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HomeMy WebLinkAbout2007-11-06; City Council; 19209; Sewer System Management PlanCITY OF CARLSBAD - AGENDA BILL AB# 19,209 MTG. 10/23/07 DEPT. M&O SEWER SYSTEM MANAGEMENT PLAN /OORflr")\ PICTX/^I /^DRVI^KIT Dl AM AKIHV(ooMP) DEVELUPMEN I PLAN AND SCHEDULE DEPT. HEAD #f> CITY ATTY. <$*> CITY MGR. /^ RECOMMENDED ACTION: Adopt Resolution No. 2007-282 approving the Sewer System Management Plan (SSMP) Development Plan and Schedule for the City of Carlsbad sanitary sewer system. ITEM EXPLANATION: Order No. 2006-03-DWQ (WDR), issued by the State Water Resources Control Board, pertains to Waste Discharge Requirements for Sanitary Sewer Systems. All federal agencies, cities, counties, municipalities and districts that own or operate sanitary sewer systems greater than one mile in length or which collect and/or convey wastewater to a Publicly Owned Treatment Works (POTW), are required to comply with the Order. The proposed action is to adopt and approve the Development Plan and Schedule for the Sewer System Management Plan (SSMP); one of several milestones of the General State-wide Order. The final SSMP must be developed, implemented and adopted by August of 2009. Other elements of the SSMP involve development of a program to limit the discharge of fats, oils and greases, implementing a continuing process to identify and correct problems, updating our existing Overflow Emergency Response Program, updating our CIP to ensure adequate capacities for flows, ordinance updates, staff training, ongoing visual and tv inspection and final adoption by the City Council. A comprehensive Development Plan and Schedule is attached as Exhibit 1. The final SSMP will come back to the City Council for adoption before August 2, 2009. Staff recommends that the City Council adopt the proposed resolution approving the Sewer System Management Plan (SSMP) Development Plan and Schedule for the City of Carlsbad sanitary sewer system. FISCAL IMPACT: The Development Plan & Schedule introduces elements that may have a fiscal impact when they are implemented. Currently these impacts are unknown, but will be presented to the Council as necessary. If the Development Plan and Schedule is not adopted by November 2, 2007, the City will be out of compliance with the WDR and subject to enforcement actions, which could include civil monetary penalties. During the preparation of the FY 2007-08 Wastewater Operating Budget, staff requested additional staff and equipment to address tasks associated with the mandated timelines in the Development Plan and Schedule. Council approved a total of $957,707 for six additional staff positions, one combination jet/vac sewer line cleaning vehicle, and one sewer video inspection van. The total budget for the City's FY 2007-08 Wastewater Operating Budget is $5.16 Million. DEPARTMENT CONTACT: Don Wasko 760-438-2722 dwask@ci.carlsbad.ca.us FOR CITY CLERKS USE ONLY. COUNCIL ACTION:APPROVED DENIED CONTINUED WITHDRAWN AMENDED D D n CONTINUED TO DATE SPECIFIC D CONTINUED TO DATE UNKNOWN D RETURNED TO STAFF D OTHER - SEE MINUTES D 10/23/07 Adjourned to 11/6/07 Page 2 ENVIRONMENTAL IMPACT: The proposed action qualifies as a Class 1 Categorical Exemption pursuant to Section 15301(b) of the California Environmental Quality Act (CEQA) Guidelines. This exemption applies to the operation, repair, maintenance, or minor alteration of existing public or private structures, facilities, and mechanical equipment involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. Section b lists existing facilities that are publicly-owned that are used to provide sewer services as being exempt from environmental review. EXHIBITS: 1. Sewer System Management Plan (SSMP), Development Plan and Schedule 2. Resolution No. 2007-282 Sewer System Management Plan Development Plan and Schedule 1 . Application for Permit Coverage 2. Reporting Program Electronic reporting of SSOs to the State Water Resources Control Board, Monthly 3. Development Plan and Implementation schedule 4. Goals a. Create/develop a management, operation and maintenance plan and schedule to reduce preventable SSO. b. Mitigate all SSOs discharging from agency's collection system. c. Ensure adequate system capacity for the current and future needs of agency's service area. 5. Organization a. Have a current organizational chart with responsibilities identified b. Identify chain of communication for reporting SSOs. 6. Overflow Emergency Response Plan a. Develop and implement a plan to respond to SSOs. b. Establish & maintain internal and external SSO notification procedures that include regulators and the general public. c. Provide written SSO response procedure to; investigate & assess, contain, correct cause, estimate volume, cleanup, sample receiving waters if necessary, incident documentation & notification & reporting requirements. d. Train employees on SSO response procedures and SSO monitoring and reporting program. 7. Legal Authority- Define authority in sewer ordinances, service agreements, or other legally binding procedures to: a. Prevent illicit discharges into its wastewater collection system. b. Require that sewers and connections be properly designed and constructed. c. Ensure access for maintenance, inspection, and repairs of the lateral owned or maintained by the Public Agency. d. Limit the discharge of fats, oils, and grease (FOG) and other debris that may cause blockages. e. Enforce any violation of agency's sewer use ordinances. 