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HomeMy WebLinkAbout2007-11-06; City Council; 19217; RBF Consulting agreement amendment10 CITY OF CARLSBAD - AGENDA BILL AB# 19,217 MTG. 11/06/07 DEPT. ENG APPROVAL OF AMENDMENT NO 2 WITH RBF CONSULTING FOR POINSETTIA COMMUNITY PARK PHASE MA, PROJECT NO. 4502 DEPT. HbADv/ / etl ACITYATTY.ra CITY MGR. II I j-\ 1 IS- ^M ,^- i —— RECOMMENDED ACTION: 2007-289Adopt Resolution No. engineering services agreement with _ approving and authorizing Amendment No. 2 to the RBF Consulting for professional engineering services for Poinsettia Community Park Phase 11 A, Project No. 4502. ITEM EXPLANATION: The Poinsettia Community Park Phase MA project is located in Poinsettia Community Park, which is accessed from Hidden Valley Road, as shown on Exhibit 1. The Phase IIA project consists of adding seven (7) tennis courts with associated amenities to the existing three (3) courts at the site. On September 18, 2007, through the adoption of Resolution No. 2007-246, the City Council accepted bids and awarded construction of the seven (7) tennis courts to Court Concepts, Inc. Construction of the tennis courts is scheduled to start early 2008. Staff requested, and received, a proposal from the tennis courts' design firm, RBF Consulting, to perform these two additional services: 1. In order to support the construction of the project, staff requested a scope for services during construction to perform construction management activities such as responding to request-for-information's (RFIs), review of submittals, construction over-sight, inspection, contractor invoicing and other construction-related activities. The fee for these services during construction is estimated at $69,740. 2. Staff requested a scope for parking lot design for the two parking lots east of the new tennis courts. The increase in the number of tennis courts will increase attendance at the park, which will require a need for additional parking at the park. It is proposed that two parking lots be constructed on the east side of the park adjacent to the tennis court complex, as approved during the budget process for the 2007-2008 fiscal year. Currently, only a conceptual plan for the parking lots is available based on the 1992 park master plan. The design of the parking lots needs to be performed. As part of the design of the tennis courts, RBF Consulting included geotechnical and site evaluation of the area of the proposed parking lots. The area will need to be surveyed and plans and specifications prepared. RBF Consulting is uniquely qualified to do the design of the parking lots because they already have parts of the design analysis of the site, are familiar with site conditions and issues, and know City standards and requirements for the park. RBF Consulting provided a fee of $57,412 for engineering design services for the parking lots. Staff requests that services during construction and engineering design services for the parking lots be included as part of this amendment to the existing agreement for professional engineering services with RBF Consulting. FOR CITY CLERKS USE ONLY COUNCIL ACTION:APPROVED DENIED ' D CONTINUED D WITHDRAWN D AMENDED D CONTINUED TO DATE SPECIFIC D CONTINUED TO DATE UNKNOWN D RETURNED TO STAFF D OTHER - SEE MINUTES D Page 2 A copy of Amendment No. 2 is provided as Exhibit 2 of this Agenda Bill. ENVIRONMENTAL IMPACT: This project is consistent with CUP 92-05/HDP 92-09 approved by the Planning Commission in October 1992, as well as the Mitigated Negative Declaration issued by the Planning Director on July 30, 1992. FISCAL IMPACT: The additional cost of Amendment No. 2 is $127,152 with $69,740 for services during construction for the tennis courts and $57,412 for engineering design services for the parking lots. As part of Resolution No. 2007-246, City Council approved $128,000 for construction management and inspection services for the tennis courts. The fee for services during construction is within the available budget. The budget approved for the design of the parking lot for the 2007-2008 fiscal year is $60,215, which is sufficient to cover the cost for design services for the parking lots. EXHIBITS: 1 . Location map. 2. Copy of Amendment No. 2 to Agreement for Professional Engineering Services for Poinsettia Community Park Phase IIA (RBF Consulting). 