Loading...
HomeMy WebLinkAbout2007-06-12; City Council; 19017; Suthorization to apply for a library grantCITY OF CARLSBAD - AGENDA BILL AB# 19,017 MTG. 6/12/07 DEPT. LIB AUTHORIZATION TO APPLY FOR A GRANT FROM THE CALIFORNIA LIBRARY LITERACY SERVICE DEPT. HEAD tff CITY ATTY. (&• CITY MGR. ~^> RECOMMENDED ACTION: Adopt Resolution No. 2007-125 authorizing the Carlsbad City Library to apply for a grant from the California Library Literacy Service, accepting any award and appropriating the funds. ITEM EXPLANATION: • From 1984 until 1989 the Carlsbad City Library adult literacy program was funded with grant money from the State. • In 1989, when those funds were no longer available, the City's General Fund picked up the support of the program. • In 1990, when the California Library Literacy Service was created, the library became eligible for additional matching grant funds. • The Library has applied for and received the matching grant funds each year for the past seventeen years. • For fiscal year 2007-08, the State Library will follow a similar procedure as last year in determining how this matching grant program will be funded. The funding formula will provide a basic grant to each eligible literacy program. Subsequently, if additional funds remain, a second grant amount will be distributed to each eligible literacy program. • The total State grant amount received for FY 2006-2007 was $36,815.00 FISCAL IMPACT: The Carlsbad City Library meets the eligibility requirements for receiving State-matching funds. These matching funds are awarded by the State to extend or enhance existing literacy services. Grant funds will be used for instructional resources; annual recognition event; program support activities, furniture and equipment; and public relations. ENVIRONMENTAL IMPACT: The application for or award of this grant does not qualify as a project under the California Environmental Quality Act (CEQA Section 15378) and no environmental review is required. FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED D D D D CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER - SEE MINUTES D D D D PAGE 2 OF AB "Authorization to Apply for a Grant" EXHIBITS: 1. Resolution No. 2007-125 , authorizing the application for a grant from the California Library Literacy Service. 2. Carlsbad City Library Application for Continuing Programs grant. DEPARTMENT CONTACT: Heather Pizzuto, Library Director, 760-602-2056, hpizz@ci.carlsbad.ca.us EXHIBIT #1 1 RESOLUTION NO. 2007-125 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE 3 APPLICATION FOR A GRANT FROM THE CALIFORNIA 4 LIBRARY LITERACY SERVICE 5 WHEREAS, the Carlsbad City Library Adult Learning Program provides training 6 to meet the literacy needs of adults; and 7 WHEREAS, the Carlsbad City Library Adult Learning Program supports the goals of the 8 City Council and the objectives of the Library; and 9 WHEREAS, the California State Library will provide additional support for the Adult 10 Learning Program with grant funds; 11 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 14 1. That the above recitations are true and correct. 15 2. That the City Council authorizes the Carlsbad City Library to apply to the 16 California State Library for the California Library Literacy Service Act funds. 17 3. That the City Council accepts an award of grant funds and authorizes the 18 Finance Department to appropriate the funds to the Library budget. 19 // 20 21 " 22 " 23 // 24 // 25 // 26 „ 27 // 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 12th day of June. 2007, by the following vote to wit: AYES: NOES: ABSENT: Council Members Lewis, Kulchin, Hall, Packard None Council Member Nygaard ^U'DE A LEWIS, M^rydr ATTEST: LORRAJNE M. WOOD, City Clerk' ' (SEAL) EXHIBIT #2 California State Library California Library Literacy Services (CLLS) Fiscal Year 2007-2008 APPLICATION FOR CONTINUING PROGRAMS Applicant: Carlsbad City Library (full legal name of jurisdiction and/or library) Address: 1775 Dove Lane, Carlsbad, CA 92011 -4048 Contact name: Carrie Scott Phone: 760-434-2998 Fax: 760-720-7621 E-Mail: cscot@ci.carlsbad.ca.us Intent to Participate (Only programs funded in 2006/07 can apply for 2007/08): Programs applying for in 2007/08: Adult Literacy Services (ALS) El Applying D Not Applying Families for Literacy (FFL) D Applying El Not Applying English Language Literacy (ELLI) D Applying El Not Applying Mobile Library Literacy Services (MLLS) D Applying 0 Not Applying Minimum Standards for California Library Literacy Services Adult Literacy Services How does your library literacy program attract adult learners? In what ways do adult learners find you? Information in City Community Services publications; word-of-mouth; 800 number referrals; ad in Pennysaver; HeadStart parents' meetings; posters at job site lunchrooms; newspaper articles/photos; library sites information desks; re-entries; participation in community events. What is included in your initial intake process for adult learners? Several stages: 1) Initial intake to determine mutual suitability (learner's English speaking skills & general goals match what program offers. 2) Orientation: in-depth discussion of learner's goals. 