HomeMy WebLinkAbout2007-05-08; City Council; 18995; Endow Carlsbad - A Community Foundationr«&CAJI
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CITY OF CARLSBAD - AGENDA BILL
18,995
5/8/07
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ENDOW CARLSBAD - A COMMUNITY
FOUNDATION
DEPT. HEAD
CITY ATTY.
CITY MGR. "
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RECOMMENDED ACTION:
Consider the following options for funding Endow Carlsbad - A Community Foundation. If City
Council chooses to make a contribution to Endow Carlsbad, adopt Resolution 2007-111.
ITEM EXPLANATION:
Endow Carlsbad is a new non-profit organization associated with the San Diego Foundation.
The mission of the organization is to "improve the quality of life within our neighborhoods by
promoting philanthropy." Knox Williams, representing Endow Carlsbad, presented the mission
and goals of the organization to City Council and requested direction on how best to partner
with the City. Mayor Lewis requested staff to return to City Council at a later date with
recommendations regarding City involvement.
Endow Carlsbad is currently seeking members and hopes to recruit the initial 100 members
(Founding Members) by June 30, 2007. Council has received similar requests from non-profit
organizations and on several occasions Council has provided funding if the organization could
provide a 4 to 1 match of the City contribution through fundraising from other organizations or
individuals. In fiscal year 2005-06 City Council approved a donation to the Boys and Girls Club
of Carlsbad if the Club could match the City contribution with a 4 to 1 match of non-City
donations.
Endow Carlsbad hopes to be able to start granting funds to worthy local organizations in late
2007/early 2008. Half of the contributions collected will go to endowment building and half will
go to community grants. Every year Endow Carlsbad members will review the grant
applications and each member will vote on which agencies should receive funding. The goal of
Endow Carlsbad is to create "High impact and results-based grant making."
The City of Carlsbad has had a similar program since 1998. Council Policy #51, Community
Activity Funding (attached as Exhibit 1), established a seven-member Citizen Committee to
review Community Activity Grant applications and make recommendations to Council based on
the level of enrichment, experience, background and scope of the submitted projects. The
policy specifies that a review panel be made up of one representative from each quadrant of the
City, one Senior Commission member, one Library Board member, and one Parks and
Recreation Commission member. One million dollars was set aside for this program and the
interest (approximately $30,000 to $40,000 per year) is used to fund the annual program. To
date the program has distributed approximately $340,000 back to the community through grants
to over 30 local organizations (attached as Exhibit 2).
DEPARTMENT CONTACT: David Barnum 760-602-2422 dbarn@ci.carlsbad.ca.us
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
D
D
D
Dn
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN a
RETURNED TO STAFF D
OTHER - SEE MINUTES D
Council returned the item to staff.
Page 2
COUNCIL OPTIONS
Staff is seeking guidance from City Council and has provided some options for Council's
consideration:
Option 1 - Make a one-time contribution to Endow Carlsbad using Council Contingency and
require 4 to 1 match prior to allocating funds. Council could also request Endow Carlsbad to
provide a status on how the funds were distributed in the City of Carlsbad and the impact to the
Citizens of Carlsbad.
Option 2 -- Make a one-time contribution to Endow Carlsbad using Council Contingency without
any requirements for matching funds.
Option 3 ~ Request that Endow Carlsbad apply for Community Activity Grant Funds during
next year's process.
Option 4 - Decline to provide any funding to Endow Carlsbad at this time.
FISCAL IMPACT:
Option 1 and 2 would require one time funding to Endow Carlsbad. If City Council chooses
Option 1 or 2, City Council can adopt the attached resolution and specify the amount of the
contribution and any matching requirements. Option 3 and 4 would have no fiscal impact to the
City of Carlsbad.
EXHIBITS:
1. Council Policy #51
2. Community Activity Grants Past Recipients
3. Resolution No. 2007-111 providing staff with guidance regarding Endow
Carlsbad.
Exhibit 1
Page 1 of 2
CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
General Subject: Community Activity Funding
Specific Subject: Process for Funding Community Activities
Policy No._
Date Issued
51
1/20/04
Effective Date 1/20/04
Cancellation Date n/a
Supersedes No. 10/14/03
Copies to: City Council, City Manager, City Attorney, Department and Division
Heads, Employee Bulletin Boards, Press, File
BACKGROUND; The City Council has, in the past, chosen to fund community
activities with General Fund monies. This has included the allocation of funds to agencies
that provide various enrichment programs to Carlsbad residents and visitors. During the
2003-04 budget process, the City Council directed a council subcommittee to evaluate the
current process and recommend changes to facilitate that process. The following policy
outlines those changes.
