HomeMy WebLinkAbout2007-06-12; City Council; 19017; Suthorization to apply for a library grantCITY OF CARLSBAD - AGENDA BILL
AB# 19,017
MTG. 6/12/07
DEPT. LIB
AUTHORIZATION TO APPLY FOR A
GRANT FROM THE CALIFORNIA
LIBRARY LITERACY SERVICE
DEPT. HEAD tff
CITY ATTY. (&•
CITY MGR. ~^>
RECOMMENDED ACTION:
Adopt Resolution No. 2007-125 authorizing the Carlsbad City Library to apply for a
grant from the California Library Literacy Service, accepting any award and appropriating the
funds.
ITEM EXPLANATION:
• From 1984 until 1989 the Carlsbad City Library adult literacy program was funded with
grant money from the State.
• In 1989, when those funds were no longer available, the City's General Fund picked up
the support of the program.
• In 1990, when the California Library Literacy Service was created, the library became
eligible for additional matching grant funds.
• The Library has applied for and received the matching grant funds each year for the past
seventeen years.
• For fiscal year 2007-08, the State Library will follow a similar procedure as last year in
determining how this matching grant program will be funded. The funding formula will
provide a basic grant to each eligible literacy program. Subsequently, if additional funds
remain, a second grant amount will be distributed to each eligible literacy program.
• The total State grant amount received for FY 2006-2007 was $36,815.00
FISCAL IMPACT:
The Carlsbad City Library meets the eligibility requirements for receiving State-matching funds.
These matching funds are awarded by the State to extend or enhance existing literacy services.
Grant funds will be used for instructional resources; annual recognition event; program support
activities, furniture and equipment; and public relations.
ENVIRONMENTAL IMPACT:
The application for or award of this grant does not qualify as a project under the California
Environmental Quality Act (CEQA Section 15378) and no environmental review is required.
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
D
D
D
D
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER - SEE MINUTES
D
D
D
D
PAGE 2 OF AB "Authorization to Apply for a Grant"
EXHIBITS:
1. Resolution No. 2007-125 , authorizing the application for a grant from the
California Library Literacy Service.
2. Carlsbad City Library Application for Continuing Programs grant.
DEPARTMENT CONTACT: Heather Pizzuto, Library Director, 760-602-2056,
hpizz@ci.carlsbad.ca.us
EXHIBIT #1
1 RESOLUTION NO. 2007-125
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE
3 APPLICATION FOR A GRANT FROM THE CALIFORNIA
4 LIBRARY LITERACY SERVICE
5
WHEREAS, the Carlsbad City Library Adult Learning Program provides training
6
to meet the literacy needs of adults; and
7
WHEREAS, the Carlsbad City Library Adult Learning Program supports the goals of the
8
City Council and the objectives of the Library; and
9
WHEREAS, the California State Library will provide additional support for the Adult
10
Learning Program with grant funds;
11
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad, California, as follows:
14 1. That the above recitations are true and correct.
15 2. That the City Council authorizes the Carlsbad City Library to apply to the
16 California State Library for the California Library Literacy Service Act funds.
17 3. That the City Council accepts an award of grant funds and authorizes the
18
Finance Department to appropriate the funds to the Library budget.
19
//
20
21 "
22 "
23 //
24 //
25 //
26 „
27 //
28
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 12th day of June. 2007, by the following vote to wit:
AYES:
NOES:
ABSENT:
Council Members Lewis, Kulchin, Hall, Packard
None
Council Member Nygaard
^U'DE A LEWIS, M^rydr
ATTEST:
LORRAJNE M. WOOD, City Clerk' '
(SEAL)
EXHIBIT #2
California State Library
California Library Literacy Services (CLLS)
Fiscal Year 2007-2008
APPLICATION FOR CONTINUING PROGRAMS
Applicant: Carlsbad City Library
(full legal name of jurisdiction and/or library)
Address: 1775 Dove Lane, Carlsbad, CA 92011 -4048
Contact name: Carrie Scott
Phone: 760-434-2998 Fax: 760-720-7621 E-Mail: cscot@ci.carlsbad.ca.us
Intent to Participate
(Only programs funded in 2006/07 can apply for 2007/08):
Programs applying for in 2007/08:
Adult Literacy Services (ALS) El Applying D Not Applying
Families for Literacy (FFL) D Applying El Not Applying
English Language Literacy (ELLI) D Applying El Not Applying
Mobile Library Literacy Services (MLLS) D Applying 0 Not Applying
Minimum Standards for California Library Literacy Services
Adult Literacy Services
How does your library literacy program attract adult learners? In what ways do adult learners find you?
Information in City Community Services publications; word-of-mouth; 800 number
referrals; ad in Pennysaver; HeadStart parents' meetings; posters at job site lunchrooms;
newspaper articles/photos; library sites information desks; re-entries; participation in
community events.
What is included in your initial intake process for adult learners?