3. Resolution No. _ ' _ approving and authorizing Amendment No. 2 to the engineering services agreement with RBF Consulting for professional engineering services for Poinsettia Community Park Phase IIA, Project No. 4502. DEPARTMENT CONTACTS: Eva Plajzer, 760-602-2787, eplai@ci.carlsbad.ca. us Mark Steyaert, 760-434-2855, mstev(o)ci . carlsbad . ca . us 2. LOCATION MAP RD. NOT TO SCALE SITE VICINITY MAP NOT TO SCALE PROJECT NAME POINSETTIA COMMUNITY PARK PHASE TLA PROJECT NUMBER 4502 EXHIBIT 1 DRAWN BY: SCOTT EVANS, CARLSBAD ENGINEERING DEPT. 10/12/07 C:\CAPITAL\PLAJZER\POINSETT1A PARK TENNINS COURTS\4502.DWG 3 AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR POINSETTIA COMMUNITY PARK PHASE MA (RBF CONSULTING) This Amendment No. 2 is entered into and effective as of the Q day of f)utsrn b£jeJ 2007, amending the agreement dated August 14, 2006 (the "Agreement") by and between the City of Carlsbad, a municipal corporation, ("City"), and RBF Consulting, a California corporation, ("Contractor") (collectively, the "Parties") for professional engineering services for Poinsettia Community Park Phase MA. RECITALS A. On August 7, 2007, the Parties executed Amendment No. 1 to the Agreement to extend the Agreement for a period of one (1) year; and B. The Parties desire to alter the Agreement's scope of work to add service during construction for the tennis courts and design services for the adjacent parking lots; and C. The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated by this reference as Exhibits "A" and "B", Scope of Services and Fee. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibits "A" and "B". 2. City will pay Contractor for all work associated with those services described in Exhibits "A" and "B" on a time and materials basis not-to-exceed one hundred twenty seven thousand one hundred fifty two dollars ($127,152), with sixty nine thousand seven hundred forty dollars ($69,740) for services during construction of the tennis courts and fifty seven thousand four hundred twelve dollars ($57,412) for design of parking lots. Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. Invoices shall be on a task by task basis. 3. Contractor will complete all work described in Exhibits "A" and "B" by August 14, 2008. 4. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. 5. All requisite insurance policies to be maintained by Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. City Attorney Approved Version #05.22.01 6. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. CONTRACTOR RBF CONSULTING, a California corporation *By: (sign here) Michael J. Burke, Exec. VP (print name/title) mburke@rbf.com (e-mail address) Douglas J. Frost, Exec. VP & CFO (print name/title) dfrost@rbf.com (e-mail address) CITYO corpo By: ATTEST: RAINE M. WQt)jb City CleWJ If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a Corporation. Agreement must be signed by one corporate officer from each of the following two groups. *Group A. Chairman, President, or Vice-President *Group B. Secretary, Assistant Secretary, , CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: RONALD R. BALL, City Attorney Deputy City Attorne1 City Attorney Approved Version #05.22.01 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of Orange On October 22. 2007 before Date Jayne E. Schommer, Notary Public personally appeared Name and Title of Officer (e.g., "Jane Doe, Notary Public") Michael J. Burke and Douglas J. Frost Name(s) of Signer(s) JAYNE E. SCHOMMER L Commission # 1542001 I Notary Public - California f Orange County f My Comm. Expires Jan 19.2009f Place Notary Seal Above known to me D (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s)^/are subscribed to the within instrument and acknowledged to me that )s4/£tteVthey executed the same in)W§/f3*c/their authorized capacity(ies), and that by^ftis'/Jfer/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. Signature OPTIONAL ' Signature of Notary Pfjbllc ' Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: r.ity nf Carlsbad, Amend. No. 2 to Agrmt-Poinsettia Comm Park Document Date:.Undated Signer(s) Other Than Named Above: . Number of Pages: Capacity(ies) Claimed by Signer(s) Signer's Name: Michael J.'Burke D Individual >tl Corporate Officer — Title(s): Exec. VP D Partner — D Limited D General D Attorney in Fact D Trustee D Guardian or Conservator