PURPOSE:
POLICY:
To establish the process for distributing funds for community activities.
1. It is the policy of the City of Carlsbad to allocate funds for
community activities.
2. Organizations funded under this policy may receive grants for no
more than 3 years.
3. Community Activity Grants
a. These grants provide funding for enrichment programs for
the community.
b. The amount of funds to be allocated will be determined
annually during the budget process.
c. Once the budget is adopted interested groups will be
notified of the application process.
d. The application process will consist of the following:
i. City application for funds
ii. Public hearing before a citizen review panel
iii. Recommendations submitted to City Council.
Exhibit 1
Page 2 of 2
e. The City Council will establish a review panel comprised of
citizens and city staff to evaluate the applications, and make
recommendations to the City Council. The review panel will
be comprised of the following: One representative from each
quadrant of the City, one member of the Senior Commission,
the Library Board, and the Parks & Recreation Commission.
f. The review panel will consider the provision of matching
funds from other sources in evaluation of the applications.
4. Special Event Grants
a. These grants provide city funding for Special Events in the
city of citywide interest.
b. These grants can be requested any time of the year.
c. The requests will be funded from Council's contingency
account.
d. The application process will consist of the following:
i. Special event application
ii. Special Event Grant supplemental application
iii. Approval of special event by special events
committee
iv. Allocation of funding by the City Council
5. Winning Teams Grants
a. These grants provide funding to youth teams to offset the
cost of travel expenses to national championship
competitions.
b. These grants can be requested any time of the year.
c. The requests will be funded from Council's contingency
account.
d. Eligibility requirements are:
i. The participants are all 18 years of age or under,
ii. The group or team is an organized non-profit
corporation or agency,
iii. The request for funding must be made prior to the
date of the event,
iv. At least 90% of the participants in the team or
group are residents of Carlsbad.
e. The application process will consist of the following:
i. Written request to Council
ii. Allocation of funding by the City Council
6. This policy may be amended as necessary.
Exhibit 2
COMMUNITY ACTIVITY GRANTS
PAST RECIPIENTS
FISCAL YEAR 1999-2000
Palomar Shuttle
Barrio Carlsbad Fiesta - 2000
Agua Hedionda Lagoon Foundation - Carlsbad Invasive Species and Habitat Education
Carlsbad Volunteer Trail Program - Compact tractor
Children's Museum - Summer 2000 Traveling Exhibit
Total:
$
$
$
$
$
$
5,000
5,000
4,450
15,000
10,000
39,450
FISCAL YEAR 2000-2001
League of Women Voters - Buena Vista Lagoon Bird Observation Area Improvements
Barrio Carlsbad Fiesta - 2001
Magnolia Elementary Deaf Studies Curriculum
American Legion Post - High School Adopt-a-Class Program
Museum of Making Music - Magical Music Show
Children's Museum - Summer 2001 Traveling Exhibit
Palomar Shuttle
Total:
$
$
$
$
$
$
$
$
5,000
10,000
10,000
3,000
13,000
11,000
5,000
57,000
FISCAL YEAR 2001-2002
Optimist Club - 2002 Food for Special Olympics
Barrio Carlsbad Fiesta - 2002
Buena Vista Lagoon - Nature Center Signs
American Legion Post - High School Adopt-a-Class
Taste of Carlsbad Student Art Show
The Environmental Trust - Educational Center Project
Children's Museum - Summer 2002 Traveling Exhibit
The Flower Fields - ArtSplash
Total:
$
$
$
$
$
$
$
$
$
1,500
10,000
4,800
1,500
6,200
10,000
10,000
15,000
59,000
FISCAL YEAR 2002-2003
Tri-City Hospital Foundation - North County Child Study Center
Buena Vista Audubon Society - Earth Day Celebration
Museum of Making Music - Music Ventures Program
American Legion Post - Boys and Girls State Program
Taste of Carlsbad Student Art Show
Carlsbad Volunteer Trail Program - Compact tractor accessories
Hospice of the North Coast - Community Bereavement
Agua Hedionda Lagoon Foundation - Watershed Education Programs
Total:
Carlsbad Village Business Association - $ was transferred to Grant fund from Gen fund
$
$
$
$
$
$
$
$
$
7,500
4,000
3,350
2,380
4,000
3,000
7,500
24,500
56,230
$25,000
FISCAL YEAR 2003-2004
Heart to Heart - AED program
Museum of Making Music - Summer Sounds Program
Children's Discovery Museum - Museum Expansion Program
