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Home My WebLink About2007-05-01; City Council; 18980; RRM Design Group amendment/£^pi&\ ,8SJx^^^/ AB# MTG. DEPT. CITY OF CARLSBAD- AGENDA BILL 18,980 5/01/07 ENG APPROVAL OF AMENDMENT NO. 1 WITH RRM DESIGN GROUP FOR SITE PLANNING OF A POLICE / FIRE TRAINING CENTER AND PUBLIC WORKS CENTER, PROJECT NO. 3686 DEPT. HEAD \<^\~^ CITY ATTY. f/^ CITY MGR. (|^— ^~ RECOMMENDED ACTION: Adopt Resolution No. 2007-095 to approve and authorize Amendment No. 1 to the architectural services agreement with RRM Design Group, for site planning of a Police / Fire Training Center and Public Works Center, Project No. 3686. ITEM EXPLANATION: On September 28, 2004, the City entered into an agreement with RRM Design Group in the amount of $54,910 to perform programming to develop pertinent information to locate a Public Works Center and a Police and Fire Department Training Center. This work was completed in 2005. On January 2, 2007, the City entered into another agreement with RRM Design Group in an amount not-to-exceed $97,949 to develop a site plan and floor plan for construction of a Police Training Facility including a shooting range, a Fire Training Facility including a training tower, and provide space for a Public Works Center which would all be located at the City's Safety Center site located along Orion Street just north of Faraday Avenue. Amendment No. 1 in an amount not-to-exceed $10,000 is to have the architect develop additional "Site Arrangement Diagrams" to be used by staff in assessing the best and most creative arrangement of the facilities on the site. ENVIRONMENTAL IMPACT: The planning phase of the project is statutorily exempt from the requirements of the California Environmental Quality Act (CEQA) per Section 15262, Feasibility and Planning Studies, of the State CEQA Guidelines and will not have any adverse significant impact on the environment. The project will be subject to CEQA upon the selection of the site arrangement and a CEQA document and Notice of Determination will be processed and filed prior to adoption of the project's plan and advertisement for construction. FISCAL IMPACT: The planning phase study expenses are summarized in the table below. PROJECT COST SUMMARY- PROJECT NO. 3686 Miscellaneous Expenses Site Planning Services Agreement with RRM Design Group Amendment No. 1 with RRM Design Group TOTAL ESTIMATED COST THROUGH SITE PLANNING PHASE TOTAL APPROPRIATIONS $73,335 $97,949 $10,000 $181,284 $950,000 FOR CITY CLERKS USE ONLY COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED an a D CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER - SEE MINUTES na Dn Page 2 The cost associated with the subject Amendment No. 1 is $10,000. Sufficient funds are available for completion of the site planning phase. An engineer's cost estimate for construction will be completed as part of this phase and any necessary revisions to the project budget, including additional appropriation for construction costs, will be incorporated as part of the FY 2007-08 CIP under a future agenda bill. The project is funded by the General Capital Construction (GCC) fund. EXHIBITS: 1. Location Map. 2. Resolution No. 2007-095 to approve and authorize Amendment No. 1 to the architectural services agreement with RRM Design Group, for site planning of a Police / Fire Training Center and Public Works Center, Project No. 3686. 3. Amendment No. 1 to Architectural Services Agreement with RRM Design Group for Site Planning of a Police / Fire Training Center and Public Works Center, Project No. 3686. DEPARTMENT CONTACT: William Plummer, (760) 602-2768, bplum@ci.carlsbad.ca.us LOCATION MAP art or OCEANSIDE HIGHWAY VICINITY MAP NOT TO SCALE NOT TO SCALE SITE. PACIFIC OCEAN PROJECT NAME POLICE /FIRE TRAINING CENTER AND PUBLIC WORKS CENTER PROJECT NUMBER 3686 EXHIBIT 1 DRAWN BY: SCOJT EVANS. CARLSBAD ENGINEERING DEPT. 4/13/07 C:\CAPITAL\PLUUUER\3686.DWG 1 RESOLUTION NO. 2007-095 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 CARLSBAD, CALIFORNIA, TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH RRM DESIGN GROUP FOR 4 SITE PLANNING OF A POLICE / FIRE TRAINING CENTER AND PUBLIC WORKS CENTER. PROJECT NO. 3686. 