D Other: Signer Is Representing: RIGHT THUMBPRINT OF SIGNER RRF Cnnsnlting Top of thumb here Douglas J. FrostSigner's Name: D Individual & Corporate Officer — Title(s): Exen VP & CFO D Partner — D Limited D General D Attorney in Fact D Trustee D Guardian or Conservator D Other: Signer Is Representing: RBF Consulting RIGHT THUMBPRINT OF SIGNER Top of thumb here © 2006 National Notary Association • 9350 De Soto Ave., P.O. Box 2402 • Chatsworth, CA 91313-2402 Item No. 5907 v609 Reorder: Call Toil-Free 1 -800-876-6827 EXHIBIT "A" SCOPE OF SERVICES AND FEE Services During Construction of Phase MA- Tennis Courts City Attorney Approved Version # 05.22.01 RBF Consulting SCOPE OF WORK POINSETTIA COMMUNITY PARK Phase 2A - Tennis Courts Design Construction Services RBF shall provide construction phase design support services on a time and materials basis as requested by the City, Task RBF shall review and respond to questions, submittals, and RFi's, including receipt, review, and appropriate action on shop drawings, product data, samples, and other submittals for conformance with the intent of the Contract Documents. Additionally, RBF shall attend field meetings as requested by the City to observe the progress of the work and report on the construction's substantial compliance to the plans and specifications prepared by RBF. WORK TASK HOURS Construction Administration 80. $9,300 Expenses $700 TOTAL FEE , $10,000* Construction Management and Inspection Services 1. Pre-Construction Period Services • Attend project kick-off meetings with the City of Carlsbad, Design Team, and Contractors. • Review the preliminary submittal schedule, and provide comments. • Attend pre-construction meetings. 2. Construction Period Services • The RBF Construction Manager will be the point of contact during the construction process providing Owner's Representative Services, including construction updates to the City Project Manager and coordination with the City Building Department. The Construction Manager's responsibilities will include, Contract Administration Management of Submittals, RFPs, Project Correspondence, Contract Change Orders, and Progress Schedule. • The RBF CM will meet with the City Project Manager on a weekly basis, or as- needed to discuss the progress schedule, phasing of the work, and to review any outstanding issues. • The Construction Manager and Construction Inspector will attend construction site meetings on a weekly basis to discuss the project progress, project construction SCOPE OF WORK October 10,2007 Phase 2A Tennis Courts at Poinsettia Community Park Page 1 RBF Consulting schedule, submittate, RFI's, and potential extra work, in coordination with the Design Team and the City of Carlsbad. » The Construction Inspector will monitor material quantities, coordinate Geotechnical and Special Inspections and Testing, monitor inspections with the City Building Inspector, coordinate with the utility companies during the construction period, perform daily inspections and provide daily field progress reports which will include equipment and staff utilization, hours worked, weather conditions, and Contractor's progress. • Monitor potential disputes of construction and specifications and mitigate toward resolution for claims avoidance, 3. Construction Close-Out Period Services • Attend the final walk-through with the City, Designer, and monitor the completion of the final punch list, • Review the contractor's record drawings • Transmit the final construction file to the City of Carlsbad. WORK TASK HOURS Construction Manager 96 $12,480 Inspector 300,. ...$37,500 Administrative Assistant 64 , $4,160 Other Direct Costs , .$5,600 TOTAL FEE $59,740* 'Services shall be billed on a time and materials basis not to exceed the total fee amount. SCOPE OF WORK October 10,2007 Phase 2A Tennis Courts at Poinsettia Community Park Page 2 EXHIBIT "B" SCOPE OF SERVICES AND FEE Design Services for Phase MA- Parking Lots City Attorney Approved Version # 05.22.01 RBF Consulting SCOPE OF WORK POINSETTIA COMMUNITY PARK Professional Engineering Services for Poinsettia Park Parking Lot Design Description of Work The work included in this scope is for professional design services for the development of the Poinsettia Park eastern parking lots. The majority of the park has already been constructed in previous phases. It is