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HomeMy WebLinkAbout2007-06-26; City Council; 19034; Poinsettia Community Park Phase IIA Tennis Courts10 CITY OF CARLSBAD - AGENDA BILL AB# 19,034 MTG; 6/19/0? i: DEPT. ENG AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE POINSETTIA COMMUNITY PARK PHASE MA TENNIS COURTS, PROJECT NO. 4502 DEPT. HEAD,/? J^y CITYATTY. TtfX^ 1?^^^ CITYMGR. £&> RECOMMENDED ACTION: Adopt Resolution No. 2007-138 approving plans and specifications, and authorizing the City Clerk to advertise for bids for the construction of the Poinsettia Community Park Phase IIA Tennis Courts, Project No. 4502. ITEM EXPLANATION: The proposed Poinsettia Community Park Phase IIA Tennis Court project is located in Poinsettia Community Park, which is accessed from Hidden Valley Road, refer to Exhibit 1. There are three existing tennis courts and the project will construct seven additional tennis courts, which are part of "Phase II" of the overall park master plan. The remaining elements of Phase II to be constructed in the future include adding one additional center tennis court, a practice backstop, and tennis clubhouse to complete the "tennis complex" portion of the master plan. Additionally, Phase II ultimately calls for a community center, second tot lot, enclosed soccer, and expansion of the existing parking lot as well as several other minor amenities. Plans and specifications have been completed and are on file in the Engineering Department for the construction of the seven (7) additional tennis courts. The project includes: • Demolition work to remove existing vegetation, lights, trash can and pad, and water service • Site grading including over excavation and recompaction • Concrete stairway and access sidewalks • Installation of utilities including storm drain and recycled water irrigation system • Aluminum bleachers, pre-cast concrete picnic tables, tennis court shelters, and drinking fountain • Overhead lighting • 10' high fencing around the courts; and • Landscaping ENVIRONMENTAL IMPACT: This project is consistent with CUP 92-05/HDP 92-09 approved by the Planning Commission in October 1992 as well as the Mitigated Negative Declaration issued by the Planning Director on July 30, 1992. FOR CITY CLERKS USE ONL Y COUNCIL ACTION: APPROVED D DENIED D CONTINUED D WITHDRAWN D AMENDED D CONTINUED TO DATE SPECIFIC D _ CONTINUED TO DATE UNKNOWN H' RETURNED TO STAFF D OTHER - SEE MINUTES D Page 2 FISCAL IMPACT: An Engineer's Estimate of the construction cost for the project was prepared by RBF Consulting in March 2007 and totals $1,291,000. The total project cost is shown in Table 1. TABLE 1 - PROJECT COST ESTIMATE Poinsettia Community Park Project No. 4502 Total Design Cost Construction (Engineer's Estimate) Construction Contingency (10%) Construction Management and Inspection (10%) TOTAL ESTIMATED PROJECT COSTS FY 06/07 APPROPRIATION ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION _-„--•;.- £Slinwipa _ -. -v: --'.,- :•;. "CostsT-;:™" •" $109,000 $1,291,000 $129,000 $129,000 $1,658,000 $1,089,000 $569,000 Additional funds in the amount of $569,000 are anticipated to be needed to complete the project. The additional appropriation may be requested at time of award of construction based on actual construction bids received. Approximately $12.5 million is programmed with Public Facilities Fee (PFF) funds in future years to complete the remaining elements of Poinsettia Park, Phase II. It is anticipated these funds will be needed to complete the remaining elements at the park (e.g. community center). Therefore, moving future years' appropriations forward is not recommended. Moreover, additional funds for this project are not available in the PFF Fund. However, funding is available in the Park-in-Lieu (SW) Fund should additional funds be required based on the actual bids received. Examples of why additional funds are anticipated to be needed: The original estimate was based on the Poinsettia Park Master Plan concept. As detailed engineering plans were developed, additional items and associated costs were realized, including: 1. Unforeseen requirement for removal and re-compaction of soil under the tennis courts as recommended by the geotechnical engineer (approximately $89,000). 2. Under drain system and storm drains (approximately $60,000). 3. Cost increases for concrete and steel (approximately $98,000). 4. Amenities added per citizen requests from several workshops (i.e., shade structures between courts, picnic tables and associated patio, bleachers with associated walkways, and an additional drinking fountain). These additional elements cost approximately $130,000. Staff agreed to add these amenities with the understanding that they would only be added should the bids be within budget. They are, therefore, included as bid alternates that can be deleted. PageS Project Alternatives Council has the following alternatives in proceeding with the project: 1. Authorize advertising to receive bids based on the current design of the project. 