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HomeMy WebLinkAbout2007-10-02; City Council; 19189; Contribution to Regional Winter Shelter ProgramCITY OF CARLSBAD - AGENDA BILL AB# 19,189 MTG. 10/02/07 DEPT. H/RED CONTRIBUTION TO NORTH COUNTY REGIONAL WINTER SHELTER PROGRAM DEPT. HEAD ^XJ^^> CITY ATTY. (@& CITY MGR. |JIA RECOMMENDED ACTION: Adopt Resolution No. 2007-261 approving the appropriation of funding to support the North County Regional Winter Shelter Program. ITEM EXPLANATION: The Alliance for Regional Solutions was formed earlier this year to develop a North County Regional Winter Shelter Program that would be a coordinated effort between local governments and social service providers to address homeless needs during the winter months. A subcommittee of Alliance members has worked with staff representing all North County cities to develop a Winter Shelter Program that will provide shelter and case management services for a total of 100 days at four sites in Carlsbad, Oceanside, Vista, and Escondido. The shelter system also includes 90 nights at small North County Inland rotating sites and 150 nights in small North County Coastal rotating sites. The small rotating sites are located in local churches throughout North County and are coordinated by the Interfaith Shelter Network. Catholic Charities operates La Posada de Guadalupe in Carlsbad at 2472 Impala Drive, which is behind the City's Fleet Maintenance Department facility. La Posada de Guadalupe normally serves a maximum of 50 adult men each night. The shelter will provide an additional 25 beds as part of the Winter Shelter Program. The shelter has provided these additional 25 beds during the winter season in previous years without any significant impact on the area. The total proposed budget for the Program is $413,000, which includes funding from San Diego County, the Federal Emergency Management Administration, United Way, municipal governments, and private resources of shelter providers. Cities are asked to share in Program costs based on population. Carlsbad's proposed share of the cost is $18,778, which is 13% of that portion of the budget being funded by municipal governments. Exhibit 2 provides a summary of the program, including a list of proposed revenue sources and expenditures. It is anticipated that there will be a three-year development period for the Program. During this time, the Program will evolve and improve each year based on what is learned in the previous year. A Homeless Management Information System will be used to collect data from all of the shelter sites. The system will provide information from case management of homeless persons including client outcome assessments such as regular employment, successful rehabilitation, entry into transitional housing, stabilization on medications, etc. FOR CITY CLERKS USE ONLY. COMMISSION ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED Da Da CONTINUED TO DATE SPECIFIC D CONTINUED TO DATE UNKNOWN D RETURNED TO STAFF D OTHER - SEE MINUTES D Page 2 The Alliance for Regional Solutions will contract with California State University at San Marcos to conduct a comprehensive analysis of the data from the Homeless Management Information System to assist in evaluating the Program's success during the first year. The analysis and other data collected from the information system will be included in a report that will be distributed to North County City Councils and other organizations to assist them in making decisions regarding future Winter Shelter Programs. FISCAL IMPACT: Appropriating the requested $18,778 will not have a significant impact on the Housing Trust Fund, which currently has an unreserved balance of approximately ten million dollars. ENVIRONMENTAL IMPACT: There is no environmental impact from providing funds for the operation of a Winter Shelter Program. EXHIBITS: 1. Resolution No. 2007-261 approving an appropriation of funding to support the North County Regional Winter Shelter Program. 2. Summary of Regional Winter Shelter Program DEPARTMENT CONTACT: Frank Boensch 760-434-2818 fboen@ci.carlsbad.ca.us 1 RESOLUTION NO. 2007-261 2 n A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 CARLSBAD, CALIFORNIA, TO APPROVE THE 4 APPROPRIATION OF FUNDING TO SUPPORT THE NORTH COUNTY REGIONAL WINTER SHELTER 5 PROGRAM. 6 WHEREAS, The Alliance for Regional Solutions was formed to develop a North 7 County Regional Winter Shelter Program that would be a coordinated effort between8 local governments and social service providers to address homeless needs during the 10 winter months; and 11 WHEREAS, a subcommittee of Alliance members have worked with staff 12 representing all North County cities to develop a Winter Shelter Program that will 13 provide shelter for a total of 100 days at four sites in Carlsbad, Oceanside, Vista, and 14 Escondido; and 15 WHEREAS, the City Council has taken all testimony into account. 16 NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City 17 of Carlsbad, California, as follows: 18 1. The above recitations are true and correct. 20 2. The City Council hereby APPROVES the appropriation of funding in the amount of eighteen thousand seven hundred seventy eight dollars ($18,778) 21 from the Housing Trust Fund as a contribution to the Regional Winter Shelter Program. 22 23 3. The City Council authorizes the City Manager to execute all appropriate documents needed to provide the contribution with prior approval of the City 24 Attorney. 