3) Interview: In-depth background info & skills assessment for final determination of suitability 4) Preparation of Learning Plan. 5) Match with Tutor 6) Coach Tutor related to Learner's Goals When you identify an ESL student or an adult otherwise not suitable for your CSL-funded adult literacy services, where do you direct/refer these adults? Depending on where they live, ESL or adults seeking more academic programs are referred to Laubach (ProLiteracy) programs in Carlsbad or other nearby communities or adult education programs at Mira Costa College, Vista Adult Ed, or San Dieguito Adult School. How is instruction provided to adult learners? (e.g. one-to-one, small group and/or computer instruction, other) The majority of learners study in one-to-one tutoring situations with volunteer tutors. We also have small groups, especially for learners to acquire basic computer skills. Computers are integrated into one-to-one tutoring as well, but computers-as-instructors are not used. What support services are provided to your adult learners (e.g. learner support groups, learner institutes, referral to other services)? Learners attend the annual San Diego Council on Literacy Learner Conference and the SCLLN Tutor/Learner Conference. Vision support (free eye exam & glasses) is provided through the S.D. Council on Literacy. Referrals to many social and health service agencies. Semi-monthly newsletter. What on-going support do you provide to ensure that adult learners are working toward/meeting the goals they have set for themselves? After matching, a staff member meets with the pair to review the learner's goals, assess progress, suggest new approaches, talk about goals not addressed or new goals. Within 6 months another meeting is held. From then on, meetings are held periodically, documented, and an update summary sent to all staff. How do you recruit volunteers? City Community Services publications, flyers and brochures in library sites, articles/pictures in newspapers, ad in Pennysaver, word-of-mouth, San Diego Council on Literacy 800 number, library volunteer brochure, volunteermatch.com and other on-line referral sources, participation in community events. How do you train volunteers; after training, how and when are they matched with adult learners? Twice a month Tutor Orientations are held. Once a month Tutor Trainings are held. Generally a potential tutor attends an orientation within the same month they call. Matching after training is nearly always within 2 weeks of training. What on-going tutor support services and programs do you offer? Three staff function as tutor coaches, constantly updating one another, so that no matter which coach is on duty, that person is familiar with the tutor and the learner's situation. After the tutor/learner get-acquainted meeting, a coach meets with the tutor and goes over the learner's individual learning plan in detail, coaching the tutor in the particular methodology and materials for that particular learner's goals and needs. A coach is available to be present during lessons as long as the tutor feels the need. When a learner is ready for a new computer program, for example, the tutor is scheduled for a training on that software. Occasional in-service workshops, such as on multi-sensory techniques, are also scheduled. Monthly brown-bag discussion groups are provided for tutors. There is also a part of the circulating collection devoted to tutoring techniques and resources. How do you ensure that volunteer tutors meet regularly with adult learners and report regularly to the library on their progress? We have centralized all our tutoring at one location, which is on a bus line and at a freeway exit. This means we don't have to rely on receiving reports; we know everyone and we know who hasn't been there and give them a call. Nonetheless, nearly all tutors are very reliable about turning in their monthly reports - perhaps because they understand that both our local and state funding are tied to documenting volunteer and instructional hours. If literacy services are provided outside the public library setting, how is a strong connection to the library made? Although we are in rented space across the street from the library, we are referred to in all library publications as a library site, our collection of materials is in the library online catalog and may be checked out by the public, our staff serve on library committees, in all public venues we identify ourselves as from the library, the large sign outside our door has the library's name on it, our business cards and stationery emphasize the library/ the library courier includes our site on the daily mail/book drop-off, and we're on the City/Library phone/voicemail system. While library literacy services may charge a third party, such as a workplace, for services, is your literacy instruction always provided for free to the "end-user," the adult learner or participating family? If you offer fee-based services, please tell us about them. No fees are charged. How do you train staff and volunteers who are responsible for gathering Roles and Goals data and other program statistics? Only staff perform these tasks. Staff have watched the State Library videos and have, over time, continued to fine-tune how they use the Roles & Goals form, both at intake and at periodic check-in meetings. Any procedural changes related to Roles & Goals or statistics are always discussed among the staff to reach consensus. New staff are trained through observation and mentoring by existing staff. How does the library seek community and local government awareness of and support for the program? Once a year, prior to the annual Tutor/Learner Celebration, every City Council member, City