anticipated that the construction of the project will include the installation of asphalt parking lots, parking lot striping and signage, storm water drainage design, parking.lot lighting, irrigation, and planting. It is assumed that RBF will utilize the geotechnical report that was prepared under the Phase 2A - Tennis Courts scope of work. Based on our understanding of the project, RBF is proposing a clear, three-phased approach for the development of Poinsettia Park eastern parking lots. This approach organizes our scope of services into a series of logical steps and milestones. It will allow us to deliver the products desired by the City, develop a high level of consensus throughout the course of the project, and resolve any design issues early in the process. Our three-phased approach is as follows: PHASE 1.0 - INVENTORY AND ANALYSIS Task 1.1-Staff Kick-Off Meeting RBF will meet with the City Project Manager to discuss the project, establish communication procedures, set schedule milestones, solidify the City's expectations, and identify product/task deliverables. Product: Finalized Scope of Work, project schedule, milestone deliverable list, and a team directory. Task 1.2-Surveying RBF will conduct a field topographic survey of the site tied to local horizontal and vertical control to locate and plot the existing site topography in sufficient detail to prepare detailed design construction documents. All survey work will be performed under the direction of a Professional Land Surveyor licensed in the State of California. The basis of bearing and all coordinates of data submitted to the City will be in reference to the California Coordinate System - 1983, Zone VI, 1991.35 Epoch, North American Datum of 1983 (NAD 83) based'on ties to the City of Carlsbad Survey Control Network monuments as published on Record of Survey Map No. 17271. Vertical survey control shall be based on the National Geodetic Vertical Datum of 1929 (NGVD 29). Product: Electronic Base Map processed in AutoCAD at 1"=20' scale with one-foot contour intervals depicting existing conditions. SCOPE OF WORK September 7,2007 Poinsettia Park Parking Lot Design Page 1 RBF Consulting Task 1.3 • Research, Investigation & Base Mapping RBF shall complete research and investigation of existing and future constraints affecting the Project Site, including, but not limited to, the following: • Topography » Genera! drainage conditions • Existing amenities • Existing utilities • Electrical service locations • Irrigation equipment and locations, including water meters • Existing lighting conditions • Plant Material • Pedestrian and vehicular circulation RBF will review the information obtained, including items provided by the City, as-built record drawings, the survey, the geotechnical report, utility information, etc. prior to beginning preliminary design. Product: Memorandum that summarizes the technical information obtained, including the material date and source of information. Task 1.4 - Site Lighting Analysis RBF shall make a site visit to measure the actual footcandle levels at night in the areas where the parking lots will be located. Based on the light measurements, RBF will work the City to make a determination of the lighting adequacy and assessed need. Product: Memorandum summarizing the measured light levels. PHASE 2.0 - PRELIMINARY DESIGN Task 2.1 - Preliminary Site Plan RBF shall prepare a preliminary site plan at an appropriate scale, showing the horizontal layout of the proposed amenities. The plan shall show sufficient detail to discuss the design intent and resolve any design conflicts or issues. Product: Preliminary site plan showing the existing and proposed improvements. Task 2.2 • City Meeting RBF will attend one meeting with the City Project Manager and City staff to review the preliminary site plan and resolve any issues before proceeding with the preparation of construction documents. SCOPE OF WORK September 7, 2007 Poinsettia Park Parking Lot Design Page 2 RBF Consulting Product: Meeting agenda and minutes summary PHASE 3.0-FINAL DESIGN Task 3.1 • Preparation of Construction Documents The construction documents will be submitted to the City for review at 90% and 100% design completion. The plans will be prepared at 1"=20' scale in AutoCAD format using the City's title block. Following each submittal, comments