2. Revise plans to eliminate the additional amenities requested through citizen workshops (i.e., shade structures, picnic tables, bleachers, and extra drinking fountain) for a savings of $130,000. 3. Revise plans to eliminate 2 of the 7 tennis courts. The estimated savings would be approximately $390,000. 4. Revise plans to eliminate 4 of the 7 tennis courts by building only 3 new courts next to the existing 3 courts. The estimated savings would be approximately $630,000. EXHIBITS: 1. Location map. 2. Resolution No. 2007-138 approving plans and specifications, and authorizing the City Clerk to advertise for bids for the construction of the Poinsettia Community Park Phase MA Tennis Courts, Project No. 4502. DEPARTMENT CONTACTS: Eva Plajzer, 760-602-2787, eplai@ci.carlsbad.ca.us Mark Steyaert, 760-434-2855, mstev@ci.carlsbad.ca.us LOCATION MAP NOT TO SCALE SITE VICINITY MAP NOT TOSCALE PROJECT NAME POINSETTIA PARK TENNIS COURTS PROJECT NUMBER 4502 EXHIBIT 1 DRAim BY: SCOTT EVANS. CARLSBAD ENGINEERING DEPT. 5/21/07 C: \CAPITAL\PLAJZER\4502.DWG 1 RESOLUTION NO. 2007-138 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 CARLSBAD, CALIFORNIA, AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS FOR THE CONSTRUCTION OF THE 4 POINSETTIA COMMUNITY PARK PHASE HA TENNIS COURTS, PROJECT NO. 4502. 5 WHEREAS, the City Council of the City of Carlsbad, California, has determined it 6 necessary, desirable, and in the public interest to construct seven additional tennis courts at the 7 Poinsettia Community Park; and 8 WHEREAS, the plans and specifications for furnishing of all labor, materials, tools, 9 equipment, transportation, and other expenses necessary or incidental to the Poinsettia 10 Community Park Phase IIA Tennis Courts, Project No. 4502, have been prepared and are on file in the Public Works-Engineering Department of the City of Carlsbad and are incorporated herein by reference; and13 y WHEREAS, funding for said project has been appropriated from PFF in the 2006/200714 Capital Improvement Program in the amount of $1,089,000 to cover all project costs; and15 WHEREAS, additional funds in the amount of $569,000 are anticipated to be needed to16 complete the project and may be requested at time of award of construction based on actual award amount.1o NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,i y 20 California, as follows: P., 1. That the above recitations are true and correct. 22 2. That the plans, specifications, and contract documents for the Poinsettia 23 Community Park Phase IIA Tennis Courts, Project No. 4502 are on file in the Public Works- 24 Engineering Department of the City of Carlsbad and are hereby approved. 25 3. The City Clerk of the City of Carlsbad is hereby authorized and directed to 2Q publish, in accordance with State law, a Notice to Contractors Inviting Bids for the construction of 27 Poinsettia Community Park Phase IIA Tennis Courts, Project No. 4502, in accordance with the 28 plans, specifications, and contract documents referred to herein. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 98 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 26th day of June, 2007, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall and Nygaard. NOES: Packard. ABSENT: None. ATTEST: LORRAINE M. WOOD, City Clerk (SEAL) \s Tennis CourtsPOINSETTIA COMMUNITY PARK – PHASE II-A*****Authorization to Bid***** MASTER PLANPoinsettia Community Park Project includes:•Demo• Grading drainage• Fencing• Concrete walks and stairs• Water system• Lighting (court and walkway)• Bleachers, concrete tables, shade structures, drinking fountains• Planting and irrigation Poinsettia Community Park Project No. 4502EstimatedCostsTotal Design Cost$109,000Construction (Engineer's Estimate)$1,291,000Construction Contingency (10%)$129,000Construction Management and Inspection (10%)$129,000TOTAL ESTIMATED PROJECT COSTS$1,658,000FY 06/07 APPROPRIATION-$1,089,000ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION$569,000 Tennis CourtsPOINSETTIA COMMUNITY PARK – PHASE II-A*****Authorization to Bid***** Project alternatives:1. Appropriate additional funds (PIL)2. Eliminate additional amenities added per citizen requests (e.g. shade structures, bleachers, picnic tables, extra drinking fountain, etc.)3. Redesign plans to eliminate 2 courts4. Redesign plans to eliminate 4 courts Cost increases:• Removal and recompaction of soil• Underdrain and storm water system• Concrete and steel reinforcing• Amenities suggested by citizens• Inflation TASK DATEREMARKSCC approves ’05-06 budget for 7 tennis courts6/05Focus on multiple on- going projectsFirst citizen meeting12/05--------------Transfer of project to Engineering Design Group--------RFP draft prepared4/06RFP’s reviewed / rated, consultant selected, and contract signed 8/06Consultant starts work9/06Preliminary design11/06Second citizen meeting12/0660% construction plans complete1/06Internal review of plans at each stage required by stakeholder departments90% construction plans complete3/06Delay in resolving issue with existing electrical100% construction plans and specs complete5/06 capacity. Required City’s electrician to Investigate and report