGOON.
6 WHEREAS, on April 1, 2007, a break was detected in the Vista-Carlsbad Sewer
7 Reach 4 at the Buena Vista Lagoon; and
WHEREAS, it was necessary to mobilize City staff and contractors to facilitate the
necessary repairs; and
WHEREAS, this emergency did not permit the delay that would result from competitive
solicitation of bids and this action was necessary to respond to the emergency; and
WHEREAS, although the broken sewer line has been repaired, current estimates are
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that the cost of the repair and mitigation and monitoring efforts will require up to $750,000; and
13 WHEREAS, on April 10, 2007, the City Council declared an emergency and
14 appropriated $500,000 for the repair efforts.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. There is a need to continue the state of local emergency declared on April 10,
2007 by adoption of resolution 2007-076, which need includes monitoring and mitigation efforts at
the site of the sewer main break.
3. Said emergency continues to exist until declared abated by order of the City
Manager and City Council.
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4. That the City Manager is hereby authorized to have repaired the sewer line.
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5. The need for this continuing emergency shall be reviewed within fourteen (14)
24 days in accordance with state law.
25 6. The additional sum of $250,000 is appropriated from the Sewer Replacement
Capital fund to pay for this repair.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 24th day of April 2007, by the following vote:
AYES: Council Members Lewis, Kulchin, Hall, Packard, Nygaard
NOES: None
ABSENT: None
, Mayor
ATTEST:
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