HomeMy WebLinkAbout2007-05-08; City Council; 18994; Fire Station No. 6 contract awardCITY OF CARLSBAD - AGENDA BILL
15
&
AB# 18,994
MTG. 5/08/07
DEPT. ENG
ACCEPTING BIDS AND AWARDING A CONTRACT FOR
CONSTRUCTION OF FIRE STATION NO. 6
PROJECT NO. 3901
DEPT. HEAD /n r
JKT:/KCITY ATTY. \gg&*
CITY MGR. 4^>
r
RECOMMENDED ACTION:
Adopt Resolution No. 2007-110 accepting bids and awarding a contract for the construction of
Fire Station No. 6, Project No. 3901.
ITEM EXPLANATION:
In the late 1980s, the City identified a fire facility shortfall in the La Costa area. Shortly thereafter, the
City acquired a 0.5 acre site adjacent to Rancho Santa Fe Road for the sole purpose of building a
fire station to address the shortfall. However, because of the pending realignment of Rancho Santa Fe
Road at that time, and uncertainties regarding road elevations, the City chose to build a temporary fire
station on Levante Street in La Costa and operate it until the realignment of Rancho Santa Fe Road
was complete. Now that the road project is complete, the City is able to construct the permanent fire
station.
Proposed Fire Station No. 6 will be located approximately 300-feet west of new Rancho Santa Fe
Road and approximately 1-mile north of the Rancho Santa Fe Road and La Costa Avenue
intersection. The site is surrounded by open space with the nearest existing residences being
approximately 1/4 mile to the south; homes in the planned La Costa Oaks North development will be
approximately 200-feet to the north when constructed. Access to Fire Station No. 6 will be from a
newly-constructed driveway connecting to Rancho Santa Fe Road.
Fire Station No. 6 will be two stories high and approximately 6,200 square feet in size with two
apparatus bays. The station will be operated by a three-person crew with dormitory accommodations
for a crew of four. The building features include concrete roof tiles, stone veneer accents, and exterior
colors that blend well with the surrounding natural environment and nearby residences.
Other significant elements of the project include the extension of water, sewer, and dry utilities to the
site, installation of a traffic signal on Rancho Santa Fe Road to serve the fire station driveway, and the
demolition of the temporary fire station on Levante Street.
On March 29, 2007, the City received seven (7) sealed bids for the construction of Fire Station No. 6,
which are summarized in Table 1.
TABLE 1 - SUMMARY OF BASE BIDS
j..«_ ^^r^5^0l|Tp||A1i^rQRfNAIMil'" *' •*'"•*" '"
1. ST. Baggett, Inc.
2. Edge Development
3. Murray Builders
4. Erikson-Hall
5. Gamut Construction Company, Inc.
6. HAR Construction, Inc.
7. Soltek Pacific Construction Company
,„,, ,^7^~5jQ||YfSTAT& -^ •«•>'"*••"-">.
Rancho Santa Margarita, CA
Temecula, CA
San Diego, CA
Escondido, CA
Montclair, CA
Chula Vista, CA
San Diego, CA
^^fiPJHBIff"5;:35*
5)3,991,000
554,004,007
$4,040,000
$4,247,500
$4,260,000
$4,275,000
5)4,296,000
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED H' CONTINUED TO DATE SPECIFIC
DENIED D CONTINUED TO DATE UNKNOWN
CONTINUED D RETURNED TO STAFF
WITHDRAWN D OTHER - SEE MINUTES
AMENDED D
n
D
D
D
Page 2
In addition to the Base Bid shown in Table 1, each bidder was required to provide an alternate bid for
the construction of a temporary sewer pump station and forcemain that may be required in the event
that the future gravity sewer being constructed by the La Costa Oaks North subdivision is not
complete and available for the Fire Station No. 6 project. The "Instructions to Bidders" specifies that
the bidders must provide a cost for the alternate bid item and that the award of the contract will be
based on the base bid amount only, regardless of whether the City chooses to accept the alternate
bid item.
Staff has reviewed the bids and found that the apparent low bid submitted by ST. Baggett, Inc., was
non-responsive because of their failure to provide a cost for the alternate bid item as required and
stated in the "Instructions to Bidders". Subsequently, staff has completed their review of the bid
documents submitted by the 2 low bidder, Edge Development, and found them to be in order.