8. Operation and Maintenance Program a. Maintain an up-to-date map of the collection system b. Have a proactive maintenance program c. Prioritize corrective and preventive maintenance activities. November 1 1 , 2006 January 1, 2007 November 2, 2007 November 2, 2007 November 2, 2007 May 2, 2009 May 2, 2009 May 2, 2009 Sewer System Management Plan Development Plan and Schedule d. A TV inspection program to identify and prioritize structural deficiencies and implement short-term and long-term rehabilitation actions to address them. e. Assess the current capacity of the collection system. f. Provide equipment and replacement parts inventories for critical equipment g. Provide training on a regular basis for staff in collection system operation and maintenance. h. Implement a sustainable information management system to track & trend the frequency and volume of SSO 9. Fats, Oils and Grease (FOG) Control Program Prepare and implement a fasts, oil and grease (FOG) source control program to reduce the amount of these substances discharged to the sanitary sewer system. a. Identify sections of the sewer system subject to grease blockages and establish a cleaning maintenance schedule for each section. b. Develop and implement source control measures for all known sources of grease and fats that may be discharged to the sewer system. c. Authority to inspect grease producing facilities, enforcement authorities. d. Legal authority to prohibit discharges into the collection system, including grease removal devices (traps and interceptors), design standards for removal devices, maintenance requirements, best management practices (BMP), record keeping and reporting requirements, authority to inspect grease producing facilities and enforcement authority. 10. Design and Construction Standards a. Develop design and construction standards for the installation of new sewer & for rehabilitation and repair of existing sewers. b. Develop standards & procedures for inspection & testing for new, repaired & rehabilitated sewers, pumps and other appurtenances. 1 1 . System Evaluations and Capacity Assurance Plan Prepare and implement a capital improvement plan to provide hydraulic capacity of key sewer system elements under peak flow conditions. (Infiltration and Inflow) (The recommended elements of the Plan are: a. Evaluate portions of the collection system experiencing SSOs due to hydraulic deficiency. b. Establish a short-and long-term capital improvement program to address identified hydraulic deficiencies. c. Update the plan on a regular basis. 12. Monitoring, Measurement and Program Modifications Evaluate collection system management, operations and maintenance to identify program effectiveness and seek improvement: a. Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP. b. Update program elements, as appropriate, based on monitoring or performance evaluations. c. Monitor, measure, and adjust maintenance program and activities to reduce SSOs. 13. Internal Management Audits a. Conduct periodic internal audits appropriate to the size of the system and the number of overflows. This audit should focus on evaluating the effectiveness of the management program and its compliance with the general waste discharge requirements, including any deficiencies identified and the steps that will be taken to correct them. 14. Communication Program May 2, 2009 August 2, 2009 August 2, 2009 August 2, 2009 August 2, 2009 August 2, 2009 Sewer System Management Plan Development Plan and Schedule a. Communicate on a regular basis with the public regarding the development, implementation, and performance of its sanitary sewer system. b. The communication program shall provide the public the opportunity to provide imput to the Agency as the SSMP program is developed and implemented. c. Permitted agencies with Satellite systems must create a plan for communication with Satellite systems that are tributary to the Permittee's sanitary sewer collection system. 15. Adoption of Final SSMP by governing body.August 2, 2009 16. Certification of SSMP adoption of governing body.August 2, 2009 1 RESOLUTION NO. 2007-282 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE SEWER 3 SYSTEM MANAGEMENT PLAN (SSMP) DEVELOPMENT 4 PLAN AND SCHEDULE 5 WHEREAS, the State Water Resources Control Board has issued Order No. 6 2006-03-DWQ pertaining to Waste Discharge Requirements for Sanitary Sewer 7 Systems; and o WHEREAS, the City of Carlsbad operates a sanitary sewer system that is subject 10 to Order No. 2006-03-DWQ; and 11 WHEREAS; Order No. 2006-03-DWQ mandates that the governing board of the 12 affected sanitary sewer system, provide approval of a Development Plan and Schedule 13 for the Sewer System Management Plan; and 14 WHEREAS, the Development Plan and Schedule has been submitted for 15 governing board review prior to the milestone date. 16 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of 17 Carlsbad, California, as follows:18 1. That the above recitations are true and correct. 20 2. That said Sewer System Management Plan Development Plan and 21 Schedule, which is on file with the City Clerk and is incorporated herein by reference, is 22 accepted. 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 6th day of November, 2007, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall, Packard and Nygaard. NOES: None. ABSENT: None. ATTEST: -ORRAINO M. WQOP, City '(SEAL) r7 WASTE DISCHARGE REQUIREMENTWASTE DISCHARGE REQUIREMENTSewer System Management PlanSewer System Management PlanDevelopment Plan & ScheduleDevelopment Plan & ScheduleDon Don WaskoWaskoWastewater SuperintendentWastewater Superintendent Statewide WDR TimetableStatewide WDR TimetableJanuary 2, 2007 January 2, 2007 --applicationapplication--on line reportingon line reportingNovember 2, 2007November 2, 2007--SSMP development plan & scheduleSSMP development plan & schedule--SSMP Goals SSMP Goals --Spill Response Organization (chart)Spill Response Organization (chart) Statewide WDR Timetable (Cont.)Statewide WDR Timetable (Cont.)November 2, 2008 November 2, 2008 --Overflow Emergency Response PlanOverflow Emergency Response Plan--Legal AuthorityLegal Authority--O & M ProgramO & M Program--Grease (FOG) Control ProgramGrease (FOG) Control ProgramAugust 2, 2009August 2, 2009--Standard SpecificationsStandard Specifications--CIP w/ System Evaluation & Capacity AssuranceCIP w/ System Evaluation & Capacity Assurance--Final SSMPFinal SSMP Questions???Questions???