Several stages: 1) Initial intake to determine mutual suitability (learner's English speaking
skills & general goals match what program offers. 2) Orientation: in-depth discussion of
learner's goals. 3) Interview: In-depth background info & skills assessment for final
determination of suitability 4) Preparation of Learning Plan. 5) Match with Tutor 6) Coach
Tutor related to Learner's Goals
When you identify an ESL student or an adult otherwise not suitable for your CSL-funded adult literacy services,
where do you direct/refer these adults?
Depending on where they live, ESL or adults seeking more academic programs are referred
to Laubach (ProLiteracy) programs in Carlsbad or other nearby communities or adult
education programs at Mira Costa College, Vista Adult Ed, or San Dieguito Adult School.
How is instruction provided to adult learners? (e.g. one-to-one, small group and/or computer instruction, other)
The majority of learners study in one-to-one tutoring situations with volunteer tutors. We
also have small groups, especially for learners to acquire basic computer skills. Computers
are integrated into one-to-one tutoring as well, but computers-as-instructors are not used.
What support services are provided to your adult learners (e.g. learner support groups, learner institutes, referral to
other services)?
Learners attend the annual San Diego Council on Literacy Learner Conference and the
SCLLN Tutor/Learner Conference. Vision support (free eye exam & glasses) is provided
through the S.D. Council on Literacy. Referrals to many social and health service agencies.
Semi-monthly newsletter.
What on-going support do you provide to ensure that adult learners are working toward/meeting the goals they have
set for themselves?
After matching, a staff member meets with the pair to review the learner's goals, assess
progress, suggest new approaches, talk about goals not addressed or new goals. Within 6
months another meeting is held. From then on, meetings are held periodically, documented,
and an update summary sent to all staff.
How do you recruit volunteers?
City Community Services publications, flyers and brochures in library sites, articles/pictures
in newspapers, ad in Pennysaver, word-of-mouth, San Diego Council on Literacy 800
number, library volunteer brochure, volunteermatch.com and other on-line referral sources,
participation in community events.
How do you train volunteers; after training, how and when are they matched with adult learners?
Twice a month Tutor Orientations are held. Once a month Tutor Trainings are held.
Generally a potential tutor attends an orientation within the same month they call.
Matching after training is nearly always within 2 weeks of training.
What on-going tutor support services and programs do you offer?
Three staff function as tutor coaches, constantly updating one another, so that no matter
which coach is on duty, that person is familiar with the tutor and the learner's situation.
After the tutor/learner get-acquainted meeting, a coach meets with the tutor and goes over
the learner's individual learning plan in detail, coaching the tutor in the particular
methodology and materials for that particular learner's goals and needs. A coach is
available to be present during lessons as long as the tutor feels the need. When a learner is
ready for a new computer program, for example, the tutor is scheduled for a training on
that software. Occasional in-service workshops, such as on multi-sensory techniques, are
also scheduled. Monthly brown-bag discussion groups are provided for tutors. There is also
a part of the circulating collection devoted to tutoring techniques and resources.
How do you ensure that volunteer tutors meet regularly with adult learners and report regularly to the library on their
progress?
We have centralized all our tutoring at one location, which is on a bus line and at a freeway
exit. This means we don't have to rely on receiving reports; we know everyone and we
know who hasn't been there and give them a call. Nonetheless, nearly all tutors are very
reliable about turning in their monthly reports - perhaps because they understand that
both our local and state funding are tied to documenting volunteer and instructional hours.
If literacy services are provided outside the public library setting, how is a strong connection to the library made?
Although we are in rented space across the street from the library, we are referred to in all
library publications as a library site, our collection of materials is in the library online
catalog and may be checked out by the public, our staff serve on library committees, in all
public venues we identify ourselves as from the library, the large sign outside our door has
the library's name on it, our business cards and stationery emphasize the library/ the library
courier includes our site on the daily mail/book drop-off, and we're on the City/Library
phone/voicemail system.
While library literacy services may charge a third party, such as a workplace, for services, is your literacy instruction
always provided for free to the "end-user," the adult learner or participating family? If you offer fee-based services,
please tell us about them.
No fees are charged.
How do you train staff and volunteers who are responsible for gathering Roles and Goals data and other program
statistics?
Only staff perform these tasks. Staff have watched the State Library videos and have, over
time, continued to fine-tune how they use the Roles & Goals form, both at intake and at
periodic check-in meetings. Any procedural changes related to Roles & Goals or statistics
are always discussed among the staff to reach consensus. New staff are trained through
observation and mentoring by existing staff.
How does the library seek community and local government awareness of and support for the program?
Once a year, prior to the annual Tutor/Learner Celebration, every City Council member, City
Manager, Library Manager, and Library Trustee receives a personal letter from a learner and
a tutor describing their experience in the program and inviting the dignitary to the
celebration. The Coordinator also speaks at service clubs, Library Trustees, Library
Foundation meetings. Articles in the newspaper, especially about tutors and learners, raise
awareness.
What is your plan for increased local support,(e.g., a financial commitment from the local jurisdiction) to ensure the
program's continuation?
Our literacy program has been fully incorporated into the City of Carlsbad's General Fund
budget since 1990.
In which regional network does your literacy staff participate (BALIT, CVLLN, NCLC, SCLLN, CSJVLN, etc.), and to
what extent?