25 26 27 28 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 2nd day of October, 2007, by the following vote to wit: AYES: Council Members Lewis, Hall, Packard and Nygaard. NOES: None. ABSENT: Council Member Kulchin. UJDE A LEWIS, Mayor ATTEST: LORRAINE M. WOOD, City Clerk (SEAL) H Al.l.lANl'l: I'OK.EGIONAI, Executive Summary Regional Winter Shelter System The Alliance for Regional Solutions is requesting that the City of Carlsbad contribute $18,778 towards a regional winter shelter system serving homeless populations in Northern San Diego County. This represents 13% of the North County cities' share of the system costs, based on population. The first year of this regional approach will focus on building the regional network and addressing winter shelter needs. The goal of the regional homelessness solutions system is to provide homeless individuals and families in North County with safe haven during the winter months while also assisting them to move them towards self- sufficiency and their maximum level of independent and responsible functioning. This includes a requirement that shelter participants not be under the influence of alcohol or other drugs and that they demonstrate positive progress through a case-managed program. Services under the proposed system will be provided for a total of 100 days at four sites in Carlsbad, Oceanside, Vista and Escondido, 90 days at small rotating North Inland sites and 150 days at small rotating North Coastal sites, with a total capacity of 189 beds per night. The total first year budget for the regional system is $413,000, and includes funding from a variety of sources including FEMA, County and municipal governments, United Way of San Diego, and the private resources of shelter providers. The requested $18,778 represents 4.5% of the total budget for the proposed system. Staffing for the regional system includes a seven-month full time System Developer who will serve as the single point of contact for the system operators and funding sources, additional fundraising support, coordination of staff and volunteer training, and representation for the system in a variety of public settings. Additional staffing plans include onsite case managers, night watch staff and medical assessment staff that will assist shelter guests. Data will be collected from all participating sites and entered into the Homeless Management Information System for tracking, documentation and evaluation purposes. An evaluation team from the California State University at San Marcos will conduct a comprehensive review of the first season operations which will then inform future decisions related to regional solutions for homelessness, A quantitative evaluation report will be submitted in mid-February, 2008. A full quantitative and qualitative evaluation report will be submitted at the end of April, 2008. Revenue Source Total Share Status Shelter Providers 131,875 Committed FEMA 65,625 Pending United Way 70,000 Pending County of San Diego 45,000 Pending City of Escondido 33,223 Pending Escondido in-kind 14,000 Committed City of Oceanside 33,223 Pending City of Vista 18,778 Pending City of Carlsbad 18,778 Pending City of San Marcos 14,450 Pending City of Encinitas 11,556 Pending CityofPoway 10,111 Pending City of Solana Beach 2,888 Pending City of Del Mar 1 ,443 Pending [Totals Other direct City • contributions to System winter shelter cost programs $131,875.00 $65,625.00 $70,000.00 $45,000.00 $33,223.00 $14,000.00 $14,723.00 18,500 $4,778.00 14,000 $18,778.00 $0.00 32,000 $556.00 1 1 ,000 $10,111.00 $2,888.00 $1,443.00 $413,000,00 I Expense Item Personnel Regional Shelter Developer -1 FTE On-site Case Management Night Watch Medical Assessment Data Technician Personnel Total System Support Space & Telephone (in-kind Escondido) Fiscal Agent Evaluation Fiscal Audit System Support Total Shelter Costs Shelter Management Personnel Non-Personnel costs Meals Shelter Costs Total Sobering/Detox Sobering Facility Transportation Sobering/Detox Total Supportive Services Motel Vouchering 2/nights Supportive Services Total TOTAL WINTER SHELTER SYSTEM COStS Total $25,000.00 $42,000.00 $52,500.00 $5,600.00 $7,400.00 $132,500.00 $14,000.00 $6,000.00 $3,000.00 $3,000.00 $26,000.00 $69,144.00 $86,227.00 $42,129.00 $19?,SOO.OO $37,000.00 $7,000.00 $44,000.00 $13,000.00 $13,000.00 $413,000.00 | REGIONAL SOLUTIONS FOR REGIONAL SOLUTIONS FOR THE HOMELESSTHE HOMELESSOctober 2, 2007October 2, 2007 Guiding PrinciplesGuiding Principles••Equitable distribution of costs and capacity Equitable distribution of costs and capacity based on populationbased on population••Best practicesBest practices••Transitional model vs. custodialTransitional model vs. custodial--Client & System accountabilityClient & System accountability System GoalSystem Goal••Provide homeless individuals and families Provide homeless individuals and families with safe haven during winter months, with safe haven during winter months, providing them with tools and motivation providing them with tools and motivation to move to maximum level of independent to move to maximum level of independent and responsible functioning.and responsible functioning. Core ValuesCore Values••Compassion for those in need of shelter Compassion for those in need of shelter and foodand food••Personal accountabilityPersonal accountability••Practical assistancePractical assistance••System accountabilitySystem accountability••Community based response using full Community based response using full range of local resourcesrange of local resources••Strengths based approachStrengths based approach Core Values (continued)Core Values (continued)••Safe environmentsSafe environments••Results oriented case managementResults oriented case management••Standardized training and protocolsStandardized training and protocols••Shared management information and Shared management information and evaluationevaluation••Stable, adequate fundingStable, adequate funding Shelter Providers: 189 bedsShelter Providers: 189 beds••Carlsbad: Catholic Charities Carlsbad: Catholic Charities ––La Posada La Posada de de GuadelupeGuadelupe(25 beds)(25 beds)••Oceanside: Bread of Life Rescue Mission Oceanside: Bread of Life Rescue Mission (50 beds)(50 beds)••Vista: Operation Hope (50 beds)Vista: Operation Hope (50 beds)••Escondido: The Salvation Army (40 beds)Escondido: The Salvation Army (40 beds)••Interfaith Shelter Network: Coastal (12 Interfaith Shelter Network: Coastal (12 beds) and Inland (12 beds)beds) and Inland (12 beds) Shared CostShared CostCitiesDel MarSolana BeachEncinitasCarlsbadOceansideVista San MarcosPowayEscondidoPopulation4,524 13,327 62,815 98,607 174,925 94,440 76,725 50,542 140,766 Percentage1% 2% 8%13%23% 13% 10% 7% 23%Cost$1,443 $2,888 $11,556 $18,778 $33,223 $18,778 $14,450 $10,111 $33,223 Credit0 0 (11,000)0 (18,500) (14,000) (32,000)0 0 Net Cost$1,443 $2,888 $556 $18,778 $14,723 $4,778 $0 $10,111 $33,223