provided by the City will be incorporated into the next construction document submittal. The format of the submittals shall be: • The 90% and 100% plans shall be submitted full-size on D-size (24"x36") paper (five sets). • The final plans shall be submitted on mylar at full-size (one set) and on bond at full-size (two sets). Upon the City's request, a CD of the final plans in AutoCAD format will be provided to the City. Task 3.1.1-Title Sheet RBF shall prepare a Title Sheet showing the name and locations, pertinent standards for the Contractor to follow, the basis of survey information, RBF's company and contact information, sheet index, and any other pertinent •information as requested by the City. Task 3.1.2 - Horizontal Control Plan RBF shall prepare a Horizontal Control Plan to establish the location of the improvements designed by RBF in relation to the site boundary and the adjacent streets. Task 3.1.3 - Precise Grading and Drainage Plans RBF shall prepare one set of Precise Grading and Drainage Plans based upon the City's review of the Preliminary Site Plan. The Plans shall include the design of finish grades for the parking lots, curbs, gutters, sidewalks, and landscaped areas. Hydrology calculations shall be performed to determine inlets sizes and locations for the storm drain system. Storm drain and water utilities shall also be designed as part of this task. Task 3.1.4 - Hardscape Layout and Striping Plan RBF shall prepare plans indicating the materials to be used for the parking lots and walkways, including striping and signage needed for the parking lots. Locations of hardscape areas and planting areas will be identified. SCOPE OF WORK September 7,2007 Poinsettia Park Parking Lot Design Page 3 RBF Consulting Task 3.1.5 - Planting Plans and Details RBF shall prepare Planting plans indicating the species, quantity, and size of plant material to be used in the park. Plants will be selected on their suitability to grow in the area, City requirements, ease of maintenance, and size at full-growth. A planting legend, planting details, and landscape sump drains to be used near the existing backflow preventer will be included as part of this task. Task 3.1.6 - Irrigation Plans and Details RBF shall prepare Irrigation Plans indicating the type of irrigation equipment to be used, such as irrigation controllers, pipe, valves, quick-couplers, and spray heads. Irrigation will conform to the Carlsbad Municipal Water District standards and regulations and reclaimed water standards for submittal to the San Diego County Environmental Health Department by the City. An irrigation legend, irrigation pressure loss calculations, and irrigation details will be included as part of this task. Task 3.1.7 - Electrical Plans and Details (if needed) If needed based on the results of the light meter readings obtained in task 1.4, RBF shall prepare Electrical Plans indicating the locations of electrical services, lighting fixtures, routing of conduit and wiring, a detail/elevation of the lighting panel, lighting control details, panel schedules and load calculations, voltage drop calculations, conduit and wire sizing, photometric analysis to meet footcandle requirements provided by the City. Product: 60%, 90%, and 100% Construction Documents Task 3.2 - Technical Specifications RBF shall prepare the Specification Special Provisions portions of the construction specifications suitable for bidding and awarding of the Contract for the improvements designed by RBF. The specifications shall be prepared in the "Greenbook" Standard Specifications for Public Works Construction format and cover Parts 2 and 3 of the "Greenbook". It is assumed that the City will provide and prepare Part 1 (General Provisions) of the specifications and be responsible for the overall assembly of the specifications. The specifications shall be submitted electronically in Microsoft Word format on a CD, on 81/2B x 11" paper and shall be as follows: • 90% Submittal - Complete set of specifications covering all aspects of the project. • 100% Submittal - Complete set of specifications, including City comments, ready to bid. Product: 90% and 100% Construction Specifications SCOPE OF WORK September 7, 2007 Poinsettia Park Parking Lot Design Page 4 RBF Consulting Task 3.3 • Opinion of Probable Construction Costs RBF shall provide one Opinion