Additionally, Edge Development provided a cost for the alternate bid item to construct the temporary
sewer pump station and forcemain in the amount of $114,430. At this time, the gravity sewer is not yet
constructed and available for Fire Station No. 6 to connect into. Therefore, staff recommends that the
Council accept the alternate bid item and that the Council award the contract for the construction of
Fire Station No. 6 to Edge Development in the amount of $4,118,437, which is the total of the base
bid and alternate bid item.
The architect's estimate for the combined base bid and alternate bid item for the construction of the
project was $4,130,000.
ENVIRONMENTAL IMPACT:
On September 26, 2006, the City Council adopted Resolution No. 2006-288 approving a Mitigated
Negative Declaration and Mitigation Monitoring and Reporting Program for Fire Station No. 6, finding
the project to be in conformance with the requirements of the California Environmental Quality Act.
Environmental mitigation requirements established for the project and approved by the U.S. Fish &
Wildlife Service will be satisfied at the City's Lake Calavera Mitigation Bank and by creation of
0.31 acre of coastal sage scrub adjacent to the project. A separate public works contract for habitat
creation and 5 years of maintenance and monitoring will be bid later in 2007.
FISCAL IMPACT:
The estimated project costs for the Fire Station No. 6 project are shown below in Table 2.
TABLE 2 - PROJECT COST SUMMARY
FIRE STATION NO. 6, PROJECT NO. 3901
Construction Cost (Edge Development - Base Bid plus Alternate)
Construction Contingency (10%)
Construction Management, Materials Testing and Inspection
Design Phase (Consultant Fees, Utility Fees & Miscellaneous Expenses)
City Staff Administration and Management (Design and Construction Phase)
Environmental Compliance and Permitting
Biological Monitoring and Environmental Mitigation (5- Year Program)
Furnishings, Fixtures and Equipment
SUBTOTAL
CURRENT APPROPRIATION
ADDITIONAL APPROPRIATION REQUESTED
ESTIMATED COSTS
$4,118,437
$412,000
$463,563
$451,000
$160,000
$45,000
$110,000
$70,000
$5,830,000
$5,400,000
$430,000
n
Page3
The total project cost as shown in Table 2 is estimated at $5,830,000 for Project No. 3901.
Currently, there are insufficient funds available in the project account as budgeted and appropriated
through the Capital Improvement Program process of prior years. It is estimated that additional funds
in the amount of $430,000 from the Public Facilities Fees (PFF) fund will be needed to complete the
project. Sufficient monies are currently available in the PFF fund; however, this additional
appropriation may affect appropriations to other projects in future years. The budget amount for
construction was established in early 2005 with the expectation that the project would be bid in
FY 2005-2006. As a result, the additional funding needed to offset construction cost inflation for the
current fiscal year was not appropriated and Council was informed by staff at the December 5, 2006
Council meeting that an additional appropriation may be needed.
EXHIBITS:
1. Location Map
2. Resolution No. 2007-110 accepting bids and awarding a contract for the construction
of Fire Station No. 6, Project No. 3901.
DEPARTMENT CONTACT: Terry Smith, (760) 602-2765, tsmit@.ci.carlsbad.ca.us
LOCATION MAP
NOT TO SCALE
SITE
VICINITY
MAP
NOT TO
SCALE
PROJECT NAME
FIRE STATION N0.6
PROJECT
NUMBER
300?
EXHIBIT
1
DRAWN BY: SCOTT EVANS, CARLSBAD ENGINEERING DEPT. 6/08/06 C:\CAPITAL\SMITH\39011.DWG
1
RESOLUTION NO. 2007-110
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
3 CALIFORNIA, ACCEPTING BIDS AND AWARDING A CONTRACT FOR
THE CONSTRUCTION OF FIRE STATION NO. 6. PROJECT NO. 3901.
