HomeMy WebLinkAbout2007-09-11; City Council; 19161; Furniture purchases for the senior centerCITY OF CARLSBAD - AGENDA BILL 13
AB#
MTG.
DEPT.
19,161
9-11-07
RECREATION
FURNITURE PURCHASES FOR
THE SENIOR CENTER
DEPT. HEAD VVV
CITY ATTY. ^
CITY MGR. \JU^^
RECOMMENDED ACTION:
Award a contract to Office Pavilion to provide furniture for the Senior Center Expansion project
and the Senior Center Refurbishing project, and approve Resolution No. 2007-240
ITEM EXPLANATION:
The Senior Center Expansion project is currently underway. The project includes expansion of
Senior amenities on the first floor of the former Carlsbad Unified School District Administrative
Offices that were purchased by the City. In addition, the project includes construction of office
space on the second floor which is intended to house the Recreation Administrative offices.
Construction of the tenant improvements is currently anticipated to be complete around the
beginning of October. Both the first floor and second floor will receive furnishings, fixtures, and
equipment (FF&E) that will be installed after the tenant improvements are complete. The entire
project (tenant improvements and FF&E) is anticipated to be complete in November 2007.
In addition to the above project, staff is replacing worn and dated furniture in the existing Senior
Center. The 18 year old furnishings are currently showing signs of wear and tear and, in some
cases, can no longer be repaired. The new furnishing will provide added service, safety, and
comfort for the seniors utilizing the facility as well as a consistent look to integrate the older
section of the Senior Center with the new Expansion project. Replacement furnishings include
items such as dining room tables and chairs, lobby seating and tables, lounge chairs, credenza,
and bookcases. A table and chairs are also requested to provide seating for our new
Information Center which will provide resources on aging related programs and services
for Seniors and their families.
FISCAL IMPACT:
Office Pavilion is currently under contract to supply FF&E for City projects. They have provided
costs for each segment of the project. The following chart outlines the costs and proposed
funding sources.
DEPARTMENT CONTACT: Mark Steyaert 434-2855 mstev@ci.carlsbad.ca.us
FOR CITY CLERKS USE ONLY. /
COUNCIL ACTION:APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
»0
D
Da
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER -SEE MINUTES
aa
Da
Page 2
ITEM
1st floor FF&E Senior Center Expansion
Project
2nd floor FF&E Senior Center Expansion
Project (Recreation Admin, offices)
TOTAL CIP
COST
$102,966
$116,802
$219,768
FUNDING SOURCE
*07-08 Capital Improvement
Program (CIP)
(acc# 801 7000 9060 45001 9069)
*'07-08 Capital Improvement
Program (CIP)
(acc# 3007000 9060 45002 9069)
Refurbishing of the existing Senior Center
TOTAL DEPARTMENTAL FUNDS
$ 88,286
$ 88,286
Departmental Funds
(acct# 001 4570-7726)
TOTAL CONTRACT $308,054
* Funds appropriated by Council on 3/6/07 at the time the contract for tenant improvements
was awarded
ENVIRONMENTAL IMPACT:
Because the project is not increasing the floor area or intensity of use, it is exempt under
CEQA, "Minor Alterations of Existing Structures", Section 15301
EXHIBITS:
1. Resolution No.2007-240 approving the furniture purchase for the Senior
Center Expansion and Enhancement Projects.
1 RESOLUTION NO. 2007-240
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING THE PURCHASE
3 OF FURNITURE, FIXTURES, AND EQUIPMENT FOR THE
4 SENIOR CENTER EXPANSION AND REFURBISHING
PROJECTS.
5
6 WHEREAS, the City Council of the City of Carlsbad, California, has previously
7 appropriated funds in the Fiscal Year 2007-2008 Capital Improvement Program for the
8 Carlsbad Senior Center Expansion project, hereafter referred to the "Project", and;
9 WHEREAS, the existing Senior Center is in need of upgrading to replace worn
10 furnishings to provide added service, safety, and comfort for the seniors that utilize the
11
facility and to provide a consistent look; this project hereafter referred to as the
12
"Refurbishing Project";
WHEREAS, funds are available in the Recreation Department's Contingency
Account to fund furnishing for the Refurbishing Project;
16
17 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
18 Carlsbad, California, as follows:
19 1. That the above recitations are true and correct.
20
2. That the Purchasing Department is hereby authorized to issue Purchase
21
Orders in the amount totaling $308,054 to Office Pavilion San Diego.
23
24
25
26
27 //
28
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 11 th day of September 2007, by the following vote to wit:
AYES: Council Members Lewis, Kulchin, Hall, Packard, Nygaard
NOES: None
ABSENT: None
>>Mayor
ATTEST:
LORRAINE M.
(SEAL) ^