of Probable Construction Costs based on the construction documents. Quantities will be prepared for the 90% and 100% submittals. Unit costs will be based on the most current cost information from recent, similar projects in the area compiled by RBF. Product: 90% and 100% Opinion of Probable Construction Costs Task 3.4 • Bid Services RBF shall provide Bid Service assistance in the form of answering questions from bidders. It is assumed that the City will prepare addendums for bidders as needed. Services during construction are not a part of this proposal. Product: Written answers to questions from bidders Task 3.5 - Project Management and Meetings In addition to the Kick-Off meeting described in Task 1.1 and City Meeting described in Task 2.2, RBF will attend up to two meetings during the Final Design Phase to review design progress. After any meeting with the City, RBF will prepare Meeting Minutes and submit them to the City within 5 business days. Additionally, RBF will prepare and submit monthly status reports detailing the progress and budget used on each of the Tasks described above. Additional meetings can be provided subject to written authorization from the City. Product: a) Monthly status reports; b) Meeting agenda and minutes summary Scope of Work Exclusions • Design for areas outside the Project limit of work • Property Title Search, Property Appraisal and Acquisition • Conditional Use Permit, Zone Change, Specific Plan Amendment and/or Area Plan • Onsite Private Domestic Water, Fire Line & Gravity Sewer Plans • Sound Wall Design • Utility demand calculations or capacity analysis of existing systems • Design of dry utilities (telephone, electric, gas and cable TV) • Retaining Wall Plans • Traffic Engineering reports or studies • Geotechnical Investigation • Services related to Hazardous Wastes and Hazardous Material Abatement • Off-site street improvement plans • Off-site utility improvements • Any other services not specifically set forth in the Scope of Work SCOPE OF WORK September 7,2007 Poinsettia Park Parking Lot Design Page 5 RBF Consulting Client Responsibilities The City shall be responsible for providing the following to RBF: 1. Access to Site and owner archives. 2. Client is to provide any and all indemnification, abatement, disposal or other actions required by local, state or federal law regarding hazardous materials. 3. Client shall pay all governmental fees and costs. SCOPE OF WORK September 7,2007 Poinsettia Park Parking Lot Design Page 6 RBF Consulting COMPENSATION POINSETTIA COMMUNITY PARK Professional Engineering Services for Poinsettia Park Parking Lot Design WORK TASK Phase 1.0 - Inventory and Analysis Task 1.1 Staff Kick-Off Meeting $828 Task 1.2 Surveying $5,020 Task 1.3 Research, Investigation & Base Mapping $1,842 Task 1.4 Site Lighting Analysis $2,000 Phase 2.0 - Preliminary Design Task 2.1 Preliminary Site Plan $4,372 Task 2.2 City Meeting $828 Phase 3.0 - Final Design Task 3.1 Preparation of Construction Documents Task 3.1.1 Title Sheet $770 Task 3.1.2 Horizontal Control Plan $2,076 Task 3.1.3 Precise Grading and Drainage Plans $10,802 Task 3.1.4 Hardscape Layout and Striping Plan $3,482 Task 3.1.5 Planting Plans and Details ....$4,010 Task 3.1.6 Irrigation Plans and Details $4,010 Task 3.1.7 Electrical Plans and Details (if needed) $3,590 Task 3.2 Technical Specifications $3,328 Task 3.3 Opinion of Probable Construction Costs $2,850 Task 3.4 Bid Services : $2,714 Task 3.5 Project Management and Meetings $2,390 Total Professional Services $54,912 Reimbursable Budget. $2,500 TOTAL FEE $57,412 SCOPE OF WORK September 7,2007 Poinsettia Park Parking Lot Design Page 7 City of Carlsbad Poinsettia Park Parking Lots Task 1.0 1.1 1.2 1.3 1.4 2.0 2.1 2.2 3.0 3.1.1 3.1.2 3.1.3 3.1.4 3.1.5 3.1.6 3.1.7 3.2 3.3 3.4 3.5 Description INVENTORY AND ANALYSIS Staff Kick-Off Meeting Surveying Research, Investigation & Base Mapping* Light Meter Reading at Proposed Parking Lot Locations PRELIMINARY DESIGN Preliminary Site Plan City Meeting FINAL DESIGN Title Sheet Horizontal Control Plan Precise Grading and Drainage Plans Hardscape Layout and Striping Plan Planting Plans and Details Irrigation Plans and Details Electrical Plans and Details Technical Specifications Opinion of Probable Construction Costs Bid Services Project Management and Meetings REIMBURSABLE EXPENSES