4
WHEREAS, the City Council of the City of Carlsbad, California, has determined it
5
necessary, desirable, and in the public interest to construct Fire Station No. 6, Project No. 3901;
6 and
7 WHEREAS, the fire station is necessary to comply with the City's Growth Management
8 Plan; and
g WHEREAS, on December 5, 2006, through Resolution No. 2006-354, the City Council of
the City of Carlsbad approved the plans and specifications and authorized the advertisement for
bids for the construction of Fire Station No. 6, Project No. 3901; and
11
WHEREAS, seven (7) sealed bids were received on March 29, 2007 by the City of
12 Carlsbad for the construction of Fire Station No. 6, Project No. 3901; and
13 WHEREAS, the lowest responsive, responsible base bid for the project was submitted
14 by Edge Development, in the amount of $4,004,007; and
15 WHEREAS, staff recommends that Council accept the alternate bid submitted by
16 Edge Development for the construction of a temporary sewer pump station and forcemain in the
amount of $114,430; and
17
WHEREAS, the total of the base bid and alternate bid item submitted by
18 Edge Development is $4,118,437; and
19 WHEREAS, funding for said project has been appropriated from the Public Facilities
20 Fees (PFF) fund in the 2006/2007 Capital Improvement Program in the amount of $5,400,000; and
21 WHEREAS, there are currently insufficient funds available to complete the project as
22 estimated at $5,830,000 and additional funds in the amount of $430,000 are requested; and
WHEREAS, subsection 3.28.040(C)(6) of the Carlsbad Municipal Code authorizes the
<£W
City Manager to approve change orders in the amount equal to the contingency set at the time of
24 award; and
WHEREAS, a Mitigated Negative Declaration has been adopted by the City Council by
26 Resolution No. 2006-288, dated September 26, 2006, as required by the California Environmental
27 Quality Act.
5
1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
2 California, as follows:
3 1. That the above recitations are true and correct.
4 2. That the total of the base bid and alternate bid in the amount of $4,118,437
submitted by Edge Development, for the construction of Fire Station No. 6, Project No. 3901, is
6 accepted and the Mayor is hereby authorized to execute a contract with Edge Development.
3. That the City Manager is hereby authorized to approve construction change
8 orders up to $412,000 for Project No. 3901.
4. That the award of this contract is contingent upon Edge Development executing
10 the required contract and submitting the required bonds and insurance policies, as described in
11 the contract, within twenty (20) days of adoption of the resolution with the understanding that the
12 City Manager may grant reasonable extensions of time.
13 5. That an additional $430,000 shall be appropriated from the PFF fund to
14 Project No. 3901.
15
16
17
18
19
20
21
22
23
24
25
26
27
9ft
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 8th day of May, 2007, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard and Nygaard
NOES: None
ABSENT: None
ATTEST:
HORfeAINE M. WOOD, City Clerk'
(SEAL)
Fire Station No. 6
RANCHO SANTA FE RDRANCHO SANTA FE RD (ABANDONED)SAN ELIJO RD0400 800 1,200200FeetCT 05-16/ PUD 05-13VILLAGES OF LA COSTAOAKS NO. P.A. 3.4 AND 3.5Fire Station No. 6Fire Station No. 6San MarcosPublic TrailLa Costa Oaks NorthAvenida Soledad
SITE PLANSDG&E EasementFIRE STATION NO. 6Public TrailRancho Santa Fe Rd
Building DetailsÙTwo storyÙ6,200 square feetÙEarth tone colors with stone veneerÙ1stFloor - 4 dorms, an office & 2 baysÙ2ndFloor – Kitchen, Day Room, Deck & Exercise Room
Additional Project ElementsÙExtension of water and sewer pipelinesÙNew traffic signal on Rancho Santa Fe RdÙDemolition of temporary Fire Station #6ÙHabitat Mitigation (separate contract)
Bid ResultsÙ7 bids receivedÙEdge Development is lowest responsive bidder–Base Bid$4,004,007– Alternate Bid Item•Temporary Sewer Pump$ 114,430StationÙTotal Construction Contract $4,118,437ÙArchitect’s Estimate $4,130,000
Project CostsÙConstruction ContractÙConstruction Contingency (10%)ÙConstruction Management ÙDesign & City AdministrationÙEnvironmentalÙFurnishings & EquipmentÙTOTAL PROJECT COSTÙAmount AppropriatedÙAdditional Appropriation Required$4,118,437412,000463,563611,000155,00070,0005,830,000$5,400,000$ 430,000
Project ScheduleÙNotice to Proceed June 2007ÙComplete Construction June 2008ÙEnvironmental Mitigation 5 Years& Monitoring(separate contract)