Hospice of the North Coast - Community Bereavement
Total:
$
$
$
$
$
7,500
5,950
22,300
1 1 ,850
51,600
Exhibit 2
FISCAL YEAR 2004-2005
California Surf Museum -Sunday Surf Music Concert Series
Agua Hedionda Lagoon Foundation - Education and Exhibits Program
Carlsbad Chamber of Commerce - Village Design Competition
North County Vietnam Veterans Memorial Project
North Coastal Prevention Coalition - 4/20 Celebration
Hospice of the North Coast - Community Bereavement
Total:
S
$
$
$
$
$
$
6,260
16,000
6,500
6,500
4,000
10,270
49,530
FISCAL YEAR 2005-2006
California Surf Museum -Sunday Surf Music Concert Series
Optimist Club - Food for Special Olympics and Whale Watching for Carlsbad 6m graders
Classic Youth Theatre
North Coastal Prevention Coalition - 4/20 Celebration
Carlsbad Historical Society - Traveling Trunk History Show for Carlsbad 3rd graders
Total:
$
$
$
$
$
$
6,480
5,000
10,000
4,000
2,500
27,980
FISCAL YEAR 2006-2007
California Surf Museum -Sunday Surf Music Concert Series
Optimist Club - Food for Special Olympics and Whale Watching for Carlsbad 6th graders
Classic Youth Theatre
North Coastal Prevention Coalition - 4/20 Celebration
Assistance League of Ranch San Dieguito
Total:
$
$
$
$
$
$
5,000
6,000
10,000
4,000
5,000
30,000
u?
Exhibit 3
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8
9
10
11
12
13
14
15
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17
18
19
20
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RESOLUTION NO. 2007-111
A RESOLUTION OF THE CITY OF CARLSBAD,
REQUESTING CITY COUNCIL TO CONSIDER OPTIONS
FOR ENDOW CARLSBAD
WHEREAS, a new communityaj2»«f3TEndow CarlsbadVhas requested direction
*~*^*^ \from City Council on how best to\partner with the City of (Jarlsbad to encourage
philanthropy in Carlsbad; and
WHEREAS, staff has prepared optiorfcJor City Council ^consider; and
NOW, THEREFOFltlT IS AGREED by Ih^d between/e City Council of the City
of Carlsbad, California, as
1. The City Council of Ca^bad agrees to c/ntribute $ to Endow
S \ r
Carlsbad and/r^«ftnres~*5«idow CarlsbadXo match the contribution with a to match
of non-City onCarlsbad funds.
9
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the day of 2007, by the following vote to wit:
3
4 AYES:
NOES:
6
ABSENT:
7"
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10 CLAUDE A LEWIS, Mayor
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ATTEST:
12"
13
14 LORRAINE M. WOOD, City Clerk
15 (SEAL)
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5/10/20071A Request fromA Request fromEndow CarlsbadEndow CarlsbadMay 8, 2007May 8, 2007
5/10/20072Endow CarlsbadEndow CarlsbadA New NonA New Non--Profit Organization Based in Profit Organization Based in Carlsbad, Directed by Residents and with the Carlsbad, Directed by Residents and with the Mission of Mission of ““promoting and increasing promoting and increasing responsible and effective philanthropyresponsible and effective philanthropy””Seeking initial 100 members (Founding Seeking initial 100 members (Founding Members)Members)Annually Endow Carlsbad Members will Review Annually Endow Carlsbad Members will Review and Grant Funds to Worthy Local Agencies or and Grant Funds to Worthy Local Agencies or CausesCauses
5/10/20073Endow CarlsbadEndow CarlsbadEndow CarlsbadEndow Carlsbad’’s Request to Council:s Request to Council:““Provide direction on how best to work in Provide direction on how best to work in partnership with The City of Carlsbad to partnership with The City of Carlsbad to advance this historic initiative.advance this historic initiative.””
5/10/20074Endow CarlsbadEndow CarlsbadPossible Councils Options:Possible Councils Options:1.1.A oneA one--time contribution to Endow Carlsbad from time contribution to Endow Carlsbad from Council Contingency and require a 4 to 1 matchCouncil Contingency and require a 4 to 1 match2.2.A oneA one--time contribution to Endow Carlsbad from time contribution to Endow Carlsbad from Council Contingency without any matching Council Contingency without any matching requirementsrequirements3.3.Request Endow Carlsbad apply for Community Request Endow Carlsbad apply for Community Activity Grant Funds in the 2007Activity Grant Funds in the 2007--08 grant process08 grant process4.4.Decline to provide any funding to Endow Carlsbad Decline to provide any funding to Endow Carlsbad at this timeat this time
5/10/20075Council ActionsCouncil ActionsStaff is Requesting Guidance Staff is Requesting Guidance from City Councilfrom City Council