HomeMy WebLinkAbout2007-09-25; City Council; 19178; Battery Backup Systems at Traffic signalsCiSO CITY OF CARLSBAD - AGENDA BILL^5^'
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AB# 19,178
MTG. 9/25/07
DEPT. PW/GS
REJECTION OF BIDS AND
AUTHORIZATION TO ADVERTISE FOR BIDS TO INSTALL
BATTERY BACKUP SYSTEMS AT TRAFFIC SIGNALS
CONTRACT PWGS316R
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CITY ATTY. <^^.
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RECOMMENDED ACTION:
Adopt Resolution No. 2007-253 rejecting the bids and approving revised contract documents,
special provisions and specifications, and authorizing the City Clerk to advertise for bids to perform
Traffic Signal UPS and Battery Backup Installation.
ITEM EXPLANATION:
On April 24, 2007, Council adopted Resolution 2007-090 adopting plans and specifications and
authorized the City Clerk to advertise for bids. On June 28, 2007 seven bids were received, opened
and recorded. The result of the seven bids received follow:
US Energy:
TDS Engineering:
Republic ITS:
Sutherlin Contracting:
Moore Electric:
Select Electric:
T&M Electric:
$118,999.14
$136,602.00
$142,380.00
$144,354.06
$144,355.32
$157,680.00
$171,000.00
Staff subsequently reviewed the bid documents and determined that although our specification of
certain equipment manufacturers implied the City of Carlsbad's requirement that any system
submitted by bidders have a minimum time period of use in traffic signal applications, this requirement
was not clearly indicated in the Contract. General Services staff subsequently met with the City Traffic
Engineering staff and determined that it is in the best interest of the City to revise the specifications
and re-bid the agreement.
The installation of uninterruptible power sources in traffic signals is a safety critical application. Any
system that has not had a track record of use in this application is suspect and could result in
additional liability to the City of Carlsbad if an untested system installed were to fail or not perform in
accordance with the requirements. Requiring that a system have a proven track record in this safety
critical application would not prevent alternative manufacturers from the specified system, however it
would insure that any system submitted by bidders has been fully tested and can be compared fairly.
In addition to the above described issue, staff has determined that the budget for FY 07-08 included
funding to retrofit an additional fifteen intersections with uninterruptible power sources. Staff
recommends adding the additional work to the original agreement to reduce administrative overhead,
encourage competitive bids due to economy of scale and reduce inspection costs.
Staff recommends that Council reject the bids and approve the revised plans and specifications and
authorize the City Clerk to advertise for bids.
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
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ENVIRONMENTAL IMPACT:
This project has been determined to be exempt from environmental review per CEQA (14 Cal Code
Reg §15301) - minor alteration of an existing facility.
FISCAL IMPACT:
BATTERY BACKUP SYSTEMS AT TRAFFIC SIGNALS
PROJECT SUMMARY
Construction Contract
Contingency
TOTAL ESTIMATED PROJECT COST
$250,000
$10,000
$260,000
The total project cost is estimated at $260,000, which includes $10,000 for project contingency.
Sufficient funds have been appropriated in the City's General Fund, Traffic Signals Department budget
and CIP budget to complete the project.
EXHIBITS:
1. Resolution No. 2007-253 rejecting the bids and approving revised contract documents,
special provisions and specifications, and authorizing the City Clerk to advertise for bids to
perform Traffic Signal UPS and Battery Backup Installation.
DEPARTMENT CONTACT: Dale A. Schuck, (760) 802-5788, dschu@ci.carlsbad.ca.us or
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RESOLUTION NO. 2007-253
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, REJECTING ALL BIDS TO INSTALL
UNINTERRUPTIBLE POWER SOURCES AND BATTERY BACKUP
4 SYSTEMS IN TRAFFIC SIGNALS AND APPROVING REVISED
CONTRACT DOCUMENTS, SPECIAL PROVISIONS AND
5 SPECIFICATIONS, AND AUTHORIZING THE CITY CLERK TO
ADVERTISE FOR BIDS TO INSTALL UNINTERRUPTIBLE POWER
6 SOURCES AND BATTERY BACKUP SYSTEMS IN TRAFFIC
SIGNALS. CONTRACT NO. PWGS 316R
WHEREAS, the City Council adopted Resolution No. 2007-090 approving contract
8 documents, special provisions and specifications, and authorized the City Clerk to advertise for
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bids to Install Uninterruptible Power Sources and Battery Backup Systems in Traffic Signals,
10 hereinafter referred to as the "Project;" and
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WHEREAS, said bids were received, opened, witnessed and recorded on June 28,
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2007; and
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WHEREAS, in accordance with Section 22038 of the Public Contract Code, the City has
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the authority to reject all and any bids without cause; and
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WHEREAS, the City Council hereby finds it necessary, desirable, and in the public
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interest to reject all bids received by the City on June 28, 2007 for said Project; and
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WHEREAS, the revised contract documents, special provisions and specifications for
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the furnishing of all labor, material and equipment necessary to Install Uninterruptible Power
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Sources and Battery Backup Systems in Traffic Signals, Contract No. PWGS316R, have been
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prepared and are on file in the Public Works/General Services office and are incorporated by
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reference herein; and
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WHEREAS, sufficient funds are available for this project in the Traffic Signals
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Department budget and CIP budget.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
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California, as follows:
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1. That the above recitations are true and correct.
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1 2. That the City Council does hereby reject all bids received by the City on June 28,
2 2007 for the Project.
3 3. That the revised contract documents, special provisions, and specifications on file in
4 the Public Works/General Services office are hereby approved.
5 4. That the City Clerk is authorized to advertise for bids to Install Uninterruptible Power
6 Sources and Battery Backup Systems in Traffic Signals, Contract No. PWGS316R.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
of the City of Carlsbad on the 25th day of September, 2007, by the following vote to wit:
AYES: Council Members Lewis, Hall and Packard and Nygaard.
NOES: None.
ABSENT: None.
ATTEST:
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