SCLLN. Attend meetings when geographically possible.
What other community adult service providers participate in your local adult literacy coalition?
San Diego Council on Literacy's northern San Diego County members include Carlsbad,
Oceanside, Escondido, and San Diego County Libraries; Mira Costa College (Adult Ed & ESL);
Palomar College Reading Program; & Laubach Literacy (ProLiteracy).
How does the library know its service population and the community's literacy needs, and how has it designed its
literacy services in response to those needs?
Our literacy program has served the community for 23 years and has documented changing
demographics, both in the community and in the learners served. These changes have
increased discussions with other programs about needs not being met by any existing
services (e.g., conversation groups for ESL learners), have necessitated more staff time in
screening learners appropriate for the program, have made answering the phone one of the
most demanding jobs in the program requiring great skill and experience, have required
rewriting brochures to be more explicit about the learners we serve, and being careful in
tutor orientation and training to emphasize the diversity of the learner population.
Proposed Revenue for Fiscal Year 2007/2008
Budget for FY 2006/07 by Program &
Supporting Functions
Library Name: Carlsbad City Library
Projected Support Revenue
California Library Literacy Services
(California State Library Grant) *
Library/Local Jurisdiction Commitment
(City, County, District, Library)
California Work Opportunity
(CalWorks)
Community Based English Tutoring
(CBET)
Community Development Block Grant
(CDBG)
County Health/Human
Services/Alcohol & Drug (Prop 36)
jCounty Housing
(Authorities/Departments (CHA)
County Sheriffs
Department/Corrections
Donations from Individuals (including
Bequests)
Even Start
First Five/Children & Families
(Commission (Prop 10)
Head Start
Healthy Start
Library Foundations
Library Friends Groups
Local Literacy Councils/Groups
Private/Corporate Foundations (e.g.,
Verizon)
Pro Literacy Worldwide (PLW)
(formerly LVA/Laubach)
Service Clubs (e.g., Rotary, Kiwanis)
Special Events Net (fundraisers)
United Way
WIA (Workforce Investment Act) Sec.
225/231
WIA (Workforce Investment Act) EL
CIVICS
Other (identify)
Total
Total eligible for California State
Library Match
Adult Literacy
Services
-, ,,!_ ,
$36,815.00
$195,579.00
$0.00
l~:
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00>
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$232,394.00
$195,579.00
Family
Literacy
•.'"'.''!"•;' .'•-•>.
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
ELLI
-* .'.I-,''- '..;'k,r
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Mobile
Library
Literacy
+ '', '•'*"•'•
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
ESL
I
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Other
SsrviCGS
r~
$21,731.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$21,731.00
Grand Total
Total F
State
Revenue
$36,815.00
r~r~i~i~i~i~i~i~i~r~i~r~r~ir~r~i~r~i~r~r~i~i~
$36,815.00
.evenue
Other
Revenue
l~
$217,310.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$217,310.00
$254,125.00
Budget Detail Fiscal Year 2007/2008
Budget Categories
1 . Salaries and
Benefits
2. Contract Staff
3. Operations
4. Library Materials
5. Equipment ($5K+)
6. Indirect Costs (not
to exceed 10%)
Total:
Total ALS:
Approved Budget
Adult Literacy
Services
CLLS
$0.00
$0.00
Local
$152,244.00
$2,000.00
Families
for
Literacy
$0.00
$0.00
$36,815.00J $40,185.00 | $0.00
$0.00 j $1,500.00
$0.00 j $0.00
$0.00
$36,815.00
$0.00
$195,929.00
$232,744.00
$0.00
$0.00
$0.00
$0.00
ELLI
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
MLLS
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
ESL
$0.00
$0.00
$0.00
$0.00
Other
Services
$16,916.00
$0.00
$4,465.00
$0.00
$0.00 j $0.00
$0.00
$0.00
$0.00
$21,381.00
Total
$169,160.00
$2,000.00
$81,465.00
$1 ,500.00
$0.00
$0.00
$254,125.00
Grand Total:
Funding Source
State
Revenue
$0.00
$0.00
Local
Revenue
$169,160.00
$2,000.00
$36,815.00 j $44,650.00
$0.00
$0.00
$0.00
$36,815.00
$1,500.00
$0.00
$0.00
$217,310.00
$254,125.00
Staff Commitment - Library Personnel
Position/Job Title
Senior Librarian (Literacy
Coordinator)
Library Technician
(Literacy Assistant)
Total:
Report as FTE
Adult Program
0.9
1.8
2.7
Family
Program
0
0
0
ELLI Program
0
0
0
MLLS
Program
0
0
0
ESL
0
0
0
Other
0.1
0.2
0.3
Salary
$96,872.00
$72,288.00
$169,160.00
Staff Commitment - Contract Personnel
Position/Job Title
AmeriCorps Member (2
part time)
Report as FTE
Adult Program
1
Family
Program
0
ELLI Program
0
MLLS
Program
0
ESL
0
Other
0
Total:
FTE Grand Totals:
1
3.7
0
0
0
0
0
0
0
0
0
0.3
Salary
$2,000.00
$2,000.00
$171,160.00
\°