Manager, Library Manager, and Library Trustee receives a personal letter from a learner and a tutor describing their experience in the program and inviting the dignitary to the celebration. The Coordinator also speaks at service clubs, Library Trustees, Library Foundation meetings. Articles in the newspaper, especially about tutors and learners, raise awareness. What is your plan for increased local support,(e.g., a financial commitment from the local jurisdiction) to ensure the program's continuation? Our literacy program has been fully incorporated into the City of Carlsbad's General Fund budget since 1990. In which regional network does your literacy staff participate (BALIT, CVLLN, NCLC, SCLLN, CSJVLN, etc.), and to what extent? SCLLN. Attend meetings when geographically possible. What other community adult service providers participate in your local adult literacy coalition? San Diego Council on Literacy's northern San Diego County members include Carlsbad, Oceanside, Escondido, and San Diego County Libraries; Mira Costa College (Adult Ed & ESL); Palomar College Reading Program; & Laubach Literacy (ProLiteracy). How does the library know its service population and the community's literacy needs, and how has it designed its literacy services in response to those needs? Our literacy program has served the community for 23 years and has documented changing demographics, both in the community and in the learners served. These changes have increased discussions with other programs about needs not being met by any existing services (e.g., conversation groups for ESL learners), have necessitated more staff time in screening learners appropriate for the program, have made answering the phone one of the most demanding jobs in the program requiring great skill and experience, have required rewriting brochures to be more explicit about the learners we serve, and being careful in tutor orientation and training to emphasize the diversity of the learner population. Proposed Revenue for Fiscal Year 2007/2008 Budget for FY 2006/07 by Program & Supporting Functions Library Name: Carlsbad City Library Projected Support Revenue California Library Literacy Services (California State Library Grant) * Library/Local Jurisdiction Commitment (City, County, District, Library) California Work Opportunity (CalWorks) Community Based English Tutoring (CBET) Community Development Block Grant (CDBG) County Health/Human Services/Alcohol & Drug (Prop 36) jCounty Housing (Authorities/Departments (CHA) County Sheriffs Department/Corrections Donations from Individuals (including Bequests) Even Start First Five/Children & Families (Commission (Prop 10) Head Start Healthy Start Library Foundations Library Friends Groups Local Literacy Councils/Groups Private/Corporate Foundations (e.g., Verizon) Pro Literacy Worldwide (PLW) (formerly LVA/Laubach) Service Clubs (e.g., Rotary, Kiwanis) Special Events Net (fundraisers) United Way WIA (Workforce Investment Act) Sec. 225/231 WIA (Workforce Investment Act) EL CIVICS Other (identify) Total Total eligible for California State Library Match Adult Literacy Services -, ,,!_ , $36,815.00 $195,579.00 $0.00 l~: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00> $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $232,394.00 $195,579.00 Family Literacy •.'"'.''!"•;' .'•-•>. $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ELLI -* .'.I-,''- '..;'k,r $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Mobile Library Literacy + '', '•'*"•'• $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ESL I $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Other SsrviCGS r~ $21,731.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $21,731.00 Grand Total Total F State Revenue $36,815.00 r~r~i~i~i~i~i~i~i~r~i~r~r~ir~r~i~r~i~r~r~i~i~ $36,815.00 .evenue Other Revenue l~ $217,310.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $217,310.00 $254,125.00 Budget Detail Fiscal Year 2007/2008 Budget Categories 1 . Salaries and Benefits 2. Contract Staff 3. Operations 4. Library Materials 5. Equipment ($5K+) 6. Indirect Costs (not to exceed 10%) Total: Total ALS: Approved Budget Adult Literacy Services CLLS $0.00 $0.00 Local $152,244.00 $2,000.00 Families for Literacy $0.00 $0.00 $36,815.00J $40,185.00 | $0.00 $0.00 j $1,500.00 $0.00 j $0.00 $0.00 $36,815.00 $0.00 $195,929.00 $232,744.00 $0.00 $0.00 $0.00 $0.00 ELLI $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 MLLS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ESL $0.00 $0.00 $0.00 $0.00 Other Services $16,916.00 $0.00 $4,465.00 $0.00 $0.00 j $0.00 $0.00 $0.00 $0.00 $21,381.00 Total $169,160.00 $2,000.00 $81,465.00 $1 ,500.00 $0.00 $0.00 $254,125.00 Grand Total: Funding Source State Revenue $0.00 $0.00 Local Revenue $169,160.00 $2,000.00 $36,815.00 j $44,650.00 $0.00 $0.00 $0.00 $36,815.00 $1,500.00 $0.00 $0.00 $217,310.00 $254,125.00 Staff Commitment - Library Personnel Position/Job Title Senior Librarian (Literacy Coordinator) Library Technician (Literacy Assistant) Total: Report as FTE Adult Program 0.9 1.8 2.7 Family Program 0 0 0 ELLI Program 0 0 0 MLLS Program 0 0 0 ESL 0 0 0 Other 0.1 0.2 0.3 Salary $96,872.00 $72,288.00 $169,160.00 Staff Commitment - Contract Personnel Position/Job Title AmeriCorps Member (2 part time) Report as FTE Adult Program 1 Family Program 0 ELLI Program 0 MLLS Program 0 ESL 0 Other 0 Total: FTE Grand Totals: 1 3.7 0 0 0 0 0 0 0 0 0 0.3 Salary $2,000.00 $2,000.00 $171,160.00 \°