5 WHEREAS, a professional architectural services agreement was executed on January 2, 6 2007 between the City of Carlsbad and RRM Design Group to provide site planning services for a 7 Police / Fire Training Center and Public Works Center; Project No. 3686; and 8 WHEREAS, it is necessary to increase the architectural services budget by $10,000 with 9 RRM Design Group for Project No. 3686; and 10 WHEREAS, the City Council of the City of Carlsbad, California, has determined it necessary and in the public interest for the City of Carlsbad to enter into Amendment No. 1 with 12 RRM Design Group for Site Planning of a Police / Fire Training Center and Public Works Center, 13 Project No. 3686, in an amount not-to-exceed $1 0,000; and 14 WHEREAS, $950,000 in General Capital Construction funds have been appropriated in 15 the Capital Improvement Program for Project No. 3686; sufficient to fund this Amendment No. 1. 16 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 17 California, as follows: 18 1 . That the above recitations are true and correct. 1 9 2. That Amendment No. 1 with RRM Design Group for professional architectural on services for Project No. 3686 is hereby approved. 21 3. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute 22 Amendment No. 1 with RRM Design Group for, and on behalf of, the City of Carlsbad. 24 /// 25 /// 26 /// 27 /// 28 /// H 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 1 st day of May 2007, by the following vote: AYES: Council Members Lewis, Kulchin, Hall, Packard, Nygaard NOES: None ABSENT: None 5, Mayor ATTEST: LORRAWE M. WOOD, City Clerk (SEAL) AMENDMENT NO.1 TO AGREEMENT FOR ARCHITECTURAL SERVICES (RRM DESIGN GROUP) This Amendment No.1 is entered into and effective as of the / _ day of 2007, amending the agreement dated January 2, 2007 (the "Agreement ) by and between the City of Carlsbad, a municipal corporation, ("City"), and RRM DESIGN GROUP, ("Contractor") (collectively, the "Parties") for Site Planning Public Works Center, Police Shooting Range, and Fire Training Center. RECITALS A. The Parties desire to alter the Agreement's scope of work to develop and provide alternative site plans; and D. The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated by this reference as Exhibit "A", Scope of Services and Fee. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit "A". 2. City will pay Contractor for all work associated with those services described in Exhibit "A" on a time and materials basis not-to-exceed ten thousand dollars ($10,000). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. 3. Contractor will complete all work described in Exhibit "A" by August 31, 2007. 4. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. 5. All requisite insurance policies to be maintained by Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. City Attorney Approved Version #05.22.01 6. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. CONTRACTOR *By: (sign he (print name/title) (e-mail address) layer ATTEST: tORRAJJME M. WOOD City Clerk If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. Chairman, President, or Vice-President **Group B. Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: RONALD R. BALL, City Attorney Deputy City Attbmey City Attorney Approved Version #05.22.01 TASK 1 Exhibit A Amendment No. 1: Scope of Services and Fee City of Carlsbad Police/Fire Training Center - Phase 2 Study March 2007 Pre-Design Services Task 1.4 Validate Site Arrangement Diagram Based on Task 1.3 the RRM team will generate, in addition to the original Scope of Work for one (1) Site Arrangement Diagram, 2-3 alternative Site Arrangement Diagrams as directed by the City. Any revisions and/or adjustments to the one (1) finally selected Site Arrangement Diagram will be incorporated into the Task 1.5 Conceptual Design Site Plan. Anticipated Products & Meetings • 2-3 additional Site Arrangement Diagrams for proposed facilities • One (1) meeting for review/approval with City team Exclusions The following services are excluded from our scope and fee proposal: • Ceotechnical investigation • Hazardous materials/contaminated soils abatement or evaluation • Environmental documentation (CEQA) • Traffic, noise, biological or air quality studies (coordination with City-hired consultants is included) • Independent verification of accuracy of City-provided information • Title reports • Topographic Survey/Aerial Mapping • Landscape Architecture TASK 1: PRE-DESICN SERVICES 1.4 2-3 Additional Site Arrangement Diagrams $10,000 Hourly, Not to Exceed Total Task 1 Additional Services Value $10,000 rrmdesigngroup creating environments people enjoy"