Total Hours Percent of Total Labor (Hours) TOTAL LABOR COST Principal In Charge J170 Senior Civil Engineer $146 Landscape Architect $130 1 3 2 3 2 Civil Engineer $125 Design Engineer $114 Assistant Engineer / Designer $85 Two-Person Survey Crew $210 Total Hours Total Cost 4 16 12 8 16 6 30 15 16 $828 $5,020 $1,842 $2,000 $9,690 2 2 3 8 3 8 20 40 6 $4,372 $828 $5,200 2 1 1 2 2 11 2% $1,870 2 2 4 18 4% $2,628 2 8 6 6 8 8 8 10 72 15* $9,360 2 20 6 6 4 6 6 78 16% $9,750 6 30 8 10 12 10 96 20% $10,944 6 10 50 18 38 38 20 200 41% $17,000 16 3% $3,360 8 20 104 34 44 44 36 27 23 20 18 491 100% $770 $2,076 $10,802 $3,482 $4,010 $4,010 $3,590 $3,328 $2,850 $2,714 $2,390 $40,022 $2,500 '*, $-57% 2 /bff RESOLUTION NO. 2007-289 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 CARLSBAD, CALIFORNIA, APPROVING AND AUTHORIZING AMENDMENT NO. 2 TO THE ENGINEERING SERVICES 4 AGREEMENT WITH RBF CONSULTING FOR PROFESSIONAL ENGINEERING SERVICES FOR POINSETTIA COMMUNITY 5 PARK PHASE MA. PROJECT NO. 4502. 6 WHEREAS, a professional engineering services agreement was executed on August 14, 7 2006 between the City of Carlsbad and RBF Consulting to provide professional engineering 8 services for the Poinsettia Community Park Phase IIA, Project No. 4502, for tennis court design; 9 and 10 WHEREAS, Amendment No. 1 extended the professional engineering services 11 agreement for one year; and 12 WHEREAS, on September 18, 2007, through the adoption of Resolution 2007-246, the 13 City Council accepted bids and awarded the contract for construction of the Poinsettia Community 14 Park Phase IIA Tennis Courts, Project No. 4502, Bid No. PWS08-01ENG to Court Concepts, Inc., 15 in the amount of $1,271,811; and ° WHEREAS, to support the construction effort, it is necessary to add $69,740 to the 17 professional engineering services budget with RBF Consulting; and 18 WHEREAS, to provide adequate parking for the increased use resulting from the seven 19 new tennis courts, two additional parking lots need to be implemented; and on WHEREAS, to perform the design of the parking lots it is necessary to add $57,412 to 21 the professional engineering services budget with RBF Consulting; and 22 WHEREAS, the City Council of the City of Carlsbad, California, has determined it 23 necessary and in the public interest for the City of Carlsbad to enter into Amendment No. 2 with 24 RBF Consulting for professional engineering services during tennis courts construction and for 25 design of parking lots in the amount of $127,152; and 26 WHEREAS, there are sufficient funds in the Capital Improvement Project No, 4502 to 27 fund Amendment No. 2. ' 28 1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 2 California, as follows: 3 1. That the above recitations are true and correct. 4 2. That Amendment No. 2 with RBF Consulting for professional engineering 5 services for Project No. 4502 is hereby approved. 6 3. That the Mayor of the City of Carlsbad is here by authorized and directed to 7 execute Amendment No. 2 with RBF Consulting for, and on behalf of, the City of Carlsbad. 8 /// 9 /// 10 /// 11 /// 12 /// 13 /// 14 /// 15 /// 16 /// 17 /// 18 /// 19 /// 20 /// 21 /// 22 /// 23 /// 24 /// 25 /// 26 /// 27 /// 20 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 6th day of November, 2007, by the following vote to wit: AYES: Council Members Lewis, Kulchin, Hall and Nygaard. NOES: Packard. ABSENT: None. ATTEST: /LORRAI ' (SEAL) M. WOO, City Clerk CAPITAL PROJECT DESCRIPTION All Receive - Agenda Item #NQNE SOUTHWEST QUADRANT PARKS - POINSETTIA PARK PHASE II - PARKING EXPANSJeHnatioRSPJECT NO. PROJECT NAME THF CITY COUNCIL PROJECT LOCATION MAP: PROJECT CM CA PROJECT LOCATION; Date tl| \o\tf\From CM t-x"Asst CM Within existing Poinsettia Community Park. PROJECT DESCRIPTION: Add two parking lots that are part of Phase II of the Poinsettia Park Master Plan. PROJECT NEED: Lack of adequate parking during peak use times has created a local parking concern with cars parking on the access road. This could potentially restrict ingress and egress of emergency vehicles. The additional parking will provide more spaces during peak times. The additional parking lots are part of the original Poinsettia Community Park Master Plan. FINANCING: Purpose Design Construction Total Cost = Estimated Cost $60,215 $903,185 $963,400 Funding Source PFF PFF POINPK II